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HomeMy WebLinkAbout101017 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of September 21, September 26, and October 3, 2017 2. OPENING OF BIDS A. Two (2) More or Less, 2017 or Newer, Utility Crew Trucks – Spec AA 1. Funding: Sewer Department Capital (642.0621.415.43.02) 3. OPENING OF QUOTATIONS A. York Road Sewer Repair – Project No. 115-139 1. Funding: LRSA (251.0608.431.42.96) B. Kelly Park Electrical Addition 1. Funding: Park Bond (751.1101.452.39.89) C. Unity Gardens Site Development – Project No. 117-050R 1. Funding: RWDA TIF (324.1050.460.42.01) D. Lafayette Building Roof – Project No. 117-100 1. Funding: RWDA TIF (324.1050.460.42.02) 4. OPENING OF PROPOSALS A. Request for Qualifications – Venues, Parks and Arts Guaranteed Energy Savings Contract 1. Funding: TBD 5. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2017 or Newer, Single Axle 4x4 Dump Truck with Contractor Dump Bed – Spec Z 1. Company: Truck Centers, Inc. d/b/a Hill Truck Sales 2. Amount: $112,885; Base Bid and Alternate No. 1 3. Funding: Subject to VPA Capital Lease (201.1101.452.37.11/.12) B. One (1) or More, 2017 or Newer, One Ton Four Wheel Drive Pick-Up Truck with Animal Transport Module – Spec Y 1. Company: Jordan Ford 2. Amount: $72,627: Base Bid only 3. Funding: Subject to Animal Control Capital Lease (600.1207.415.37.11/.12) 6. REJECT BIDS AND READVERTISE FOR BIDS A. Hibberd Building Site Demolition & Plaza Improvements – Project No. 117-063 1. Reason: Bids exceed Budget; Project will be Re-Scoped 2. Funding: RWDA TIF (324.1050.460.42.01) 7. AWARD QUOTATIONS AND APPROVE CONTRACTS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 A. Alley Drywell Install (Near St. Vincent and Notre Dame) – Project No. 117-101 1. Company: John Boettcher Sewer & Excavating 2. Amount: $9,921 3. Funding: LRSA (251.0608.431.42.96) 8. RESCIND AWARD AND RE-AWARD QUOTATION A. Sewer Cleaning Nozzles 1. Rescind: a) Company: USB-Sewer Equipment Corporation b) Amount: $44,619.90 c) Description: Vendor Closed Business 2. Award: a) Company: Brown Equipment Company, Inc. b) Amount: $57,196.26 c) Funding: Sewer Maintenance Materials (641.0621.792.23.04) 9. CHANGE ORDERS A. Newman Center Site Development, Division A and Alternate A1 – Project No. 117-060R 1. Company: The Robert Henry Corporation 2. Change Order No.: 1 3. Decrease Amount: ($34,685.88) 4. Percent of Decrease: (9.34%) 5. Revised Contract Amount: $336,554.32 6. Funding: REDA TIF (429.1050.460.42.02) B. 2017 Demolitions, Phase I – Project No. 117-065 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($25,290); Additional Forty (40) Days 4. Percent of Decrease: (32.9%) 5. Revised Contract Amount: $76,769 6. Revised Project Completion Date: October 21, 2017 7. Funding: RWDA TIF (324.1050.460.39.82) C. Western Avenue Corridor Improvements – Project No. 115-097 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $85,534.18; Additional Twelve (12) Days 4. Percent of Increase: 3.15% 5. Total Percent of Change: 3.15% 6. Revised Contract Amount: $2,798,773.43 7. Revised Project Completion Date: November 10, 2017 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 8. Funding: RWDA TIF (324.1050.460.42.03) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2018 or Newer, ¾ Ton Extended Cab Four Wheel Drive Pick Up Truck – Spec AC 1. Funding: Water Works Capital (622.0604.415.43.02) B. Farmington 14A Lift Station Rehabilitation – Project No. 117-027 1. Title Sheet 2. Funding: Utilities, Wastewater Capital (642.0630.415.43.66) C. Preventative Maintenance on Thirty-Nine (39) Generators for Various City Departments - Spec AE 1. Funding: Repairs and Maintenance for Central Services, Fire Dept., Four Winds Field, Morris Performing Arts, Police Dept., Street Dept. (Accounts 36.01), Waste Water (63.35), Water Works (31.35) 11. TITLE SHEETS A. Laurel Creek Subdivision, Section VI (Sanitary Sewer and Water Mains in the County) B. 100 Wayne Street Plaza and Streetscape – Project No. 116-047R 1. Funding: RWDA TIF (324.1050.460.42.03) 12. RESOLUTION A. No. 42-2017 - A Resolution of the Board of Public Works for the City of South Bend, Indiana, Adopting a Policy for Tourist Oriented Directional (TOD) Signs for Private Entities 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Statement of Work – Canon Solutions America 1. Description: No Cost Assessment to Collect Data to recommend a Consolidated Print Solution B. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Bendix Drive Right-of-Way Acquisition 2. Amount: NTE $30,590 3. Funding: Special LOIT (257.0608.431.42.96) C. Contract – South Bend Heritage Foundation, Inc. 1. Description: Provide Development Costs for Rehabilitation of Property at 113 Garfield Court 2. Amount: $231,640 3. Funding: CDBG (212.1001.460.39.30) D. Contract – South Bend Heritage Foundation, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Description: Provide Development Costs for Rehabilitation of Duplex at 838 W. Colfax Avenue 2. Amount: $207,110 3. Funding: CDBG (212.1001.460.39.30) E. Contract – Northeast Neighborhood Revitalization Organization 1. Description: Provide Development Costs for New Construction of Single- Family Home at 808 N. Hill Street 2. Amount: $210,000 3. Funding: NSP3 (212.1001.460.39.30) F. Contract – YWCA North Central Indiana, Inc. 1. Description: Subsidize Costs of Providing Emergency Shelter and Rental Assistance for Homeless Individuals and Families 2. Amount: $113,900 3. Funding: ESG (212.1001.460.39.30) G. Contract – The Center for the Homeless, Inc. 1. Description: Subsidize Costs of Providing Emergency Shelter for Homeless Individuals and Families 2. Amount: $53,000 3. Funding: ESG (212.1001.460.39.30) H. Contract – AIDS Ministries/AIDS Assist of North Indiana, Inc. 1. Description: Subsidize Costs of Providing Emergency Shelter and Rental Assistance for AIDS Ministries Clients 2. Amount: $49,006 3. Funding: ESG (212.1001.460.39.30) I. Contract – South Bend Heritage Foundation, Inc. 1. Description: Subsidize Costs of Developing Affordable Housing for Low- Moderate Income Households 2. Amount: $100,000 3. Funding: CDBG (212.1001.460.39.30) J. Contract – Life Treatment Centers, Inc. 1. Description: Subsidize Costs of Providing Emergency Shelter for Homeless Individuals with Addictions 2. Amount: $52,000 3. Funding: ESG (212.1001.460.39.30) K. Contract – Department of Community Investment 1. Description: Provide Administrative Services for the Emergency Solutions Grant Program 2. Amount: $3,038 3. Funding: ESG (212.1001.460.39.30) L. Contract – Department of Community Investment CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: Provide Administrative Services for the Community Development Block Grant Program 2. Amount: $338,514 3. Funding: CDBG (212.1001.460.39.30) M. Contract – Department of Community Investment 1. Description: Provide Essential Home Repairs for no less than Ten (10) Low- Moderate Income Homeowners 2. Amount: $150,000 3. Funding: CDBG (212.1001.460.39.30) N. Contract – Department of Community Investment 1. Description: Support Costs of Inspection Services, Client Processing, and Housing Counseling for Housing Programs 2. Amount: $74,787 3. Funding: CDBG (212.1001.460.39.30) O. Contract – Department of Code Enforcement 1. Description: Remove no less than Four (4) Dilapidated, Substandard Structures in Targeted Areas of South Bend 2. Amount: $85,321 3. Funding: CDBG (212.1001.460.39.30) P. Contract – Youth Service Bureau of St. Joseph County, Inc. 1. Description: Subsidize Costs of Providing Emergency Shelter and Rental Assistance for Unaccompanied Homeless Youth 2. Amount: $106,400 3. Funding: ESG (212.1001.460.39.30) Q. Contract – Near Northwest Neighborhood, Inc. 1. Description: Subsidize Costs of Developing Affordable Housing for Low- Moderate Income Households 2. Amount: $80,000 3. Funding: CDBG (212.1001.460.39.30) R. Amendment to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Design of Dual Entrance Ramp at the Main and Colfax Parking Garage 2. Amount: NTE $34,000 3. Funding: MVH (412.0401.415.36.01) S. Professional Services Agreement – Info Send 1. Description: Configure New Upload Portal and Map Data Fields for the Water Shut-Off Test Letter based on Behavioral Science Study 2. Amount: $2,800 3. Funding: Innovation & Technology (279.0672.415.31.06) T. Professional Services Agreement – Stantec Consulting Services, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 1. Description: Ongoing Technical Support for LTCP Renegotiation with State and Federal Regulatory Meetings 2. Amount: $80,450 3. Funding: Wastewater Contractual Services (641.0630.793.63.35) U. First Amendment to Agreement – Northern Indiana Workforce Board, Inc. 1. Description: Mayor’s Training Program for Under-Skilled Workers to meet Critical Labor Deficits 2. Amount: $28,801.20 3. Funding: EDIT (408.1001.460.31.06) V. Amendment to Professional Services Agreement – DLZ Indiana, LLC 1. Description: Adjustments to Right of Way Services, Additional Design for Improvements at LaPorte/LaSalle Intersection 2. Amount: Decrease of $750; New Total $214,500 3. Funding: WWDA TIF (422.1050.460.42.03) W. Temporary Access Agreement – Alan Neblung 1. Description: Repair to Exposed Wall at Building Demolition at 3610-3614 Western Avenue X. Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Assistance with Development and Issuance of an RFP for Utility Billing Software 2. Amount: $115,495 3. Funding: Wastewater Engineering (641.0630.793.31.02) Y. Amendment to Professional Services Agreement – Quest Diagnostics, Inc. 1. Description: Additional Employee Substance Abuse Testing Services 2. Amount: $10.50 per Kit 3. Funding: Liability Insurance Fund (226.0418.671.39.80) Z. First Amendment to Lease – Gordon Ventures LLC 1. Description: Renewal of Edible Arrangements Lease at 123 S. Michigan St. 2. Amount: $9.20/Square Foot with 3% Annual Increase for Five (5) Years AA. Contract – Landmark Sign Group 1. Description: Negotiated Contract with Highest Scoring Vendor for RFP for Morris Performing Arts Center Marquee Upgrade 2. Amount: $172,125 3. Funding: Morris Capital (416.0404.453.43.08) BB. Professional Services Agreement – SADA Systems 1. Description: Discovery and Design related to Microsoft Dynamics 365 for CRM 2. Amount: $25,000 3. Funding: COIT (404.0672.415.31.06) CC. Access Agreement – Matthews LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 10, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 1. Description: Access to Separate Storm Sewer at Commerce Center Temporary Parking Lot near Madison Street and East Race DD. Professional Services Agreement – Lehman & Lehman, Inc. 1. Description: Rum Village Dog Park Design 2. Amount: NTE $25,300 3. Funding: Park Bond (751.1101.452.39.89) 14. LICENSES AND PERMITS A. Sidewalk Cafe 1. Applicant: The Towers at Washington Square LLC for Aloft of South Bend a) Location: 111 North Main Street b) Date/Time: Sunday, 10:00 a.m. to 9:00 p.m.; Monday-Friday, 4:00 p.m. to 10:00 p.m.; Saturday, 10:00 a.m. to 10:00 p.m. c) Favorable Recommendations 15. TRAFFIC CONTROL DEVICES A. New Installation and Removal 1. Install: Left Turn Lanes and Continuous Left Turn Lane 2. Remove: Parking on West Side of Lafayette Blvd. 3. Location: Lafayette Blvd. from South of Sample Street to North of Bronson Street 4. All criteria has been met 16. RENEW INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Steel Warehouse Company, LLC 1. Location: 2722 West Tucker Drive B. Company: Suzuki Garphyttan Corporation 1. Location: 4404 Nimtz Parkway 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.