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Home My WebLink About092117 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of September 7, 12, and 19, 2017. 2. OPENING OF BIDS A. Hibberd Building Site Demolition and Plaza Improvement Project – Project No. 117-063 1. Funding: RWDA TIF (324.1050.460.42.01) 3. OPENING OF QUOTATIONS A. Howard Park Lodge Door Replacement 1. Award 2. Funding: Park Bond (751.1101.452.39.89) B. Leeper Park Rose Garden Irrigation 1. Funding: Park Bond (751.1101.452.39.89) 4. AWARD BIDS AND APPROVE CONTRACT A. Charles Black Center Renovations – Project No. 116-073 1. Company: Gibson-Lewis, LLC 2. Amount: $3,796,000; Base Bid, Soil Management Plan, and Alternates 8 and 9 3. Funding: $2,296,000: Park Bond (751.1101.452.39.89); $1,500,000: RWDA TIF (324.1050.460.42.02) 5. AWARD QUOTATIONS AND APPROVE CONTRACT A. Potawatomi Welcome Tree Installation 1. Company: Acorn Landscaping, LLC 2. Amount: $5,205 3. Funding: Park Bond (751.1101.452.39.89) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Ironwood Drive Repairs – Project No. 115-099 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($2,275) 4. Percent of Decrease: (2.61%) 5. Revised Contract Amount: $84,795 6. Funding: LRSA (251.0608.431.42.96) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 7. REQUEST TO ADVERTISE FOR BIDS A. Equipment Installations in 2017 Ford Police Interceptor Sedans – Spec AB 1. Funding: Subject to Police Department Capital Lease Funding (404.0401.415.37.11/.12) 8. RESOLUTIONS A. No. 41-2017 – A Resolution of the Board of Public Works of the City of South Bend Approving the Transfer of Real Property to the South Bend Redevelopment Commission 1. Description: 1036 Lincoln Way East 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to Master Agreement – Teamsters Local Union No. 364 1. Description: System for Calculation of Overtime for Teamsters B. Amendment to Master Agreement – Teamsters Local Union No. 364 1. Description: Regulate Spousal Insurance and Rebates C. Real Property Transfer Agreement – Near Northwest Neighborhood, Inc. 1. Description: Transfer Properties in 800 Block of Portage Ave. 2. Amount: $1.00 (Paid to City) 3. Funding: Subject to Successful Tax Credit Award of Affordable Housing Development D. Second Amendment to Lease – First Church of Christ Scientist of South Bend 1. Description: Renewal of Lease at 129 South Michigan Street 2. Amount: Base Rent: $1,012/month; CAM Contribution: NTE $721.60/month E. Supplemental Easement Agreement – Indiana Michigan Power Company 1. Description: Update to Existing Easements at the Intersection of Calvert Street and Renewable Drive due to Calvert Street Lift Station Replacement 2. Amount: $10 F. Amendment to Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Amendment to Existing Agreement for CIP Assistance 2. Amount: $25,000 3. Funding: Water O&M (620.0640.658.31.06) G. Amendment to Professional Services Agreement – H.J. Umbaugh & Associates 1. Description: Amendment to Existing Agreement for Assistance with IURC 2. Amount: $30,000 3. Funding: Water O&M (620.0640.658.31.06) H. Agreement – Lexipol, LLC 1. Description: Use of Subscription Material including Fire Policy Manual, Daily Training Bulletins, and One-Time Implementation Support Fee 2. Amount: $33,145 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 3. Funding: Fire Dept. Other Professional Services (101.0901.422.31.06) I. Professional Services Agreement – Zimmerman/Volk Associates, Inc. 1. Description: Housing Market Study 2. Amount: $45,000 3. Funding: DCI Admin (211.1001.460.31.06) J. License Agreement – ESRI, Inc. 1. Enterprise GIS Licensing for One (1) Year 2. Amount: $50,000 3. Funding: IT Operating (279.0672.415.36.04) 10. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Joanne Horak a) Event: Bercliff Estates Neighborhood Block Party b) Location: Sylvan Glen Drive from Windingwood Drive to 35th St. and Oakcrest Drive c) Date/Time: October 7, 2017; 10:00 a.m. to 3:00 p.m. d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: Near Northwest Neighborhood a) Event: NNN Community Arts Cafe b) Location: California Ave. from Sherman Ave. to Portage Ave. c) Date/Time: October 29, 2017; 8:00 a.m. to 5:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: PATH, Inc. a) Event: 3rd Annual South Bend Turkey Trot b) Date/Time: November 23, 2017; 6:30 a.m. to 10:00 a.m. c) See Traffic and Lighting Comments 2. Applicant: Hoosier Hikers a) Event: Volksmarch b) Date/Time: October 22, 2017; 10:30 a.m. to 6:00 p.m. c) Favorable Recommendations 3. Applicant: South Bend Heritage Foundation a) Event: 29th Annual Red Ribbon March Against Drugs and Violence b) Date/Time: October 20, 2017; 9:30 a.m. to 11:00 a.m. c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation and Revision – 15 Minute Loading Zone “Bus Parking Only” CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 21, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Locations: a) West Side of Main Street North of Washington Street: install 15 Minute Loading Zone from Bump Out to approximately 90’ North b) North Side of Washington Street West of Main Street: install “Bus Parking Only” from Bump Out to approximately 75’ West 2. All criteria has been met B. New Installation – Temporary Bus Parking for Events at the Morris Performing Arts Center 1. Location: West Side of the 200 Block of Main Street from LaSalle Avenue to the East/West Alley 2. All criteria has been met 12. RENEW INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: Pioneer Metal Finishing 1. Location: 2424 Foundation Drive 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.