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Home My WebLink AboutSession VII - Common Council2018 Budget Presentation Common Council October 4, 2017 TABLE OF CONTENTS POWERPOINT PRESENTATION ........................................................................................ 2‐5 FUND 101‐0301 COMMON COUNCIL............................................................................ 6‐13 October 4, 2017 Common Council Common Council Mission Statement “To make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority” 2 Common Council 2017 Accomplishments •Number of council meetings held in 2017 to date – 17 •Attendance for formal Council meetings – 91%(YTD) •Number of committee meetings held in 2017 to date – 83 •Attendance for Council Committee meetings – 83% ‐ (YTD) •Number of public meetings (off night council meetings) (YTD) •Number of bills voted upon – 53 (YTD) •Number of resolutions voted upon – 54 (YTD) •Number of Council press releases and Community Recognition – 27 (YTD) •Public events and interactions with the press and public varies per council members •Citizen and Student artwork within the Council / Citizens public space •No violations of the public meetings laws or public access violations •No Council Rules violations •No lawsuits against the council •Streaming council meetings live on YouTube and Facebook •First Council/Clerk Annual Training for Boards and Commissions appointees with presentation from Indiana Public Access Counselor •Continuing to publish all meetings of the Council in Spanish •Transition and hire of new Council Attorney •Public forum with Office of Innovation and Code School for public engagement on new city website •Hosted 11 open budget sessions prior to public hearings of the Council •Continuing Fast Track efforts (doing business with the City) •Improve the messaging to the citizens of South Bend (Council branding) •Hold public committee meetings outside the County/City Building (including security, ADA, and mobile AV)* •Hold public formal meetings outside the County/City Building* •Improve technology to better serve the citizens of South Bend •Council District maps with district specific information for citizens •Annual Board, commission, and citizen appointee training •Active shooter training for all council members •Legislation to support electronic signatures and filings •Work with all local entities to update the local zoning process and legislation •Paid internship program to highlight key legislative initiatives, driven by the Council •Reduce cost for the council operations Common Council 2018 Goals & Challenges 3 2018 2018 Proposed Percent of Expenditures by Department Budget Total Police $ 30,770,691 20.02% Fire/EMS 29,135,542 18.96% Parks 14,023,196 9.12% Street 12,474,412 8.12% Wastewater 12,250,315 7.97% Water Works 11,137,259 7.25% Sewer 8,139,138 5.30% IT/Innovation/311 Call Center 6,629,794 4.31% Admin & Finance/Safety & Risk 4,321,149 2.81% Century Center 3,949,939 2.57% Central Services 3,900,518 2.54% Solid Waste 3,803,210 2.47% Code Enforce 3,189,950 2.08% DCI 2,518,305 1.64% Morris & Palais 1,585,214 1.03% Building Dept 1,236,323 0.80% Engineering 1,230,636 0.80% Legal 1,076,800 0.70% Mayor 765,969 0.50% Council 614,969 0.36% Human Rights 543,033 0.35% Clerk 454,284 0.30% Total Expenditures by Type $ 153,690,389 100.00% Police Fire/EMS Parks StreetWastewater Water Works Sewer IT/Innovation/311 Call Center Admin & Finance/Safety & Risk Century Center Central Services Solid Waste Code Enforce DCI Morris & Palais Building Dept Engineering Legal Mayor Council Human Rights Clerk City of South Bend 2018 Proposed Budget Expenditure Summary Personnel, Supplies, & Services by Department 2018 2018 Proposed Percent of Expenditures by Type Budget Total Salaries & Wages $ 215,052 34.97% Professional Services 163,619 26.61% Fringe Benefits 155,414 25.27% Interfund Allocations 60,257 9.80% Other Costs 12,427 2.02% Travel & Training 6,000 0.98% Supplies 2,200 0.35% Total Expenditures by Type $ 614,969 100.00% City of South Bend Common Council 2018 Proposed Budget Expenditure Summary Expenditures by Type 4 Common Council Budget Changes •Increase council salaries by 2% for 2018 •25% increase in salaries includes salary for all nine members, in the past only eight members were on salary and 2% salary increase for all members over last year •17% increase in Benefits includes 2 additional council members request for benefits over last year ‐ $154, 875 •$60,257.00 is the allocation for IT and Print Shop for Common Council. •Include a paid internship for a public relations person ‐ $36,840 (0% Increase) •Continue to contract legal services ‐ $125,619 (0% Increase) •Additional Legal Services ‐ $29,000 (0% Increase) Questions? Thank you! 5 City of South Bend, Indiana 2018 Budget Fund 101 - General Fund Department 0301 - Common Council 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Expenditures by Type Personnel Salaries & Wages 160,395 209,705 171,762 86,004 211,539 215,770 220,085 224,487 228,977 39,777 23% Fringe Benefits 61,796 77,696 132,640 57,772 154,752 160,173 165,797 171,630 177,682 22,112 17% Total Personnel 222,191 287,401 304,402 143,776 366,291 375,943 385,882 396,117 406,659 61,889 20% Supplies 2,609 6,756 4,503 577 6,375 6,375 6,375 6,375 6,375 1,872 42% Services & Charges Professional Services 193,846 157,960 154,814 11,786 154,619 157,711 160,866 164,083 167,365 (195) 0% Printing & Advertising 2,959 3,643 5,550 3,010 9,000 9,000 9,000 9,000 9,000 3,450 62% Utilities - - - - - - - - - - - Education & Training 645 678 2,375 625 1,000 1,000 3,000 1,000 1,000 (1,375) -58% Travel 1,644 2,198 5,000 - 5,000 5,000 5,000 5,000 5,000 - 0% Repairs & Maintenance 10,311 8,299 43,605 39,444 4,750 4,845 4,942 5,041 5,142 (38,855) -89% Other Interfund Allocations 6,092 6,890 44,236 22,116 60,257 61,462 62,691 63,945 65,224 16,021 36% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance 2,160 2,448 1,838 918 1,877 1,915 1,953 1,992 2,032 39 2% Transfers Out - - - - - - - - - - - Other Services & Charges 1,095 4,805 4,825 1,885 5,800 5,800 5,800 5,800 5,800 975 20% Total Services & Charges 218,752 186,921 262,243 79,785 242,303 246,733 253,252 255,861 260,562 (19,940) -8% Capital - - - - - - - - - - - Total Expenditures 443,552 481,078 571,148 224,138 614,969 629,051 645,508 658,353 673,596 43,821 8% Revenue Charges for Services - - - - - - - - - - - Interest Earnings - - - - - - - - - - - Donations 379 - - - - - - - - - - Other Income 200 - - - - - - - - - - Total Revenue 579 - - - - - - - - - - Department Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. Increase council salaries by 2% for 2018 25% increase in salaries includes salary for all nine members, in the past only eight members were on salary and 2% salary increase for all members over last year 17% increase in Benefits includes 2 additional council members request for benefits over last year - $154, 875 $60,257 is the allocation for IT and Print Shop for Common Council. Realize a paid internship for a public relations person - $36,840 (0% Increase) Continue to contract legal services - $125,619 (0% Increase) Additional Legal Services - $29,000 (0% Increase) 6 City of South Bend, Indiana 2018 Budget Department 101-0301 - Common Council Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - - - - - - - - - - - - - - 2018 Department Goals & Objectives and Linkage to City Results - - - - - - - - - - - 2018 Significant Changes/Challenges/Opportunities - - - - - - - $60,257 is the allocation for IT and Print Shop for Common Council Include a paid internship for a public relations person - $36,840 (0% Increase) Continue to contract legal services - $125,619 (0% Increase) Additional Legal Services - $29,000 (0% Increase) Reduce cost for the council operations Increase council salaries by 2% for 2018 17% increase in Benefits includes 2 additional council members request for benefits over last year - $154,875 25% increase in salaries includes salary for all nine members, in the past only eight members were on salary and 2% salary increase for all members over last year Annual Board, commission, and citizen appointee training Active shooter training for all council members Legislation to support electronic signatures and filings Work with all local entities to update the local zoning process and legislation Paid internship program to highlight key legislative initiatives, driven by the Council Improve the messaging to the citizens of South Bend (Council branding) Hold public committee meetings outside the County/City Building (including security, ADA, and mobile AV)* Hold public formal meetings outside the County/City Building* Improve technology to better serve the citizens of South Bend Council District maps with district specific information for citizens First Council/Clerk Annual Training for Boards and Commissions appointees with presentation from Indiana Public Access Counselor Continuing to publish all meetings of the Council in Spanish Transition and hire of new Council Attorney Public forum with Office of Innovation and Code School for public engagement on new city website Continuing Fast Track efforts (doing business with the City) Number of council meetings held in 2017 to date – 17 Attendance for formal Council meetings – 91%(YTD) Number of committee meetings held in 2017 to date – 83 Attendance for Council Committee meetings – 83% - (YTD) Number of public meetings (off night council meetings) (YTD) Number of bills voted upon – 53 (YTD) Number of resolutions voted upon – 54 (YTD) Number of Council press releases and Community Recognition – 27 (YTD) Public events and interactions with the press and public varies per council members Hosted 11 open budget sessions prior to public hearings of the Council Citizen and Student artwork within the Council / Citizens public space. No violations of the public meetings laws or public access violations. Streaming council meetings live on YouTube and Facebook 7 City of South Bend, Indiana 2018 Budget Department 101-0301 - Common Council Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining 1st District Council Member 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2nd District Council Member 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 3rd District Council Member 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 4th District Council Member 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 5th District Council Member 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 6th District Council Member 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Council Member at Large 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Council Member at Large 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Council Member at Large 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non-Bargaining 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 Explain Significant Staffing Changes Below: 8 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue101-0301-367.20-00 DONATED SALARY379000000------------ ------------ ------------ ------------ ------------ ------------ ------------*379000000101-0301-380.10-16 TRAVEL REIMBURSEMENTS200000000------------ ------------ ------------ ------------ ------------ ------------ ------------*200000000------------ ------------ ------------ ------------ ------------ ------------ ------------** COMMON COUNCIL579000000101-0301 Common CouncilCity of South BendRevenue8:40am, 10/03/179 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0301-411.10-01 REGULAR WAGES151,813 168,768 171,281 171,281 118,571 85,635 174,699LEVEL TEXTTEXT AMT02 PART TIME POSITIONS WITH BENEFITS9 COUNCIL MEMBERS @ $19,411 (ASSUME 2% INCREASE)174,699174,699101-0301-411.10-03 SEASONAL & INTERNS8,582 40,9370481369369 36,840LEVEL TEXTTEXT AMT02 LEGISLATIVE RESEARCH ASSISTANT(S) PART TIME36,84036,840101-0301-411.11-01 FICA - REGULAR11,658 12,459 13,103 13,103 8,692 6,279 16,182LEVEL TEXTTEXT AMT02 REGULAR SALARIES $174,699 X 7.65%13,365PART TIME2,81716,182101-0301-411.11-04 PERF - REGULAR14,877 16,712 19,184 19,184 11,805 8,526 19,567LEVEL TEXTTEXT AMT02 REGULAR SALARIES $174,699 X 11.20%19,56719,567101-0301-411.11-07 UNEMPLOYMENT COMP428243429429000101-0301-411.11-08 HEALTH INSURANCE33,993 47,232 98,844 98,844 60,105 42,427 117,384LEVEL TEXTTEXT AMT02 LONG-TERM DISABILITY:9 EMP. X $96864HEALTH INS COVERAGE:7 EMP X $16,200113,400HEALTH INS REBATE:2 EMP X $1,5603,120117,384101-0301-411.11-09 LIFE INSURANCE840 1,050 1,080 1,080765540 1,080LEVEL TEXTTEXT AMT02 9 EMP. X $1201,0801,080101-0301-411.11-29 PARENTAL LEAVE000000539LEVEL TEXTTEXT AMT02 WAGES $178,212 X 0.25%446101-0301 Common CouncilCity of South BendExpenditures8:40am, 10/03/1710 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresPART TIME93539------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES222,191 287,401 303,921 304,402 200,307 143,776 366,291101-0301-411.21-02 STATIONERY & PRINTING435108100100131131200LEVEL TEXTTEXT AMT02 2018 EST PRINT SHOP COSTS200200101-0301-411.21-03 C.S. OFFICE SUPPLIES717214 1,000 1,00000 1,000LEVEL TEXTTEXT AMT02 CENTRAL STORES OFFICE SUPPLIES1,0001,000101-0301-411.21-04 OTHER OFFICE SUPPLIES1,457997 1,000 1,003513296 5,175LEVEL TEXTTEXT AMT02 OTHER OFFICE SUPPLIES5,1755,175101-0301-411.21-16 SMALL OFFICE EQUIPMENT0 5,437 2,400 2,400 1,2551500LEVEL TEXTTEXT AMT02 IT RELATED ITEMS INCLUDED IN IT ALLOCATION IN 2018------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES2,609 6,756 4,500 4,503 1,899577 6,375101-0301-411.31-01 LEGAL SERVICES81,500 76,226 125,619 125,619 38,828 11,066 125,619LEVEL TEXTTEXT AMT02 LEGAL COUNSEL84,819LEGISLATIVE RESEARCH ASSISTANT40,800125,619101-0301-411.31-06 OTHER PROFESSIONAL SVCS0 10,42501951951950101-0301-411.31-07 ADDITIONAL LEGAL SERVICES 112,234 71,309 29,000 29,000525525 29,000LEVEL TEXTTEXT AMT02 ADDITIONAL LEGAL SERVICES17,000NEGOTATIONS - FIRE, POLICE AND TEAMSTERS12,00029,000101-0301-411.31-08 SECURITY SERVICES112000000101-0301-411.31-72 GIS ALLOCATION2,162 2,27000000101-0301 Common CouncilCity of South BendExpenditures8:40am, 10/03/1711 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0301-411.31-73 PRINT SHOP ALLOCATION0456481481320240485LEVEL TEXTTEXT AMT02 2018 PRINT SHOP ALLOCATION485485101-0301-411.31-76 IT ALLOCATION000000 59,772LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #759,77259,772101-0301-411.32-02 POSTAGE95203003009594300LEVEL TEXTTEXT AMT02 POSTAGE300300101-0301-411.32-21 TRAVEL - MILEAGE402541 1,500 1,50000 1,500LEVEL TEXTTEXT AMT02 TRAVEL/MILEAGE1,5001,500101-0301-411.32-22 TRAVEL - AIRFARE396050050000500LEVEL TEXTTEXT AMT02 TRAVEL/AIRFARE500500101-0301-411.32-23 TRAVEL - HOTEL703 1,640 2,000 2,0003880 2,000LEVEL TEXTTEXT AMT02 TRAVEL/HOTEL2,0002,000101-0301-411.32-24 TRAVEL - MEALS1131750050000500LEVEL TEXTTEXT AMT02 TRAVEL/MEALS500500101-0301-411.32-25 TRAVEL - OTHER300500500640500LEVEL TEXTTEXT AMT02 TRAVEL/OTHER500500101-0301 Common CouncilCity of South BendExpenditures8:40am, 10/03/1712 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0301-411.33-03 PROMOTIONAL2,959 3,643 1,000 5,550 3,679 3,010 9,000LEVEL TEXTTEXT AMT02 PROMOTIONAL9,0009,000101-0301-411.34-02 LIABILITY INSURANCE2,160 2,448 1,838 1,838 1,224918 1,877LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #51,877LIABILITY INSURANCE1,877101-0301-411.36-01 BUILDING R&M3,680 6,00325025000250LEVEL TEXTTEXT AMT02 CONFERENCE ROOM REMODELING, SMALL CONFERENCE250TABLE, CHAIRS, ETC.250101-0301-411.36-02 OFFICE EQUIP R&M6,631 2,296 4,500 43,355 39,977 39,444 4,500LEVEL TEXTTEXT AMT02 OFFICE EQUIPMENT1,000COPIER3,5004,500101-0301-411.36-04 COMPUTER EQUIP R&M3,930 4,164 43,755 43,755 29,168 21,8760101-0301-411.39-10 SUBSCRIPTIONS1,000 3,334 3,500 2,00000 3,500LEVEL TEXTTEXT AMT02 SUBSCRIPTIONS - LEGAL3,5003,500101-0301-411.39-70 EDUCATION & TRAINING645678 3,000 2,375675625 1,000LEVEL TEXTTEXT AMT02 EDUCATION & TRAINING - COUNCIL MEMBERS1,0001,000101-0301-411.39-71 MEETING EXPENSES0 1,451 2,000 2,525 1,967 1,791 2,000LEVEL TEXTTEXT AMT02 MEETING EXPENSE2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES218,752 186,921 220,243 262,243 117,105 79,785 242,303101-0301 Common CouncilCity of South BendExpenditures8:40am, 10/03/17** COMMON COUNCIL------------ ------------ ------------ ------------ ------------ ------------ ------------443,552 481,078 528,664 571,148 319,311 224,138 614,969 13