HomeMy WebLinkAboutRequest to Advertise - WWTP Headworks Influent Gate Improvements Project No. 117-0266
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date October 16, 2017
Name Jacob M. Klosinski
Department Utilities -- Wastewater
BPW Date October 24, 2017 Phone Extension (574) 235-9496
Required Prior to Submittal to Board
Legal ❑ Attorney Name Catherine Fanello
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
® Carol Kurzhal
U Agreement
U Contract Ll Proposal L] Addendum
❑ Professional Services
❑ Resolution
❑
Bid Opening
❑
Bid Award ® Req. to Advertise ® Title Sheet
❑
Quote Opening
❑
Quote Award
❑ Change Order No.
❑ CIO & PCA No. ❑ PCA
❑ Ease/Encroach.
❑ Traffic Control
n Other:
Company or Vendor Name
New Vendor
❑ Yes ❑ No ❑ If Yes, Approved by Purchasing
MBEIWBE Contractor
❑ MBE ❑ WBE
MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company
Wastewater Treatment Plant Headworks Influent Gate
Project Name
Improvements
Project Number
117-026
Funding Source
Utilities, Wastewater Capital
Account No.
642-0630-415-43-66
Amount
$
Terms of Contract
Purpose/Description
Request approval of Title Sheet and Request to Advertise for
Project No. 117-026 Wastewater Treatment Plant Headworks
Influent Gate Improvements
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
Amount of
Previous Amount
Increase $
❑ Decrease $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
Dispersal After Approval
Copy Original
® ❑ Al Greek, Director of Utilities
0 ❑ Jacob M. Klosinski, Assistant City Engineer
® ❑ Carol Kurzhal, Director of Financial Services, Environmental Services
ADVERTISEMENT FOR BIDS
Notice is hereby given that the City of South Bend, Indiana, Department of Public Works will
receive sealed bids at the Office of the Board of Public Works, County -City Building Room 1316,
227 West Jefferson Street, South Bend, Indiana, 46601 until the hour of 9:30 a.m., Local Time, on
Tuesday, November 28, 2017 for:
Wastewater Treatment Plant
Ileadworks Influent Gate Improvements
Project No. 117-026
Work includes Headworks Influent Gate Improvements generally including providing associated
gates and related appurtenances as follows. Remove the existing stop logs on the west side of
Junction Chamber No. 1 and on the south side of Junction Chamber No. 2. Provide two cast-iron
sluice gates in Junction Chamber No. 1, one on the west wall and one on the north wall. Provide
one cast-iron sluice gate on the east wall of Junction Chamber No. 2. Provide temporary
bulkheads in both Junction Chambers as required to install the gates. Demolish a portion of the
top slab of Junction Chamber No. 2. Modify existing handrailing and provide handrailing at
both Junction Chambers. Provide instrumentation and control and electrical modifications
associated with the above improvements, and miscellaneous site work at the Wastewater
Treatment Plant in South Bend, all more particularly described in plans and specifications
prepared by ARCADIS U.S., Inc. (317-231-6500).
The Contract Documents are on file and available for public inspection commencing on the first
advertise date during regular working hours at the Department of Public Works (1316 County -City
Building, South Bend, Indiana), and at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628.
Additionally, the Contract Documents will be available that same day for inspection or purchase at
American Reprographics Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana,
46615), http://www.e-are.com, (574) 287-2944, toll free at (800) 783-7231. There will be a non-
refundable charge of the cost for reproduction as set by ARC for every set of documents for all
bidders.
Bids must be on the City of South Bend Contractor's Bid for Public Work, accompanied by a
Certified Check or Bid Bond in the amount of not less than five percent (5 %) of the bid, in a sealed
envelope noting the project name, project number and bidder's company information on the front.
Each bidder or contractor (hereinafter the contractor) must comply "City of South Bend EEO
Contracting Provision Diversity Utilization" included in the specifications as to each construction
trade it intends to use on this construction contract and all other construction work (both federal and
non-federal) in the St. Joseph County area during the performance of this contract or subcontract.
The contractor commits itself to the goals for minority manpower and all other requirements, terms
and conditions of these bid conditions by submitting a properly sealed bid. Disadvantaged Business
Enterprises (DBE) and Woman and Minority -Owned Business Enterprises (W/MBE) are encouraged
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to respond to this notification.
A Non -mandatory Pre -Bid Conference will be held on Wednesday, November 8, 2017 at 10:00
a.m. Local Time at the Wastewater Treatment Plant, 3113 Riverside Drive, South Bend, Indiana
46628. Any questions about bidding conditions must be addressed to the Owner in writing no later
than ten days prior to the date for the opening of bids.
The Board reserves the right to reject any or all bids or to accept a full or parlial award of the bid or
bids which, in its judgment, will be to the best interests of the City of South Bend.
BOARD OF PUBLIC WORKS
Linda M. Marlin, Clerk
Publish two (2) times:
October 27, 2017
November 3, 2017
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