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Home My WebLink AboutAward Bid - Charles Black Center Renovations Project No. 116-073 - Gibson Lewis LLCSw - {' -lam-- -- .. -P -- r3� --. ,.-.:-.�y..-,- r-. �.��•T -a_ COMPLETION DATE: AMOUNT: BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 26th day of September, 2017, by and between, Gibson -Lewis, LLC, 1001 W. I Vh Street, Mishawaka, IN 46544, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 116-073 DESCRIPTION: CHARLES BLACK CENTER RENOVATION SEE SPECIFICATIONS $3,796,000; BASE BID, SOIL MANAGEMENT PLAN, AND ALTERNATES 8 AND 9 FUNDING: PARK BOND/RWDA TIF The total bid for this improvement were those prices as received and accepted by the Board on the September 12, 2017. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLICC W S GIBSON-LEWIS, LLC A" TA W, L Gary A. i ot, Preside t Elizabeth A. Maradik, Member Printed Name J Suza a ir' z �r , Me j A. Mueller, Member Signature Therese J. Morau, Member �,Xft4st: Linda Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Kara Boyles, City Engineer SUBJECT: Charles Black Center Renovation Project Project No. 116-073 DATE: September 19, 2017 On September 12 2017, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Base Bid and .Soil Management P1an Alt. $ Alt. 9 1. Gibson -Lewis LLC $ 3,634,000.00 $ 143,000.00 $ 19,000.00 2. Ziolkowski Construction, Inc. Not Complete $ 166,000.00 $ 19,500.00 The Division of Engineering has reviewed all of the bids and noted the following discrepancy. The Ziolkowski Construction, Inc. bid submission did not include an itemized price for the Soil Management Plan. Per Special Provisions XL _. Removal of Contaminated Soils, "the Contractor shall adhere to the Soil Management Plan prepared by WSP for all site earthwork and utility installation and that all work associated with the requirement shall be included in the Soil Management Plan lump sun item". In addition, Part 1 — General Clarifications, Item 11 of Addendum #3, dated September 5, 2017, it states "The final Soil management plan; is attached and is to be included in contract bid as an itemized price". Upon further review and in conversation with Bill Favors, a representative of Ziolkowski Construction, Inc., he stated that "they felt there were too many variables and potential liabilities related to the existing soils and the Management Plan, didn't feel comfortable being responsible for this work, and, therefore, did not include that portion of the project in their bid." Based on this information, and further review by the Board's Legal Counsel, I recommend that Ziolkowski Construction, Inc. be deemed a non -responsive bidder. The Division of Engineering therefore recommends that the Board award the Base Bid, Soil Management Plan, Alternate 8 and Alternate 9 to the lowest responsive/responsible bidder, Gibson -Lewis LLC, in the amount of $3,796,000.00. Sufficient funds have been appropriated through two funding sources: RWDA TIF, Fund No. 324-1050- 460-42.02 2 296 000 and the Park Bond Fund No. 751-1101-452-39.89 1 500 000 . Please call with your questions. (5933) Enc: Bid Tab . CHARLES BLACK CENTER PROJECT NO. It6-073 BID TABULATION September 13, 2017 Engineer's Estimate Ziolkowski Construction, Inc. Gibson -Lewis, LLC Item No. Description Amount Amount Amount I BASE BID $3,410,708.00 $3,598,000.00 $3,634,000.00 2 SOIL MANAGEMENT PLAN $150,000.00 Not Provided $110,000.00 BASE BID TOTAL $3,560,708.00 $3,598,000.00 $3,634,000* ALTERNATES 1 ALTERNATE 1 (DECUCT) ($71,292.00) ($49,200.00) ($60,000.00) 2 ALTERNATE 2 (DEDUCT) ($35,361.00) ($38,000.00) ($25,000.00) 3 ALTERNATE 3 (DEDUCT) ($47,621.00) ($21,000.00) ($22,000.00) 4 ALTERNATE 4 (DEDUCT) ($26,170.00) ($18,000.00) ($22,000.00) 5 ALTERNATE 5 (DEDUCT) ($113,700.00) ($85,000.00) ($76,000.00) 6 ALTERNATE 6 (DEDUCT) ($7,642.00) ($37,000.00) ($6,000.00) 7 ALTERNATE 7 (DEDUCT) ($26,492.00) ($20,000.00) ($27,000.00) 8 ALTERNATE 8 (ADD) $197,733.00 $166,000.00 $143,000.00 9 ALTERNATE 9 (ADD) $28,397.00 $19,500.00 $19,000.00 ALTERNATE TOTALS -$102,148.00 -$82,700.00 -$76,000.00 TOTAL BID WITH ALTERNATES $3,458,560.00 I $3,515,300.00 1 $3,558,000.00* :1 *Based on clarification from Gibson Lewis the $110,000 bid for the Soil Management Plan was included in both the Base Bid and Soil Management Plan line items. Total Base Bid plus Alternates number show was provided on page 2 of the Contractor's Bid for Public Works form, I hereby certify to the best of my knowledge, that the bid tabulation presented is a true and correct copy of the bids received for this project. GC.„`'C t[0. 9/13/2017 7k 2050o170 = yk �F STATE OPC F IAR��;.� -'M "X szju ON Ar W� 0, WWI -.11vir, PART If (For projects of $100.000 or more— IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1, Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid, 2, Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION It PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work, (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to Immediately notify the City of South Bend in the event that you subsequently determine that you.will use a subcontractor on the proposed project. 4, Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered Into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shali thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. *Please see attached Financial Statement Version 10/1712010 Contractor's Bid for Public Works - 3 k Bidder: Gibson -Lewis, LLC ACCEPTANCE The above bid is accepted this day of , subject to the following conditions; Contracting Authority Members: PART II (For projects of $150,000 or more — IC 36-9-12-4) Governmental Unit: City of South Bend, Indiana Bidder (Firm) Gibson -Lewis, LLC Date (month, day, year): August 22, 2017 These statements to be submitted under oath by each bidder with and as a part of his bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE What public works projects has your organization completed for the period of one (1) year prior to the date of the current bid? Contract Amount Class of Work Completion Date Name and Address of Owner 2,783,000.00 2016 Lakeshore MS - Stevensville, MI 2,298,000.00 2016 St. Joseph County Courts - South Bend, IN 266,000.00 2016 SB Regiona€ Airport Anil Pass - South Bend, IN 2,565,000.00 2016 Portage Police Station - Portage, IN 2. What public works projects are now in process of construction by your organization? Contract Amount Class of Work Expected Completion Date Name and Address of Owner 3,186,000.00 2017 Michigan City Prison - Michigan City, IN 1,734,000.00 2017 LaPorte Public Library - LaPorte, IN 4,645,000,00 2017 VA Outpatient Clinic - Mishawaka, IN 1,813,000.00 2017 Rolling Pralrle library - Rolling Prairie, IN Bidder. Gibson -Lewis, LLC 1 Have you ever failed to complete any work awarded to you? No If so, where and why? 4. List references from private firms for which you have performed work. University of Notre Dame - Notre Dame, Indiana Memorial Hospital of South Bend - South Bend, Indiana St. Joseph Regional Medical Center - South Bend, Indiana 1st Source Bank = South Bend, Indiana SECTION 11 PLAN AND EQUIPMENT QUESTIONNAIRE 1; Explain your plan or layout for performing proposed work. (Examples could Include a narrative of when you could begin work, complete the project, number of workers, etc, and any other Information which you believe would enable the governmental unit to consider your bid.) Apply adequate personnel to complete the work 2. Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. Please see attached listing 1 rl_f 3 � o> 1 s 3 . . SELECTED SUBS FOR FORM 96 RV BUTTON, INC. EXCAVATING RITSCHARD BROS„ INC. 160 W RAIL ROAD UNIT 1 1204 W SAMPLE STREET CHESTERTON, IN 46304 SOUTH BEND, IN 46019 WALSH & KELLY PAVING RIETH RILEY CONSTRUCTION 24358 STATE ROAD 23 25200 STATE ROAD 23 SOUTH BEND, IN 46614 SOUTH BEND, IN 46614 ZIOLKOWSKI CONSTRUCTION MASONRY MCLAUGHLIN MASONRY 1005 S LAFAYETTE STREET 56110 TIMOTHY ROAD SOUTH BEND, IN 46601 NEW CARLISLE, IN 46552 STEVENS IRON WORKS, INC STRUCTURAL STEEL CRANE INDUSTRIAL SERVICES P.O. BOX 730 11035 ANDERSON ROAD DEMOTTE, IN 46310 GRANGER, IN 46530 EC BABILLA ROOFING DUDECK ROOFING & SHEET METAL 3974 HARRISON STREET 1634 SOUTH FRANKLIN STREET GARY, IN 46409 SOUTH BEND, IN 46614 WERNTZ SUPPLY GLASS & GLAZING PRECISION WALL 1002 KERR STREET 38013 MAIN STREET SOUTH BEND, IN 46601 SOUTH SEND, IN 46614 OVERHEAD DOOR COMPANY OVERHEAD DOOR INDUSTRIAL DOOR OF NORTHERN IN P.O. BOX 907 3839 S. MAIN STREET MISHAWAKA, IN 46546 SOUTH BEND, IN 46614 MASTER TILE FLOORING INTERIOR FINISHES, INC. 1205 WEST LINCOLN HIGHWAY 1616 W THIRD STREET MERRILLVILLE, IN 46410 OSCEOLA, IN 46561 KROPP FIRE PROTECTION FIRE: PROTECTION RYAN FIRE PROTECTION 59685 MARKET STREET 9740 EAST 148TH STREET SOUTH BEND, IN 40614 NOBLESVILLE, IN 46060 DA DODD, INC PLUMBING & HVAC EDWARD J WHITE P.O. BOX 430 1011 S. MICHIGAN STREET ROLLING PRAIRIE, IN 40371 SOUTH BEND, IN 46601 MARTELL ELECTRIC ELECTRIC MCMANN ELECTRIC, ING 4601 CLEVELAI+ID ROAD 1454 THIRD STREET SOUTH BEND, IN 46628 OSCEOLA, IN 46561 Bidder: Gibson -Lewis, LLC 3. If you intend to sublet any portion of the work, state the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. however, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the governmental unit in the event that you subsequently determine that you will use a subcontractor on the proposed project. Unresolved 4. What equipment do you have available to use for the proposed project? Any equipment to be used by subcontractors may also be required to be listed by the governmental unit. All necessary 5, Have you entered Into contracts or received offers for all materials which substantiate the prlces used In preparing your proposal? If not, please explain the rationale used which would corroborate the prices listed. No SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the governing body awarding the contract must be specific enough in detail so that said governing body can make a proper determination of the bidder's capability for completing the project if awarded. *See attached Financial Statement Bidder: Gibson -Lewis, LLC Whett the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRiMMATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ST. JOSEPH COUNTY SS: ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any otherpersonin reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debannent, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-1 b.5-S, as amended from time -to -tithe, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a Financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the Financial institution extends Credit, is tr person identified on list published by the Indiana Department of Administration. Version 10/17/2016 Contractor's Bid for Public Works - 4 Bidder: Gibson -Lewis, LLC 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by L.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the F-Verify Program is included and attached as part of this bidfquote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, ago, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding; contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing; including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a. Women's Business Enterprise i ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said Wf3E/MBE. A finding of a discriminatory practice by the City's MBE/WBE UtiLization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products orfoundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director ofpublic works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 10/17/2016 Contractor's Bid for Public Works - 5 Bidder: Gibson -Lewis, LLC Project Name Project No. For Bids Due �W:111111G7 fi%�pr-era iy�P[I R�•�,,� BID/PROPOSAL CITY OF 5OUTFI BEND �;•, ,,� c.;h��, Charles Black Center 116-073 September 12, 2017 Item No. Description Total Amount Building remodel and addition with site work and landscaping according to plans. The following allowances are to be included into the Base Bid: 1 a. Charles Black Logo in exercise room flooring = $1,000.00 b. Charles Black Center Logo in entrance walkoff mat = $500.00 c. Existing Brick Replacement = $5,000 d. Brick Repointing = $5,000 e. Gym Floor Repair = $1,000 f. Contingency Allowance = $10,000 BASE BID TOTAL V iz, ii( _� SOIL MANAGEMENT PLAN Item No. Description Total Amount 1 Soil management operations according to the prepared Soil Management Plan SOIL MANAGEMENT PLAN TOTAL J J t 00L) ALTERNATES Item No. Description Total Amount 1 Flex Space, deduct to not construct Flex Space addition, mansard roof removal shall remain in base bid. ALTERNATE #1 TOTAL Co O, `JUb F Item Description Total Amount No. 2 Kitchen HVAC and new hood, deduct to not include new required HVAC systems for new range and not including new range. ALTERNATE #2 TOTAL~ �i!] Item Description Total Amount No. Storage for Gym Room 102, deduct to not include construction of the Storage 3 Boom 102. ALTERNATE #3 TOTAL J" D'k):Z> Version 10/17/2016 Contractor's Bid for Public Works - 8 Bidder: Gibson -Lewis, LLC Item Description Total Amount No. 4 Storage for Lawn Equipment Room 103, deduct to not include constructon of the Lawn Equipment Storage Room 103. ALTERNATE #4 TOTAL >L]j Item Description Total Amount No. 5 New Gym HVAC Unit, deduct to not install second gym HVAC unit RTU-513 on the east end of the new gym.. ALTERNATE #5 TOTAL Item Description Total Amount No. Concession Room and Equipment, deduct to not finish out concession room 6 and not supply and install concession equipment. ALTERNATE #6 TOTAL C)0�j Item Description Total Amount No. Bike Shop, deduct to not construct bike shop room and not supply and install 7 equipment ALTERNATE #7 TOTAL Item No. Description Total Amount 8 Roof Replacement, add to replace remaining roof, not already called out for replacement on drawings. ALTERNATE #8 TOTAL N3 1 Item Description Total Amount No. New Lights in existing gym, add to replace existing interior lights in existing 9 m with like kind to gym addition. ALTERNATE #9 TOTAL k2(, QOZ�_ Version 10/17/2016 Contractor's Bid for Public Works - 9 Y 1 - 56 _ 5 s r � ■ r r '— — _ IL - 1 _ ! - .T --- -- _ - - n J - 1 4� _ 1 L _ aq rr� -nt L _ 'I Milli I llul"„ 11. .�, LE -- -- __ VI" I, 1 ..,- Iml ;�;, a _ -- - - � _ +, �. � �' c ,A� _-