HomeMy WebLinkAbout12/30/09 Board of Public Works MinutesGIJLAR MEETII~TG I3ECEM~ER 30 2009 419
The regular meeting of the hoard of Public Worlcs was convened at 9x35 an Vaednesda;y,
laecember 30, 2009, by ward President Gary A. Gilot, with hoard Member Iaanald E. lnl>s
present. ward Member Carl Littrell was absent. Also present was ward .Attorney Cherayl
Greene. Board of Public VVarks Cleric, Linda M. Martin, presented the Board with a pra~rosed
agenda of items presented by the public and by City Staff.
APPRGVE MII~I~TT'ES GP PREVIGLTS MEl,TIIVG
Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the Agenda
Session, Regular Meeting and Claims Meeting of the hoard held on I~eccrnber 10, ?009,
I)eeember 14, 2009, I3eeember 21, 2009, were approved.
C~ULAR MEET LNG DECEMBER 30 2009 420
contract a aunt be decreased by $111,650.63 for a new contract sure, including this Change
Order, of X431,49$.$6. Additionally submitted was the Project Completion Affidavit indicating
tlris new final cost of X431,49$.$6. Upon a motion made by Mr. Inks, seconded by Mr. Crilot and
carried, Change Order No. 2 {Final) and the Project Completion Affidavit were approved.
APP'RO~IAL OF AGREEMENTS/CONY CTS/PROPOSALS/ADDENDA
The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
~1.~3~JL~ Vcli.
~~'~~ SI~SS ~SCI'I~Dtif)12 A ~tlll~ ®~1~T1/
S~C~rI
Agreement University of Fire Department to `~ 10,717.52 Gilot/Inks
Notre Dame Provide 911 Revenue to City Subject to
Emergency Medical Controller
Services to Notre Review of
~
~ Dame University for Charges
I 2010
Contract University of Emergency Medical Hourly/Per Unit Inks/Gilot
Notre Dame Services for 2010 Charges Paid to Subject to
Special Events South Bend Controller
Fire Review of
~..
~ Agreement
Memorial
2010 Children's Department
X21,425.21 Charges
Inks/Gilot
I-lospital of hospital/Medflight Fee is Per Subject to
South Bend Ambulance Staffing- Month Revenue Controller
Fee is Per Month to City, plus Review of
Revenue to City, plus Additional Charges
Additional Per/Run PerJRun Fees
Fees
Project Crowe 2010 Sewage Works X15,000.00 Ior Inks/Gilot
Assignment I-Iorwat, I,LP Rate Study Phase I; I4ourly
for Phase II
{Wastewater
OEM)
APPROVAL OF RECOMMENDATION TO PETITION THE COMMON COUNCIL TO
AMEND Tf-IE ZONING OF CITY PROPERTY'
Mr. Crilot advised that the Board is in receipt of a request from tl~e PI'royer Group to petition the
Common Coa,~ncil to amend the zoning of the following City owned properties:
Arnend Zoning for Properties BoL~nded By:
Parcel A: Chapin Street, Norfolk Southern Railroad, Laurel Street and
Western Avenue
Parcel B: Pine Street, Western Avenue, Laurel Street and the First Alley No1-th of
Western Avenue
(3LJLAR MEETINCs DECEMI3ER 30, 2009 421
APPROVAL OF STREET PROCESSIONS
"The following processions were presented for approval:
®s~r° ~s~ritl~ aI~/'I'i e L®~~tf® ®tio~
a rri~d
Martin Luther Procession - January 1 ~, From County-City InicslClilot
Nil~g Martin Luther 2010 from wilding, East on
Foundation I~il~g Day 12:30 p.m. to Jefferson to Century
March 1:30 p.m. Center _
St. Margaret's Procession - February 21, Start at 117 N. Lafayette, Inks/CTiloi;
house Winter Wallc 2010, from 1:30 North to LaSalle, East to
p. to 4:30 Main, South to Western,
p,m. West to Lafayette, North
on Lafayette, return to
117 N. Lafayette
FACTO ALE C~MMENI~I-~TION - I~ETIT'IC~N ~I'~ `TACArI'E TIDE EAS~i/WEST' ALLEN
APPROVE T FFIC CONTROL DE~TICE
TTpon a motion made by Mr. Inks, seconded by Mr. Csilot and carried, the following traffic
control device was appz°oved:
NEW INSTALLATION: I4andicapped Accessible Parking Space Sign
LOCATION: 420 South Warren Street
REMARKS: All criteria has been met
ITpon a motion made by Mr. Inks, seconded by Mr, Crilot and carried, the following trafllc
control device was denied:
NEW INSTALLATION: Flandicapped Accessible Parking Space Sign
LOCATION: 709 South 31St Street
REMARKS: fetter access via driveway
FILINCT OF I~~NTI-ILA' Al~tI3 P~ OIZMANCE MEASU REPORT - L~E]PAI~TMI/N`T OF
PIJELIC WORDS
Toni I4igbee, Division of Central Services, submitted the Monthly and Performance Reports for
the month of November 2009. There being no further discussion, upon a motion made b,y ~i[r.
Inks, seconded by Mr. (Jilo~t and carried, the monthly report was accepted and filed.
Cat JL,~4r MEETINCs
DECEM13Er 30 2009 422
PIf,II~Cr OI~ SAI~E TY REP~rTS - DEPAr`TMENT ~F PIJLIC ~rI~S
Toni Iligbee, Division of Central Services, submitted the Safety report for the month of
I'Ioverraber 2009. These reports reflect injuries/accidents for each month and provide for a
comparison. `T'here being no farther discussion, upon a motion made by Mr. Inks, seconded by
Mr. ~lilot and carried, the report was accepted and filed.
IZATI')[f~' I2.EL,EASE ~P CONT C TDr 130ND
M:r. l-Anthony l~Iolnar, Division of Engineering, recommends that the following Contractor fond
~~ r~lr=acP~ ~c fc~llrot~~c°
~3usta~~ss I~~a~d Type r~ppr®v~sl/
released Effective I~at~
Selgc Construction Co,, Inc. Contractor release July 29, 2009
I~11r. Inks ade a motion that the Bonds release as outlined above be ratified. Mr. Csilot seconded
tl~.e motion, which carried.
1~P~'rC~~E CI,I~IMS
~Ir. Inks stated that a request to pay the following claims in the amounts indicated has been
re-cei,ved by the Board; each claim is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City fiscal
(~ffcer anal certified for accuracy.
I~Ta ~ A ~~xt ~ Clai ate
City of South fiend
~ity of South fiend $3,x"74,231.52
$1,130,456.65 12/23/09
12/21/09
Therefore, Mr. Inks made a motion that after review of the c~penditures, the claims be approved
as sub fitted. Mr. Cailot seconded the motion, which carried.
130ArD ~F PIJI3I;IC ~CrI~S
~~T`I'P;S`I':
Gary A. C~ilot, Preside ~t
Donald E. Inks, Member
Carl P. Littrell, Member
,..~~
;: - ~ k
-%'_.___...T __... _. _. __-_
Linda M. Martin, Clerk ''