HomeMy WebLinkAbout09072017 Agenda Review SessionAGENDA REVIEW SESSION SEPTEMBER 7, 2017 275
The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on
September 7, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik,
Therese Dorau, and James Mueller present. Board Member Suzanna Fritzberg was absent. Also
present was Attorney Michael Schmidt. The meeting was held in the 13th Floor Boardroom,
County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk,
Linda Martin, presented the Board with a proposed agenda of items presented by the public and
by City Staff.
OPENING OF PROPOSALS — SOUTH BEND POLICE DEPARTMENT BODY AND IN -CAR
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Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for
the above referenced project. Attorney Schmidt stated the review committee will score the
proposals and a recommendation for award will come back to the Board based on the highest
scoring vendor. He stated at that point the Board will authorize the review team to negotiate the
contract and bring it to the Board for approval. Attorney Schmidt read the names of the following
vendors submitting proposals:
UTILITY ASSOCIATES, INC.
250 E. Ponce de Leon Avenue
Decatur, GA 30030
MOTOROLA SOLUTIONS, INC.
500 West Monroe
Chicago, IL 60604
VISUAL LABS, INC.
607 Menlo Avenue
Menlo Park, CA 94025
INSIGHT PUBLIC SECTOR, INC.
2 Easton Oval
Suite 350
Columbus, OH 43219
DIGITAL ALLY, INC.
9705 Loiret Blvd.
Lenexa, KS 66219
PRO -VISION, INC.
8625-B Byron Commerce Dr. SW
Byron Center, MI 49315
PANNIN TECHNOLOGIES, LLC.
2188 Spicer Cv.
Memphis, TN 38134
AXON ENTERPRISES, INC.
17800 North 851h Street
Scottsdale, AZ 85255
Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposals
were referred to the Review Committee for review, tabulation, and award recommendation.
APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — FINNIES NEXT DOOR
Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of
allowing the installation of an awning over the entrance at Finnies Next Door, 233 South Main
Street, South Bend, IN to be installed in the right-of-way. The encroachment shall remain in the
right of way until such time as the Board of Public Works of the City of South Bend shall determine
that such encroachment is in any way impairing or interfering with the highway or with the free
and same flow of traffic. Ms. Martin, Clerk of the Board, noted the encroachment needs to go to
the Zoning Board for approval, due to the size of the encroachment. She informed the Board it was
supposed to be on their agenda yesterday but the Notice of Public Hearing was not published so it
was taken off. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and
carried, the Revocable Permit for the encroachment was approved subject to Zoning Board
approval.
Board members discussed the following item(s) from the agenda.
- Opening of Quotations — Potawatomi Welcome Tree Installation
Mr. Patrick Sherman, VPA, stated this is to install a tree trunk that from a tree that had to be
removed from the grounds, onto the ground to be carved by an artist, yet to be determined.
- Award Proposal — Morris Performing Arts Center Marquee Upgrade
Mr. Sherman noted only one proposal was received for this upgrade.
- Professional Services Agreements for Howard Park Lodge Electric, Plumbing, and
ADA Accessibility
Mr. Sherman stated these agreements are for gaining approval and permits for occupancy of the
Howard Park Lodge. He noted the electrical and plumbing are inspections of work already done
and for the permits. He added the ADA work in the basement will work with the future plans for
Howard Park Renovations and to gain occupancy.
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AGENDA REVIEW SESSION SEPTEMBER 7 2017 276
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- Special Purchase — Undercover Narcotics Vehicle
Captain Chris Voros stated the Police Department will trade-in a vehicle with excessive miles on
this new one. He noted due to the use of the vehicle by the narcotics division, they are required to
keep the details of the company and vehicle confidential. He noted they ran comparables on
pricing. Mr. Gilot asked if they used Central Services on the vehicle selection even though it is
confidential. Mr. Voros stated they did.
- Special Purchase — GSA Purchase of Ballistic Lab Macroscope
Captain Voros stated this is for specialized equipment. Ms. Dorau asked if it is additional
equipment or a replacement. Mr. Voros stated it is additional equipment. He noted it will be paid
for through a grant the Police Department received.
Industrial Wastewater Discharge Permit
Ms. Lauren Trapp, Wastewater, stated IDEM conducted an inspection of the Wastewater treatment
program and one of their recommendations was to modify this permit for UN Tek UN Kote. She
stated the city already requires IN Tek IN Kote to monitor pollutants and notify the city of any.
She explained they already certified to the City that they don't use two (2) components IDEM is
concerned about. She noted they City modified their permit to exclude these two components but
IDEM wants them included as "expected to be present or found to be present". Mr. Gilot asked if
Wastewater reviewed the company's website of their Tier 1 of hazardous material reports, noting
it's publicly available and could be used to check their database of chemicals. Ms. Trapp stated
they did not but that would be an excellent resource to start using.
Opening of Bids — Hibberd Building Site Demolition
Mr. Rich Estes, Community Investment, stated they have decided to postpone this bid opening
until later.
- Award Bids —Marriott Hotel Site Development
Mr. Estes stated this project is two (2) parts, the streetscapes work and the site work. He noted
they broke it down for multiple funding sources, which are subject to Redevelopment Commission
additional funding for the development agreement.
- Award Quotations — River Walk Subdivision Street Lighting
Mr. Estes stated this is for conduit and light pole foundations, noting the developer will pay for
the light poles. Ms. Dorau asked if the city has a say in what kind of fixtures will be installed. Mr.
Jitin Kain, Public Works, stated the City has identified the fixtures they want and Mr. Sieradzki,
Century Builders, will dedicate them to the city after installation. He noted they will split the cost.
- Professional Services Agreement — EnFocus
Attorney Schmidt noted the city has an existing agreement to pay for EnFocus to provide assistance
and questioned why the City is signing another agreement. Mr. Gilot stated he believed the current
contract expired in August. The Board noted nobody was present from the group and suggested
someone attend the meeting on Tuesday.
PRIVILEGE OF THE FLOOR
Mr. Gilot noted this will be the last board meeting for Attorney Schmidt; he has accepted another
position within the city. The Board joined him in thanking him for his work and congratulated him
on his new position.
No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik
and carried, the meeting adjourned at 11:21 a.m.
BOARD OF PUBLIC WORK
Gary A. Gilot, President
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Elizabeth A. Maradik, Member
Therese J.
Doratf, McWber ---�
J s A. Mueller, Member
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