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HomeMy WebLinkAboutOpening of Bids - Spec AA - Two More or Less 2017 or Newer Utility Crew Trucks - Jordan FordCITY OF SOUTH BEND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec AA — Two (2) More or Less 2017 or Newer Utility Crew Trucks FOR BIDS DUE October 10, 2017 at 9:30 a.m. Bidder Date: nrTnRFu 10, 7017 (Firm): Address: 609 E. JEFFERSON:BLVD JORDAN FORD City/State/Zip: MISHAWAKA IN 46545 Telephone Number: _L574) 25,9-1981 Agent of Bidder (if Applicable): halen the prospective C'ontractoi' is unable to certify to any of the statements below, it shall !attach an a ii1anatiou to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ) SS: ST. JOSEPH COUNTY } The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of pei jury that: l . Contractor has not, nor has any other member, representative, or agent of the firth, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 4 For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended fi-oni time -to -time. b. As provided by Ind. Code § 5-22-16.5-5, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national. origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I thereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. Hereby affirm render the penalties of perjury that the facts aird informatioti contained in the foregoing bid for public works are true and correct. Dated this 10TH day of OCTOBEIt20 17 JORDAN FORD Contractor/Bidder (Firm) 6 Subscribed and sworn to before nee this My Commission Expires 1(a (207-1 Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title 10TH day of OCTOBER , 20 17 Notary Public County of Residence 7 WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana My Commission Expires 01/09/2021 (To be comIdeted only by Coutraelors/Bidelers elahning to be a "local lrr(iiaircr business "pnrstrmrt to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business "refers to any q/'the folloi+,ing: ('1) A bursirress ivhose principal place of btrsiiress is located in cut cJJeeled cuturty. (2) A business that pays a me jority c f its payroll (in dollar volume) to residents of cjjected counties. (3) A business that employs residents of affected counties cis a mcyor'ity of'its employees. (I) A business that makes significant capital investments in the c ffecled counties as defined in rules cidupled by the political subdi0sion. (5) -1 business that has a substantial positive economic impact on the cffecled counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the folloii,ing counties located adjacent to St. Joseph County: Elkhart County, klarshall C'ounly, Slarke Cotrnly crud LaPorte County There are the following price preferences far supplies purchased from a local Indiana business: • 5%fix• cr purchase expected by the pitrcliusiiig ctgency� to be less than $50,000 • 3%for a purchase expected by the purchasing agency to be at least $50,000 but less than $100,000. • 1 %for• a purchase ellrecied bl, the ptu-chasirug agency to be at least $100, 000, Date: OCTOBER 10, 2017 Pursuant to I.C. 36-1-12-22, JORDAN FORD preference for Project SPEC AA UTILITY TRUCKS South Bend, St. Joseph County, Indiana. ® The location of the principal place of business is claims a local Indiana business (Project # AA ) located within the City of (Address) © St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: X❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. 0 The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALT, REDACT ALL SOCIAL SECURITY NUMBERS. Dated this IOTH day of OCTOBER , 20 17 JORDAN FORD InImclor/Bidder��(Fi�•�n) 't " h�J-" � oC.lt'�i-'tt�C e[ � Signature of Contractor/Bidder or Its Agent DEBRA STARKWE.A.THER Printed Name and Title SPECIFICATIONS CITY OF SOUTH BEND BID NAME Spec AA --Two (2) More or Less 2017 or Newer Utility Crew Trucks FOR BIDS DUE October 10, 2017 at 9:30 am. Pursuant to notices given, the undersigned offers bid(s) to the C.ity of South Bend in accordance with the following attachinent(s) which specify the class or item number or description, quantity, unit, unit price. SPEC AA - TWO 2 MORE OR LESS 2017 OR NEWER UTILITY CREW TRUCKS It is the intent of these specifications to describe a vehicle or piece of equipment for the City of South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached specifications. No partial or split bids will be accepted. Unit to be bid with and without trade-in if applicable. Vendor to complete bid proposal contained in this bid specification and attach to the submitted bid. These are minimum specifications. Any variation from the specifications must be spelled out on a separate deviation list in order for the bid to be valid. Any items not listed on the deviation sheet will be assumed to be part of the unit. Proprietary products or specific manufacturers may be referenced herein. Such references are only inadc to demonstrate minimum scope, duality, and style of the equipment desired. Equipment that is bid pursuant to these specifications shall be of equal quality and size, or greater, to those referenced, and are subject to approval by the South Bend Board of Public Works. Vendor shall provide all information requested in specifications to qualify for bid. If information on brochure submitted does not completely cover specifications requested, it shall be typed and attached to brochure. If an alternate is included within these specifications, please be advised that, alternate items placed in the specifications are to determine the best configuration of the item within a budgeted amount and may be included in the award criteria. If the Board elects to award one or rnore (s), the base bid price and the alternate bid price(s) will be totaled and compared for all bidders offering the final configuration. Award will be made based on the lowest responsible/responsive bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on an alternate may result in the entire bid being non -responsive, depending on the final configuration of the product. Payment will be processed once the unit is inspected and accepted as to meeting the specifications by the Division of Central Services. This will include all manuals and warranty documentation. E 1I � �'� m ... �^: �' �iy.. �,'. _� __ � .'S.�. 'A� �,.- ,. � � .f, e.� r mum - qm ~,«2C� ? w �: f�� .� � � :� y� «.\d■ : �\ 4, aw BID NAME FOR BIDS DUE e BID/PROPOSAL Y CITY OF SOUTH BEND Spec AA - Two (2) More or Less 2017 or Newer Utility Crew Trucks October 10, 2017 at 9:30 a.m. Description YearlMake/Model Unit Price UTILITY BODY 2018 FORD F550 4X4 4X4 CREW CAB CHASSIS $ 64,539.00 EAC Year Make/Model — Trade In Unit Price 2001 SN471, Chevy C3500HD Pick up, VIN# 3GBKC34F I I M 116830 $ 3500.00 2001 SN477, Freightliner Repair Truck, VIN# 1 FVABPBW I 1 HH69657 $ 5000.00 Estimated number of days for delivery from award date. CHASSIS 12-14 WEEKS; PLUS BODY INSTALL 8 WEEKS 20 - 22 WEEKS Bidder (Firm): JORDAN FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1918 X317 Fax Number: 574/254--2777 By Ja� (Signature) BOARD OF PUBLIC WORKS 17 DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) i Gary A. Gilot, President Suzanna M. Fritzberg, Member James A. Mueller, Member 18 Elizabeth A. Maradik, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk �_ � � �� � " � F � � ��, � � � � fin: �, � �� I ". 4 I`"'A THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY j CITIZENS INSURANCE COMPANY OF AMERICA POWER OF ATTORNEY THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein staged. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, (hereinafter individually and collectively the "Company") does hereby constitute and appoint, Jeffrey C. Carey, Mary T. Flanigan, Christy M. Braile, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, ill, Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Grlggs, Tahttia M. Fry and/or Megan L. Burns -Hasty Of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful aftomey(s)-in- fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizances, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation stated below: k. Any such obligations in the United States, not to exceed Fifty Million and No1100 ($50,000,000) in any single instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys -in -fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances, contracts of indemnity, waivers of citation and all othe€writings obligatory in the nature thereof, with powerto attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed by the President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Company to the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company; Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 151h day of November, 2016. (N 91M THE HANOVER INSURANCE COMPANY MASSACHUSEM BAY INSURANCE COMPANY CI' CMNS SURAHCE POMPANY OF AMERICA 17. D'dA& Robert Tho,n4S. Vkt0midmt THE HANOVER INSURANCE COMPANY MA IL HU& (3AY! CE COMPANY C,T' N ! su Clr aFAMERlCA THE COMMONWEALTH OF MASSACHUSETTS } COUNTY OF WORCESTER ) ss. J. 1,le.vl� es an: On this 15th day of November 2016 before me came the above named Vice Presidents The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, to me pe sonally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations. AL DiANE J. MARiXCi Mor � Diane l., a o, NuwrY Pobiic 'My Comm.ssirm Vxpie March 4, 2022 I, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of `,.,` }j( g CERTIFIED COPY Theodore G. Maatiner, Vice Pieslder CITY OF SOUTH BEND BID FOR SPEC AA - TWO (MORE OR LESS) 2017 OR NEWER UTILITY CREW TRUCKS BID DUE DATE: OCTOBER 10, 2017 NOTES & EXCEPTION PAGE IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD -PS TECHNICAL RESOURCE CENTER EXTRA HEAVY DUTY ALTERNATOR IS NOT AVAILABLE ON F550 CHASSIS WITH GASOLINE ENGINES ONLY LIMITED SLIP AXLE AVAILABLE IS THE 4.88, WHICH IS INCLUDED ON THIS BID HIGH CAPACITY TRAILER TOW PACKAGE IS NOT AVAILABLE ON F550 CHASSIS WITH GASOLINE ENGINES; TRAILER WIRING IS STANDARD RAPID HEAT SUPPLEMENTAL HEATER IS NOT AVAILABLE ON FF50 CHASSIS WITH GASOLINE ENGINES CREW CAB IS QUOTED, WHICH IS FOUR FULL SIZED DOORS PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU. CNGP530 VEHICLE ORDER CONFIRMATION 09/29/17 16:30:10 __> Dealer: F48207 2018 F-SERIES SD Page: 1 of 2 Order NO: 1111 Priority: L5 Ord FIN: QA587 Order Type: 5B Price Level: 815 Ord PEP: 660A CUSt/Flt Name: X PO Number: RETAIL DLR INV RETAIL DLR INV W5H F550 4X4 CRW CC $45705 $43191.00 18000# GVWR PKG 203" WHEELBASE 41H ENG BLK HEATER 90 83.00 ZI OXFORD WHITE 41P SKID PLATES 100 92.00 A VNYL 40/20/40 425 50 STATE EMISS NC NC S MEDIUM EARTH GR 473 SNOW PLOW PKG 185 171.00 660A PREF EQUIP PKG 52B BRAKE CONTROLLR 270 249.00 .XL TRIM 525 CRUISE CONTROL 235 216.00 572 .AIR CONDITIONER NC NC 585 AMFM/CD/CLK 275 253.00 99Y 6.8L EFI V10 EN NC NC 44P 6-SPD AUTOMATIC NC NC TOTAL BASE AND OPTIONS 50560 46426.32 TFB .225 BSW AS 19.5 TOTAL 50560 46426.32 X8L 4.88 LTD SLIP 360 332.00 *THIS IS NOT AN INVOICE* 90L PWR EQUIP GROUP 1125 1035.00 TELE TT MIR-PWR * MORE ORDER INFO NEXT PAGE LESS TPMS F8=Next CNGP530 VEHICLE ORDER CONFIRMATION 09/29/17 16:30:15 Dealer: F48207 _-' 2018 F-SERIES SD Page: 2 of 2 order No: 1111 Priority: L5 Ord FIN: QA587 order Type: 5B Price Level: 815 Ord PEP: 660A CUSt/Flt Name: X PO Number: RETAIL DLR INV RETAIL DLR INV 65Z AFT AXLE TANK NC NC 76C REVERSE ALARM 140 128.00 872 91M RR CAM & PREP K SYNC SYSTEM SP FLT ACCT CR 415 365 381.00 336.00 (135400) FUEL CHARGE . Ve-,l "C DEST AND DELIV 1295 1295.00 TOTAL BASE AND OPTIONS 50560 46426.32 TOTAL 50560 46426.32 *THIS IS NOT AN INVOICE* F7=Prev F1=Help F2=Return to Order F3/F12=veh Ord Menu F4=Submit FS=Add to Library Qc047551 S099 - PRESS F4 TO SUBMIT i% .. ?'i: .... ��_. - - - - - c - - - - - - - - -_ - i %6 ELF.- M� A W �� ���� , . s {� u 1. ; // 56'-CA DUAL REAR WHEEL Regular 137 e - 13,000/14,000 lb, X3C/X3D Super 158, 13,000/14,0001b. .-W3C/W3D ` Crew T ....._._ _F72" 'F3,000/i4,0001b, // 6 . r 1; SINGLE REAR WHEEL I r; 10 o� 84-" CA DUAL REAR WHEEL .......... . FICIA IRP��...1`0 F4G/F4H:- ?:) Regular -:189 F5G/F5H �.� Regular 1891, // s 17,500/19,5001b. '- F4G/F4H _ _'Regular _ 201" -- 15,000/16,5001b. -� F5G/�:5H_ _ Regular 201" 37S00/19,5001b. ii tttiiil 'i 1{I // 9 RIM I