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HomeMy WebLinkAbout09122017 Board of Public Works MinutesAGENDA REVIEW SESSION SEPTEMBER 7, 2017 277 ATTEST: i da M. Martin, berk REGULAR MEETING SEPTEMBER 12, 2017 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on September 12, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Suzanna Fritzberg present. Board Member Therese Dorau joined the meeting in progress at 9:38 a.m. Board Member James Mueller was absent. Also present was Interim Board Attorney Catherine Fanello. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on August 17, 22, and 29, 2017, and September 5, 2017 were approved. INTRODUCTION OF NEW INTERIM BOARD OF WORKS ATTORNEY Mr. Gilot introduced Attorney Catherine Fanello, informing everyone that she previously served with the City as City Controller, and interim Board of Works Attorney. He noted with the transition of former Board Attorney Michael Schmidt to Purchasing, she will replace him until a permanent replacement is found. The Board welcomed her. OPENING OF BIDS — CHARLES BLACK CENTER RENOVATIONS — PROJECT NO. 116- 073 (PARK BOND/RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid: $3,598,000 Soil Management Plan: *We have excluded any works associates w/the soil mgmt. plan from our bid Alternate No.I Total: ($49,200) Alternate No.2 Total: ($38,000) Alternate No.3 Total: ($21,000) Alternate No.4 Total: ($18 000) Alternate No.5 Total: ($85,000) Alternate No.6 Total: ($37,000) Alternate No.7 Total: ($20,000) Alternate No.8 Total: $166,000 Alternate No.9 Total: $19,500 Unit Prices: Item No. Description 1 Building Tuck -Pointing LFT 2.50 2 Brick Replacement EACH 30.00 3 Gym Floor Repair SFT 130.00 GIBSON-LEWIS, LLC 1001 W. 11t' Street Mishawaka, IN 46544 REGULAR MEETING SEPTEMBER 12, 2017 278 Bid was signed by: Robert Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid: $3,634,000 Soil Management Plan: $110,000 Alternate No.1 Total: $60,000 Alternate No.2 Total: $25,000 Alternate No.3 Total: $22,000 Alternate No.4 Total: $22,000 Alternate No.5 Total: $76,000 Alternate No.6 Total: $6,000 Alternate No.7 Total: $27,000 Alternate No.8 Total: $143,000 Alternate No.9 Total: $19,000 Unit Prices: 1 Item No. Description 1 Building Tuck -Pointing LFT 2 Brick Replacement EACH 3 Gym Floor Repair SFT Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2017 OR NEWER ONE TON FOUR WHEEL DRIVE PICK-UP TRUCK INCLUDING ANIMAL TRANSPORT MODULE — SPEC Y (ANIMAL CONTROL CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. e Description Year/Make/Model Unit Price w/animal transport truck module 2018 Ford F350 4x4 Regular Cab Pick- up $72,627.00 ea. Alternate No. Description Cost Total 1 T CNG — Bi-fuel conversion tanks mounted under bed $9,900.00 $9,900.00 Estimated number or clays for delivery from award date: Truck: 98-112, Mavron: 210-250, Total: 308 to 362 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Central Services for review and recommendation. REGULAR MEETING SEPTEMBER 12 2017 279 OPENING OF BIDS — ONE (1) OR MORE 2017 OR NEWER SINGLE AXLE 4X4 DUMP TRUCK WITH CONTRACTOR DUMP BED — SPEC Z (VPA CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: TRANS CHICAGO TRUCK GROUP 2333 W. 25t' Ave. Gary, IN 46404 Bid was signed by: Dustin Waters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. ow Description Year/Make/Model Unit Price Contractor Dump 2018 Freightliner M2-106 4x4 1 $117,297 Alternate No. Description Cost Total I Tam $2,050 $ 119,347 "Luiivi-11 V.1 uays iur delivery from award date: 180-210 SELKING INTERNATIONAL 4849 W. Western Ave. South Bend, IN 46619 Bid was signed by: Kenneth Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. M Description Year/Make/Model Unit Price 2018 International Model $120,704.80 7300 4x4 chassis dump equipment as per specifications Alternate No. Description Cost 1 Tam HEEJTotal $1,295.00 $1,295.00 L0L=LjLQLvu iiuiiiucr Ui days for delivery from award date: 180-210 days TRUCK CENTERS INC. DBA HILL TRUCK SALES 1011 W. Sample Street South Bend, IN 46619 Bid was signed by: Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted. BID: Descri tion Year/Make/Model Unit Price 1 1 1 REGULAR MEETING SEPTEMBER 12, 2017 280 1 1 Complete Unit 2018_Freightliner Model M2- $111,590.00 106 Alternate No. Description Cost Total 1 Tarp $1,295.00 $1,295.00 Estimated number of days for delivery from award date: 180 days Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — POTAWATOMI WELCOME TREE INSTALLATION (PARK BOND Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACORN LANDSCAPING LLC 3680 W. Sample Street South Bend, IN 46619 Quotation was submitted by Jeff Ritschard Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $5,205.00 HOMEWORKS CONSTRUCTION AND HOME MAINTENANCE 1511 Pulaski South Bend, IN 46613 Quotation was submitted by Nathan Kain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $7,240.92 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotations were referred to Venues, Arts, and Parks, and Engineering for review and recommendation. AWARD BID — ONE (1) OR MORE NEW POSITIVE DISPLACEMENT HYDRO - EXCAVATING MACHINE WITH TANDEM AXLE CAB AND CHASSIS — SPEC U (WATER WORKS CAPITAL BUDGET) Mr. Jeff Hudak, Central Services, advised the Board that on July 25, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jack Doheny Companies, Inc., PO Box 609, Northville, MI 48167, in the amount of $345,848.00 for the base bid plus Alternates A and D, and the vendor option. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2017 OR NEWER SINGLE AXLE DUMP TRUCK WITH UNDERBODY SCRAPER — SPEC W (VENUES PARKS AND ARTS CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on August 22, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Truck Centers, Inc. d/b/a Hill Truck Sales, 1011 W. Sample St., South Bend, IN, 46619, in the amount of $137,390. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. REGULAR MEETING SEPTEMBER 12, 2017 281 AWARD BID — DEMOLITION OF HOWARD PARK RECREATION CENTER — PROJECT NO. 117-058 (REDA TIM Mr. Corbitt Kerr, Community Investment, advised the Board that on August 22, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kerr recommended that the Board award the contract to the lowest responsive and responsible bidder G.E. Marshall, Inc., 1351 Joliet Road, Valparaiso, IN 46385, in the amount of $154,535. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME PHASE 3 — PROJECT NO 117-064 (RWDA TIFF Mr. Richard Estes, Community Investment, advised the Board that on August 22, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Estes recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, in the amount of $228,191.56 for Base Bid Part A and B, and $438,711.32 for Base Bid Part C. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — BOWEN STREET DRAINAGE IMPROVEMENTS PROJECT NO 116-082A (SSDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on August 22, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN, 46614, in the amount, not to exceed, of $49,750. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — FOUR WINDS FIELD CONCOURSE PAINTING (COVELESKI NON -REVERTING FUND) Mr. Patrick Sherman, Venues, Parks and Arts, advised the Board that on August 22, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Christman Custom Painting, Inc., 59650 Dogwood Rd., Mishawaka, IN 46544, in the amount of $59,500. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — MORRIS THEATRICAL LIGHTING CONTROLS UPGRADE (MORRIS CAPITAL IMPROVEMENT FUND) Mr. Patrick Sherman, Venues, Parks and Arts, advised the Board that on August 22, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, TPC Technologies, Inc., 185 Bell Road, Niles, MI 49120, in the amount of $72,257.45. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — SEWER CLEANING NOZZLES (SEWER MAINTENANCE MATERIALS) Mr. Jeff Hudak, Central Serivices, advised the Board that on August 22, 2017, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, USB-Sewer Equipment Corporation, 1700 Enterprise Way, Suite 116, Marietta, GA 30067, in unit prices not to exceed $44,619.90. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — RIVER WALK SUBDIVISION STREET LIGHTING PROJECT NO. 117-080 (COIT) Mr. Corbitt Kerr, Community Investment, advised the Board that on August 8, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. REGULAR MEETING SEPTEMBER 12, 2017 282 Kerr recommended that the Board award the contract to the lowest responsive and responsible bidder, TGB Unlimited d/b/a S/T Bancroft Electric, 25020 State Road 23, South Bend, Indiana, in the amount of $47,990 for the base quote only. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — 2017 LAMPPOST PROGRAM — PROJECT NO. 117-011 A (COIT) Ms. Kara Boyles, Engineering, advised the Board that on August 22, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Boyles recommended that the Board award the contract to the lowest responsive and responsible bidder, Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, in the amount of $30,725. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — 2017 TREE PLANTINGS — PROJECT NO. 117-009B (MVH) Ms. Kara Boyles, Engineering, advised the Board that on August 22, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Boyles recommended that the Board award the contract to the lowest responsive and responsible bidder, Fuerbringer Landscaping & Design, Inc., 22530 Brick Rd., South Bend, IN 46628, in the amount of $19.000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD PROPOSAL — MORRIS PERFORMING ARTS CENTER MARQUEE UPGRADE (MORRIS CAPITAL FUND) Ms. Tara Weigand, Engineering, advised the Board that on August 22, 2017, proposals were received and opened for the above referenced project. After review and scoring tabulation by the review committee, the committee recommended that the Board award the contract to the highest scoring proposal, Landmark Sign Group, 7424 Industrial Avenue, Chesterton IN 46304. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the proposal be awarded as outlined above and the review committee be authorized to negotiate the contract documents. Ms. Fritzberg seconded the motion, which carried. AWARD PROPOSAL — SOUTH BEND POLICE DEPARTMENT BODY CAMERA/IN-CAR VIDEO CAMERAS (POLICE GENERAL FUND) Captain Chris Voros, Police Department, advised the Board that on September 7, 2017, proposals were received and opened for the above referenced project. After review and scoring of the proposals by a review committee made up of representatives of the South Bend Police Department, Purchasing, and Information Technologies, the committee recommended that the Board authorize them to negotiate a contract with the highest scoring company, Utility Associates, Inc., 250 E. Ponce de Leon Avenue, Decatur, GA 30030, for the award of the proposal. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the committee be authorized to negotiate a contract as outlined above. Ms. Fritzberg seconded the motion, which carried. Mr. Michael Schmidt, Purchasing, added that in the case that the parties cannot come to terms on a contract, the process will go to the next highest scoring company. He noted once a contract is negotiated, it will be brought back to the board for approval. APPROVE CHANGE ORDER NO. 15 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION, DIVISION B — PROJECT NO 116-001 (2015 TIF BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 15 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $40,000 for a new contract sum, including this Change Order, in the amount of $17,729,582.55. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1— 2016 BUS SHELTERS — PROJECT NO 116-046 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Gibson Lewis, LLC, 1001 West I Vh Street, Mishawaka, IN 46545, indicating the contract amount be increased by $6,279 for a modified contract sum, including this Change Order, in the amount of $151,241.40. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. REGULAR MEETING S_EPTEMBER 12, 2017 283 APPROVE CHANGE ORDER NO. I — MAIN STREET AT WASHINGTON STREET ROADSIDE IMPROVEMENTS — PROJECT NO 116-001A (TIF BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Premium Concrete Services, Inc., 712 Richmond Street, Elkhart, IN 46516, indicating the contract amount be increased by $1,200 and an additional twenty-eight (28) days, for a new contract sum, including this Change Order, in the amount of $117,033 and a new completion date of September 22, 2017. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — 2016 MANHOLE AND SEWER LINING — PROJECT NO. 116-026 (SEWER CONTRACTUAL SERVICES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Insituform Technologies USA, LLC, 17988 Edison Ave., Chesterfield, MO 63005, indicating the contract amount be increased by $7,035, for a new contract sum, including this Change Order, in the amount of $2,993,637.55. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TWO (2) MORE OR LESS, 2017 OR NEWER, UTILITY CREW TRUCKS — SPEC AA (SEWER DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. ADOPT RESOLUTION NO. 38-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.38-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on August 11, 2017, Firefighter Michael Guest retired from the South Bend, Indiana, Fire Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: REGULAR MEETING SEPTEMBER 12, 2017 284 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property maybe demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 12th day of September, 2017 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 39-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 39-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend. Edison Water Treatment Plant Generation System WHEREAS, Indiana Code 5-22-21-6(4)(B) permits and establishes procedure for disposal of personal property which is considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property. This equipment is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property . This equipment is no longer needed by the City. BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 12th day of September, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING SEPTEMBER 12, 2017 285 APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for ap roval: Type Business Description Amount/ Motion/ First Department Extend Time Frame of Funding $44,157 Second Maradik/Fritzberg Amendment of Code Contract through Increase; New to Agreement Enforcement December 31, 2017 for the Total $403,405 Demolition of Blighted (Neighborhood Houses Stabilization Service ADSi Software Maintenance of Program) $15,000 Maradik/Fritzberg Agreement the New Interface with (PD General New World CAD Software Fund) Amendment Arcadis U.S., Review of Additional Test $7,340 Maradik/Fritzberg No. 1 to Inc. Well for the North Station (Water Works Professional Well No. 1 Replacement Capital) Services Agreement Special South Bend One (1) Undercover $19,0 00; Maradik/Fritzberg Purchase Police Vehicle for the MSOS $24,975 minus Department Narcotics Unit $5,975 Trade -In Value (Vehicle Lease) Special W. GSA Purchase of Ballistic $79,491 Maradik/Fritzberg Purchase Nuhsbaum, Lab Macroscope with (Police Non - Inc. Workstation and Reverting/ Attachments Grant) Professional Jones, Petrie, Howard Park Lodge ADA $5,995 Maradik/Fritzberg Services Rafinski Accessibility Assessment (Park Bond) Agreement *Professional EnFocus Property Tax Assessment $40,000 Fritzberg/Dorau Services Agreement Study (COIT) Mr. Gilot Professional M/E Design Century Center Vestibule NTE $9,400 abstained Maradik/Fritzberg Services Services Heater and Fire Pump (Hotel/Motel Agreement Replacement Design Fund) Professional Dynamic Howard Park Lodge $65 Maradik/Fritzberg Services Mechanical Plumbing Assessment (Park Bond) Agreement Services, Inc. Professional Brite Howard Park Lodge $500 Maradik/Fritzberg Services Electric, Inc. Electrical Assessment (Park Bond) Agreement 1-1. oauuagu varces, Unier innovation Utticer, stated this agreement is a continuation of a project between the County, and the cities of Mishawaka and South Bend. He stated all of the parties are committing funds to this project. He noted the EnFocus interns are getting certified as assessors and working with the Assessor's Office to determine how assessments are being processed and correcting issues that create inequities. He added the goal is to create a system that is fair. He noted EnFocus has two (2) other agreements with the City that are not related to this project. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for rr-F 1 I 11 REGULAR MEETING SEPTEMBER 12, 2017 286 I 1 Youth Route to end at Seitz Homelessness Park, not Howard Park KRG Eddy Non Residential September 29, Eddy Street from Maradik/Fritzberg Street Block Party - 2017; 7:00 a.m. Angela to Napoleon Commons Notre Dame Pep to 8:00 p.m. Rally Mamas Procession - MAV September 23, On route as Maradik/Fritzberg Against Annual 2017; 10:00 submitted Violence Celebration and a.m. to 11:00 Remembrance a.m. Walk and National Day of Remembrance for Homicide Victims Church World Procession - St. September 24, On route as Maradik/Fritzberg Service Joseph County 2017; 12:00 submitted Subject to Board Crop Walk p.m. to 4:00 of Park p.m. Commissioner's approval APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 217 E. Fairview Ave. 134 E Dubail Ave. 2609 Prast Blvd. REMARKS: All criteria has been met NEW INSTALLATION: Parking by Residential Permit Only -Weekdays 7:00 a.m. to 4:00 p.m. LOCATIONS: North Side of Napoleon Blvd. from Duey Ave. to Ravine Way; North and South Side of Ravine Way from Duey Ave. East to End of Building Units on South Side of Ravine Way; East Side of Duey Ave. from Ravine Way North to Bump Out REMARKS: All criteria has been met TRAFFIC RESTRICTION: Parking on Both Sides of Street APPLICANT: Temple Beth -El LOCATIONS: Parking on both Sides of West Madison Street and North Lafayette Boulevard DATES/TIMES: Wednesday, September 20, 2017; 7:00 p.m. to 11:00 p.m. Thursday, September 21, 2017; 9:00 a.m. to 3:00 p.m. Friday, September 29, 2017; 7:00 p.m. to 11:00 p.m. Saturday, September 30, 2017; 9:00 a.m. to 6:30 p.m. REMARKS: All criteria has been met DENY TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control device was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1112 Haney Ave. REMARKS: All criteria has not been met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 25515 DEN TRAIL — SEWER AND WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Dennis Miller on behalf of Miller Builders, 806 Green Pine REGULAR MEETING SEPTEMBER 12, 2017 287 Court, Mishawaka, IN, 46545. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced property at 25515 Den Trail, South Bend, IN (Key No. 021-1036-059318), the Miller's waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Fritzberg seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE —18399 DONEGAL DRIVE — SEWER AND WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. James Sieradzki on behalf of Century Builders, Inc., 314 W. Catalpa Dr., Ste. F, Mishawaka, IN 46545. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced property at 18399 Donegal Drive, South Bend, IN (Key No. 002-1014-0316), the Sieradzki's waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Fritzberg seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE —18445 FOREST GLADE DRIVE — SEWER AND WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. James Sieradzki on behalf of Century Builders, Inc., 314 W. Catalpa Dr., Ste. F, Mishawaka, IN 46545. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced property at 18445 Forest Glade Drive, South Bend, IN (Key No. 002-1014-0303), the Sieradzki's waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Fritzberg seconded the motion, which carried. APPROVE WASTEWATER DISCHARGE PERMITS) RENEWAL In a Memorandum to the Board, Mr. Anthony Hunsberger, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) renewal and recommended approval: UN Tek and I/N Kote, 30755 Edison Road, New Carlisle, IN There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the permit's renewal was approved. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,537,767.90 09/08/2017 City of South Bend $2,083,172.61 08/31/2017 City of South Bend $3,107.63 09/04/2017 City of South Bend $917,812.22 09/12/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, asked the Board what the non -reverting fund is. Mr. Gilot stated it is usually money from a grant that doesn't revert to the General Fund at the end of the year. Attorney Fanello explained that the money doesn't lapse at the end of the year, it stays in that fund, unlike appropriations which do lapse at the end of the year. REGULAR MEETING SEPTEMBER 12, 2017 288 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:10 a.m. 1 ATTEST: L' da M. Martin, berk 1 1 BOARD OF PUBLIC WORK �� d 4 Aj� Gary A. GiloU t, Preside �L Elizabeth A. Maradik, Member Therese J. Dor u, Member �V J s A. Mueller, Member Ax I zann F i&6e g, e be