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SCHEDULE C
ENERGY AND COST SAVINGS GUARANTEE
1. DEFINITIONS
When used in this Agreement, the following capitalized words shall have the meanings ascribed to them below:
"Baseline" is the description outlined herein that defines the Baseline Usage Baseline Usage Unit Costs and
facilities, systems, or equipment operations and characteristics, and environmental conditions that are to be used as
the benchmark for determining cost avoidance.
"Baseline Period" is the period of time (specified below) coordinated with the Baseline Usage for the purpose of
utility bill analysis (see "Option C") to allow the comparison of a Guarantee Year against a Baseline. The Baseline
Period may not always be one contiguous element of time and may be different from a 365-day annual period.
Baseline information from non-contiguous elements of time may be normalized and assigned to a specified
Baseline Period.
"Baseline Usage" the calculated or measured energy usage (demand) by a piece of equipment or a site prior to the
implementation of the ECMs. Baseline physical conditions, such as equipment counts, nameplate data, and control
strategies, will typically be determined through surveys, inspections, and/or metering at the site.
"Base Year" is equivalent to 'Baseline" and may not always be one contiguous element of time and may be
different from a 365-day annual period.
"Interim Period" The time period between the start of the project installation and the Commencement Date.
"Construction Savings Period" The time period(s) between the completion of installation and start of providing
substantial benefit to the CITY for each single specific ECM vs. the Commencement Date.
"Cost Avoidance" means the difference between the actual cost incurred during a selected time period versus
what the cost would have been had the cost avoidance strategy not been implemented.
"Covered Systems and Equipment" as used herein means the systems and equipment identified in Schedule A
and its Attacbment(s) (Scope of Work) and Schedule (Support Services).
"Energy Cost Avoidance Guarantee Practices" are those practices identified herein, intended to achieve
avoided costs in energy expenses.
"Energy Auditing" means the act of Measurement and Verification (M&V) to determine the Guarantee Savings.
"Energy Costs" may include the cost of electricity and fuels to operate HVAC equipment, facility mechanical and
lighting systems, and energy management systems, and the cost of water and sewer usage, as applicable.
"ECM" The Energy Conservation Measure (ECM) is the installation of equipment or systems, or modification
of equipment or systems as described in Schedule A and its Attachment(s), for the purpose of reducing utility
(energy, water, etc.) consumption and demand and costs and/or non -utility costs.
"Facilities" shall mean those buildings where the energy cost savings will be realized.
Schedule C Page 1
"F.E.M.P." shall mean the Federal Energy Management Program of the U.S. Department of Energy and its
Measurement and Verification Guidelines for Federal Energy Projects (DOE/GO-102000-0960, September 2000),
The F.E.M.P. guidelines classify measurement & verification approaches as Option A, Option B, Option C, and
Option D. The F.E.M.P. Guideline was developed based on the International Performance Measurement and
Verification Protocol (I.P.M.V.P.). The focus of the F.E.M.P. M&V Guidelines is on choosing the M&V option
and method most appropriate for specific projects.
"Financing Document" refers to that document executed between CITY and a third -party financing entity
providing for payments from CITY to third -party financing entity.
"Commencement Date" is defined in Section 3.13 of the Agreement.
"First Guarantee Year" is defined as the period beginning on the first (1st) day of the month following the
Commencement Date and ending on the day prior to the first (Ist) anniversary thereof.
"Guarantee Period" is defined as the period beginning on the first (1st) day of the First Guarantee Year and
ending on the last day of the final Guarantee Year. Also known as "Performance Period."
"Guarantee Year" is defined as the First Guarantee Year and each of the successive twelve (12) month periods
commencing on the anniversary of the commencement of the First Guarantee Year throughout the Tenn of this
Agreement.
"Guaranteed Savings" is defined as the amount of avoided Energy Costs necessary to pay for the cost of the
Work and Support Services incurred by CITY in each Guarantee Year [as identified in Section 3.1 hereof].
" 1.P.M.V.P." International Performance Measurement and Verification Protocol (July 1997) provides an overview
of current best practice techniques available for measurement & verification of performance contracts. This
document is the basis for the F.E.M.P. protocol. The techniques are classified as Option A, Option B, Option C,
and Option D.
"Measurement and Verification Plan" (M&V Plan) is defined as the plan providing details on how the
Guarantee Savings will be verified.
"Option A" is a verification approach that is designed for projects in which the potential to perform needs to be
verified, but the actual on -going, year over year performance can be stipulated based on the results of the "potential
to perform and generate Savings" verification and engineering calculations. Option A involves procedures for
verifying that:
• Baseline conditions have been properly defined; and
• The equipment and/or systems that were contracted to be installed have been installed; and
• The installed equipment components or systems, at the end of the interim period, meet the specifications
of the contract in terms of quantity, quality, and rating; and
• The installed equipment is operating and performing in accordance with the specifications in the contract
and meeting all functional tests.
• The "potential to perform and generate Savings" may involve pre -retrofit and post -retrofit measurements
or may be based on manufacturer and vendor data.
"Option B" is for projects in which the potential to perfonn and generate Savings needs to be verified; and actual
performance needs to be measured (verified). Option B involves procedures for verifying the same items as Option
A plus verifying actual performance of equipment component or system. Performance verification techniques
involve engineering calculations with metering and monitoring for verifying that:
Schedule C Page 2
• The installed equipment components or systems, each year of the performance period, meet the
specifications of the contract in terns of quantity, quality and rating, and operation and functional
performance.
"Option C" is also for projects in which the potential to perform needs to be verified and actual performance
during the term of the contract needs to be verified. Option C involves procedures for verifying the same items as
Option A plus verifying achieved energy savings during the term of the contract using whole building utility meter
analysis performance verification techniques.
"Option D" is a verification technique where calibrated simulations of the baseline energy use and/or calibrated
simulations of the post -installation energy consumption are used to measure Savings from the Energy Conservation
Measures. Option D can involve measurements of energy use both before and after the Retrofit for specific
equipment or energy end use as needed to calibrate the simulation program. Periodic inspections of the equipment
may also be warranted. Energy consumption is calculated by developing calibrated hourly simulation models of
whole -building energy use, or equipment sub -systems in the baseline mode and in the post -installation mode and
comparing the simulated annual differences for either an average year or for conditions that correspond to the
specific year during either the baseline or post -installation period.
"Potential -to -Save" or "Potential -to -Perform" by an ECM is satisfied when a measure is properly installed and
has the potential to generate predicted levels of energy cost avoidance. Verification of an ECM's "potential -to -
save" is satisfied upon CITY's sienine of Exhibit III Certificate of Acceptance. Also see "Option A".
"Retrofit" is the work provided by ESCO as defined by the "ECMs."
"Retrofit and Support Costs" are the sum of the (i) the financing payments required to be made by CITY
pursuant to the Financing Document; and (ii) the payments required to be made by CITY for Support Services.
"Retrofit Isolation Method (RIM) or Approach" is an M&V approach that verifies the Guarantee Savings using
techniques that isolate the energy use of the ECM and affected systems separate from the energy use of the rest of
the facility. This method is used to mitigate the interactive energy effects of changes made to the facility outside
of ESCO's control.
"Savings" is defined as avoided, defrayed, or reallocated costs.
"Support Services" is defined as the services to be provided by ESCO and described in Schedules D and J.
"Terra" shall have the meaning as defined in Section 2 hereof.
"Total Guarantee Year Savings" is defined as the summation of avoided Energy Costs realized by Facilities in
each Guarantee Year as a result of the Retrofit and Support Services provided by ESCO.
2. TERM AND TERMINATION
2.1 Guarantee Term. The Term of this Guarantee Period shall commence on the first (1st) day of the month
following the Commencement Date pursuant to this Agreement and shall terminate at the end of the Guarantee
Period unless terminated earlier as provided for herein. The Term of this Guarantee Period is defined below.
2.2 Guarantee Termination. Given that both parties recognize that the energy savings can only be achieved
if the systems and equipment are properly maintained throughout the Guarantee Term, City agrees that the savings
guarantee set forth herein is dependent upon the continuation of any existing Support Services Agreements by
ESCO or by OTHERS. City shall continue to contract with ESCO for the Energy Auditing and Analysis Services
set forth in this Agreement for the entire term of the savings guarantee term. Should this Agreement, or other
existing Agreements covering systems and equipment not covered in this Agreement, be terminated (including, as
applicable, the Support Services Agreement — Schedules D and J) in whole or in part for any reason prior to the
Schedule C Page 3
end of the Tenn, the Guarantee for the Guarantee Year in which such termination becomes effective shall be
prorated as of the effective date of such termination, with a reasonable adjustment for seasonal fluctuations in
Energy Costs, and the Guarantee for all subsequent Guarantee Years shall be null and void.
3. SAVINGS GUARANTEE
3.1 Guarantee Savings. ESCO guarantees to CITY that the identified Facilities will realize the total energy
cost avoidance through the combined value of all ECMs over the Tenn of the contract as defined in Section 6
below. In no event shall the savings guarantee provided herein exceed the total installation, support services, and
financing costs for the Work under this Agreement.
3.1.1 Additional Savings Before The Commencement Date. All energy cost avoidance realized by CITY that
result from activities undertaken by ESCO prior to The Commencement Date, including any utility rebates or other
incentives earned as a direct result of the installed Energy Conservation Measures or Support Services provided by
ESCO, shall be fully retained by the City and credited toward the Guaranteed Savings for the First Guarantee Year
and subsequent Guarantee Years if applicable.
3.1.2 Additional Savings After Final Proiect Acceptance. Additional energy and/or operational cost
avoidance, including any utility rebates or other incentives, that can be demonstrated, or earned, as a result of
ESCO's efforts that result in no additional costs to CITY beyond the costs identified in this Agreement will be
included in the guarantee savings reconciliation report for the applicable Guarantee Year(s).
3.1.3 Cumulation of Savings. The Guaranteed Savings in each Guarantee Year are considered satisfied if the
Total Guarantee Year Savings for such Guarantee Year equals or exceeds the Retrofit and Support Costs for such
Guarantee Year, or the amount identified in Section 6 below.
3.1.4 RESERVED
3.1.5 Savings Shortfalls. In the event that the Total Guarantee Year Savings in any Guarantee Year is less than
the Guaranteed Savings required for that Guarantee Year, ESCO shall, upon receipt of written demand from CITY,
compensate CITY the amount of any such shortfall, in such form as agreed to by the parties, limited by the value of
the guarantee, within forty-five (45) days. Resulting compensation shall be ESCO's sole liability for any shortfall
in the Guaranteed Savings. In case of a shortfall, ESCO reserves the right, subject to City approval, which shall not
be unreasonably withheld, to implement additional operational improvements or conservation measures, at no cost
to City, that will generate additional savings in future years of the Guarantee Tenn and ESCO has the option of
extending M&V analysis to verify successful performance.
3.1.6 Aggregation of Savings. The parties mutually agree that the Guarantee Savings for this Agreement and
the Guarantee Savings for all previous active Energy Guaranteed Cost Avoidance projects for this CITY shall be
combined each year until the end of the original guarantee term for each project. Throughout the duration of the
term for the each specific phase the total savings will be utilized as an aggregate in satisfying the sum of the
respective guarantees.
3.2 Savings Reconciliation Documentation. ESCO will provide CITY with a guarantee savings
reconciliation report after each Guarantee Year. CITY will assist ESCO in generating the savings reconciliation
report by providing ESCO with copies of all bills pertaining to Energy Costs within two (2) weeks following the
CITY's receipt thereof, together with access to relevant records relating to such Energy Costs. CITY will also
assist ESCO by permitting access to any maintenance records, drawings, or other data deemed necessary by ESCO
to generate the said report. Data and calculations utilized by ESCO in the preparation of its guarantee cost savings
reconciliation report will be made available to CITY, along with such explanations and clarifications as CITY may
reasonably request.
3.2.1 Acceptance of Guarantee Reconciliation. At the end of each Guarantee Year CITY will have forty-five
(45) days to review the guarantee savings reconciliation report and provide written notice to ESCO of non -
Schedule C Page 4
acceptance of the Guarantee Savings for that Guarantee Year.. Failure to provide written notice within forty-five
(45) days of the receipt of the guarantee savings reconciliation report will deem it accepted by CITY.
3.2.2 Guarantee Savings Reconciliation. Guarantee Savings will be determined in accordance with the
metbodology(s), operating parameters, formulas, and constants as described below and/or additional
methodologies defined by ESCO that may be negotiated with CITY at any time.
For reconciliation of Guarantee Savings employing the method of utility bill analysis consistent with F.E.M.P.
Option C:
Energy usage for the Facilities for such Guarantee Year will be summarized and compared with the adjusted
Baseline Period energy usage for the Facilities through the use of energy accounting software. The difference
between the adjusted Baseline Period energy usage and the Guarantee Year energy usage will be the Energy
avoidance. The difference between the adjusted Baseline Period energy usage multiplied by the applicable energy
rate as defined herein, and the Guarantee Year energy usage multiplied by the applicable energy rate as defined
herein, will be used to calculate the Energy Cost avoidance. Energy Cost avoidance may also include, but are not
limited to, Savings from demand charges, power factor correction, taxes, ratchet charges, rate changes and other
utility tariff charges that are reduced as a result of the ESCO involvement. A Baseline will be specified (Section 6)
for the purpose of utility bill analysis.
AND/OR for those energy audits employing the method consistent with I.P.M.V.P. and/or F.E.M.P. Options A
and/or B;
For each ECM, ESCO will employ an M&V Plan which may be comprised of any or all of the following elements:
1. Pre -retrofit model of energy consumption or demand
2. Post retrofit measured energy consumption
3. Post -retrofit measured demand and time -of -use
4. Post -retrofit energy and demand charges
5. Sampling plan
6. Stipulated Values
The value of the energy savings will be derived from the measured data and engineering formulae included herein,
and the applicable energy charges as defined herein. In some cases, energy usage and/or demand will be calculated
from measured variables that directly relate to energy consumption, demand or cost, such as, but not limited to,
measured flow, temperature, current, voltage, enthalpy or pressure.
AND/OR for those energy audits employing the method consistent with I.P.M.V.P. and/or F.E.M.P. Option D:
For each Energy Conservation Measure, ESCO will employ an M&V Plan that may be comprised of any or all of
the following elements:
1. Pre -retrofit model of energy consumption or demand
2. Post retrofit model of energy consumption or demand
3. Post retrofit measured energy consumption
4. Post -retrofit measured demand and time -of -use
5. Post -retrofit energy and demand charges
6. Sampling plan
7. Stipulated Values
The value of the energy savings will be derived from a calibrated simulation of either the whole -building or of sub-
systems in the building to determine the difference in the performance of the specific equipment being replaced.
This method may entail as needed one-time measurements of the performance of the energy consuming systems in
Schedule C Page 5
the building in order to calibrate the simulation model. Energy usage for the Facilities for such Guarantee Year
will be derived through the use of simulation programs.
3.3 RESERVED
3.4 Base Year Adjustments, Baseline Period shall be adjusted to reflect: changes in occupied square footage;
changes in energy -consuming equipment, including any repairs or improvements made to the equipment as part of
this Agreement; changes in the Facilities; changes in Energy Cost Avoidance Guarantee Practices adversely
affecting energy consumption and/or demonstrated operational changes; changes in weather between the Baseline
Period and the Guarantee Year; and documented or otherwise conclusively established metering errors for the
Baseline Period and/or any Guarantee Year adversely affecting energy usage measurement.
3.4.1 Facility Operational Changes. Except in the case of emergencies, CITY agrees it will not, without the
consent of an Authorized Representative of ESCO: make any significant deviations from the applicable Energy
Cost Avoidance Guarantee Practices; put any system or item of equipment in a permanent "on" position, if the
same would constitute a deviation from the applicable Energy Cost Avoidance Guarantee Practices; or assume
manual control of any energy management system or item of equipment, if the same would constitute a deviation
from the applicable Energy Cost Avoidance Guarantee Practices.
3.4.2 Hours and Practices. To achieve these energy savings, ESCO and CITY agree upon the operating
practices listed herein.
3.4.3 Activities and Events Adversely Impacting Savin s. CITY shall promptly notify ESCO of any activities
known to CITY which adversely impact ESCO's ability to realize the Guaranteed Savings and ESCO shall be
entitled to reduce its Guaranteed Savings by the amount of any such adverse impact to the extent that such adverse
impact is beyond ESCO's reasonable control.
3.4.3.1 If for any reason any facility and/or utility meter covered under this Agreement is materially unoccupied,
closed, or discontinued, the CITY shall promptly notify ESCO within fifteen (1 S) days of this change. The savings
will be deemed realized for such facilities or meters and the Guarantee will be adjusted accordingly. ESCO will
provide written notice of such adjustment to the CITY.
3.5 Guarantee Adjustment. ESCO's Guaranteed Savings obligations under this Agreement are contingent
upon: (1) CITY following the Energy Cost Avoidance Guarantee Practices set forth herein ; (2) no alterations or
additions being made by CITY to any of the Covered Systems and Equipment without prior notice to and
agreement by ESCO; (3) CITY sending all current utility bills to ESCO within two (2) weeks after receipt by
CITY, if CITY fails to provide current utility bills for a period of time in excess of six (6) months ESCO will send
CITY written notice that it must send ESCO copies of the utility bills and if CITY still fails to comply within thirty
(30) days, ESCO may, at its sole discretion, deem the Guarantee Savings obligation met during that period and any
successive periods, and (4) ESCO's ability to render services not being impaired by circumstances beyond its
control. To the extent CITY defaults in or fails to perform fully any of its obligations under this Agreement, ESCO
may, in its sole discretion, adjust its Guaranteed Savings obligation; provided, however, that no adjustment
hereunder shall be effective unless ESCO has first provided CITY with written notice of CITY's default(s) or
failure(s) to perform and CITY has failed to cure its default(s) or failure(s) to perform within thirty (30) days after
the date of such notice.
4. EXTENT OF CONTRACTUAL GUARANTEE
4.1 Status of the ESCO Proposal. CITY's Request for Proposal, ESCO's proposal and any other documents
submitted by ESCO to the City prior to negotiation of this Agreement are expressly excluded from and are not a
part of this Agreement. The parties agree that although the ESCO Proposal may have contained scope items,
guarantee savings and M&V options other than those stated in this Agreement and its Schedules were developed
jointly by the parties through negotiation. The CITY has chosen to purchase the scope of work set forth in
Schedule C Page 6
Schedule A and its Attachment(s). The CITY accepts the Energy Guarantee and Schedule of Savings and agrees to
the M&V plan set forth in this Schedule F.
5. CITY RESPONSIBILITIES PROVISIONS
5.1. Equipment Subieet to these Provisions. Equipment affecting the performance of the Energy Saving
Guarantee includes (1) equipment provided as per Schedule A — Scope of Work and its Attachment(s), (2)
modifications made to existing equipment as outlined in Schedule A — Scope of Work and its Attachments(s), (3)
existing or new equipment not provided or modified under this Agreement but materially affected by the work
provided per Schedule A — Scope of Work and its Attachment(s) and consuming energy or water via utility meters
covered by. this Agreement.
5.2. CITY Maintenance and Replacement Responsibilities. During the term of this Agreement, for all
equipment covered by the Energy Savings Guarantee of this Agreement, the CITY shall perform on -going
:maintenance and accomplish component replacement and equipment repairs in accordance with manufacturer's
standards and practices and take all reasonable measures to insure the equipment is operating at full efficiency.
Component replacement and equipment repairs must be accomplished in a timely fashion. Additionally, CITY
shall insure such equipment is operated at all times in accordance with applicable manufacturer's specifications,
ESCO specifications, and the requirements contained herein. For all non-ESCO maintenance actions, CITY shall
document and make available to ESCO maintenance dates and tasks accomplished, the start date and duration of
all deficient equipment operation and the subsequent corrective action and/or repair dates. Failure of the CITY to
operate the equipment per the specifications, repair any deficiencies in a timely manner, and perform the ongoing
maintenance functions in accordance with the standards and practices during the Guarantee period will allow
ESCO to adjust the Guarantee accordingly.
5.2.1. CITY shall replace any vandalized or any failed equipment or component no longer warranted by ESCO
or the manufacturer, with equipment or components of equal or greater efficiency value than installed by ESCO,
for the full Guarantee Term,
5.2.2. CITY shall be responsible to investigate and correct any reported deficiencies not covered under this
Support Services Agreement.
5.3. CITY Granted Access for Remote Diagnostics. CITY shall allow ESCO to perform remote diagnostics on
all equipment associated with the Energy Savings Guarantee for operational compliance with the manufacturer's
specifications, and the requirements of Schedule D and Schedule C contained herein. CITY shall provide one or
both of the following described in section 5.3.1 or 5.3.2, as applicable.
5.3.1. Dial -In Remote Access: CITY is responsible for implementation and costs for first-time installation and
on -going maintenance and subscription fees for two (2) dedicated phone lines and two (2) modems) at each front-
end computer and one (1) dedicated phone line at each controller not hardwire connected to a front-end computer.
5.3.2. TCP/IP Remote Access: CITY is responsible for implementation and costs for remote ESCO access
through CITY's firewall(s) to the controllers and front-end computer(s) by one (1) Measurement and Verification
Specialist including but not Iimited to a dedicated static IP address, installation and on -going maintenance and
subscription and licensing fees for access hardware and software and one(1) station license dedicated to the remote
user.
5.4 CITY Reporting Responsibilities. CITY shall report to ESCO in writing within fifteen (15) days of the
following changes or events. The Guarantee or the realized Cost Avoidance will be adjusted accordingly. Failure
to do so will result in adjustment of the Guarantee.
(1) any additional energy source or change in existing energy source or supplier that the CITY may negotiate
during the term of this Guarantee and/or,
Schedule C Page 7
(2) any material change in system or equipment status, including replacement of, addition to, or modification of
existing energy and/or water consuming systems or equipment and/or,
(3) any long tern temporary (equal to or greater than Iq days) or pennanent changes in operating schedules
and/or,
(4) any facility and/or utility meter covered under this Agreement that becomes materially unoccupied, closed, or
discontinued and/or,
(5) any material change in the payment schedule, such as due to refinancing or variable interest rate.
5.5 CITY Governmental Unit Reporting Responsibilities. CITY is solely responsible for reports to be
submitted to the Department of Commerce, Public Utilities/Services Cornrnission, or any other governmental
agency or govermnental unit.
5.6 CITY Provided Documentation. It will be the responsibility of the CITY to provide to the M&V specialist
on a minimum monthly basis (unless noted otherwise):
(1) Verification that equipment installed to perform the ECMs has been properly maintained, including but limited
to provision of maintenance records.
(2) Current status of the buildings (i.e., occupancy level and use, hours of operation, etc.).
(3) Records of City initiated changes in equipment setpoints, start/stop conditions, usage patterns.
(4) Records of City initiated changes in operation of mechanical systems, which may impact the ECMs.
(5) Records regarding addition or deletion of equipment or building structure, which may impact the ECMs or the
building energy consumption.
(6) Copies of monthly utility bills and utility summary data on a monthly basis, and access to utility accounts
through an authorization by the CITY to the Utility to allow the release of data to a ESCO representative.
5.7. CITY Rebate Responsibilities. It is understood that all energy rebates and/or refunds are the result of an
agreement between CITY and the utility company and ESCO assumes no responsibility for obtaining said rebates
and/or refunds. It is understood that said rebates and/or refunds are not included in the Guarantee.
5.8. Material Changes in Energy Units & Cost Avoidance.
5.8.1. Reported Material Changes. For purposes of this Agreement, a Material Change as defined in Section 17
of.the Agreement includes any such change which reasonably could be expected to increase or decrease energy used
at the Premises by a value more than five percent (5%) of the Guaranteed energy Savings per utility meter or
submeter.
5.8.2. Unreported Material Changes. In the absence of any material Changes in the Premises or in their
operations, energy consumption and demand should not change from year to year. Therefore, if energy consumption
and demand per utility meter or submeter for any month increases by five percent (5%) of the Guaranteed Savings
per meter or more from the energy consumption and demand for the same month of the preceding contract year after
adjustment for changes to climactic conditions, then such increase shall be deemed to have resulted from a Material
Change, except where such increase is due to equipment malfunction, faulty repair or other acts of negligence by
ESCO.
5.8.3. Adjustments for Material Changes. In the event of any increase or decrease in energy consumption and
demand for any month resulting from a reported or unreported Material Change, the amount of that increase shall be
subtracted from or that decrease shall be added to the total energy consumption and demand for that month prior to
the calculation of energy savings pursuant to Schedule C.
5.8.3.1. If a reported or unreported Material Change affected energy consumption and demand in the same calendar
month in the preceding year, the next preceding contract year where a Material Change has not occurred will be
used to compute the value of the Material Change and the energy savings for the current month.
Schedule C Page 8
6. Schedule of Savings
The total energy cost avoidance over the Term of the contract is equal to or greater than $4,327,516 as defined in
the table below:
COST AVOIDANCE
Anticipated
Anticipated
Anticipated
YEAR
Energy
Operational
Total
GUARANTEED
1
$366,171
$0
$366,171
$288,501
2
$366,171
$0
$366,171
$288,501
3
$366,171
$0
$366,171
$288,501
4
$366,171
$0
$366,171
$288,501
5
$366,171
$0
$366,171
$288,501
6
$366,171
$0
$366,171
$288,501
7
$366,171
$0
$366,171
$288,501
8
$366,171
$0
$366,171
$288,501
9
$366,171
$0
$366,171
$288,501
t0
$366,171
$0
$366,171
$288,501
11
$366,171
$0
$366,171
$288,501
12
$366,171
$0
$366,171
$288,501
13
$366,171
$0
$366,171
$288,501
14
$366,171
$0
$366,171
$288,501
15
$366,171
$0
$366,171
'$288,501
TOTALS
$5,492,563
$0
$5,492,563
$4,327,516
or the sum of the Retrofit and Support Costs for such Guarantee Year, whichever is less. Provided further, in no
event shall the savings guarantee provided herein exceed the total installation, maintenance, and financing costs for
the Work under this Agreement. The energy cost avoidance will be calculated and reconciled annually.
An annual electric utility rate escalation of 0% is stipulated and agreed upon by the City. The calculation of
energy cost avoidance is based upon the escalated guarantee year utility rate or the actual guarantee year utility
rate, whichever provides the best energy cost avoidance. Energy cost avoidance may also include, but is not
limited to, Savings from demand charges, power factor correction, taxes, ratchet charges, rate changes and other
utility tariff charges that are reduced as a result of the ESCO involvement.
The Term of this contract is for 15 years.
The Baseline Period is defined as 11/2008 to 10/2009. Baseline energy usage can be found in Schedule E -
Baseline.
The Baseline Utility Rates are: Electricity Duke Energy, various rates
Natural Gas Duke Energy, general commercial rate
Schedule C Page 9
6.1 Enemy Saviny-s. The annual amount of energy savings is the surn of the below listed ECMs. The Savings
are based on the listed Energy Cost Avoidance Guarantee Practices contained in Section 6.3 herein.
# ECM D
1 CRC Bu
2 CRC Me
3 Parking
4
5
6
Parking
Parking
Parking
escription Energy Savings
ilding lighting Retrofit $38,294
chanical & Controls $134,975
Lighting Retrofits $86,052
Envelope Improvements $1,566
Mechanical & Controls $27,470
Miscellaneous $144
TOTAL GUARANTEED ENERGY SAVINGS $288,501
Refer to Schedule C 1 attached hereto and incorporated herein by reference for calculations and assumptions used to
calculate Energy Savings.
6.3 Energy Cost Avoidance Guarantee Practices:
6.3.1 BASELINE Operatine Parameters are the facility(s) and system(s) operations measured and/or observed before commencement of the Work. The data summarized will be used in the calculation of the baseline energy
consumption and/or demand and for calculating baseline adjustments for changes in facility operation that occur
during the Guarantee Period. ESCO and CITY agree that the operating parameters specified in this section are
representative of equipment operating characteristics during the Base Year specified in this Agreement. The
following data was collected with the assistance of Jeff Linneman, Assistant Director of Facilities and his staff.
See Schedule E — Baseline Energy Consumption and Schedule H — Systems Start -Up and
Commissioning; Operating Parameters of Installed Equipment
6.3.2 BASELINE Adjustments may be made to the baseline utility usage to reflect projects, which
may increase the energy usage or changes in facility operation from the base year, which increase utility usage.
Baseline adjustments may be made for the following items and any additional items as they are identified:
1. Additional energy usage from increasing or adding ventilation
2. Additional energy from adding air conditioning to areas which were not air conditioned during the base
year.
3. Any repair or replacement of equipment which may increase energy usage
4. Any change in equipment operation from the base year
See Attachment C2, attached hereto and incorporated herein by reference, for- Baseline Adjustments which
include:
1. Increase it7 energy use for• proper opernatioof Fountain Square Soirtlt Par•Icirrg Garage parlcirtg area
ventilation system
2. Increase in energy use for proper operation of Elm Street Parking Gat -age parking area ventilation
System
3. Increase in energy ttse for proper lighting of levels A and B at Elm Street Parking Garage
6.3.3 POST RETROFIT Operating Parameters of the facility(s) and system(s) after completion of Work.
The data summarized will be used in the calculation of the post -retrofit energy consumption and/or demand.
ESCO and CITY agree that the post retrofit operating parameters specified in this section are representative of
equipment operating characteristics during the Guarantee Period specified in this Agreement
Schedule C . Page 10
Refer to Schedule C 1 attached hereto and incorporated herein by reference for calculations and assumptions used to
calculate Energy Savings.
6.3 Energy Cost Avoidance Guarantee Practices:
6.3.1 BASELINE Operatine Parameters are the facility(s) and system(s) operations measured and/or observed before commencement of the Work. The data summarized will be used in the calculation of the baseline energy
consumption and/or demand and for calculating baseline adjustments for changes in facility operation that occur
during the Guarantee Period. ESCO and CITY agree that the operating parameters specified in this section are
representative of equipment operating characteristics during the Base Year specified in this Agreement. The
following data was collected with the assistance of Jeff Linneman, Assistant Director of Facilities and his staff.
See Schedule E — Baseline Energy Consumption and Schedule H — Systems Start -Up and
Commissioning; Operating Parameters of Installed Equipment
6.3.2 BASELINE Adjustments may be made to the baseline utility usage to reflect projects, which
may increase the energy usage or changes in facility operation from the base year, which increase utility usage.
Baseline adjustments may be made for the following items and any additional items as they are identified:
1. Additional energy usage from increasing or adding ventilation
2. Additional energy from adding air conditioning to areas which were not air conditioned during the base
year.
3. Any repair or replacement of equipment which may increase energy usage
4. Any change in equipment operation from the base year
See Attachment C2, attached hereto and incorporated herein by reference, for- Baseline Adjustments which
include:
1. Increase it7 energy use for• proper opernatioof Fountain Square Soirtlt Par•Icirrg Garage parlcirtg area
ventilation system
2. Increase in energy use for proper operation of Elm Street Parking Gat -age parking area ventilation
System
3. Increase in energy ttse for proper lighting of levels A and B at Elm Street Parking Garage
6.3.3 POST RETROFIT Operating Parameters of the facility(s) and system(s) after completion of Work.
The data summarized will be used in the calculation of the post -retrofit energy consumption and/or demand.
ESCO and CITY agree that the post retrofit operating parameters specified in this section are representative of
equipment operating characteristics during the Guarantee Period specified in this Agreement
Schedule C . Page 10
See Schedule H -- Systems Start -Up and Commissioning; Operating Parameters of Installed
Equipment
Schedule C Page I I
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1.0 Overview
Program Overview
...........
Measurement & Verification Services
Honeywell is pleased to provide this comprehensive report of your energy
consumption. This report was processed using an industry -standard program based
on proven and accepted engineering formulas for energy conservation and analysis.
Guarantee Audit:
Service Contract Number:
Baseline Period:
Guarantee Period:
Guarantee Term:
Installation Period:
Report Preparation By:
Year 3
42310186, formerly 923-85-11300
Nov 2008 -Oct 2009
August 2011 - July 2026
15 Years
May 2010 - July 2011
Americas M&V Services
MVS: Richard Lenga
EA: Ginny Lofton
September, 2014
Meters Included in Report �.
!!:MM
Location
LAi
Millvale Rec Center
Gas& Electric
Dunham Rec Center
Gas & Electric
Lincoln Rec Center
Gas & Electric
Clifton Rec Center
Electric
College Hill Ree Center
Gas & Electric
Saylor Park Rec Center
Gas & Electric
Westwood Rec Center
Gas & Electric
Winton Hills Rec Center
Gas & Electric
Price Hill Ree Center
Gas & Electric
Broadway
Electric
Fountain Square South
Electric
Garfield
Electric
Gateway
Electric
Gramercy (Elm Street)
Electric
Town Center
Electric
Central Surface
Electric
Year 3 Cost Avoidance Report, City of Cincinnati PII 1.I
Retrofit Highlights
ECM # ECM DESCRIPTION
1 CRC Building Lighting Retrofit
2 CRC Mechanical and Controls
3 Parking Lighting Retrofits
4 Parking Envelope Improvements
5 Parking Mechanical & Controls
6 Parking Miscellaneous
Year 3 Cost Avoidance Report, City of Cincinnati P11 1.2
M & v options
Building I ECM
Affected meter
option
Millvale Recreation Center
Electric ureter [06080441
Gas deter 682341
Lighting retrofit
Reset Heating LAT of RTU to minimize electric reheat
Reset Heating LAT of RTU to minimize electric reheat
Mechanical E ui ment EMS (Schedule, CO2,) heating
Mechanical Equipment EMS (Schedule, CO2) cooling
Mechanical Equipment Set back (heating only)
Electric
A
Electric
A
Nat. Gas
C
Nat. Gas
C
Electric
A
jNat. Gas
I C
Dunham. Recreation Center
Electric AITR O1141431 & 106101934
Gas AiTR 495546
Lighting retrofit
Replace (3) RTUs
Downsize and Replace Chiller with high efficiency
Downsize and re lace Boiler w/ high efficiency
Mechanical Equipment EMS (Schedule, CO2,) cooling
Mechanical Equipment EMS (Schedule, CO2,) heating
Electric
A
Electric
A
Electric
A
Nat. Gas
C
Electric
A
Nat. Gas
C
Lincoln Recreation Center
Electric MTR 106070325
Gas A1TR 681454
Lighting retrofit
Replace Electric HW Heater w/ Gas
Mechanical Equipment EMS (Schedule, CO2) cooling
Mechanical Equipment EMS (Schedule, CO2) heating
Electric
A
Elec/Gas
A
Electric
A
Nat. Gas
C
Clifton Recreation Center
Electric NITR 104186256
Gas A1TR None
Lighting retrofit
Electric
A
Replace Electric HW Heater w/ Gas
Elec/Gas
A
Replace Electric Heating Coils with Gas
EIec/Gas
I A
Mechanical Equipment EMS (Schedule, CO2) cooling
jElectric
A
Mechanical Equipment EMS (Schedule, CO2,) heating
INat. Gas
C
College Hill Recreation Center
Electric MTR 106062205
Gas ASTR 681233
Lighting Retrofit
Expand EMS (Schedule, CO2,) cooling
Expand EMS (Schedule, CO2,) heating
Electric
A
Electric
A
Nat. Gas
C
Saylor Park Recreation
Electric Aim 4 1128960 & 55162880
Gas AiTR # 902557
Lighting retwift
Replace Gym Electric HW Heater w/ Gas
Decommission Electric Heating coils
Mechanical Equipment EMS (Schedule, CO2) cooling
Mechanical Equipment EMS (Schedule, CO2) heating
Electric
A
Electric
A
EIec/Gas
A
jElectric
A
INat. Gas
I C
Year 3 Cost Avoidance Report, City of Cincinnati P11 1.3
M & V Options
Westwood Recreation Center
Electric MTR#/06043638
Gas MTR # 631844
Lighting retrofit
Mechanical Equipment EMS (Schedule, CO20
Mechanical Equipment EMS (Schedule, CO2,)
Mechanical Equipment Set back (heating only)
Electric
A
Electric
A
Nat. Gas
C
Nat. Gas
C
Winton Hills Recreation Center
Electric NtTR# 11709835, 55735362,106070383
Gas MTR# 681355
l Equipment EMS (Schedule, CO2,)
ffL�ightingtrofit
l Equipment EMS (Schedule, CO2) INat.
Electric
A
Electric
A
Gas
C
Price Hill Recreation Center
Electric I%ITRS 90182956 & 90033936
Gas NITR 493598
Lighting retrofit
Convert Multizone to VAV
Replace boiler w/ High Efficiency
Premium Efficiency Motors w/ VFD
Mechanical Equipment EMS (Schedule, CO2,) cooling
Mechanical Equipment EMS (Schedule, CO2,) heating
Electric
A
Nat. Gas
C
Nat, Gas
C
Electric
A
Electric
A
Nat. Gas
C
Broadway Garage
Electric Acct# 58202250.02
Lighting retrofit
Envelope improvements
Programmable Thermostats
Electric
A*
Electric
A*
Electric
A*
Elm Street Garage
Electric Acct# 51700867-20 & 782000871-20
Lighting retrofit
Improve garage ventilation system
Electric
A*
Electric
A*
Fountain Square South Garage
Electric Acct# 09600167-20
Lighting retrofit
Replace office heating/cooling system
Improve garage ventilation system
Electric
A*
Electric
A*
Electric
A*
Garfield Garage
Electric Accl# 42900709-20
Lighting retrofit
Envelope improvements
Programmable Thermostats
Electric
A*
Electric
A*
Electric
A*
Gateway Garage
Electric AM# 12303556.02
Lighting retrofit
Electric
A*
Year 3 Cost Avoidance Report, City of Cincinnati PII 1.4
M & V Options
Town Center Garage
Electric Acct# 43800172-20 & 53800172-20
Lighting retrofit
Envelope improvements
Programmable Thermostat
Electric
A*
Electric
A*
jElectric
I A*
Third & Central Surface Lot
Electric Acct# 14202198-90
Lighting retrofit
Programmable Thermostat
Electric
A*
Electric
A*
McFarland Surface Lot
Electric Acct# 36503628-01
Discontinue set -vice Electric Stipulated
West Central Surface Lot
Electric Acct# 59803628.01
Discontinue set -vice
Electric
Stipulated
*Option A methodology for parking facilities includes a initial pre and post measurements only,
Year 3 Cost Avoidance Report, City of Cincinnati PII 1.5
Methodology
Determination. of Energy Savings
Theory of Energy Management
Energy conservation measures (ECM) include the installation of equipment or systems for the
purpose of reducing energy use and/or costs. The cost of ECM implementation is recovered through
the savings created by the ECM. The Federal Energy Management Program (F.E.M.P) of the U.S.
Department of Energy and its Measurement and Verification Guidelines for Federal Energy Projects
classify measurement and verification approaches as Options A, B, C, and D. The F.E.M.P.
Guideline is based on the International Performance Measurement and Verification Protocol
(I.P.M.V.P.).
Option A: Retrofit Isolation: Key Parameter Measurement: Determine savings by field measurement
of key performance parameter(s) critical to the ECM perfonnance. Measurement frequency ranges
from short -tern to continuous. Parameters not selected for field measurement are estimated using
historic data, manufacturer specifications, or engineering judgment, supported by documentation.
Savings are calculated using engineering calculation of baseline and reporting period energy from the
key operating parameter(s) measurements and estimated values.
Option B: Retrofit Isolation: All Parameters Measurement: Determine savings by field
measurements of the energy use of the ECM -affected system. Measurement frequency ranges from
short-term to continuous, depending on the expected variations in the savings and the length of the
reporting period. Savings are calculated using engineering calculation of baseline and reporting period
energy from the measurements of proxies of energy use.
Option C: Whole Facility: Determine savings by measuring energy use at the whole facility or sub -
facility level. Continuous measurements of the entire facility's energy use are taken throughout the
reporting period to identify the effects of the energy project. Energy use before and after the retrofit
project is compared to deterinine savings.
Option D: Calibrated Simulation: Determine savings using computer model simulations of the
energy use of the whole facility or of a sub -facility. The simulation models are calibrated with hourly
or monthly utility billing data and usually requires considerable simulation skills.
Baseline Variables
There are variables affecting consumption which warrant adjustment to the baseline, including billing
days, weather, cost, runtime and other miscellaneous adjustments.
Billing Days Adjustment - Typically utility companies do not bill for the same number of days each
month. An adjustment is made when the number of days in a pre -installation billing period does not
equal the number of days in the corresponding post -installation billing period.
1.6
Year 3 Cost Avoidance Report, City of Cincinnati PH
2.0 Summary
Cost Avoidance Summary
Complete Project Year 3 Results
Year 3 Utility Savings $ 492,648
Adjustments $
Total Cost Avoidance Year 3
Annual Energy Guarantee
Excess Savings Year 3
Percent of Plan
Cumulative Results
$ 492,648
$ 262,'709
$ 229,939
188%
`1�VIE I�i�IDi;:A1?OEll
:TCi1t1[�$1=;
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......................
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Install
05/10 - 07111
$
123,047
$
123,047
Year 1
08111 - 07112
$
371,615
$
262,709
$
108,906
Year 2
08112 - 07113
$
449,604
$
262,709
$
186,895
Year 3
08113 - 07/14
$
492,648
$
262,709
$
229,939
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Year 11
Year 12
Year 13
Year 14
TOTAL
$
1,436,914
$
788,127
$
648,787
* Note: Installation savings not calculated as part of Yr 1 Cost Avoidance savings.
Year 3 Cost Avoidance Report, City of Cincinnati Pit 2.1
Cost Avoidance Summary
Parks and Recreation Project Year 3 Results
Year 3 Utility Savings $ 292,845
Adjustments $ -
Total Cost Avoidance Year 3
Annual Energy Guarantee
Excess Savings Year 3
Percent of Plan
Cumulative Results
$ 292,845
$ 147,477
$ 145,368
199%
= Z`11141% FE IU
.OF iI:' [JSF :
VDID�1I+iG1; .
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Install
05/10 - 07/11
$
24,032
$
-
$
24,032
Year 1
08/11 -07/12
$
171,811
$
147,477
$
24,334
Year 2
08/12 - 07/13
$
249,801
$
147,477
$
102,324
Year 3
08/13 - 07/14
$
292,845
$
147,477
$
145,368
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Year 11
Year 12
E14eaOTAL
$
738,489
$
442,431
$
296,058
* Note: Installation savings not calculated as part of Yr 1 Cost Avoidance savings.
Year 3 Cost Avoidance Report, City of Cincinnati P11 2.2
Cost Avoidance Summary
Parking Project Year 3 Results
Year 3 Utility Savings $ 199,803
Adjustments $ -
Total Cost Avoidance Year 3 $ '199,803
Annual Energy Guarantee $ 115,232
Excess Savings Year 3 $ 84,571
Percent of Plan 173%
Cumulative Results
iT1.IEVOIDANCE:::
I b PiR:CtS F :
AlA1
EyIR f!
Gila►
ESS
Install
05/10 - 07/11
$
99,015
$
-
$
99,015
Year 1
08/11 - 07/12
$
199,803
$
115,232
$
84,571
Year 2
08/12 - 07/13
$
199,803
$
115,232
$
84,571
Year 3
08/13 - 07/14
$
199,803
$
115,232
$
84,571
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Year 11
Year 12
Year 13
Year 14
TOTAL
$
698,425
$
345,696
$
352,729
* Note: Installation savings not calculated as part of Yr I Cost Avoidance savings.
Year 3 Cost Avoidance Report, City of Cincinnati P11 2.3
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4.0 Adjustments
This sheet left Intentionally blank for operational adjustments
Year 3 Cost Avoidance Report, City of Cincinnati PH 4.1
5.0 Appendix