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Home My WebLink AboutProfessional Services Agreement - Stantec Consulting Services Inc. - Technical Support for LTCP Renegotiation- - `. i ;, i _ �. �d •'xx-,��ir :�`�'�.,i.- ._...�.;?�.i[�+''r;--k�- •'xx-,��ir :�`�'�.,i.- ._...�.;?�.i[�+''r;--k�- .. .._- =-w`-={�''�_i.l •'ems— - ---- --I'''�...: Attachment A TASK ORDER 02 2017 CSO LTCP NEGOTIATIONS SUPPORT This Task Order is made this the ( G day of Gc iw 6-A,-- , 2017, by and between the Board of Public Works, City of South Bend, Indiana ("CLIENT") and Stantec Consulting Services Inc. ("CONSULTANT") pursuant to the terms and conditions set forth in the Master Services Agreement executed between the parties on the I Ith day of April, 2017, ("Agreement"), which incorporated this Task Order by reference. 1. The CONSULTANT Job Number for this Task Order is Z I The CONSULTANT Contract Number and Job Number shall be referenced in each invoice submitted by CONSULTANT to CLIENT under this Task Order. CLIENT seeks consultant team support for ongoing analyses, communications, and meetings related to the pursuit of modifications to the City's current Combined Sewer Overflow (CSO) Long-term Control Plan (LTCP). 2. The Services performed by CONSULTANT under this Task Order will be performed on an "on - call" basis as directed by the CLIENT. CONSULTANT will review the requirements associated with requests for support made by the CLIENT and advise the CLIENT if a request is considered outside of the scope of this agreement, or if the effort required would exceed the budget established for services under this task order. The specific types of services to be provided under this task order are described below: Task 2.1: LTCP Negotiation Support — CONSULTANT will provide technical and consulting support to the CLIENT for activities related to the negotiation of modifications to the City's current combined sewer overflow (CSO) long term control plan (LTCP) on an on -call basis within the budgetary limitations set in this task order. Support services are anticipated to include, but are not limited to: - Performance of technical analyses (hydrologic/hydraulic modelling, water quality modeling, conceptual engineering design, cost estimating) to supplement previous investigations or address new developments identified by the CLIENT; - Preparation of written deliverables to document technical analyses performed by CONSULTANT; - Response to questions from CLIENT staff or other parties (to the extent authorized by CLIENT) involved in reviewing or making comments on analyses performed by the CONSULTANT team; - Participation in conference calls or face-to-face meetings with CLIENT staff in South Bend. Task 2.2: Meetings with Regulatory Agencies — CONSULTANT will coordinate with CLIENT to plan, schedule, prepare for, participate in, and document two (2) meetings with regulatory agencies. It is assumed that one meeting will be with the Indiana Department of Environmental Management (IDEM) in Indianapolis, and that the second meeting will be with representatives of the United States Environmental Protection Agency (USEPA) in Chicago. Services under this task may include, but are not limited to: Coordination of schedules, distribution of invitations for meetings, Preparation/distribution of agendas for meetings Coordination of meeting preparation calls between CONSULTANT team members, CLIENT legal team, and/or CLIENT staff Preparation of presentation slides or other documents for use in meetings Participation in meetings in person or via conference call Preparation and distribution of written meeting notes. Task 2.3: Meetings with CSO LTCP Advisory Committee - CONSULTANT will coordinate with CLIENT to plan, schedule, prepare for, participate in, and document a meeting with the CLIENT's CSO LTCP Advisory Committee, It is assumed that meetings with the Advisory Committee will be held in South Bend at a location arranged by the CLIENT. CONSULTANT will support CLIENT in efforts to coordinate Advisory Committee meetings, but all direct communication with the Advisory Committee will be through the CLIENT. Services under this task may include, but are not limited to: - Coordination of schedule - Preparation of agenda for meetings - Coordination of meeting preparation calls between CONSULTANT team members, CLIENT legal team, and/or CLIENT staff - Preparation of presentation slides for use in meeting - Participation in meeting in person - Preparation and distribution of written meeting notes. Project Management: CONSULTANT will manage and monitor the delivery of services under this task order and communicate progress with the CLIENT on a regular basis. CONSULTANT will track project progress using earned value management tools and provide a summary of progress to the CLIENT with each invoice. 3. The Project Schedule is as follows: Services under Task Order 02 will begin upon receipt of authorization to proceed from the CLIENT and will continue on an on -call basis through December 29, 2017. 4. The Compensation to be paid to CONSULTANT for the performance of the Services under this Task Order is set forth in Appendix I (Compensation), attached hereto and incorporated herein by reference. [Signature Page Following] —■ 1 — ■ � 1 — rx:{ _IL 11 . w R Appendix I (Compensation) TASK ORDER 02 COMPENSATION COMPENSATION 1.1 CLIENT shall pay the CONSULTANT on an hourly basis in accordance with the fee schedules attached for CONSULTANT and SUBCONSULTANT staff. Reimbursable direct expenses (materials, travel, lodging, communications, etc.) will be billed and paid for at 110% of cost. An administrative charge of 10% will be billed and paid on SUBCONSULTANT costs. CONSULTANT'S total compensation for services requested in this Task Order shall not exceed $80,450 without prior written approval from the CLIENT. Table 1 Not -to -Exceed Billing Amounts by Task 2017 CSO LTCP Negotiations Support — Task Order 02 Task Description Not -to -Exceed Task Amount 2.1 CSO LTCP Negotiation Support $47,590 2.2 Meetings with Regulatory Agencies $20,260 2.3 Meetings with CSO LTCP Advisory Committee $9,740 Project Management $2,860 Task Order 02 Not -to -Exceed Total $80,450 1.3 1.4 Electronic payment may be made to the following address: BANK NAME: BANK ADDRESS: ACCOUNT #: ACCOUNT NAME: ROUTING/TRANSFER # FOR ACH: ROUTING/TRANSFER # FOR 'WIRES Mail / Lock Box Stantec Consulting Services Inc. 13890 Collections Center Drive Chicago, IL 60693 Attn: Accounts Payable Bank of America 100 North Tryon Street Charlotte, NC 28202 3752096026 Stantec Consulting Services, Inc. 111000012 026009593 MSA Hourly Rate (Appendix [)(Rev. 01-01-20€7) STANTEC BILLING RATES - 2017 SOUTH BEND CSO CONTROL PLAN RE -LOOK Billing Rate Billing level Stantec Staff Proiect Role hr Level $ 105 Level $ 113 Kelly, Deborah Project Accountant Level $ 122 Harden, Ethan Financial Analyst Level $ 131 Level10 $ 141 Stepina, Nicholas Professional Civil Engineer Browne, Stephen Professional Civil Engineer Coronado, Lerma Project Coordinator Levelll $ 152 Chelupati, Krishna Senior Civil Engineer Levelll $ 166 Siamwiza, Kalonga Project Controls Specialist Level13 $ 178 Level14 $ 191 Conway, Shannon Principal Hydraulic Modeler Levelly $ 201 Chan, Carl Networks Discipline Lead Gallagher, Daniel Principal Civil Engineer Level16 $ 221 Johnson, Joe Principal Project Manager Level17 $ 257 Malesky, Carol Principal Financial Consultant Schillaci, Joe Area Manager Levell8 $ 300 Reichlin, Douglas Sr. Principal Consultant Searles, Sean Sr. Principal Consultant Goldwater, David Client Service Manager South Bend LTCP 2017/2018 American Structurepoint Hourly Rates Category Hourly Rate Principal In Charge $ 290.00 Project Manager $ 205.00 Senior Engineer $ 220.00 Project Engineer $ 160.00 Staff Engineer $ 110.00 Senior CAD Technician $ 135.00 emnet August 29, 2017 EmNet, LLC 121 S. Niles Ave., Suite 22, South Bend, IN 46617 574, 855,1012 www.emnet.net Re: EmNet, LLC Billable Rates Dear Joe, Per our earlier conversation listed below are EmNet, LLC billable hourly rates for 2017. Employee Billable Rate Jon Schommer 132.64 Patrick Henthorn 174.93 Bryant McDonnell 147.10 Ruben Kertesz 152.69 Fred Myers 198.31 Elena Rubchinskaya 153.96 Jeremy Slater 136.00 Luis Montestruque 220.00 Nicholas Mills 111.26 Tim Ruggaber 208.00 Dax Blake 214.17 Best Regards, Luis Montestruque, Ph.D. EmNet, LLC i I t Limn o Ik 1441W Water Scientists Environment I Engineers Labor Billing Rates Category Principal/Sr. Scientist Principal / Officer/Sr. Scientist Senior Engineer/Scientist Senior Project Engineer/Scientist II Senior Project Engineer/Scientist I Project Engineer/Scientist III Project Engineer/Scientist II Project Engineer/Scientist I Engineer/Scientist Environmental Specialist Field Supervisor Clerical/Ast. Project Mgr. 501 Avis Drive Ann Arbor, MI 48108 734,332.1200 WWw.limno.com Effective January 1, 2017 Rate /hr.*,** 235 205 185 170 155 145 120 110 90 100 110 70 *Hourly billable rates do not include direct billable costs such as supplies, equipment and computer user fees, rental costs, facsimile, reproduction, special postage, laboratory charges, subcontractors, subconsultants, and 10% administrative fee on direct costs. *Specific litigation technical support services, including depositions and testimony, are billed at 150% of the above labor rates, Date Name 10/03/2017 Kieran Fahey Department LTCP-Engineering U Agreement U Contract U Proposal Ll Addendum ® Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control F1 Other: Company or Vendor Name: Stantec (MWH, the LTCP contractors, are now officially known as Stantec) New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBEIVVBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name LTCP relook Phase 2 TASK ORDER 2 Project Number 117-056 Funding Source Account No. Amount Terms of Contract PurposelDescription Amount of Previous Amount Wastewater (Contract Services other) 641-0630-793-6335 $ 80,450, (Eighty thousand, four hundred and fifty dollars) This is the second proposed Task Order under our Master Agreement. It allows for the provision of ongoing technical support for LTCP renegotiation with state and federal regulators. Preparation of Regulatory meetings ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination, Non -Debarment, E-Verifv, Iran, etc.) ❑ increase ❑ Decrease Current Percent of Change: New Amount Total Percent of Change: % Dispersal After Approval Copy Original ❑ ❑ ❑ ❑ ❑ ❑