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Home My WebLink AboutSession VI - Admin & Finance2018 Budget Presentation Administration & Finance September 13, 2017 TABLE OF CONTENTS OTHER FUNDS ..................................................................................................................... 2‐87 102 RAINY DAY ...................................................................................................................................... 2‐3 313 HALL OF FAME DEBT .................................................................................................................... 4‐6 377 PROFESSIONAL SPORTS DEVELOPMENT ................................................................................... 7‐10 404 COUNTY OPTION INCOME TAX (COIT) ................................................................................. 11‐31 406 CUMULATIVE CAPITAL DEVELOPMENT (CCD) .................................................................... 32‐35 407 CUMULATIVE CAPITAL IMPROVEMENT (CCI) ...................................................................... 36‐40 408 ECONOMIC DEVELOP INCOME TAX (EDIT) ......................................................................... 41‐58 711 SELF‐FUNDED EMPLOYEE BENEFITS ..................................................................................... 59‐67 713 UNEMPLOYMENT COMPENSATION FUND .............................................................................. 68‐70 714 PARENTAL LEAVE FUND .......................................................................................................... 71‐73 750 VEHICLE/EQUIPMENT LEASE ................................................................................................. 74‐77 755 SOUTH BEND BUILDING CORPORATION ................................................................................ 78‐80 759 EDDY STREET COMMONS CAPITAL ........................................................................................ 81‐84 760 EDDY STREET COMMONS DEBT SERVICE .............................................................................. 85‐87 FUND 101‐0401 ADMINISTRATION AND FINANCE .............................................. 88‐98 HUMAN RIGHTS ............................................................................................................. 99‐112 101‐1008 HUMAN RIGHTS GENERAL ....................................................................................... 99‐105 258 HUMAN RIGHTS FEDERAL .................................................................................................. 106‐119 FUND 226 SAFETY & RISK ........................................................................................ 120‐137 CENTRAL SERVICES .................................................................................................... 138‐189 222 CENTRAL SERVICES OPERATIONS ..................................................................................... 138‐185 224 CENTRAL SERVICES CAPITAL ............................................................................................. 186‐189 POWERPOINT PRESENTATION .............................................................................. 190‐208 City of South Bend, Indiana 2018 Budget Fund 102 - Rainy Day Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Local Income Taxes - 1,405,850 - - - - - - - - - Other Taxes - - - - - - - - - - - Grants/Intergovernmental - - - - - - - - - - - Interest Earnings 49,919 86,416 90,000 45,755 80,000 90,000 95,000 100,000 105,000 (10,000) -11% Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 49,919 1,492,266 90,000 45,755 80,000 90,000 95,000 100,000 105,000 (10,000) -11% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - - - - - - - - Capital - - - - - - - - - - - Total Expenditures - - - - - - - - - - - Net Surplus / (Deficit)49,919 1,492,266 90,000 45,755 80,000 90,000 95,000 100,000 105,000 Beginning Cash Balance 8,632,917 8,678,882 10,166,491 10,256,491 10,336,491 10,426,491 10,521,491 10,621,491 Cash Reserve Cash Adjustments (3,954) (4,657) - - - - - - Ending Cash Balance 8,678,882 10,166,491 10,256,491 10,336,491 10,426,491 10,521,491 10,621,491 10,726,491 Cash Reserves Target 8,063,538 8,805,172 8,620,604 12,396,176 11,302,369 11,415,393 11,529,547 11,644,842 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 3% of Total expenditures in previous fiscal year- contingency This fund is used to accumulate cash reserves for unforeseen purposes. Every so oftern, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. Interest rates are expected to rise over the next few years. No expenditures are budgeted in this fund. 2 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueRAINY DAY FUND102-0000-316.10-00 SPECIAL DISTRIBUTION0 1,405,85000000------------ ------------ ------------ ------------ ------------ ------------ ------------*0 1,405,85000000102-0000-361.00-00 INTEREST EARNINGS49,919 86,416 60,000 90,000 71,353 45,755 80,000LEVEL TEXTTEXT AMT02 ESTIMATED INTEREST EARNINGS ON FUND BALANCES80,000PER TRENDS80,000------------ ------------ ------------ ------------ ------------ ------------ ------------*49,919 86,416 60,000 90,000 71,353 45,755 80,000------------ ------------ ------------ ------------ ------------ ------------ ------------** RAINY DAY FUND49,919 1,492,266 60,000 90,000 71,353 45,755 80,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** RAINY DAY FUND49,919 1,492,266 60,000 90,000 71,353 45,755 80,000Fund 102 - Rainy Day FundCity of South BendRevenue9/13/17 1:31pm3 City of South Bend, Indiana 2018 Budget Fund 313 - Hall of Fame / My South Bend Parks & Trails Fund Type City Debt Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Property Taxes 906,263 1,361,512 827,000 451,820 1,213,617 1,212,900 1,212,000 1,209,900 1,211,600 386,617 47% Other Taxes 74,194 70,548 67,000 22,945 45,000 47,000 49,000 51,000 53,000 (22,000) -33% Grants/Intergovernmental - - - - - - - - - - - Interest Earnings 41 (50) 300 109 - - - - - (300) -100% Bond Proceeds - - - - - - - - - - - Other Income 220,578 112,116 - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 1,201,076 1,544,126 894,300 474,874 1,258,617 1,259,900 1,261,000 1,260,900 1,264,600 364,317 41% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service Principal 1,150,000 1,180,000 1,215,000 600,000 850,000 715,000 745,000 775,000 810,000 (365,000) -30% Interest & Fees 122,000 91,000 53,999 31,735 408,617 544,900 516,000 485,900 454,600 354,618 657% Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 1,272,000 1,271,000 1,268,999 631,735 1,258,617 1,259,900 1,261,000 1,260,900 1,264,600 (10,382) -1% Capital - - - - - - - - - - - Total Expenditures 1,272,000 1,271,000 1,268,999 631,735 1,258,617 1,259,900 1,261,000 1,260,900 1,264,600 (10,382) -1% Net Surplus / (Deficit)(70,924) 273,126 (374,699) (156,861) - - - - - Beginning Cash Balance 74,046 11,396 289,227 - - - - - Cash Reserve Cash Adjustments 8,273 4,705 85,472 - - - - - Ending Cash Balance 11,396 289,227 - - - - - - Cash Reserves Target - - - - - - - - Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: No reserve requirement This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until the property tax distributions are received. The final payment on the Hall of Fame Bonds is February 1, 2018. The City is planning a proposed 2017 Riverfront Parks and Trails Bond to utilize this property tax levy after the current Hall of Fame Bonds are paid off. The amounts reflected in the 2018-2022 expenditure estimates are per an illustrative debt amortization schedule for a $14.01 million dollar bond payable over 15 years. See above. The expenditures consist of debt service payments on a proposed 2017 Riverfront Parks and Trails bond. 4 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueHALL OF FAME DEBT SERVICE313-0000-311.00-00 GENERAL PROPERTY TAX906,263 1,361,512 1,202,000 827,000 451,820 451,820 1,213,617LEVEL TEXTTEXT AMT02 ESTIMATED DEBT SERVICE LEVY PER UMBAUGH REPORT1,213,6171,213,617------------ ------------ ------------ ------------ ------------ ------------ ------------*906,263 1,361,512 1,202,000 827,000 451,820 451,820 1,213,617313-0000-312.02-00 AUTO EXCISE62,231 59,891 57,000 57,000 17,778 17,778 35,000LEVEL TEXTTEXT AMT02 ESTIMATE BASED ON TRENDS35,00035,000313-0000-312.03-00 COMMERCIAL VEHICLE TAX11,963 10,657 10,000 10,000 5,167 5,167 10,000LEVEL TEXTTEXT AMT02 ESTIMATED AMOUNTS PER TRENDS10,00010,000------------ ------------ ------------ ------------ ------------ ------------ ------------*74,194 70,548 67,000 67,000 22,945 22,945 45,000313-0000-338.00-00 PILOT TRANSFERS IN220,578 112,11600000LEVEL TEXTTEXT AMT02 PILOT ELIMINATED FOR 2017. MUST BE PAID ONLYTO THE GENERAL FUND------------ ------------ ------------ ------------ ------------ ------------ ------------*220,578 112,11600000313-0000-361.00-00 INTEREST EARNINGS4150-03001361090------------ ------------ ------------ ------------ ------------ ------------ ------------*4150-03001361090------------ ------------ ------------ ------------ ------------ ------------ ------------** HALL OF FAME DEBT SERVICE1,201,076 1,544,126 1,269,000 894,300 474,901 474,874 1,258,617------------ ------------ ------------ ------------ ------------ ------------ ------------*** HALL OF FAME DEBT SERVICE1,201,076 1,544,126 1,269,000 894,300 474,901 474,874 1,258,617Fund 313 - Hall of Fame Debt ServiceCity of South BendRevenue9/13/17 1:31pm5 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresHALL OF FAME DEBT SERVICE313-0401-472.38-01 PRINCIPAL1,150,000 1,180,000 1,215,000 1,215,000 1,210,000 600,000 850,000LEVEL TEXTTEXT AMT02 2011 HALL OF FAME BOND REFUNDING #8615,000FINAL PAYMENT DUE 2/1/182017 RIVERFRONT PARKS AND TRAILS BOND235,000850,000313-0401-472.38-02 INTEREST122,000 91,000 53,000 53,000 54,735 31,735 406,617LEVEL TEXTTEXT AMT02 2011 HALL OF FAME BOND REFUNDING INTEREST #811,224ADJUST INTEREST TO LEASE RENTAL REVENUE AMTFINAL PAYMENT DUE 2/1/182017 RIVERFRONT PARKS AND TRAILS BOND395,393406,617313-0401-472.38-03 PAYING AGENT FEES00 1,00099900 2,000LEVEL TEXTTEXT AMT02 2011 HALL OF FAME BOND REFUNDING1,0002017 RIVERFRONT PARKS AND TRAILS1,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES1,272,000 1,271,000 1,269,000 1,268,999 1,264,735 631,735 1,258,617------------ ------------ ------------ ------------ ------------ ------------ ------------** CONTROLLER1,272,000 1,271,000 1,269,000 1,268,999 1,264,735 631,735 1,258,617------------ ------------ ------------ ------------ ------------ ------------ ------------*** HALL OF FAME DEBT SERVICE1,272,000 1,271,000 1,269,000 1,268,999 1,264,735 631,735 1,258,617Fund 313 - Hall of Fame Debt ServiceCity of South BendExpenditures9/13/17 1:31pm6 City of South Bend, Indiana 2018 Budget Fund 377 - Professional Sports Development Fund Type Capital Project Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Other Taxes 628,261 760,390 700,000 224,912 600,000 - - - - (100,000) -14% Interest Earnings 2,391 2,584 2,000 913 2,000 100 - - - - 0% Other Income 56,233 44,981 32,325 17,864 18,000 3,500 - - - (14,325) -44% Transfers In - - - - - 520,000 - - - - - Total Revenue 686,885 807,955 734,325 243,689 620,000 523,600 - - - (114,325) -16% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service Principal 720,000 730,000 750,000 425,000 770,000 345,000 - - - 20,000 3% Interest & Fees 135,603 108,051 77,955 43,440 44,870 9,770 - - - (33,085) -42% Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 855,603 838,051 827,955 468,440 814,870 354,770 - - - (13,085) -2% Capital - - - - - - - - - - - Total Expenditures 855,603 838,051 827,955 468,440 814,870 354,770 - - - (13,085) -2% Net Surplus / (Deficit)(168,718) (30,096) (93,630) (224,751) (194,870) 168,830 - - - Beginning Cash Balance 595,453 426,724 396,580 302,950 108,080 276,910 276,910 276,910 Cash Reserve Cash Adjustments (11) (48) - - - - - - Ending Cash Balance 426,724 396,580 302,950 108,080 276,910 276,910 276,910 276,910 Cash Reserves Target - - - - - - - - Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: No reserve requirement This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. The Professional Sports Development Area (PSDA) revenue is projected to end in August 2018. The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018. After the bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. Professional Sports Development Revenue is expected to expire in 2018. 7 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenuePROF.SPORTS DEVLOP (PSDF)377-0000-335.10-00 PROF SPORTS DEV AREA628,261 760,390 700,000 700,000 224,912 224,912 600,000LEVEL TEXTTEXT AMT02 PSDA REVENUE FROM SALES AND INCOME TAX WITHHELD600,000IN THE ALLOCATION AREA. AMOUNTS BASED ON REVENUETRENDS. COVELESKI STADIUM, CENTURY CENTER, MPAC,AND STUDEBAKER NATIONAL MUSEUM ARE INCLUDED IN THESOUTH BEND PSDA DISTRICT. PSDA TAX REVENUE ENDS IN2018, WHICH IS 20 YEARS AFTER ADOPTION OF THESTATE BILL600,000------------ ------------ ------------ ------------ ------------ ------------ ------------*628,261 760,390 700,000 700,000 224,912 224,912 600,000377-0000-360.00-00 MISCELLANEOUS REVENUE56,233 44,981 30,000 32,325 32,324 17,864 18,000LEVEL TEXTTEXT AMT02 2010 COVELESKI STADIUM BONDS 45% INTEREST REBATE18,000LESS SEQUESTRATION18,000------------ ------------ ------------ ------------ ------------ ------------ ------------*56,233 44,981 30,000 32,325 32,324 17,864 18,000377-0000-361.00-00 INTEREST EARNINGS2,391 2,584 2,000 2,000 1,345913 2,000LEVEL TEXTTEXT AMT02 INTEREST EARNINGS BASED ON TRENDS2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------*2,391 2,584 2,000 2,000 1,345913 2,000------------ ------------ ------------ ------------ ------------ ------------ ------------** PROF.SPORTS DEVLOP (PSDF)686,885 807,955 732,000 734,325 258,581 243,689 620,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** PROF.SPORTS DEVLOP (PSDF)686,885 807,955 732,000 734,325 258,581 243,689 620,000Fund 377 - Professional Sports DevelopmentCity of South BendRevenue9/13/17 1:31pm8 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresPROF.SPORTS DEVLOP (PSDF)377-0401-452.38-01 PRINCIPAL620,000 630,000 650,000 650,000 650,000 325,000 670,000LEVEL TEXTTEXT AMT02 2010 COVELESKI STADIUM BOND PRINCIPAL #81670,000FINAL PRINCIPAL PAYMENT DUE 1/15/19670,000377-0401-452.38-02 INTEREST134,803 107,251 77,155 77,155 77,155 42,640 44,070LEVEL TEXTTEXT AMT02 2010 COVELESKI STADIUM BONDS INTEREST #8144,070GROSS INTEREST DUE, WILL RECEIVE 45% TAX REBATEON INTEREST PAID AS THESE ARE RECOVERY ZONEECONOMIC DEVELOPMENT BONDS44,070377-0401-452.38-03 PAYING AGENT FEES800800800800800800800LEVEL TEXTTEXT AMT02 PAYING AGENT FEES800BOND ADMIN FEES FROM US BANK; PAID EACH YEAR800------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES755,603 738,051 727,955 727,955 727,955 368,440 714,870------------ ------------ ------------ ------------ ------------ ------------ ------------** CONTROLLER755,603 738,051 727,955 727,955 727,955 368,440 714,870Fund 377 - Professional Sports DevelopmentCity of South BendExpenditures9/13/17 1:31pm9 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures377-1001-452.38-01 PRINCIPAL100,000 100,000 100,000 100,000 100,000 100,000 100,000LEVEL TEXTTEXT AMT02 SYNAGOGUE RE-PURCHASE100,000$100,000 PER YEAR, FINAL PAYMENT IN 2018100,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES100,000 100,000 100,000 100,000 100,000 100,000 100,000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD ENGAGEMENT100,000 100,000 100,000 100,000 100,000 100,000 100,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** PROF.SPORTS DEVLOP (PSDF)855,603 838,051 827,955 827,955 827,955 468,440 814,870Fund 377 - Professional Sports DevelopmentCity of South BendExpenditures9/13/17 1:31pm10 City of South Bend, Indiana 2018 Budget Fund 404 - County Option Income Tax Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Local Income Taxes 8,859,912 9,454,023 10,459,265 5,229,633 10,906,293 11,233,482 11,570,486 11,917,600 12,275,128 447,028 4% Interest Earnings 84,868 97,589 100,000 38,605 95,000 97,000 99,000 101,000 103,000 (5,000) -5% Other Income 970,750 876,349 436,492 370,364 610,131 320,132 135,659 137,585 12,965 173,639 40% Transfers In - 3,039 - - - - - - - - - Total Revenue 9,915,530 10,431,000 10,995,757 5,638,602 11,611,424 11,650,614 11,805,145 12,156,185 12,391,093 615,667 6% Expenditures by Type Personnel Salaries & Wages 242,049 291,039 - - - - - - - - - Fringe Benefits 84,108 112,652 - - - - - - - - - Total Personnel 326,157 403,691 - - - - - - - - - Supplies 793,015 770,006 1,234,438 449,200 806,390 810,000 817,000 824,000 831,000 (428,048) -35% Services & Charges Professional Services 870,749 1,465,713 947,376 435,942 1,184,500 1,059,500 1,059,500 1,059,500 1,059,500 237,124 25% Printing & Advertising 151,440 1,739 2,000 975 2,000 2,000 2,000 2,000 2,000 - 0% Utilities 1,545,997 1,541,784 1,580,000 787,137 1,652,000 1,622,000 1,642,000 1,662,000 1,682,000 72,000 5% Education & Training 28,809 8,502 14,114 12,430 - - - - - (14,114) -100% Travel 21,557 13,074 - - - - - - - - - Repairs & Maintenance 1,535,804 2,433,438 1,667,678 695,657 1,310,865 1,320,000 1,340,000 1,360,000 1,380,000 (356,813) -21% Other Interfund Allocations 531,168 519,600 - - - - - - - - - Debt Service Principal 2,061,389 2,213,678 1,104,053 643,795 993,679 995,000 100,000 1,005,000 1,010,000 (110,374) -10% Interest & Fees 385,609 348,865 58,284 34,451 60,933 50,000 52,000 54,000 56,000 2,649 5% Grants & Subsidies 541,938 553,857 530,874 282,937 1,344,575 540,000 540,000 540,000 540,000 813,701 153% Insurance 7,308 8,220 7,137 3,570 6,873 6,900 7,000 7,100 7,200 (264) -4% Transfers Out 1,500,000 1,500,000 3,442,578 1,546,116 2,787,600 3,900,000 4,800,000 5,000,000 6,000,000 (654,978) -19% Other Services & Charges 1,672,496 1,584,370 968,432 496,501 931,800 1,296,800 1,296,800 1,296,800 1,296,800 (36,632) -4% Total Services & Charges 10,854,264 12,192,840 10,322,526 4,939,510 10,274,825 10,792,200 10,839,300 11,986,400 13,033,500 (47,701) 0% Capital Land - 27,550 123,350 - 115,000 115,000 115,000 115,000 115,000 (8,350) -7% Land Improvements - - - - - - - - - - - Buildings & Bldg Improve.- - - - - - - - - - - Motor Equipment - - - - - - - - - - - Machinery & Equipment 805,680 135,143 26,279 24,868 - - - - - (26,279) -100% Infrastructure 2,860 74,281 365,000 - 180,000 180,000 180,000 180,000 180,000 (185,000) -51% Total Capital 808,540 236,974 514,629 24,868 295,000 295,000 295,000 295,000 295,000 (219,629) -43% Total Expenditures 12,781,976 13,603,511 12,071,593 5,413,578 11,376,215 11,897,200 11,951,300 13,105,400 14,159,500 (695,378) -6% Net Surplus / (Deficit)(2,866,446) (3,172,511) (1,075,836) 225,025 235,209 (246,586) (146,155) (949,215) (1,768,407) Beginning Cash Balance 14,935,342 12,066,548 8,935,608 7,859,772 8,094,981 7,848,395 7,702,240 6,753,025 Cash Reserve Cash Adjustments (2,348) 41,571 - - - - - - Ending Cash Balance 12,066,548 8,935,608 7,859,772 8,094,981 7,848,395 7,702,240 6,753,025 4,984,618 Cash Reserves Target 6,390,988 6,801,756 6,035,797 5,688,108 5,948,600 5,975,650 6,552,700 7,079,750 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 50% of Annual expenditures This fund accounts for the receipt and expense of County Option Income Tax (COIT). The revenue is determined annually by the Indiana Department of Local Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program. The COIT tax rate is 0.6% of gross wages in Saint Joseph County and the City of South Bend receives an allocated percentage of this revenue. The growth rate of COIT revenue is projected to be 2% per year for 2018 - 2022. Other income represents principal payments on an interfund loan to the Urban Development Action Grant (UDAG) Fund 410 in connection with the 1st Source Bank/Hotel renovation project. In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund to the IT-Innovation Fund 279. Transfers are requested to fund EMS operations and EMS capital in 2019-2022. Total transfers for 2019-2022 = $7.4 million. 11 City of South Bend, Indiana2018 BudgetFund 404 - County Option Income TaxFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement CapitalTotal Replacement Capital- - - - - - Project CapitalComplete streets transportation projectsCash180,000 180,000 180,000 180,000 180,000 900,000 StreetscapesLandCash115,000 115,000 115,000 115,000 115,000 575,000 Property acquisition for DCITotal Project Capital295,000 295,000 295,000 295,000 295,000 1,475,000 Minimum Thresholds:Total Capital295,000 295,000 295,000 295,000 295,000 1,475,000 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:12 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueC.O.I.T.404-0000-316.00-00 COUNTY OPTION INC. TAX 8,859,912 9,454,023 10,459,265 10,459,265 6,972,843 5,229,633 10,906,293LEVEL TEXTTEXT AMT02 2018 DLGF ESTIMATE10,906,29310,906,293------------ ------------ ------------ ------------ ------------ ------------ ------------*8,859,912 9,454,023 10,459,265 10,459,265 6,972,843 5,229,633 10,906,293404-0000-360.00-00 MISCELLANEOUS REVENUE05260 7,226 7,226 7,2260LEVEL TEXTTEXT AMT02 ANCHOR PRINCIPAL (PAID OFF IN 2014)------------ ------------ ------------ ------------ ------------ ------------ ------------*05260 7,226 7,226 7,2260404-0000-361.00-00 INTEREST EARNINGS84,868 97,589 95,000 100,000 62,159 38,605 95,000LEVEL TEXTTEXT AMT02 ESTIMATED INTEREST ON FUND BALANCES95,00095,000------------ ------------ ------------ ------------ ------------ ------------ ------------*84,868 97,589 95,000 100,000 62,159 38,605 95,000404-0000-380.10-13 TELEPHONE121,905 122,4330 16,092 16,091 16,0910LEVEL TEXTTEXT AMT02 TELEPHONE INCLUDED IN THE IT ALLOCATION FROMFUND 279 IN 2017404-0000-380.10-80 IT ALLOCATION FEE410,642 430,33200000404-0000-380.10-82 BECKS LAKE REIMBURSEMENT000 283,432 283,432 283,4320404-0000-380.10-99 MISC. REIMBURSEMENTS0 76,65501001001000------------ ------------ ------------ ------------ ------------ ------------ ------------*532,547 629,4200 299,624 299,623 299,6230404-0000-392.00-00 INTERFUND OPER. TRANSFER0 3,03900000------------ ------------ ------------ ------------ ------------ ------------ ------------*03,03900000404-0000-399.02-06 PRINCIPAL INCOME438,203 238,173 126,142 126,142 94,329 62,515 610,131LEVEL TEXTTEXT AMT02 SCHEDULE PAYMENTS FROM UDAG FUND 410 #82610,131PAYMENTS ACCELERATED INTO 2018610,131Fund 404 - County Option Income Tax (COIT)City of South BendRevenue9/13/17 1:31pm13 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue------------ ------------ ------------ ------------ ------------ ------------ ------------*438,203 238,173 126,142 126,142 94,329 62,515 610,131------------ ------------ ------------ ------------ ------------ ------------ ------------** C.O.I.T.9,915,530 10,422,770 10,680,407 10,992,257 7,436,180 5,637,602 11,611,424Fund 404 - County Option Income Tax (COIT)City of South BendRevenue9/13/17 1:31pm14 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue404-0602-368.85-01 LAMPOST PROGRAM0 8,2300 3,500 2,500 1,0000------------ ------------ ------------ ------------ ------------ ------------ ------------*0 8,2300 3,500 2,500 1,0000------------ ------------ ------------ ------------ ------------ ------------ ------------** ENGINEERING0 8,2300 3,500 2,500 1,0000------------ ------------ ------------ ------------ ------------ ------------ ------------*** C.O.I.T.9,915,530 10,431,000 10,680,407 10,995,757 7,438,680 5,638,602 11,611,424Fund 404 - County Option Income Tax (COIT)City of South BendRevenue9/13/17 1:31pm15 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresC.O.I.T.404-0401-415.31-06 OTHER PROFESSIONAL SVCS000000 174,500LEVEL TEXTTEXT AMT02 OPIOD EPIDEMIC SERVICES74,500EARLY CHILDHOOD EDUCATION (CAPACITY BUILDING100,000MEASURES)174,500404-0401-415.37-03 OFFICE SPACE40,000 40,000 40,000 40,00000 40,000LEVEL TEXTTEXT AMT02 ST JOSEPH COUNTY PROSECUTOR/FAMILY JUSTICE40,000CENTER - METRO HOMICIDE - SPECIAL VICTIM UNIT($40,000 PAID IN 2010 AND 2011)BPW AGREEMENT APPROVED 10/18/12. SOUTH BEND PAYS$40,000 PER YEAR FOR FIVE YEARS. 2013-2017ST. JOE COUNTY PAYS $45,000 PER YEAR FOR THE SAMETIME PERIOD40,000404-0401-415.37-11 CAPITAL LEASE PRINCIPAL 1,569,039 1,686,730 909,733 909,733 794,628 449,475 993,679LEVEL TEXTTEXT AMT02 2011 CENTURY CENTER BOND REFUNDING (25%)- FUND 4072014 POLICE VEHICLES KEY GOVT FINANCE #124222,8242015 POLICE VEHICLES BANK OF AMERICA #140 - % CCD167,4852015 POLICE VEHICLES PNC BANK #1445,0692016 POLICE VEHICLES PNC BANK #152258,4732016 HP COMPUTER #15525,5812017 POLICE/SUSTAINABILITY LEASE #162314,247993,679404-0401-415.37-12 CAPITAL LEASE INTEREST343,261 319,287 52,024 52,024 47,519 28,331 60,933LEVEL TEXTTEXT AMT02 2011 CENTURY CENTER BOND REFUNDING (25%)- FUND 4072014 POLICE VEHICLES KEY GOVT FINANCE #1246,1022015 POLICE VEHICLES BANK OF AMERICA #140 - 50%6,1502015 POLICE VEHICLES PNC BANK #1442192016 POLICE VEHICLES PNC BANK #15215,1242016 HP COMPUTER LEASE #1553,5742017 POLICE/SUSTAINABILITY LEASE #16229,76460,933------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES1,952,300 2,046,017 1,001,757 1,001,757 842,147 477,805 1,269,112** CONTROLLER------------ ------------ ------------ ------------ ------------ ------------ ------------1,952,300 2,046,017 1,001,757 1,001,757 842,147 477,805 1,269,112Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm16 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0408-453.39-30 GRANTS AND SUBSIDIES65,000 65,000 65,000 65,00000 65,000LEVEL TEXTTEXT AMT02 SOUTH BEND MUSEUM OF ART GRANT65,000SAME AMOUNT AS IN PRIOR YEARS65,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES65,000 65,000 65,000 65,00000 65,000------------ ------------ ------------ ------------ ------------ ------------ ------------** ART ASSOCIATION65,000 65,000 65,000 65,00000 65,000Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm17 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0409-453.34-02 LIABILITY INSURANCE7,308 7,128 7,137 7,137 4,760 3,570 6,873LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION6,873LIABILITY INSURANCE - STUDEBAKER6,873404-0409-453.39-30 GRANTS AND SUBSIDIES255,938 260,857 265,874 265,874 177,249 132,937 270,991LEVEL TEXTTEXT AMT02 STUDEBAKER MUSEUM SUBSIDY - 2% INCREASE260,991MAINTENANCE RESERVE FUND - MATCHING CITY AMOUNT10,000270,991------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES263,246 267,985 273,011 273,011 182,009 136,507 277,864------------ ------------ ------------ ------------ ------------ ------------ ------------** STUDEBAKER MUSEUM263,246 267,985 273,011 273,011 182,009 136,507 277,864Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm18 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0602-431.22-40 SIGNALS/LIGHTS89,928 146,528 140,000 140,00000 140,000LEVEL TEXTTEXT AMT02 LIGHT UP SOUTH BEND PROGRAM - STREET LIGHTS140,000LIGHTING SUPPLIES140,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES89,928 146,528 140,000 140,00000 140,000404-0602-431.31-06 OTHER PROFESSIONAL SVCS0 24,407 60,000 60,000 39,691 39,691 60,000LEVEL TEXTTEXT AMT02 LIGHT UP SOUTH BEND - PROFESSIONAL SERVICES60,000FOR THE LAMPOST PROGRAM60,000404-0602-431.33-01 OUTSIDE PRINTING SERVICES010300000404-0602-431.39-01 REFNDS,AWARDS,INDEMNITIES025000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES0 24,760 60,000 60,000 39,691 39,691 60,000404-0602-431.43-10 OTHER EQUIPMENT755,680 135,14300000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL755,680 135,14300000------------ ------------ ------------ ------------ ------------ ------------ ------------** ENGINEERING845,608 306,431 200,000 200,000 39,691 39,691 200,000Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm19 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0608-431.36-10 STREET MAINTENANCE0 304,0940 312,251 291,639 249,5930------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES0 304,0940 312,251 291,639 249,5930------------ ------------ ------------ ------------ ------------ ------------ ------------** LOCAL ROADS & STREETS0 304,0940 312,251 291,639 249,5930Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm20 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0617-415.21-04 OTHER OFFICE SUPPLIES0 3,563 8,000 8,000000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES0 3,563 8,000 8,000000404-0617-415.36-02 OFFICE EQUIP R&M047500000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES047500000404-0617-431.31-01 LEGAL SERVICES294,644 146,752 180,000 30,000 25,999 17,942 200,000LEVEL TEXTTEXT AMT02 OTHER LEGAL COSTS NOT PAID IN DEPT BUDGETS OR IN200,000THE LIABILITY INSURANCE FUND200,000404-0617-431.31-06 OTHER PROFESSIONAL SVCS 117,268 226,242 125,000 321,200 140,828 108,5190LEVEL TEXTTEXT AMT02 PRIORITY BASED BUDGETING - THIRD YEARLINKED IN LITEBOTH IN IT ALLOCATION FOR 2018404-0617-431.31-20 ACCOUNTING SERVICES000 22,500 22,500 7,5000404-0617-431.32-04 TELEPHONE545,366 525,088 550,000 550,329 500,339 332,4900LEVEL TEXTTEXT AMT02 CITY TELEPHONE COSTS (MOVED TO FUND 279)404-0617-431.33-03 PROMOTIONAL151,440 1,636 2,000 2,000 1,097975 2,000LEVEL TEXTTEXT AMT02 RECYCLING FEES2,0002,000404-0617-431.35-01 ELECTRIC1,545,997 1,541,784 1,578,000 1,578,000 1,035,477 787,137 1,650,000LEVEL TEXTTEXT AMT02 STREET LIGHTS AND SIGNALS ELECTRICITY - AEP1,650,0001,650,000404-0617-431.35-04 WATER00 2,000 2,00000 2,000LEVEL TEXTTEXT AMT02 NEW ACCOUNT FOR 2017 - WATER SPRINKLERS ON2,000ROUNDABOUTS AND MEDIANS ON ST. JOE STREET2,000404-0617-431.36-01 BUILDING & STREET MAINT 449,384 425,973 500,000 452,113 3,1360 470,000LEVEL TEXTTEXT AMTFund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm21 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 BUILDING MAINTENANCE FOR COUNTY-CITY BLDG450,000PAID TO ST. JOSEPH COUNTYPAID ONCE PER YEAR FOR THE PRIOR FISCAL YEAROTHER COUNTY CITY MAINTENANCE COSTS20,000470,000404-0617-431.36-05 OTHER EQUIP R&M5,639 5,864 6,099 6,099 6,099 6,0990404-0617-431.37-05 PARKING SPACE RENTAL000 9,800 3,6960 20,400LEVEL TEXTTEXT AMT02 PARKING LOT NEAR THE COUNTY-CITY BUILDING20,40020,400404-0617-431.37-11 CAPITAL LEASE PRINCIPAL 178,539 186,263 194,320 194,320 194,320 194,3200404-0617-431.37-12 CAPITAL LEASE INTEREST22,040 14,317 6,260 6,260 6,120 6,1200404-0617-431.39-11 DUES & MEMBERSHIPS27,080 29,137 31,800 31,800 19,834 19,834 32,400LEVEL TEXTTEXT AMT02 AIM DUES20,600US CONFERENCE OF MAYORS10,000INDIANA CONFERENCE OF MAYORS300INDIANA UBRAN MAYOR'S CONFERENCE1,50032,400404-0617-431.39-30 GRANTS AND SUBSIDIES0 28,00000000404-0617-431.39-60 ELECTION EXPENSE0 112,44000000404-0617-431.39-89 MISC CHARGES & SVCS138,532 135,230 152,500 142,70000 149,000LEVEL TEXTTEXT AMT02 ST. JOE COUNTY ANNUAL ARCHIVES FEE96,000ST. JOE COUNTY ANNUAL WEIGHTS AND MEASURES FEE53,000149,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES3,475,929 3,378,726 3,327,979 3,349,121 1,959,445 1,480,935 2,525,800------------ ------------ ------------ ------------ ------------ ------------ ------------** UTILITIES & SERVICES3,475,929 3,382,764 3,335,979 3,357,121 1,959,445 1,480,935 2,525,800Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm22 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0619-431.50-02 INTER-FUND OPER. TRANSFRS 1,500,000 1,500,000 1,677,224 1,677,224 838,612 838,612 1,500,000LEVEL TEXTTEXT AMT02 TRANSFER TO MVH FUND 202 TO COVER CURB AND1,500,000SIDEWALK PROGRAM BUDGET(202-0619)TRANSFER TO ACCT #202-0000-392.00-001,500,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES1,500,000 1,500,000 1,677,224 1,677,224 838,612 838,612 1,500,000------------ ------------ ------------ ------------ ------------ ------------ ------------** CURB/SIDEWALK PROGRAM1,500,000 1,500,000 1,677,224 1,677,224 838,612 838,612 1,500,000Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm23 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0672-415.10-01 REGULAR WAGES233,109 291,03900000404-0672-415.10-03 SEASONAL & INTERNS8,940000000404-0672-415.11-01 FICA - REGULAR18,860 21,41600000404-0672-415.11-04 PERF - REGULAR25,976 31,53300000404-0672-415.11-07 UNEMPLOYMENT COMP068300000404-0672-415.11-08 HEALTH INSURANCE37,502 57,60000000404-0672-415.11-09 LIFE INSURANCE37076000000404-0672-415.11-22 PARKING ALLOWANCE960000000LEVEL TEXTTEXT AMT02 PARKING (MOVING ALL EMPLOYEES TO CITY LOT)404-0672-415.11-24 CELL PHONE ALLOWANCE44066000000------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES326,157 403,69100000404-0672-415.21-04 OTHER OFFICE SUPPLIES6,491 21,4320 3,476 3,118 3,1180404-0672-415.21-05 SMALL OFFICE EQUIPMENT19,098 32,7620 3,709 1,470 1,4700404-0672-415.23-25 COMPUTER EQUIPMENT17,561 15,8780 161,571 149,182 149,1820------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES43,150 70,0720 168,756 153,770 153,7700404-0672-415.31-06 OTHER PROFESSIONAL SVCS 305,198 847,3150 458,676 311,834 262,290 600,000LEVEL TEXTTEXT AMT02 ERP SYSTEM IMPLEMENTATION600,000600,000404-0672-415.31-70 ADM FEE ALLOCATION531,168 519,60000000404-0672-415.32-21 TRAVEL - MILEAGE1,265 3,38500000404-0672-415.32-22 TRAVEL - AIRFARE4,404 1,96300000404-0672-415.32-23 TRAVEL - HOTEL11,944 5,52600000404-0672-415.32-24 TRAVEL - MEALS2,011 1,53000000404-0672-415.32-25 TRAVEL - OTHER1,93367000000404-0672-415.34-02 LIABILITY INSURANCE0 1,09200000404-0672-415.36-04 COMPUTER EQUIP R&M634,825 923,5640 49,728 13,564 13,5640404-0672-415.37-11 CAPITAL LEASE PRINCIPAL 313,811 340,68500000404-0672-415.37-12 CAPITAL LEASE INTEREST20,308 15,26100000404-0672-415.39-11 DUES & MEMBERSHIPS030000000404-0672-415.39-70 EDUCATION & TRAINING28,809 8,5020 14,114 12,430 12,4300------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES1,855,676 2,669,3930 522,518 337,828 288,285 600,000404-0672-415.43-08 COMPUTER EQUIP. & NETWORK 50,00000 26,279 24,868 24,8680------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL50,00000 26,279 24,868 24,8680------------ ------------ ------------ ------------ ------------ ------------ ------------** INFORMATION TECHNOLOGY2,274,983 3,143,1560 717,553 516,466 466,922 600,000Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm24 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0801-421.22-01 CENTRAL SERVICE GASOLINE 530,023 437,339 717,682 717,682 270,668 233,370 500,000LEVEL TEXTTEXT AMT02 POLICE DEPARTMENT GASOLINE500,000500,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES530,023 437,339 717,682 717,682 270,668 233,370 500,000404-0801-421.31-06 OTHER PROFESSIONAL SVCS 100,000000000404-0801-421.31-15 GOODWILL STRATEGIC UNIT000000 150,000LEVEL TEXTTEXT AMT02 GOODWILL STRATEGIC FOCUS OUTREACH UNIT150,000COMMUNITY ORIENTED POLICING150,000404-0801-421.36-03 AUTO EQUIPMENT R&M294,650 575,152 729,400 729,400 467,536 408,314 729,400LEVEL TEXTTEXT AMT02 POLICE DEPARTMENT AUTO REPAIR COSTS729,400SEE ALSO ACCOUNT NO. 101-0801-421-36-03729,400404-0801-421.36-04 COMPUTER EQUIP R&M25,684 100,0730 18,087 18,087 18,0870404-0801-421.36-06 RADIO EQUIP R&M49,001000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES469,335 675,225 729,400 747,487 485,623 426,401 879,400------------ ------------ ------------ ------------ ------------ ------------ ------------** POLICE DEPARTMENT999,358 1,112,564 1,447,082 1,465,169 756,291 659,771 1,379,400Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm25 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-0901-422.22-01 CENTRAL SERVICE GASOLINE 129,914 112,504 200,000 200,000 71,310 62,060 166,390LEVEL TEXTTEXT AMT02 FIRE DEPARTMENT GASOLINE166,390166,390------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES129,914 112,504 200,000 200,000 71,310 62,060 166,390404-0901-422.36-03 AUTO EQUIPMENT R&M0 98,243 100,000 100,00000 111,465LEVEL TEXTTEXT AMT02 FIRE VEHICLE REPAIRS100,000FLEET MAINT COSTS TRANSFERRED FROM ACCOUNT NO.11,465101-0901-422-36-03111,465------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES0 98,243 100,000 100,00000 111,465------------ ------------ ------------ ------------ ------------ ------------ ------------** FIRE DEPT129,914 210,747 300,000 300,000 71,310 62,060 277,855Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm26 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-1001-460.31-06 OTHER PROFESSIONAL SVCS 53,639 220,9970 55,000000404-1001-460.39-30 GRANTS AND SUBSIDIES221,000 200,000 200,000 200,000 150,000 150,000 1,008,584LEVEL TEXTTEXT AMT02 WEST SIDE MAIN STREETS MATCHING GRANTS200,000SMALL BUSINESS DEVELOPMENT ASSISTANCE454,465(ALSO SEE 408-1001-460-39-30)NEIGHBORHOOD STRATEGY IMPLEMENTATION - OWNER273,564OCCUPIED TRANSFERRED FROM 408-1001-460-39-30NEIGHBORHOOD STRATEGY IMPLEMENTATION - OWNER80,555OCCUPIED TRANSFERRED FROM 408-1001-460-39-301,008,584404-1001-460.39-64 PROPERTY MANAGEMENT6,965000000404-1001-460.39-79 NEIGHBORHOOD PARTNERSHIPS0 118,1240 9,503 9,385 9,385 50,000LEVEL TEXTTEXT AMT02 WEST SIDE MAIN STREETS IMPLEMENTATION50,00050,000404-1001-460.39-89 MISC CHARGES & SVCS48,091 7,04500000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES329,695 546,166 200,000 264,503 159,385 159,385 1,058,584404-1001-460.41-01 LAND0 27,550 95,000 123,35000 115,000LEVEL TEXTTEXT AMT02 PROPERTY ACQUISITION115,000115,000404-1001-460.42-03 STREETS AND ALLEYS2,860 74,281 180,000 365,000 36,3910 180,000LEVEL TEXTTEXT AMT02 COMPLETE STREETS TRANSPORTATION PROJECTS180,000180,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL2,860 101,831 275,000 488,350 36,3910 295,000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD ENGAGEMENT332,555 647,997 475,000 752,853 195,776 159,385 1,353,584Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm27 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-1050-452.50-02 INTER-FUND OPER. TRANSFRS000 350,347000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES000 350,347000404-1050-460.39-64 PROPERTY MANAGEMENT000 1,650000404-1050-460.39-89 MISC CHARGES & SVCS00 350,3470000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES00 350,347 1,650000------------ ------------ ------------ ------------ ------------ ------------ ------------** COMMUNITY INVESTMENT00 350,347 351,997000Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm28 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-1100-452.50-02 INTER-FUND OPER. TRANSFRS00 1,415,007 1,415,007 707,504 707,504 1,287,600LEVEL TEXTTEXT AMT02 TRANSFER TO THE PARKS & REC FUND 2011,800,000TRANSFER TO ACCT #201-0000-338.00-00REDUCE TRANSFER TO PARKS TO BALANCE PARKS BUDGET512,400-1,287,600------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES00 1,415,007 1,415,007 707,504 707,504 1,287,600------------ ------------ ------------ ------------ ------------ ------------ ------------** ADMINISTRATION00 1,415,007 1,415,007 707,504 707,504 1,287,600Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm29 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-1101-460.39-79 NEIGHBORHOOD PARTNERSHIPS00 140,000 140,000 143,902 119,592 140,000LEVEL TEXTTEXT AMT02 CORRIDORS AMBASSADOR PROGRAM - BLOCK BY BLOCK140,000140,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES00 140,000 140,000 143,902 119,592 140,000------------ ------------ ------------ ------------ ------------ ------------ ------------** PARK MAINTENANCE00 140,000 140,000 143,902 119,592 140,000Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm30 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures404-1201-415.39-87 VACANT & ABANDONED866,462 616,7560 42,650 15,200 15,200 500,000LEVEL TEXTTEXT AMT02 V&A DEMOLITIONS - WAS IN EDIT FUND500,000408-1201-415-39-89 IN 2017ACCOUNT TO BE MANAGED BY CODE ENFORCEMENT IN 2018500,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES866,462 616,7560 42,650 15,200 15,200 500,000404-1201-431.36-04 COMPUTER EQUIP R&M76,621000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES76,621000000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.943,083 616,7560 42,650 15,200 15,200 500,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** C.O.I.T.12,781,976 13,603,511 10,680,407 12,071,593 6,559,992 5,413,578 11,376,215Fund 404 - County Option Income Tax (COIT)City of South BendExpenditures9/13/17 1:31pm31 City of South Bend, Indiana 2018 Budget Fund 406 - Cumulative Capital Development Fund Type Capital Project Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Property Taxes 428,727 440,887 444,000 240,635 419,000 412,000 384,000 360,000 350,000 (25,000) -6% Other Taxes 38,148 37,227 37,500 18,332 37,100 37,000 35,400 34,300 33,200 (400) -1% Interest Earnings 2,307 3,937 4,100 2,114 3,100 3,000 3,000 3,000 3,000 (1,000) -24% Other Income 52,191 53,040 - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 521,373 535,091 485,600 261,081 459,200 452,000 422,400 397,300 386,200 (26,400) -5% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service Principal 510,970 512,847 466,384 283,361 447,941 442,000 417,400 393,300 383,200 (18,443) -4% Interest & Fees 19,693 13,890 10,116 6,266 11,259 10,000 5,000 4,000 3,000 1,143 11% Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 530,663 526,737 476,500 289,627 459,200 452,000 422,400 397,300 386,200 (17,300) -4% Capital - - - - - - - - - - - Total Expenditures 530,663 526,737 476,500 289,627 459,200 452,000 422,400 397,300 386,200 (17,300) -4% Net Surplus / (Deficit)(9,290) 8,354 9,100 (28,546) - - - - - Beginning Cash Balance 580,627 571,090 579,295 588,395 588,395 588,395 588,395 588,395 Cash Reserve Cash Adjustments (247) (148) - - - - - - Ending Cash Balance 571,090 579,295 588,395 588,395 588,395 588,395 588,395 588,395 Cash Reserves Target 132,666 131,684 119,125 114,800 113,000 105,600 99,325 96,550 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures The fund is used to finance police vehicles and related equipment. This fund receives revenue from a property tax levy and distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. 32 City of South Bend, Indiana2018 BudgetFund 406 - Cumulative Capital DevelopmentFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement CapitalPolice VehiclesLease500,000 500,000 500,000 500,000 500,000 2,500,000 Replace aging police vehiclesTotal Replacement Capital500,000 500,000 500,000 500,000 500,000 2,500,000 Project CapitalTotal Project Capital- - - - - - Minimum Thresholds:Total Capital500,000 500,000 500,000 500,000 500,000 2,500,000 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:33 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueCUMULATIVE CAPITAL DEVEL406-0000-311.00-00 GENERAL PROPERTY TAX428,727 440,887 436,000 444,000 240,635 240,635 419,000LEVEL TEXTTEXT AMT02 PROPERTY TAX ESTIMATE PER UMBAUGH REPORT419,000419,000------------ ------------ ------------ ------------ ------------ ------------ ------------*428,727 440,887 436,000 444,000 240,635 240,635 419,000406-0000-312.02-00 AUTO EXCISE29,440 29,668 29,500 29,500 14,799 14,799 29,500LEVEL TEXTTEXT AMT02 ESTIMATE BASED ON TRENDS29,50029,500406-0000-312.03-00 COMMERCIAL VEHICLE TAX8,708 7,559 8,000 8,000 3,534 3,534 7,600LEVEL TEXTTEXT AMT02 ESTIMATE PER TRENDS7,6007,600------------ ------------ ------------ ------------ ------------ ------------ ------------*38,148 37,227 37,500 37,500 18,333 18,332 37,100406-0000-338.00-00 PILOT TRANSFERS IN52,191 53,04000000------------ ------------ ------------ ------------ ------------ ------------ ------------*52,191 53,04000000406-0000-361.00-00 INTEREST EARNINGS2,307 3,937 3,000 4,100 3,280 2,114 3,100LEVEL TEXTTEXT AMT02 INTEREST EARNDED ON FUND BALANCES3,1003,100------------ ------------ ------------ ------------ ------------ ------------ ------------*2,307 3,937 3,000 4,100 3,280 2,114 3,100------------ ------------ ------------ ------------ ------------ ------------ ------------** CUMULATIVE CAPITAL DEVEL521,373 535,091 476,500 485,600 262,248 261,081 459,200------------ ------------ ------------ ------------ ------------ ------------ ------------*** CUMULATIVE CAPITAL DEVEL521,373 535,091 476,500 485,600 262,248 261,081 459,200Fund 406 - Cumulative Capital Development (CCD)City of South BendRevenue9/13/17 1:31pm34 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresCUMULATIVE CAPITAL DEVEL406-0401-415.37-11 CAPITAL LEASE PRINCIPAL0000 2,487 2,4870406-0401-415.37-12 CAPITAL LEASE INTEREST00001571570406-0401-415.38-01 PRINCIPAL510,970 512,847 466,384 466,384 417,664 280,875 447,941LEVEL TEXTTEXT AMT02 2013 POLICE VEHICLE LEASE PNC BANK #110 - 64.39%223,2562013 POLICE VEHICLE LEASE SUN TRUST #113 - 6.81%21,1712016 POLICE VEHICLE LEASE PUBLICFIN #149 - 8%52,9792014 POLICE VEHICLES #140 - 50% (BALANCE PAID 404) 150,535447,941406-0401-415.38-02 INTEREST19,693 13,890 10,116 10,116 9,866 6,109 11,259LEVEL TEXTTEXT AMT02 2013 POLICE VEHICLES LEASE PNC BANK #110 - 64.39%2,0452013 POLICE VEHICLE LEASE SUN TRUST #113 - 6.81%2522016 POLICE VEHICLE LEASE PUBFIN #149 - 8%2,8122014 POLICE VEHICLE LEASE BANK OF AMER #140 - 50%6,15011,259------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES530,663 526,737 476,500 476,500 430,174 289,627 459,200------------ ------------ ------------ ------------ ------------ ------------ ------------** CONTROLLER530,663 526,737 476,500 476,500 430,174 289,627 459,200------------ ------------ ------------ ------------ ------------ ------------ ------------*** CUMULATIVE CAPITAL DEVEL530,663 526,737 476,500 476,500 430,174 289,627 459,200Fund 406 - Cumulative Capital Development (CCD)City of South BendExpenditures9/13/17 1:31pm35 City of South Bend, Indiana 2018 Budget Fund 407 - Cumulative Capital Improvement Fund Type Capital Project Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Other Taxes 403,987 407,727 408,000 266,697 250,500 250,000 250,000 250,000 250,000 (157,500) -39% Interest Earnings 637 2,537 4,000 1,583 3,000 3,000 3,000 3,000 3,000 (1,000) -25% Other Income 25,000 25,000 25,000 - 25,000 25,000 25,000 25,000 25,000 - 0% Transfers In - - - - - - - - - - - Total Revenue 429,624 435,264 437,000 268,279 278,500 278,000 278,000 278,000 278,000 (158,500) -36% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service Principal 337,500 345,000 356,250 176,250 245,000 - - - - (111,250) -31% Interest & Fees 30,375 23,250 16,000 8,875 5,500 - - - - (10,500) -66% Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 367,875 368,250 372,250 185,125 250,500 - - - - (121,750) -33% Capital - - - - 28,000 278,000 278,000 278,000 278,000 28,000 - Total Expenditures 367,875 368,250 372,250 185,125 278,500 278,000 278,000 278,000 278,000 (93,750) -25% Net Surplus / (Deficit)61,749 67,014 64,750 83,154 - - - - - Beginning Cash Balance 249,215 310,758 377,581 442,331 442,331 442,331 442,331 442,331 Cash Reserve Cash Adjustments (206) (191) - - - - - - Ending Cash Balance 310,758 377,581 442,331 442,331 442,331 442,331 442,331 442,331 Cash Reserves Target 91,969 92,063 93,063 69,625 69,500 69,500 69,500 69,500 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on the 2011 Century Center Bond Refunding is due February 1, 2018. After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. The final payment ($150,000) of hotel/motel tax revenue will be in 2017. 36 City of South Bend, Indiana2018 BudgetFund 407 - Cumulative Capital ImprovementFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement CapitalTotal Replacement Capital- - - - - - Project CapitalVenues, Parks & Arts ProjectsCash28,000 278,000 278,000 278,000 278,000 1,140,000 Plan to direct funds towards VPA capital projectsTotal Project Capital28,000 278,000 278,000 278,000 278,000 1,140,000 Minimum Thresholds:Total Capital28,000 278,000 278,000 278,000 278,000 1,140,000 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:37 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueCUMULATIVE CAPITAL IMPROV407-0000-317.00-00 HOTEL/MOTEL TAX150,000 150,000 150,000 150,000 150,000 150,0000LEVEL TEXTTEXT AMT02 HOTEL/MOTEL TAX CONTRIBUTIONFINAL PAYMENT MADE IN 2017, NEW HOTEL/MOTELTAX PAYMENT TO FUND 672 CENTURY CENTER ENERGYCONSERVATION BOND------------ ------------ ------------ ------------ ------------ ------------ ------------*150,000 150,000 150,000 150,000 150,000 150,0000407-0000-335.04-00 CIGAR. TAX DIST.-C.C.I.F. 253,987 257,727 258,000 258,000 116,697 116,697 250,500LEVEL TEXTTEXT AMT02 CIGARETTE TAX DISTRIBUTIONS FROM STATE OF INDIANA250,500ON A SEMI-ANNUAL BASIS. PER CAPITA FORMULA.ESTIMATE BASED ON TRENDSDISTRIBUTIONS RECEIVED IN JUNE AND DECEMBER250,500------------ ------------ ------------ ------------ ------------ ------------ ------------*253,987 257,727 258,000 258,000 116,697 116,697 250,500407-0000-361.00-00 INTEREST EARNINGS637 2,537 2,000 4,000 2,712 1,583 3,000LEVEL TEXTTEXT AMT02 ESTIMATED INTEREST EARNED ON FUND BALANCES3,0003,000------------ ------------ ------------ ------------ ------------ ------------ ------------*637 2,537 2,000 4,000 2,712 1,583 3,000407-0000-362.00-00 RENTAL OF PROPERTY25,000 25,000 25,000 25,000 25,0000 25,000LEVEL TEXTTEXT AMT02 SOUTH BEND COMMUNITY SCHOOL CORPORATION25,000BILL ANNUALLY25,000------------ ------------ ------------ ------------ ------------ ------------ ------------*25,000 25,000 25,000 25,000 25,0000 25,000------------ ------------ ------------ ------------ ------------ ------------ ------------** CUMULATIVE CAPITAL IMPROV429,624 435,264 435,000 437,000 294,409 268,279 278,500------------ ------------ ------------ ------------ ------------ ------------ ------------*** CUMULATIVE CAPITAL IMPROV429,624 435,264 435,000 437,000 294,409 268,279 278,500Fund 407 - Cumulative Capital Improvement (CCI)City of South BendRevenue9/13/17 1:31pm38 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresCUMULATIVE CAPITAL IMPROV407-0401-415.37-11 CAPITAL LEASE PRINCIPAL 337,500 345,000 356,250 356,250 356,250 176,250 245,000LEVEL TEXTTEXT AMT02 2011 CENTURY CENTER REFUNDING BONDS #7 - 100%245,000FINAL PAYMENT DUE 2/1/18245,000407-0401-415.37-12 CAPITAL LEASE INTEREST30,375 23,250 15,000 15,000 15,000 7,875 4,500LEVEL TEXTTEXT AMT02 2011 CENTURY CENTER REFUNDING BONDS #7 - 100%4,500ADJUST INTEREST TO LEASE RENTAL AMOUNT4,500407-0401-415.38-03 PAYING AGENT FEES00 1,000 1,000 1,000 1,000 1,000LEVEL TEXTTEXT AMT02 ESTIMATED PAYING AGENT FEES1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES367,875 368,250 372,250 372,250 372,250 185,125 250,500------------ ------------ ------------ ------------ ------------ ------------ ------------** CONTROLLER367,875 368,250 372,250 372,250 372,250 185,125 250,500Fund 407 - Cumulative Capital Improvement (CCI)City of South BendExpenditures9/13/17 1:31pm39 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures407-1101-452.42-01 LAND IMPROVEMENTS000000 28,000LEVEL TEXTTEXT AMT02 MY SB PARKS & TRAILS IMPROVEMENTS28,00028,000------------ ------------ ------------ ------------ ------------ ------------ ------------*CAPITAL00000028,000------------ ------------ ------------ ------------ ------------ ------------ ------------** PARK MAINTENANCE000000 28,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** CUMULATIVE CAPITAL IMPROV367,875 368,250 372,250 372,250 372,250 185,125 278,500Fund 407 - Cumulative Capital Improvement (CCI)City of South BendExpenditures9/13/17 1:31pm40 City of South Bend, Indiana 2018 Budget Fund 408 - Economic Development Income Tax Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Local Income Taxes 9,031,709 9,594,602 10,433,361 5,233,357 10,720,965 11,078,287 11,416,394 11,765,060 12,123,837 287,604 3% Charges for Services 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 - 0% Fines, Forfeitures, and Fees 354,660 354,660 354,660 354,660 354,660 354,660 354,660 - - - 0% Interest Earnings 56,631 92,820 120,000 50,914 60,000 50,000 45,000 40,000 35,000 (60,000) -50% Other Income 82 3,034 1,138 1,137 - - - - - (1,138) -100% Transfers In - - 735,241 735,240 - - - - - (735,241) -100% Total Revenue 9,593,082 10,195,116 11,794,400 6,525,308 11,285,625 11,632,947 11,966,054 11,955,060 12,308,837 (508,775) -4% Expenditures by Type Supplies - 1,718 83 - - - - - - (83) -100% Services & Charges Professional Services 12,023 73,451 2,667,281 1,064,544 3,176,506 3,151,000 3,273,000 3,395,000 3,517,000 509,225 19% Printing & Advertising 10,760 - - - - - - - - - - Utilities - - 12,000 - - - - - - (12,000) -100% Repairs & Maintenance 420,782 9,531 39,041 6,167 46,000 47,000 50,000 53,000 55,000 6,959 18% Debt Service Principal 1,365,978 1,041,667 210,000 123,333 215,000 220,000 225,000 225,000 230,000 5,000 2% Interest & Fees 457,423 229,901 174,256 103,885 171,107 164,732 158,132 151,382 144,557 (3,149) -2% Grants & Subsidies 653,286 619,716 871,361 284,563 2,010,416 2,820,000 733,000 738,000 743,000 1,139,055 131% Transfers Out 6,483,782 6,323,782 6,667,496 3,303,748 5,441,596 6,967,000 7,124,000 6,393,000 6,538,000 (1,225,900) -18% Other Services & Charges 482,028 614,610 814,966 188,405 35,000 137,000 140,000 145,000 150,000 (779,966) -96% Total Services & Charges 9,886,062 8,912,658 11,456,401 5,074,645 11,095,625 13,506,732 11,703,132 11,100,382 11,377,557 (360,776) -3% Capital Land - - 45,000 2,700 140,000 140,000 140,000 140,000 140,000 95,000 211% Land Improvements 3,200 - - - 50,000 50,000 50,000 50,000 50,000 50,000 - Buildings & Bldg Improve.- - - - - - - - - - - Motor Equipment - - 57,700 57,617 - - - - - (57,700) -100% Machinery & Equipment - - - - - - - - - - - Infrastructure - - - - - - - - - - - Total Capital 3,200 - 102,700 60,317 190,000 190,000 190,000 190,000 190,000 87,300 85% Total Expenditures 9,889,262 8,914,376 11,559,184 5,134,962 11,285,625 13,696,732 11,893,132 11,290,382 11,567,557 (273,559) -2% Net Surplus / (Deficit)(296,180) 1,280,740 235,216 1,390,346 - (2,063,785) 72,922 664,678 741,280 Beginning Cash Balance 10,159,360 9,859,022 11,135,200 11,370,416 11,370,416 9,306,631 9,379,553 10,044,231 Cash Reserve Cash Adjustments (4,158) (4,561) - - - - - - Ending Cash Balance 9,859,022 11,135,200 11,370,416 11,370,416 9,306,631 9,379,553 10,044,231 10,785,511 Cash Reserves Target 4,944,631 4,457,188 5,779,592 5,642,813 6,848,366 5,946,566 5,645,191 5,783,779 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 50% of Annual expenditures The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic development initiatives, and transfers to the Department of Community Investment, Streets Department, Code Enforcement/Animal Control Department and the consolidated county-wide 911 call center. In 2018 and 2019, the fund includes $2.0 million dollars in funding for neighborhood strategy implementation and small business development. In order to maintain adequate cash reserves in this fund, this funding is not included beyond 2019. The contribution to consolidated county 911 center is estimated to increase by 20% during 2018 as a placeholder amount and will be adjusted to actual after the county budget is finalized. Beginning in 2021, transfers to the Department of Community Investment, Street Department and Code Enforcement/Animal Control were reduced by approximately 12% to maintain adequate reserves in the fund. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. 41 City of South Bend, Indiana2018 BudgetFund 408 - Economic Development Income TaxFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement CapitalTotal Replacement Capital- - - - - - Project CapitalLandCash140,000 140,000 140,000 140,000 140,000 700,000 Property acquisition for DCICity CemeteryCash50,000 50,000 50,000 50,000 50,000 250,000 Improvements to the City cemeteryTotal Project Capital190,000 190,000 190,000 190,000 190,000 950,000 Minimum Thresholds:Total Capital190,000 190,000 190,000 190,000 190,000 950,000 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:42 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueEDIT408-0000-315.00-00 ECON/DEV INCOME TAX9,031,709 9,594,602 10,433,361 10,433,361 6,966,692 5,233,357 10,720,965LEVEL TEXTTEXT AMT02 2018 DLGF ESTIMATE10,919,931LESS: PSAP DEBT DEDUCTED FROM EDIT198,966-10,720,965------------ ------------ ------------ ------------ ------------ ------------ ------------*9,031,709 9,594,602 10,433,361 10,433,361 6,966,692 5,233,357 10,720,965408-0000-360.00-00 MISCELLANEOUS REVENUE0 2,76600000------------ ------------ ------------ ------------ ------------ ------------ ------------*02,76600000408-0000-361.00-00 INTEREST EARNINGS56,631 92,820 60,000 120,000 82,319 50,914 60,000LEVEL TEXTTEXT AMT02 INTEREST ON INVESTMENTS ON FUND BALANCES60,00060,000------------ ------------ ------------ ------------ ------------ ------------ ------------*56,631 92,820 60,000 120,000 82,319 50,914 60,000408-0000-369.00-00 COMMON AREA FEES150,000 150,000 150,000 150,000 150,000 150,000 150,000LEVEL TEXTTEXT AMT02 LEIGHTON PLAZA COMMON AREA FEES150,000GROUND LEASE BETWEEN MEMORIAL HOSPITAL AND SOUTHBEND REDEVELOPMENT COMMISSION FOR THE PERIOD11/15/97 THROUGH 11/15/47.PAYMENT DUE FOR 2007 AND THEREAFTER IS $150,000PER YEAR150,000------------ ------------ ------------ ------------ ------------ ------------ ------------*150,000 150,000 150,000 150,000 150,000 150,000 150,000408-0000-380.10-99 MISC. REIMBURSEMENTS8226800000------------ ------------ ------------ ------------ ------------ ------------ ------------*8226800000408-0000-391.01-00 SALE OF FIXED ASSETS000 1,138 1,137 1,1370------------ ------------ ------------ ------------ ------------ ------------ ------------*000 1,138 1,137 1,1370408-0000-392.00-00 INTERFUND OPER. TRANSFER000 735,241 735,240 735,2400------------ ------------ ------------ ------------ ------------ ------------ ------------Fund 408 - Economic Development Income Tax (EDIT)City of South BendRevenue9/13/17 1:31pm43 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue*000 735,241 735,240 735,2400------------ ------------ ------------ ------------ ------------ ------------ ------------** EDIT9,238,422 9,840,456 10,643,361 11,439,740 7,935,388 6,170,648 10,930,965Fund 408 - Economic Development Income Tax (EDIT)City of South BendRevenue9/13/17 1:31pm44 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue408-1001-350.10-00 JOB TARGET PENALTY FEE354,660 354,660 354,660 354,660 354,660 354,660 354,660LEVEL TEXTTEXT AMT02 AJ WRIGHT/TJX TAX PENALTY FEES DUE THE CITY354,660$354,660 PER YEAR FOR NINE YEARS$3,191,940 TOTAL. 2012 THROUGH 2020354,660------------ ------------ ------------ ------------ ------------ ------------ ------------*354,660 354,660 354,660 354,660 354,660 354,660 354,660------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD ENGAGEMENT354,660 354,660 354,660 354,660 354,660 354,660 354,660------------ ------------ ------------ ------------ ------------ ------------ ------------*** EDIT9,593,082 10,195,116 10,998,021 11,794,400 8,290,048 6,525,308 11,285,625Fund 408 - Economic Development Income Tax (EDIT)City of South BendRevenue9/13/17 1:31pm45 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresEDIT408-0401-415.37-11 CAPITAL LEASE PRINCIPAL 421,800000000408-0401-415.37-12 CAPITAL LEASE INTEREST41,200000000408-0401-415.38-01 PRINCIPAL944,178 1,041,667 210,000 210,000 158,333 123,333 215,000LEVEL TEXTTEXT AMT02 2015 EDIT PARKS BOND #141215,0002014 EDIT PSAP BOND - DEDUCTED FROM EDIT REVENUE215,000408-0401-415.38-02 INTEREST180,121 228,151 172,256 172,256 131,331 102,885 169,107LEVEL TEXTTEXT AMT02 2015 EDIT PARKS BOND #408169,1072014 EDIT PSAP BOND - DEDUCTED FROM EDIT REVENUE169,107408-0401-415.38-03 PAYING AGENT FEES3,000 1,750 2,000 2,000 1,000 1,000 2,000LEVEL TEXTTEXT AMT02 ESTIMATED PAYING AGENT FEES - US BANK1,000ESTIMATED PAYING AGENT FEES - PARKS BOND1,0002,000408-0401-415.38-04 PREPAID PRINCIPAL147,811000000408-0401-415.38-05 PREPAID INTEREST85,291000000408-0401-415.39-30 GRANTS AND SUBSIDIES467,513 432,987 315,000 315,000 76,075 76,075 315,000LEVEL TEXTTEXT AMT02 GROW SJC ECONOMIC DEV PROGRAM115,000DTSB - DOWNTOWN AMBASSADORS, BEAUTIFICATION, ETC200,000315,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES2,290,914 1,704,555 699,256 699,256 366,739 303,293 701,107408-0401-415.50-02 INTER-FUND OPER. TRANSFRS 1,967,638 1,807,638 1,922,673 1,922,673 961,337 961,337 1,866,020LEVEL TEXTTEXT AMT02 DEPT OF COMMUNITY INVESTMENT ADMISTRATIONANNUAL OPERATING SUBSIDY TO FUND 2112018 OPERATING TRANSFER TO DCI FUND1,866,020ACCT #211-1001-392.00-001,866,020------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES1,967,638 1,807,638 1,922,673 1,922,673 961,337 961,337 1,866,020** CONTROLLER------------ ------------ ------------ ------------ ------------ ------------ ------------4,258,552 3,512,193 2,621,929 2,621,929 1,328,076 1,264,629 2,567,127Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm46 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-0607-431.50-02 INTER-FUND OPER. TRANSFRS 1,853,000 1,853,000 1,937,750 1,937,750 968,875 968,875 1,937,750LEVEL TEXTTEXT AMT02 TRANSFER TO MVH FUND 202 TO COVER OPERATING1,937,750EXPENDITURES OF STREET DEPARTMENT AND PAVINGTRANSFER TO ACCT #202-0000-392.00-00SAME AMOUNT AS IN 20171,937,750------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES1,853,000 1,853,000 1,937,750 1,937,750 968,875 968,875 1,937,750------------ ------------ ------------ ------------ ------------ ------------ ------------** STREET1,853,000 1,853,000 1,937,750 1,937,750 968,875 968,875 1,937,750Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm47 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-0801-421.36-03 AUTO EQUIPMENT R&M280,794000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES280,794000000------------ ------------ ------------ ------------ ------------ ------------ ------------** POLICE DEPARTMENT280,794000000Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm48 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-0802-423.31-07 PSAP COUNTY PAYMENT00 2,054,126 2,054,126 1,335,745 851,177 2,545,506LEVEL TEXTTEXT AMT02 PSAP PAYMENT TO SAINT JOSEPH COUNTYOPERATING2,338,773CAPITAL -56,506APPROVED BY EXECUTIVE COMMITTEE ON 9/7/17ADDITIONAL BUDGET IN THE EVENT THAT ADDITIONAL150,227DISPATCHERS ARE NEEDED DURING 20182,545,506------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES00 2,054,126 2,054,126 1,335,745 851,177 2,545,506------------ ------------ ------------ ------------ ------------ ------------ ------------** COMMUNICATION CENTER00 2,054,126 2,054,126 1,335,745 851,177 2,545,506Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm49 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-0901-422.36-03 AUTO EQUIPMENT R&M73,674000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES73,674000000------------ ------------ ------------ ------------ ------------ ------------ ------------** FIRE DEPT73,674000000Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm50 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-1001-460.31-06 OTHER PROFESSIONAL SVCS0 51,407 320,000 394,593 279,627 184,560 425,000LEVEL TEXTTEXT AMT02 ZONING REFORM AND STRATEGY425,000425,000408-1001-460.33-01 OUTSIDE PRINTING SERVICE 10,760000000408-1001-460.39-30 GRANTS AND SUBSIDIES88,000 96,562 200,000 456,361 108,488 108,488 1,595,416LEVEL TEXTTEXT AMT02 NNRO FUNDING PARTNER CONTRIBUTION75,000V&A PROGRAMS100,000NEIGHBORHOOD RESOURCES CORPORATION (NRC)100,000SBHIP SET-ASIDE INCOME-QUALIFIED HOMEOWNER100,000LEAD ABATEMENT FUNDNEIGHBORHOOD STRATEGY IMPL.- NEW CONSTRUCTION1,000,000NEIGHBORHOOD STRATEGY IMPL. - OWNER OCCUPIED REHAB 300,000NEIGHBORHOOD COMMERCIAL FACADE MATCHING GRANT200,000SMALL BUSINESS DEVELOPMENT ASSISTANCE529,000SMALL BUS DEV ASST TO 404-1001-460-39-30)454,465-NEIGHBORHOOD STRATEGY IMPL - OWNER OCCUPIED273,564-MOVED TO FUND 404-1001-460-39-30NEIGHBORHOOD STRATEGY IMPLEMENTATION - OWNER80,555-OCCUPIED - MOVED TO 404-1001-460-39-301,595,416408-1001-460.39-58 HISTORIC PRESERVATION25,000 25,000 26,000 26,00000 30,000LEVEL TEXTTEXT AMT02 HISTORIC PRESERVATION COMMISSION GRANT30,000COMPILE SURVEY DATA, EDUCATE PROPERTY OWNERS,CONDUCT LOCAL HISTORIC REVIEW OF FEDERALLY-FUNDEDPROJECTS, DEVELOP AND PROMOTE AUTO/BIKE TOUR.30,000408-1001-460.39-64 PROPERTY MANAGEMENT00 125,000 99,000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES123,760 172,969 671,000 975,954 388,115 293,049 2,050,416408-1001-460.41-01 LAND000000 140,000LEVEL TEXTTEXT AMT02 PROPERTY ACQUISITION - TAX COMM. SALE140,000140,000408-1001-460.42-01 LAND IMPROVEMENTS000000 50,000LEVEL TEXTTEXT AMT02 CITYCEMETERY IMPROVEMENTS50,00050,000* CAPITAL** NEIGHBORHOOD ENGAGEMENT------------ ------------ ------------ ------------ ------------ ------------ ------------000000 190,000------------ ------------ ------------ ------------ ------------ ------------ ------------123,760 172,969 671,000 975,954 388,115 293,049 2,240,416Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm51 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-1050-452.50-02 INTER-FUND OPER. TRANSFRS000 60,000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES000 60,000000408-1050-460.23-40 SALT/ICE MELT0 1,718 1,00083000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES0 1,718 1,00083000408-1050-460.31-05 APPRAISAL000 38,000 26,275 18,375 40,000LEVEL TEXTTEXT AMT02 MISCELLANEOUS APPRAISALS40,00040,000408-1050-460.31-11 LAND SURVEYS000 13,000 3,350 3,350 19,000LEVEL TEXTTEXT AMT02 MISCELLANEOUS SURVEYS19,00019,000408-1050-460.31-12 TITLE WORK000 10,000 4,675 3,510 12,000LEVEL TEXTTEXT AMT02 MISCELLANEOUS TITLE WORK12,00012,000408-1050-460.31-16 TREE MAINTENANCE000 130,000 1,031 1,031 130,000LEVEL TEXTTEXT AMT02 TREE MAINTENANCE - CONTRACT WITH VPA130,000130,000408-1050-460.31-25 ADVERTISEMENT FEES000 5,000 1,659 1,073 5,000LEVEL TEXTTEXT AMT02 MISCELLANEOUS LEGAL NOTICES5,0005,000408-1050-460.35-04 WATER000 12,000 7,94800408-1050-460.36-01 BUILDING R&M66,314 9,531 75,000 39,041 7,355 6,167 46,000LEVEL TEXTTEXT AMT02 BUILDING PROPERTY MAINTAINED46,00046,000408-1050-460.39-41 OTHER SERV-MANAGEMENT FEE 1,005000000408-1050-460.39-64 PROPERTY MANAGEMENT170,606 240,4200 56,054 50,600 50,6000408-1050-460.39-89 MISC CHARGES & SVCS250,997 346,275 290,143 12,445 2,730 9,369 5,000Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm52 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES488,922 596,226 365,143 315,540 105,623 93,475 257,000408-1050-460.41-01 LAND000 45,000 2,700 2,7000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL000 45,000 2,700 2,7000------------ ------------ ------------ ------------ ------------ ------------ ------------** COMMUNITY INVESTMENT488,922 597,944 366,143 420,623 108,323 96,175 257,000Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm53 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-1100-452.31-06 OTHER PROFESSIONAL SVCS 12,023 19,4160 22,562 1,468 1,4680------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES12,023 19,4160 22,562 1,468 1,4680------------ ------------ ------------ ------------ ------------ ------------ ------------** ADMINISTRATION12,023 19,4160 22,562 1,468 1,4680Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm54 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-1101-452.43-02 MOTOR EQUIPMENT000 57,700 57,617 57,6170------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL000 57,700 57,617 57,6170------------ ------------ ------------ ------------ ------------ ------------ ------------** PARK MAINTENANCE000 57,700 57,617 57,6170Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm55 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-1104-452.31-06 OTHER PROFESSIONAL SVCS0 2,62800000408-1104-452.39-30 GRANTS AND SUBSIDIES97,773 90,167 100,000 100,000 100,000 100,000 100,000LEVEL TEXTTEXT AMT02 2018 CAPITAL CONTRIBUTION TO POTAWATOMI ZOOLOGICAL 100,000SOCIETY100,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES97,773 92,795 100,000 100,000 100,000 100,000 100,000408-1104-452.42-01 LAND IMPROVEMENTS3,200000000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL3,200000000------------ ------------ ------------ ------------ ------------ ------------ ------------** POTAWATOMI ZOO100,973 92,795 100,000 100,000 100,000 100,000 100,000Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm56 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-1201-415.39-89 MISC CHARGES & SVCS34,420 2,915 500,000 621,467 128,436 128,4360LEVEL TEXTTEXT AMT02 V&A DEMOLITIONSMOVED TO COIT FUND 404-1201-415-39-89 FOR 2018------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES34,420 2,915 500,000 621,467 128,436 128,4360408-1201-415.50-02 INTER-FUND OPER. TRANSFRS 2,033,776 2,033,776 2,018,208 2,018,208 1,009,104 1,009,104 817,164LEVEL TEXTTEXT AMT02 TRANSFER TO CODE ENFORCE FUND 600-1201-392.00-00 1,416,891TRNSFER TO UNSAFE BUILDING FUND 219-1201-392.00-00 648,273REDUCE TRANSFER TO CODE FUND 600 TO BRING1,248,000-FUND RESERVES MORE IN LINE WITH 25% TARGETRESERVES817,164------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES2,033,776 2,033,776 2,018,208 2,018,208 1,009,104 1,009,104 817,164------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.2,068,196 2,036,691 2,518,208 2,639,675 1,137,540 1,137,540 817,164Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm57 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures408-1207-415.50-02 INTER-FUND OPER. TRANSFRS 629,368 629,368 728,865 728,865 364,433 364,433 820,662LEVEL TEXTTEXT AMT02 TRANSFER TO FUND 600 - ANIMAL CONTROL DEPARTMENT820,662TRANSFER TO ACCT #600-1207-392.00-00820,662------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES629,368 629,368 728,865 728,865 364,433 364,433 820,662------------ ------------ ------------ ------------ ------------ ------------ ------------** ANIMAL CONTROL629,368 629,368 728,865 728,865 364,433 364,433 820,662------------ ------------ ------------ ------------ ------------ ------------ ------------*** EDIT9,889,262 8,914,376 10,998,021 11,559,184 5,790,192 5,134,962 11,285,625Fund 408 - Economic Development Income Tax (EDIT)City of South BendExpenditures9/13/17 1:31pm58 City of South Bend, Indiana 2018 Budget Fund 711 - Self-Funded Employee Benefits Fund Type Internal Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services 14,235,582 16,552,451 17,770,850 8,900,923 18,441,596 19,095,828 19,774,960 20,479,964 21,211,848 670,746 4% Interest Earnings 28,482 49,659 75,000 36,261 60,000 60,000 60,000 60,000 60,000 (15,000) -20% Other Income 115,449 1,590,096 46,809 4,952 10,000 10,000 10,000 10,000 10,000 (36,809) -79% Transfers In - - - - - - - - - - - Total Revenue 14,379,513 18,192,206 17,892,659 8,942,135 18,511,596 19,165,828 19,844,960 20,549,964 21,281,848 618,937 3% Expenditures by Type Personnel Salaries & Wages - - - - - - - - - - - Fringe Benefits 10 - - - - - - - - - - Total Personnel 10 - - - - - - - - - - Supplies 14,540 61,085 78,935 52,363 163,000 163,000 163,000 163,000 163,000 84,065 106% Services & Charges Professional Services 295,411 1,363,248 1,210,290 563,864 1,359,000 1,400,440 1,443,538 1,488,359 1,534,973 148,710 12% Education & Training 1,118 349 2,000 - - - - - - (2,000) -100% Travel 2,382 422 2,600 - - - - - - (2,600) -100% Other Interfund Allocations 431,763 - - - - - - - - - - Insurance 13,320,803 14,399,305 16,507,075 6,739,868 16,205,444 16,786,698 17,390,960 18,019,148 18,672,214 (301,631) -2% Transfers Out - - - - 413,714 413,714 - - - 413,714 - Other Services & Charges 1,407 6,048 2,300 1,382 4,360 4,360 4,360 4,360 4,360 2,060 90% Total Services & Charges 14,052,884 15,769,372 17,724,265 7,305,113 17,982,518 18,605,212 18,838,858 19,511,867 20,211,548 258,253 1% Capital - - - - - - - - - - - Total Expenditures 14,067,434 15,830,457 17,803,200 7,357,476 18,145,518 18,768,212 19,001,858 19,674,867 20,374,548 342,318 2% Net Surplus / (Deficit)312,079 2,361,749 89,459 1,584,659 366,078 397,616 843,102 875,097 907,301 Beginning Cash Balance 4,052,663 4,362,460 6,719,046 6,808,505 7,174,583 7,572,199 8,415,302 9,290,399 Cash Reserve Cash Adjustments (2,282) (5,163) - - - - - - Ending Cash Balance 4,362,460 6,719,046 6,808,505 7,174,583 7,572,199 8,415,302 9,290,399 10,197,699 Cash Reserves Target 3,516,859 3,957,615 4,450,800 4,536,380 4,692,053 4,750,465 4,918,717 5,093,637 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. For 2018, the City will pay the Wellness Center approx. $996,000. Claims are relatively flat in nature due to the Wellness Clinic and other cost savings measures. Estimating increase in costs of 4% per year to be conservative. 59 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueSELF FUNDED EMPLOYEE BENE711-0000-360.00-00 MISCELLANEOUS REVENUE6,090000000------------ ------------ ------------ ------------ ------------ ------------ ------------*6,090000000711-0000-361.00-00 INTEREST EARNINGS28,482 49,659 40,000 75,000 59,196 36,261 60,000LEVEL TEXTTEXT AMT02 ANNUAL INTEREST - ANNUALIZE PRIOR YEAR60,00060,000------------ ------------ ------------ ------------ ------------ ------------ ------------*28,482 49,659 40,000 75,000 59,196 36,261 60,000711-0000-362.04-01 BENEFITS FAIR083500000------------ ------------ ------------ ------------ ------------ ------------ ------------*083500000711-0000-380.10-99 MISC. REIMBURSEMENTS226 3,659009800------------ ------------ ------------ ------------ ------------ ------------ ------------*226 3,659009800711-0000-395.10-02 EMPLOYEE-HEALTH1,442,550 1,636,987 1,707,150 1,707,150 1,167,641 879,704 1,794,596LEVEL TEXTTEXT AMT02 ALL EMPLOYEES1,794,596ANNUALIZE PLUS 2%1,794,596711-0000-395.10-04 DENTAL AND VISION PLAN484,639 507,095 528,000 528,000 340,564 255,402 521,000LEVEL TEXTTEXT AMT02 EMPLOYEE DEDUCTIONS521,000ANNUALIZE PLUS 2%521,000711-0000-395.10-05 ADDITIONAL FLEX230,223 209,040 213,000 213,000 134,029 100,976 223,000LEVEL TEXTTEXT AMT02 EMPLOYEE FLEX SPENDING223,000(NETS TO $0 WITH ACCOUNT 711-0401-671-34-16 & 22)223,000711-0000-395.10-06 DEPENDENT CARE31,558 41,043 40,000 40,000 24,708 18,283 40,000LEVEL TEXTTEXT AMT02 EMPLOYEE DEPENDENT CARE40,000(NETS TO $0 WITH ACCOUNTS 711-0401-671-34-24 & 25)Fund 711 - Self Funded Employee BenefitsCity of South BendRevenue9/13/17 1:31pm60 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue40,000711-0000-395.10-10 PENSION MEMBER MEDICAL282,483 333,183 378,000 378,000 241,903 165,848 338,000LEVEL TEXTTEXT AMT02 RETIREE EMPLOYEE PENSION338,000ANNUALIZE PLUS 2%338,000711-0000-395.10-13 SPOUSAL SURCHARGE112,350 113,315 135,000 135,000 85,205 64,905 130,000LEVEL TEXTTEXT AMT02 ANNUALIZE130,000130,000711-0000-395.10-50 COBRA RECEIPTS61,313 14,751 20,000 35,000 31,297 10,619 20,000LEVEL TEXTTEXT AMT02 EMPLOYEE COBRA ANNUALIZED20,00020,000711-0000-395.20-07 PENSION MEMBER LIFE INS 152,519 152,681 153,700 153,700 112,434 83,980 167,000LEVEL TEXTTEXT AMT02 EMPLOYER RETIREE LIFE INSURANCE167,000ANNUALIZE167,000711-0000-395.20-08 L-TERM DISABILITY PREMIUM 49,945 55,832 50,000 50,000 38,923 28,999 50,000LEVEL TEXTTEXT AMT02 EMPLOYER LONG TERM DISABILITY/SHORT TERM DISABILIT50,000ANNUALIZE50,000711-0000-395.20-10 PENSION CITY MEDICAL455,712 417,360 407,000 407,000 218,997 190,488 388,000LEVEL TEXTTEXT AMT02 EMPLOYER PORTION OF RETIREE MEDICAL388,000ANNUALIZED + 2% INCREASE388,000711-0000-395.20-11 EMPLOYER CONTRIBUTIONS 10,932,290 13,071,164 14,124,000 14,124,000 9,476,504 7,101,718 14,770,000LEVEL TEXTTEXT AMT02 EMPLOYER TEAMSTER/NON BARGAINING/POLICE/FIRE14,770,00014,770,000Fund 711 - Self Funded Employee BenefitsCity of South BendRevenue9/13/17 1:31pm61 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue------------ ------------ ------------ ------------ ------------ ------------ ------------*14,235,582 16,552,451 17,755,850 17,770,850 11,872,205 8,900,923 18,441,596711-0000-396.01-00 SPECIFIC STOP LOSS109,133 1,585,6020 46,809 99,229 4,952 10,000LEVEL TEXTTEXT AMT02 ESTIMATE10,00010,000------------ ------------ ------------ ------------ ------------ ------------ ------------*109,133 1,585,6020 46,809 99,229 4,952 10,000------------ ------------ ------------ ------------ ------------ ------------ ------------** SELF FUNDED EMPLOYEE BENE14,379,513 18,192,206 17,795,850 17,892,659 12,030,728 8,942,135 18,511,596------------ ------------ ------------ ------------ ------------ ------------ ------------*** SELF FUNDED EMPLOYEE BENE14,379,513 18,192,206 17,795,850 17,892,659 12,030,728 8,942,135 18,511,596Fund 711 - Self Funded Employee BenefitsCity of South BendRevenue9/13/17 1:31pm62 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresSELF FUNDED EMPLOYEE BENE711-0401-671.11-07 UNEMPLOYMENT COMP10000000------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES10000000711-0401-671.21-02 STATIONERY & PRINTING7050050022 1,000LEVEL TEXTTEXT AMT02 BENEFITS PROMOTIONAL MATERIALS1,0001,000711-0401-671.21-03 C.S. OFFICE SUPPLIES00500500000711-0401-671.22-25 WELLNESS PROGRAM SUPPLIES 12,133 2,904 16,875 17,935 1,319929 18,000LEVEL TEXTTEXT AMT02 EMPLOYEE MORAL SUPPLIES8,000EMPLOYEE RESOURCE GROUP SUPPLIES10,00018,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES12,140 2,904 17,875 18,935 1,321931 19,000711-0401-671.31-06 OTHER PROFESSIONAL SVCS 266,431 158,661 158,000 162,194 96,590 69,144 288,000LEVEL TEXTTEXT AMT02 GIBSON ADVISORY (INCLUDES WAKELY)85,000INFINISOURCE COBRA8,000ACA REPORTING4,000COMPASS - CONCIERGE SERVICE FOR EMPLOYEES66,000SEMMA ADVISORY SERVICE50,000SEMMA SAVINGS FEE (ESTIMATE - OFFSET IN REVENUE)75,000288,000711-0401-671.31-08 WELLNESS PROGRAM SERVICES 28,980 30,987 50,000 50,000 16,721 13,518 35,000LEVEL TEXTTEXT AMT02 OBRIEN FITNESS CENTER20,000PARKS STAFF - AMANDA8,000SPEAKERS2,000HEALTH FAIR (REVEIW DURING 2019 BUDGET PROCESS)5,00035,000711-0401-671.31-70 ADM FEE ALLOCATION431,763000000711-0401-671.32-02 POSTAGE139360150300 1,158257360LEVEL TEXTTEXT AMT02 ESTIMATE360360Fund 711 - Self Funded Employee BenefitsCity of South BendExpenditures9/13/17 1:31pm63 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures711-0401-671.32-21 TRAVEL - MILEAGE00100100000711-0401-671.32-22 TRAVEL - AIRFARE7920800800000711-0401-671.32-23 TRAVEL - HOTEL953316 1,000 1,000000711-0401-671.32-24 TRAVEL - MEALS37526400400000711-0401-671.32-25 TRAVEL - OTHER26280300300000711-0401-671.34-05 LIFE105,650 71,507 115,000 115,000 142,542 104,084 200,000LEVEL TEXTTEXT AMT02 SYMETRA (BASED ON HISTORICAL CLAIMS)200,000200,000711-0401-671.34-06 LONG TERM DISABILITY50,081 39,160 65,000 65,000 66,776 48,934 98,000LEVEL TEXTTEXT AMT02 SYMETRA (BASED ON HISTORICAL CLAIMS)98,00098,000711-0401-671.34-13 EMPLOYEE ASSISTANCE PROG. 52,368 41,286 55,000 55,000 35,147 23,150 48,000LEVEL TEXTTEXT AMT02 NEW AVENUES48,00048,000711-0401-671.34-14 VISION PLAN147,160 146,711 158,000 158,000 99,090 74,330 158,000LEVEL TEXTTEXT AMT02 ESTIMATE PER WAKELY158,000158,000711-0401-671.34-15 DENTAL PLAN505,718 502,061 535,000 535,000 336,308 252,306 505,000LEVEL TEXTTEXT AMT02 ESTIMATE PER WAKLEY505,000505,000711-0401-671.34-16 FLEX CLAIMS172,240 149,402 225,000 225,000 81,718 59,250 160,000LEVEL TEXTTEXT AMT02 EMPLOYEE CONTRIBUTIONS-PASS THRU160,000160,000711-0401-671.34-17 MEDICAL CLAIMS10,985,780 10,003,106 11,666,645 11,655,495 6,079,932 4,280,672 11,000,000LEVEL TEXTTEXT AMT02 PER WAKELY11,000,00011,000,000Fund 711 - Self Funded Employee BenefitsCity of South BendExpenditures9/13/17 1:31pm64 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures711-0401-671.34-18 CLAIMS ADMINISTRATION689,627 651,339 691,980 691,980 434,372 322,261 739,844LEVEL TEXTTEXT AMT02 ANTHEM $47.96 * 1100 * 12632,544ACA - BASED ON 2016 FEE PAID76,000PCORI - BASED ON 2017 FEE6,300FLEX SPEND ADMINISTRATION25,000739,844711-0401-671.34-22 PRIOR YR. FLEX51,694 59,946 63,000 63,000 51,869 51,497 63,000LEVEL TEXTTEXT AMT02 ESTIMATE63,00063,000711-0401-671.34-23 SH/TM DISABILITY68,564 40,626 75,300 75,300 33,455 26,442 75,300LEVEL TEXTTEXT AMT02 ESTIMATEDSYMETRA69,300SYMETRA ADMINISTRATION6,00075,300711-0401-671.34-24 DEPENDENT CARE28,234 19,347 29,000 29,000 10,496 5,723 29,000LEVEL TEXTTEXT AMT02 ESTIMATE - EMPLOYEE PASS THROUGH29,00029,000711-0401-671.34-25 PRIOR YEAR DEPENDANT CARE 9,731 5,571 11,000 21,000 19,934 19,934 11,000LEVEL TEXTTEXT AMT02 ESTIMATE - EMPLOYEE PASS THROUGH11,00011,000711-0401-671.34-26 SPECIFIC STOP LOSS PREMI. 453,956 515,571 718,300 718,300 403,397 303,415 718,300LEVEL TEXTTEXT AMT02 ANTHEM STOP LOSS718,300718,300711-0401-671.34-32 DRUG CLAIMS0 2,153,672 2,100,000 2,100,000 1,547,425 1,167,869 2,400,000LEVEL TEXTTEXT AMT02 ESTIMATE PER ANTHEM2,400,0002,400,000711-0401-671.39-01 REFNDS,AWARDS,INDEMNITIES518 4,9380 1,0003753750Fund 711 - Self Funded Employee BenefitsCity of South BendExpenditures9/13/17 1:31pm65 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures711-0401-671.39-10 SUBSCRIPTIONS750750 1,000 1,0007507500711-0401-671.39-70 EDUCATION & TRAINING1,118349 2,000 2,000000711-0401-671.39-89 MISC CHARGES & SVCS000000 4,000LEVEL TEXTTEXT AMT02 EMPLOYEE WELLNESS EVENT (FORMER PICNIC)4,0004,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES14,052,884 14,595,772 16,721,975 16,726,169 9,458,055 6,823,912 16,532,804711-0401-671.50-02 INTER-FUND OPER. TRANSFRS000000 413,714LEVEL TEXTTEXT AMT02 REBATE/TRANSFER TO GENERAL FUND DUE TO LOW413,714CLAIMS HISTORICALLY BY THE POLICE DEPTEMPLOYEES PER THE GIBSON ANALYSIS413,714------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES000000 413,714------------ ------------ ------------ ------------ ------------ ------------ ------------** CONTROLLER14,065,034 14,598,676 16,739,850 16,745,104 9,459,376 6,824,843 16,965,518Fund 711 - Self Funded Employee BenefitsCity of South BendExpenditures9/13/17 1:31pm66 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures711-0425-671.22-24 OTHER OPERATING SUPPLIES2,400 58,181 60,000 60,000 76,460 51,431 144,000LEVEL TEXTTEXT AMT02 YOUNG AT HEART PHARMACY EST144,000144,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES2,400 58,181 60,000 60,000 76,460 51,431 144,000711-0425-671.31-06 OTHER PROFESSIONAL SVCS0 1,173,600 996,000 998,096 728,253 481,202 1,036,000LEVEL TEXTTEXT AMT02 EMPLOYEE CLINIC $29.64 PMPM X 2,800 MEMBERS996,000BEGINNING IN JANUARY 2019, COST TO DECREASE BY$1.37 PMPMQUEST DIAGNOSTIC SERVICES40,0001,036,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES0 1,173,600 996,000 998,096 728,253 481,202 1,036,000------------ ------------ ------------ ------------ ------------ ------------ ------------** WORKPLACE CLINIC/WELLNESS2,400 1,231,781 1,056,000 1,058,096 804,713 532,633 1,180,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** SELF FUNDED EMPLOYEE BENE14,067,434 15,830,457 17,795,850 17,803,200 10,264,089 7,357,476 18,145,518Fund 711 - Self Funded Employee BenefitsCity of South BendExpenditures9/13/17 1:31pm67 City of South Bend, Indiana 2018 Budget Fund 713 - Unemployment Compensation Fund Type Internal Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services 101,681 89,142 - - - - 80,000 80,000 80,000 - - Interest Earnings 1,397 2,564 2,800 1,230 2,000 2,000 2,000 2,000 2,000 (800) -29% Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 103,078 91,706 2,800 1,230 2,000 2,000 82,000 82,000 82,000 (800) -29% Expenditures by Type Personnel Salaries & Wages - - - - - - - - - - - Fringe Benefits 54,970 56,152 45,000 28,604 60,000 60,000 60,000 60,000 60,000 15,000 33% Total Personnel 54,970 56,152 45,000 28,604 60,000 60,000 60,000 60,000 60,000 15,000 33% Supplies - - - - - - - - - - - Services & Charges Professional Services 13,200 11,000 35,400 2,200 20,000 20,000 20,000 20,000 20,000 (15,400) -44% Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Other Interfund Allocations 6,796 7,284 3,705 1,854 - - - - - (3,705) -100% Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 19,996 18,284 39,105 4,054 20,000 20,000 20,000 20,000 20,000 (19,105) -49% Capital - - - - - - - - - - - Total Expenditures 74,966 74,436 84,105 32,658 80,000 80,000 80,000 80,000 80,000 (4,105) -5% Net Surplus / (Deficit)28,112 17,270 (81,305) (31,428) (78,000) (78,000) 2,000 2,000 2,000 Beginning Cash Balance 240,912 268,873 286,049 204,744 126,744 48,744 50,744 52,744 Cash Reserve Cash Adjustments (151) (94) - - - - - - Ending Cash Balance 268,873 286,049 204,744 126,744 48,744 50,744 52,744 54,744 Cash Reserves Target 18,742 18,609 21,026 20,000 20,000 20,000 20,000 20,000 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in November 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will resume in 2020. The City prepares a monthly report to track unemployment compensation claims paid and cash reserve balances. 68 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueUNEMPLOYMENT COMP FUND713-0000-361.00-00 INTEREST EARNINGS1,397 2,564 2,000 2,800 1,868 1,230 2,000LEVEL TEXTTEXT AMT02 ESTIMATED INTEREST EARNINGS BASED ON RECENT TRENDS2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------*1,397 2,564 2,000 2,800 1,868 1,230 2,000713-0000-395.20-02 EMPLOYER CHARGES101,681 89,142 81,0000000LEVEL TEXTTEXT AMT02 2018 DEPARTMENT COSTS FOR UNEMPLOYMENT SUSPENDEDDUE TO HIGH CASH RESERVES IN FUND------------ ------------ ------------ ------------ ------------ ------------ ------------*101,681 89,142 81,0000000------------ ------------ ------------ ------------ ------------ ------------ ------------** UNEMPLOYMENT COMP FUND103,078 91,706 83,000 2,800 1,868 1,230 2,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** UNEMPLOYMENT COMP FUND103,078 91,706 83,000 2,800 1,868 1,230 2,000Fund 713 - Unemployment CompensationCity of South BendRevenue9/13/17 1:31pm69 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresUNEMPLOYMENT COMP FUND713-0401-671.11-07 UNEMPLOYMENT COMP54,970 56,152 45,000 45,000 39,542 28,604 60,000LEVEL TEXTTEXT AMT02 UNEMPLOYMENT INTERNAL SERVICE FUND60,00060,000------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES54,970 56,152 45,000 45,000 39,542 28,604 60,000713-0401-671.31-25 OUTPLACEMENT SERVICES13,200 11,000 20,000 35,400 2,200 2,200 20,000LEVEL TEXTTEXT AMT02 OUTPLACEMENT SERVICES FOR DISPLACED CITY WORKERS20,00020,000713-0401-671.31-70 ADM FEE ALLOCATION6,796 7,284 3,705 3,705 2,472 1,8540LEVEL TEXTTEXT AMT02 ALLOCATION NOT CHARGED TO FUND 713 IN 2018------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES19,996 18,284 23,705 39,105 4,672 4,054 20,000------------ ------------ ------------ ------------ ------------ ------------ ------------** CONTROLLER74,966 74,436 68,705 84,105 44,214 32,658 80,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** UNEMPLOYMENT COMP FUND74,966 74,436 68,705 84,105 44,214 32,658 80,000Fund 713 - Unemployment CompensationCity of South BendExpenditures9/13/17 1:31pm70 City of South Bend, Indiana 2018 Budget Fund 714 - Parental Leave Fund Type Internal Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services - - - - 155,694 165,000 170,000 175,000 180,000 155,694 - Interest Earnings - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue - - - - 155,694 165,000 170,000 175,000 180,000 155,694 - Expenditures by Type Personnel Salaries & Wages - - - - 131,000 134,000 136,540 139,000 141,520 131,000 - Fringe Benefits - - - - 24,694 25,000 25,460 26,000 26,480 24,694 - Total Personnel - - - - 155,694 159,000 162,000 165,000 168,000 155,694 - Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Insurance - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - - - - - - - - Capital - - - - - - - - - - - Total Expenditures - - - - 155,694 159,000 162,000 165,000 168,000 155,694 - Net Surplus / (Deficit)- - - - - 6,000 8,000 10,000 12,000 Beginning Cash Balance - - - - - 6,000 14,000 24,000 Cash Reserve Cash Adjustments - - - - - - - - Ending Cash Balance - - - - 6,000 14,000 24,000 36,000 Cash Reserves Target - - - 38,924 39,750 40,500 41,250 42,000 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child. The Partental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018. The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. As a note, the Unemployment Compensation Fund 713 charge of 0.25% of gross payroll has been suspended indefinately due to signficant fund reserves and will offset the costs of the Parental Leave Program to the departments in the 2018 budget. 71 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenuePARENTAL LEAVE FUND714-0000-395.20-02 EMPLOYER CHARGES000000 155,694LEVEL TEXTTEXT AMT02 NEW PARENTAL LEAVE PROGRAM FOR 2018 - FUNDED BY155,694A .25% CHARGE TO DEPARTMENTS BASED ON GROSS WAGES155,694------------ ------------ ------------ ------------ ------------ ------------ ------------*000000 155,694------------ ------------ ------------ ------------ ------------ ------------ ------------** PARENTAL LEAVE FUND000000 155,694------------ ------------ ------------ ------------ ------------ ------------ ------------*** PARENTAL LEAVE FUND000000 155,694Fund 714 - Parental Leave FundCity of South BendRevenue9/13/17 1:31pm72 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresPARENTAL LEAVE FUND714-0000-671.10-01 REGULAR WAGES000000 65,500LEVEL TEXTTEXT AMT02 ESTIMATE SALARY PAYMENTS - PARENTAL LEAVE PROGRAM65,50065,500714-0000-671.10-02 HOURLY WAGES000000 65,500LEVEL TEXTTEXT AMT02 ESTIMATED HOURLY WAGE PAYMENTS - PARENTAL LEAVE65,500PROGRAM65,500714-0000-671.11-01 FICA - REGULAR000000 10,022LEVEL TEXTTEXT AMT02 SALARIES & WAGES $131,000 X 7.65%10,02210,022714-0000-671.11-04 PERF - REGULAR000000 14,672LEVEL TEXTTEXT AMT02 SALARIES & WAGES $131,000 X 11.2%14,67214,672------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES000000 155,694------------ ------------ ------------ ------------ ------------ ------------ ------------** PARENTAL LEAVE FUND000000 155,694------------ ------------ ------------ ------------ ------------ ------------ ------------*** PARENTAL LEAVE FUND000000 155,694Fund 714 - Parental Leave FundCity of South BendExpenditures9/13/17 1:31pm73 City of South Bend, Indiana 2018 Budget Fund 750 - Equipment/Vehicle Leasing Fund Type Capital Project Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Interest Earnings - - 3,900 1,640 3,000 3,000 3,000 3,000 3,000 (900) -23% Bond Proceeds - - 5,499,000 2,916,500 4,601,750 4,084,300 3,979,150 4,685,700 3,623,555 (897,250) -16% Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue - - 5,502,900 2,918,140 4,604,750 4,087,300 3,982,150 4,688,700 3,626,555 (898,150) -16% Expenditures by Type Supplies - - 230,000 - - - - - - (230,000) -100% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Other Interfund Allocations - - - - - - - - - - - Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - - - - - - - - Capital Land - - - - - - - - - - - Land Improvements - - - - - - - - - - - Buildings & Bldg Improve.- - - - - - - - - - - Motor Equipment - - 3,960,000 1,414,345 4,344,750 3,827,300 3,717,150 4,418,700 3,346,555 384,750 10% Machinery & Equipment - - 1,310,000 388,296 260,000 260,000 265,000 270,000 280,000 (1,050,000) -80% Infrastructure - - - - - - - - - - - Total Capital - - 5,270,000 1,802,641 4,604,750 4,087,300 3,982,150 4,688,700 3,626,555 (665,250) -13% Total Expenditures - - 5,500,000 1,802,641 4,604,750 4,087,300 3,982,150 4,688,700 3,626,555 (895,250) -16% Net Surplus / (Deficit)- - 2,900 1,115,499 - - - - - Beginning Cash Balance - - 3,231,144 3,234,044 3,234,044 3,234,044 3,234,044 3,234,044 Cash Reserve Cash Adjustments - - - - - - - - Ending Cash Balance - - 3,234,044 3,234,044 3,234,044 3,234,044 3,234,044 3,234,044 Cash Reserves Target - - 3,234,044 3,234,044 3,234,044 3,234,044 3,234,044 3,234,044 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 100% cash reserves per bond covenants This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The trustee escrow accounts have been maintained by the City for many years. This fund was established in 2017 to integrate these trustee accounts into the City's regular accounting system. All expenditures in this fund are approved by the Board of Public Works before they are submitted to the trustee bank for payment. In the past, the lease financing has been for five years and the interest rate has been under 2%. Debt service payments are budgeted in individual departments. The City leases certain vehicles and equipment for the Police Department, Public Works and other departments and pays them through capital lease proceeds that are accounted for in this fund. See the capital summary for the estimate of vehicles and equipment to be purchased for each department. 74 City of South Bend, Indiana2018 BudgetFund 750 - Equipment/Vehicle LeasingFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement CapitalPolice Department (COIT/CCD Fund)Debt Proceeds 1,300,000 1,325,000 1,350,000 1,375,000 1,400,000 6,750,000 Replacement of vehicles and equipment (40)Solid Waste Debt Proceeds 1,195,000 700,000 350,000 700,000 700,000 3,645,000 Replacement of vehicles (10), power washer (1)Street DepartmentDebt Proceeds 948,750 907,300 1,166,150 1,578,700 486,555 5,087,455 Replacement vehicles (35)Building DepartmentDebt Proceeds46,000 - 46,000 - - 92,000 Replacement vehicles (4)Code Enforcement/Animal ControlDebt Proceeds 115,000 155,000 70,000 35,000 40,000 415,000 Replacement vehicles (8)OtherDebt Proceeds 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Replacement vehicles (to be identified) Total Replacement Capital4,604,750 4,087,300 3,982,150 4,688,700 3,626,555 20,989,455 Project CapitalTotal Project Capital- - - - - - Minimum Thresholds:Total Capital4,604,750 4,087,300 3,982,150 4,688,700 3,626,555 20,989,455 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:75 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueEQUIPMENT/VEHICLE LEASING750-0000-361.00-00 INTEREST EARNINGS00 1,000 3,900 3,166 1,640 3,000LEVEL TEXTTEXT AMT02 ESTIMATED INTEREST EARNINGS ON ESCROW FUNDS3,0003,000------------ ------------ ------------ ------------ ------------ ------------ ------------*00 1,000 3,900 3,166 1,640 3,000750-0000-393.00-00 DEBT PROCEEDS00 5,499,000 5,499,000 2,916,500 2,916,500 4,601,750LEVEL TEXTTEXT AMT02 CAPITAL LEASE DEBT PROCEEDS DEPOSITED INTO ESCROW 4,601,750ACCOUNTS TO PURCHASE LEASED VEHICLES AND EQUIPMENT4,601,750------------ ------------ ------------ ------------ ------------ ------------ ------------*00 5,499,000 5,499,000 2,916,500 2,916,500 4,601,750------------ ------------ ------------ ------------ ------------ ------------ ------------** EQUIPMENT/VEHICLE LEASING00 5,500,000 5,502,900 2,919,666 2,918,140 4,604,750------------ ------------ ------------ ------------ ------------ ------------ ------------*** EQUIPMENT/VEHICLE LEASING00 5,500,000 5,502,900 2,919,666 2,918,140 4,604,750Fund 750 - Equipment/Vehicle LeasingCity of South BendRevenue9/13/17 1:31pm76 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresEQUIPMENT/VEHICLE LEASING750-0000-413.22-24 OTHER OPERATING SUPPLIES00 230,000 230,000000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES00 230,000 230,000000750-0000-413.37-11 CAPITAL LEASE PRINCIPAL000018600------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES000018600750-0000-413.43-02 MOTOR EQUIPMENT00 3,960,000 3,960,000 1,786,530 1,414,345 4,344,750LEVEL TEXTTEXT AMT02 ESCROW PAYMENTS FOR CITY VEHICLE LEASESPOLICE, STREET DEPT, SOLID WASTER, OTHER CITYDEPARTMENTS - DEPARTMENTS BUDGET CAPITAL LEASEPAYMENTS FOR FIVE YEARS.INCLUDES:POLICE DEPARTMENT1,040,000SOLID WASTE1,195,000STREET DEPARTMENT948,750BUILDING DEPARTMENT46,000CODE ENFORCEMENT/ANIMAL CONTROL115,000OTHER1,000,000BLDG DEPT: 2018 CHASSIS - $45,000BLDG DEPT: ANIMAL BOX - $30,000OTHER - $505,0004,344,750750-0000-413.43-09 EQUIPMENT00 1,310,000 1,310,000 517,023 388,296 260,000LEVEL TEXTTEXT AMT02 EQUIPMENT FOR POLICE CARS260,000260,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL00 5,270,000 5,270,000 2,303,553 1,802,641 4,604,750------------ ------------ ------------ ------------ ------------ ------------ ------------** EQUIPMENT/VEHICLE LEASING00 5,500,000 5,500,000 2,303,739 1,802,641 4,604,750------------ ------------ ------------ ------------ ------------ ------------ ------------*** EQUIPMENT/VEHICLE LEASING00 5,500,000 5,500,000 2,303,739 1,802,641 4,604,750Fund 750 - Equipment/Vehicle LeasingCity of South BendExpenditures9/13/17 1:31pm77 City of South Bend, Indiana 2018 Budget Fund 755 - South Bend Building Corp Fund Type City Debt Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Interest Earnings - - 4,000 597 1,000 1,000 1,000 1,000 1,000 (3,000) -75% Bond Proceeds - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - - 2,650,500 1,326,750 2,635,025 2,630,894 2,628,085 2,305,705 1,954,780 (15,475) -1% Total Revenue - - 2,654,500 1,327,347 2,636,025 2,631,894 2,629,085 2,306,705 1,955,780 (18,475) -1% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Other Interfund Allocations - - - - - - - - - - - Debt Service Principal - - 2,040,000 1,130,000 2,100,000 2,175,000 2,250,000 2,000,000 1,735,000 60,000 3% Interest & Fees - - 603,214 307,970 536,025 456,894 379,085 306,705 220,780 (67,189) -11% Grants & Subsidies - - - - - - - - - - - Insurance - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - 2,643,214 1,437,970 2,636,025 2,631,894 2,629,085 2,306,705 1,955,780 (7,189) 0% Capital - - - - - - - - - - - Total Expenditures - - 2,643,214 1,437,970 2,636,025 2,631,894 2,629,085 2,306,705 1,955,780 (7,189) 0% Net Surplus / (Deficit)- - 11,286 (110,623) - - - - - Beginning Cash Balance - - 762,089 773,375 773,375 773,375 773,375 773,375 Cash Reserve Cash Adjustments - - - - - - - - Ending Cash Balance - - 773,375 773,375 773,375 773,375 773,375 773,375 Cash Reserves Target - - 773,375 773,375 773,375 773,375 773,375 773,375 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 100% cash reserves per bond covenants The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate these trustee accounts into the City's regular accounting system. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund pays the debt service on the 2012 Police and Fire Building Refunding Bonds, 2010 Public Works Facility Refunding Bonds and 2013 EMS/Fire Training Tower and Fire Station Bond. Final payment dates: 2012 Police/Fire Bonds - 02/01/2023, 2010 Public Works Bonds - 02/01/2021, and 2013 EMS/Fire bonds - 02/01/2033. 78 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueSB BUILDING CORPORATION755-0000-361.00-00 INTEREST EARNINGS00 4,000 4,000 1,030597 1,000LEVEL TEXTTEXT AMT02 ESTIMATED ESCROW INTEREST EARNINGS1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------*00 4,000 4,000 1,030597 1,000755-0000-392.00-00 INTERFUND OPER. TRANSFER00 2,639,214 2,650,500 2,650,500 1,326,750 2,635,025LEVEL TEXTTEXT AMT02 CITY CONTRIBUTIONS (DEBT SERVICE) FOR BUILDING2,635,025CORPORATION BONDS, 2012 POLICE/FIRE BONDS,2010 PUBLIC WORKS FACILITY REFUNDING, 2013 EMSTRAINING TOWER/FIRE STATION2,635,025------------ ------------ ------------ ------------ ------------ ------------ ------------*00 2,639,214 2,650,500 2,650,500 1,326,750 2,635,025------------ ------------ ------------ ------------ ------------ ------------ ------------** SB BUILDING CORPORATION00 2,643,214 2,654,500 2,651,530 1,327,347 2,636,025------------ ------------ ------------ ------------ ------------ ------------ ------------*** SB BUILDING CORPORATION00 2,643,214 2,654,500 2,651,530 1,327,347 2,636,025Fund 755 - South Bend Building CorporationCity of South BendRevenue9/13/17 1:31pm79 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresSB BUILDING CORPORATION755-0602-431.37-11 CAPITAL LEASE PRINCIPAL00 2,040,000 2,040,000 1,130,000 1,130,000 2,100,000LEVEL TEXTTEXT AMT02 DEBT SERVICE PRINCIPAL PAID THROUGH ESCROW:2012 POLICE & FIRE REFUNDING #391,280,0002010 PUBLIC WORKS BUILDING REFUNDING #36595,0002013 EMS TRAINING TOWER/FIRE STATION #116225,0002,100,000755-0602-431.37-12 CAPITAL LEASE INTEREST00 599,214 599,214 305,470 305,470 532,025LEVEL TEXTTEXT AMT02 DEBT SERVICE INTEREST PAID THROUGH ESCROW:2012 POLICE & FIRE REFUNDING #39284,5202010 PUBLIC WORKS BUILDING REFUNDING #3676,7752013 EMS TRAINING TOWER & FIRE STATION #116170,730532,025755-0602-431.38-03 PAYING AGENT FEES00 4,000 4,000 3,000 2,500 4,000LEVEL TEXTTEXT AMT02 ESTIMATED PAYING AGENT FEES4,0004,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES00 2,643,214 2,643,214 1,438,470 1,437,970 2,636,025------------ ------------ ------------ ------------ ------------ ------------ ------------** ENGINEERING00 2,643,214 2,643,214 1,438,470 1,437,970 2,636,025------------ ------------ ------------ ------------ ------------ ------------ ------------*** SB BUILDING CORPORATION00 2,643,214 2,643,214 1,438,470 1,437,970 2,636,025Fund 755 - South Bend Building CorporationCity of South BendExpenditures9/13/17 1:31pm80 City of South Bend, Indiana 2018 Budget Fund 759 - Eddy Street Commons Capital Fund Type Capital Project Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Interest Earnings - - - - 2,000 - - - - 2,000 - Bond Proceeds - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue - - - - 2,000 - - - - 2,000 - Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Other Interfund Allocations - - - - - - - - - - - Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - - - - - - - - Capital Land - - - - - - - - - - - Land Improvements - - - - 17,000,000 - - - - 17,000,000 - Buildings & Bldg Improve.- - - - - - - - - - - Motor Equipment - - - - - - - - - - - Machinery & Equipment - - - - - - - - - - - Infrastructure - - - - - - - - - - - Total Capital - - - - 17,000,000 - - - - 17,000,000 - Total Expenditures - - - - 17,000,000 - - - - 17,000,000 - Net Surplus / (Deficit)- - - - (16,998,000) - - - - Beginning Cash Balance - - - 16,998,000 - - - - Cash Reserve Cash Adjustments - - 16,998,000 - - - - - Ending Cash Balance - - 16,998,000 - - - - - Cash Reserves Target - - 16,998,000 - - - - - Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: Bond fund - spend down to zero - no reserves required This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. Since this fund was established mid-year, the City will file an additional appropriations request for any 2017 expenditures. 81 City of South Bend, Indiana2018 BudgetFund 759 - Eddy Street Commons CapitalFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement CapitalTotal Replacement Capital- - - - - - Project CapitalEddy Street Commons, Phase IIBond Proceeds 17,000,000 - - - - 17,000,000 Phase II of the Eddy Street Commons mixed use development near the University of Notre DameTotal Project Capital17,000,000 - - - - 17,000,000 Minimum Thresholds:Total Capital17,000,000 - - - - 17,000,000 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:82 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueEDDY ST. COMMONS CAPITAL759-1001-361.00-00 INTEREST EARNINGS000000 2,000------------ ------------ ------------ ------------ ------------ ------------ ------------*0000002,000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD ENGAGEMENT000000 2,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** EDDY ST. COMMONS CAPITAL000000 2,000Fund 759 - Eddy Street Commons CapitalCity of South BendRevenue9/13/17 1:31pm83 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresEDDY ST. COMMONS CAPITAL759-1001-460.42-01 LAND IMPROVEMENTS000000 17,000,000LEVEL TEXTTEXT AMT02 ESTIMATED 2018 EXPENDITURES ON EDDY STREET17,000,000COMMONS PHASE II BOND - BOND CLOSED 8/14/17$25 MILLION BOND, $22.1 MILLION CONSTRUCTIONFUND.17,000,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL000000 17,000,000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD ENGAGEMENT000000 17,000,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** EDDY ST. COMMONS CAPITAL000000 17,000,000Fund 759 - Eddy Street Commons CapitalCity of South BendExpenditures9/13/17 1:31pm84 City of South Bend, Indiana 2018 Budget Fund 760 - Eddy Street Commons Debt Service Fund Type City Debt Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Interest Earnings - - - - - - - - - - - Bond Proceeds - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - - - - 1,279,472 1,299,125 1,391,625 1,711,875 1,927,375 1,279,472 - Total Revenue - - - - 1,279,472 1,299,125 1,391,625 1,711,875 1,927,375 1,279,472 - Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Other Interfund Allocations - - - - - - - - - - - Debt Service Principal - - - - 25,000 50,000 145,000 475,000 720,000 25,000 - Interest & Fees - - - - 1,254,472 1,249,125 1,246,625 1,236,875 1,207,375 1,254,472 - Grants & Subsidies - - - - - - - - - - - Insurance - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - 1,279,472 1,299,125 1,391,625 1,711,875 1,927,375 1,279,472 - Capital - - - - - - - - - - - Total Expenditures - - - - 1,279,472 1,299,125 1,391,625 1,711,875 1,927,375 1,279,472 - Net Surplus / (Deficit)- - - - - - - - - Beginning Cash Balance - - - 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Cash Reserve Cash Adjustments - - 2,500,000 - - - - - Ending Cash Balance - - 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Cash Reserves Target - - 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 100% cash reserves per bond covenants This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037. This fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closted on August 14, 2017 and ther first debt service payment is due on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.C2 The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. 85 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueEDDY ST. COMMONS DEBT SVC760-1001-392.00-00 INTERFUND OPER. TRANSFER000000 1,279,472LEVEL TEXTTEXT AMT02 EDDY STREET COMMONS PHASE II LEASE RENTAL1,279,472FROM CITY FUND 4361,279,472------------ ------------ ------------ ------------ ------------ ------------ ------------*000000 1,279,472------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD ENGAGEMENT000000 1,279,472------------ ------------ ------------ ------------ ------------ ------------ ------------*** EDDY ST. COMMONS DEBT SVC000000 1,279,472Fund 760 - Eddy Street Commons Debt ServiceCity of South BendRevenue9/13/17 1:31pm86 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresEDDY ST. COMMONS DEBT SVC760-1001-460.37-11 CAPITAL LEASE PRINCIPAL000000 25,000LEVEL TEXTTEXT AMT02 EDDY STREET COMMONS PHASE II - DEBT SCHEDULE #16325,00025,000760-1001-460.37-12 CAPITAL LEASE INTEREST000000 1,253,472LEVEL TEXTTEXT AMT02 EDDY STREET COMMONS PHASE #2 - DEBT SCHEDULE #163 1,253,4721,253,472760-1001-460.38-03 PAYING AGENT FEES000000 1,000LEVEL TEXTTEXT AMT02 EDDY STREET COMMONS PHASE II1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES000000 1,279,472------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD ENGAGEMENT000000 1,279,472------------ ------------ ------------ ------------ ------------ ------------ ------------*** EDDY ST. COMMONS DEBT SVC000000 1,279,472Fund 760 - Eddy Street Commons Debt ServiceCity of South BendExpenditures9/13/17 1:31pm87 City of South Bend, Indiana 2018 Budget Fund 101 - General Fund Department 0401 - Administration & Finance 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Expenditures by Type Personnel Salaries & Wages 1,207,387 1,285,999 1,424,633 695,518 1,581,515 1,613,145 1,645,408 1,678,316 1,711,883 156,882 11% Fringe Benefits 437,706 499,785 629,182 280,675 698,935 720,696 743,209 766,499 790,597 69,753 11% Total Personnel 1,645,093 1,785,784 2,053,815 976,193 2,280,450 2,333,842 2,388,617 2,444,816 2,502,480 226,635 11% Supplies 32,487 22,195 25,158 15,487 23,500 23,500 23,500 23,500 23,500 (1,658) -7% Services & Charges Professional Services 51,207 68,664 103,373 71,753 189,200 189,200 192,984 192,984 196,844 85,827 83% Printing & Advertising 891 878 1,500 780 900 500 200 - - (600) -40% Utilities - - - - - - - - - - - Education & Training 9,665 18,241 7,560 4,605 10,210 10,000 10,000 10,000 10,000 2,650 35% Travel 7,848 8,790 12,600 5,525 11,100 11,100 11,100 11,100 11,100 (1,500) -12% Repairs & Maintenance 10,006 9,900 6,616 2,323 8,000 8,000 8,000 8,000 8,000 1,384 21% Other Interfund Allocations 12,202 25,127 229,062 114,528 190,598 190,598 194,134 197,742 201,421 (38,464) -17% Debt Service Principal 2,440 4,303 4,493 2,434 2,801 2,295 2,430 - - (1,692) -38% Interest & Fees 1,732 2,165 586 313 348 211 76 - - (238) -41% Grants & Subsidies - - - - - - - - - - - Insurance 5,616 9,180 4,705 2,352 6,150 6,273 6,398 6,526 6,657 1,445 31% Transfers Out - - - - - - - - - - - Other Services & Charges 34,015 32,788 26,883 20,558 32,539 31,139 30,139 30,139 30,139 5,656 21% Total Services & Charges 135,622 180,036 397,378 225,171 451,846 449,316 455,462 456,491 464,161 54,468 14% Capital - - - - - - - - - - - Total Expenditures 1,813,202 1,988,015 2,476,351 1,216,850 2,755,796 2,806,658 2,867,579 2,924,807 2,990,140 279,445 11% Revenue Charges for Services - - - - - - - - - - - Interest Earnings - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 1,168 16,699 12,304 12,262 12,050 13,000 13,000 13,000 13,000 (254) -2% Total Revenue 1,168 16,699 12,304 12,262 12,050 13,000 13,000 13,000 13,000 (254) -2% Department Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, risk management, and benefits administration. The majority of the revenue received is procurement-card commissions. Personnel costs increased due to the continued consolidation of fiscal officers within the Administration & Finance Department. Also, a new position of an Administrative Assistant is being requested to serve Admininstration & Finance, Human Resources and Innovation & Technology. An increase in professional services is due to required outside work for bonding and other legally required professional services. The 2018 budget includes costs for the evolving Diversity & Inclusion Program that is being put into place at the City. 88 City of South Bend, Indiana 2018 Budget Department 101-0401 - Administration & Finance Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - 2018 Department Goals & Objectives and Linkage to City Results - - - - Key Performance Indicators (KPI's) Measure Type 2018 Long Term Goal 2015 Actual 2016 Actual 2017 Target -Output 3 2 3 3 Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - Received GFOA Award for the 2015 CAFR, 2015 PAFR and the 2017 Budget Book (only municipality in Indiana to receive all 3 awards) Merged Central Services and Purchasing into one department within Administration & Finance to gain efficiencies throughout the City Presented a Reintroduction of Central Services workshop to all departments to help rollout our vision of what is to come with the Division Consolidation of Purchasing and Central Services is a great opportunity for seeing gains in efficiencies and dollars throughout the City Award-Winning Documents Begin to work with Fiscal Officers to ensure all fiscal personnel within departments are utilized as efficiently as possible Continue to work with IT to select new ERP system to replace the current accounting software, NaviLine, to gain efficiencies throughout the City Roll out the new Purchasing Division with measurable goals to ensure the efficiencies are being reached throughout the City Continue to receive the CAFR, PAFR and Budget Book awards from GFOA 89 City of South Bend, Indiana 2018 Budget Department 101-0401 - Administration & Finance Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Finance: City Controller 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Chief Financial Officer *- - - 1.0 1.0 1.0 1.0 1.0 Deputy Controller 1.0 1.0 1.0 - - - - - Director of City Finance 1.0 - - - - - - - Director of Treasury - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Budget & Accounting - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Dir. of Finance - Water Works - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Dir. of Finance - Wastewater - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Dir. of Finance - Morris/Palais (VPA)- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Dir. of Finance - Parks (VPA)- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Dir. of Finance - Public Safety - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Dir. of Finance - DCI (Director II DCI)- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Dir. of Finance - Code/AC&C/Engin.- - - 1.0 1.0 1.0 1.0 1.0 Senior Budget Analyst 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Grants Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Accounts Payable Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Payroll Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Accounting Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financail Specialist II 1.0 - - - - - - - IT: System Specialist II 2.0 - - - - - - - System Specialist III 1.0 - - - - - - - System Specialist IV 2.0 - - - - - - - Performance Improvement Manager 1.0 - - - - - - - Human Resources: Director of Human Resources 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Talent Manager 1.0 1.0 1.0 - - - - - Deputy Director of Human Resources * - - - 1.0 1.0 1.0 1.0 1.0 Sr. HR Generalist (Public Safety Focus)1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 HR Generalist 1.0 1.0 1.0 - - - - - HR Generalist/Benefits Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Benefits Manager *- - - 1.0 1.0 1.0 1.0 1.0 Administrative Assistant II 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Inclusion: Diversity Compliance/Inclusion Officer 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Purchasing: Purchasing Manager 1.0 1.0 1.0 - - - - - Shared Positions: Administrative Assistant I *- - - 1.0 1.0 1.0 1.0 1.0 Total Non-Bargaining 23.0 23.0 23.0 24.0 24.0 24.0 24.0 24.0 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees 23.0 23.0 23.0 24.0 24.0 24.0 24.0 24.0 Explain Significant Staffing Changes Below: Purchasing Manager position is being transferred to Central Services due to the recent consolidation of Purchasing within Central Services. The Administrative Assistant position is being requested to help with Finance, Human Resources and Innovation & Technology as a shared resource for the teams. The HR Generalist will be promoted to HR Generalist/Benefits Coordinator and the current HR Generalist/Benefits Coordinator will be promoted to the new Benefits Manager position. The Talent Manager will be promoted to Deputy Director of Human Resources. 90 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue101-0401-360.00-00 MISCELLANEOUS REVENUE336000000101-0401-360.87-00 P-CARD COMMISSIONS0 13,548 12,000 12,254 12,254 12,254 12,000LEVEL TEXTTEXT AMT02 P-CARD COMMISSION TO BE REC'D IN 2018 BASED ON12,0002017 PURCHASES - 1% OF TOTAL SPEND FOR 201712,000------------ ------------ ------------ ------------ ------------ ------------ ------------*336 13,548 12,000 12,254 12,254 12,254 12,000101-0401-380.10-62 OFFICE MAX REBATE61253600000101-0401-380.10-99 MISC. REIMBURSEMENTS220 2,61550508850------------ ------------ ------------ ------------ ------------ ------------ ------------*832 3,15150508850------------ ------------ ------------ ------------ ------------ ------------ ------------** CONTROLLER1,168 16,699 12,050 12,304 12,262 12,262 12,050101-0401 Administration & FinanceCity of South BendRevenue9/13/17 1:31pm91 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0401-415.10-01 REGULAR WAGES1,170,053 1,249,770 1,418,587 1,418,587 915,766 692,013 1,567,375LEVEL TEXTTEXT AMT02 FINANCE:CITY CONTROLLER119,514CHIEF FINANCIAL OFFICER97,420DIRECTOR OF TREASURY76,159DIRECTOR OF BUDGET & ACCOUNTING76,159DIRECTOR OF FINANCE - WATER WORKS66,554DIRECTOR OF FINANCE - WASTEWATER66,554DIRECTOR OF FINANCE - MORRIS/PALAIS (VPA)66,554DIRECTOR OF FINANCE - PARKS (VPA)66,554DIRECTOR OF FINANCE - PUBLIC SAFETY66,554DIRECTOR OF FINANCE - DCI (DIRECTOR II DCI)79,070DIRECTOR OF FINANCE - CODE/ACC/ENGINEERING66,554SENIOR BUDGET ANALYST63,673GRANTS MANAGER60,581ACCOUNTS PAYABLE SUPERVISOR49,045PAYROLL SUPERVISOR47,852ACCOUNTING ASSISTANT43,629HUMAN RESOURCES:DIRECTOR OF HUMAN RESOURCES90,096DEPUTY DIRECTOR OF HUMAN RESOURCES75,000SR. HUMAN RESOURCE GENERALIST62,424BENEFITS MANAGER59,533HUMAN RESOURCE GENERALIST/BENEFITS COORDINATOR41,616ADMINISTRATIVE ASSISTANT II41,726INCLUSION:DIVERSITY COMPLIANCE/INCLUSION OFFICER78,030SHARED POSITIONS:ADMINISTRATIVE ASSISTANT I40,524LESS SALARY CAP ADJUSTMENT34,000-1,567,375101-0401-415.10-03 SEASONAL & INTERNS36,674 27,7650 6,046 6,247 3,505 14,140LEVEL TEXTTEXT AMT02 HRANDFINANCEINTERNS-2INTERNSX9WEEKSX 20 HOURS X $10.103,636DIVERSITY & INCLUSION INTERN$10.10 X 20 HOURS X 52 WEEKS10,50414,140101-0401-415.10-04 EXTRA AND OVERTIME66046400000101-0401-415.10-10 HIRING BONUS0 8,00000000101-0401-415.11-01 FICA - REGULAR89,649 95,909 108,522 108,522 68,284 51,445 120,527LEVEL TEXTTEXT AMT101-0401 Administration & FinanceCity of South BendExpenditures9/13/17 1:31pm92 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 TOTAL PAYROLL $1,561,366 X 7.65%119,445INTERNS $14,140 X 7.65%1,082120,527101-0401-415.11-04 PERF - REGULAR130,302 141,566 158,882 158,882 102,489 77,505 174,873LEVEL TEXTTEXT AMT02 ELIGIBLE WAGES $1,561,366 X 11.2%174,873174,873101-0401-415.11-07 UNEMPLOYMENT COMP3,260 1,626 3,5460000101-0401-415.11-08 HEALTH INSURANCE199,580 247,411 359,858 351,898 196,967 146,353 394,363LEVEL TEXTTEXT AMT02 HEALTH INSURANCE - 24.2 X $16,200 PER YEAR392,040LTD - 24.2 X $96 PER YEAR2,323394,363101-0401-415.11-09 LIFE INSURANCE2,305 2,130 2,760 2,760 1,576 1,156 2,904LEVEL TEXTTEXT AMT02 LIFE INSURANCE - 24.2 X $1202,9042,904101-0401-415.11-12 AUTO ALLOWANCE150 7,2000 4,800 4,700 2,9000101-0401-415.11-22 PARKING ALLOWANCE8,507336-00000101-0401-415.11-24 CELL PHONE ALLOWANCE2,875 3,515660 1,320 1,155825 1,320LEVEL TEXTTEXT AMT02 HR EMPLOYEES ($55 X 12 MONTHS X 2 EMPLOYEES)1,3201,320101-0401-415.11-25 FRINGE BENEFIT TAXES1,078764 1,000 1,000642491 1,000LEVEL TEXTTEXT AMT02 MISC TAXES ON FRINGE BENEFITS1,0001,000101-0401-415.11-29 PARENTAL LEAVE000000 3,948LEVEL TEXTTEXT AMT02 SALARY $1,579,065 X 0.25%3,9483,948------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES1,645,093 1,785,784 2,053,815 2,053,815 1,297,826 976,193 2,280,450101-0401-415.21-02 PRINT SHOP8,927 1,073 1,500 1,500885707 1,500101-0401 Administration & FinanceCity of South BendExpenditures9/13/17 1:31pm93 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 ESTIMATE FOR 2018:PAFR COPIES350EMPLOYEE HANDBOOKS750BUDGET BOOKS4001,500101-0401-415.21-03 C.S. OFFICE SUPPLIES3,895 3,898 4,000 4,000 2,571 2,039 4,000LEVEL TEXTTEXT AMT02 ESTIMATED COSTS 20184,0004,000101-0401-415.21-04 OTHER OFFICE SUPPLIES16,789 11,597 16,000 17,642 14,938 12,069 16,000LEVEL TEXTTEXT AMT02 ESTIMATED COSTS 201816,00016,000101-0401-415.21-05 SMALL OFFICE EQUIPMENT2,876 3,427 2,000 1,01600 2,000LEVEL TEXTTEXT AMT02 ESTIMATED COSTS 20182,0002,000101-0401-415.22-24 OTHER OPERATING SUPPLIES0 2,20000000101-0401-415.22-50 EMPLOYEE RECOGNITION PROG000 1,0009436710LEVEL TEXTTEXT AMT02 EST COST FOR PRIZES AND LUNCH WINNERS(MOVE TO FUND 711 FOR 2018)------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES32,487 22,195 23,500 25,158 19,337 15,487 23,500101-0401-415.31-01 LEGAL SERVICES79930000000101-0401-415.31-06 OTHER PROFESSIONAL SVCS 50,362 68,364 44,600 103,373 76,749 71,753 189,200LEVEL TEXTTEXT AMT02 NYHART - GASB 45 UPDATE - EVERY TWO YEARS ($7,200)7,2002017 CAFR PREPARATION ASSISTANCE31,000UMBAUGH MCDC BOND DISCLOSURE COMPLIANCE15,000OTHER PROFESSIONAL SERVICES136,000189,200101-0401-415.31-39 COLLECTION AGENCY EXPENSE46000000101-0401-415.31-71 CENTRAL STORES ALLOCATION 2,378 2,316 2,555 2,555 1,704 1,278 5,365LEVEL TEXTTEXT AMT101-0401 Administration & FinanceCity of South BendExpenditures9/13/17 1:31pm94 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 2018 FIXED COST ALLOCATION #3 - CENTRAL STORES5,3655,365101-0401-415.31-73 PRINT SHOP ALLOCATION0 6,048 8,988 8,988 5,992 4,494 8,410LEVEL TEXTTEXT AMT02 2018 ALLOCATION8,4108,410101-0401-415.31-75 311 CALL CENTER ALLOC0 5,92700000101-0401-415.31-76 IT ALLOCATION000000 176,823LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION INFORMATION TECH176,823FINANCE (INCLUDES PBB $20K)HUMAN CAPITAL & INCLUSION(INCLUDES LINKEDIN $19K)176,823101-0401-415.32-02 POSTAGE7,382 7,654 7,500 7,500 5,325 4,446 8,900LEVEL TEXTTEXT AMT02 ESTIMATE POSTAGE COSTS 20188,900(2018 SHOULD BE FINAL YEAR TO MAIL OUT W-2'S)8,900101-0401-415.32-21 TRAVEL - MILEAGE1,860 1,043 2,200 2,200606577 2,200LEVEL TEXTTEXT AMT02 ESTIMATED TRAVEL COSTS - DLGF, SBOA, IACT1,000FISCAL OFFICER TRAVEL400HR TRAVEL TO CONFERENCES8002,200101-0401-415.32-22 TRAVEL - AIRFARE1,281 2,153 3,300 3,300 3,904 1,500 1,800LEVEL TEXTTEXT AMT02 GFOA ANNUAL CONFERENCE (MAX OF 2 ATTENDEES)1,000FISCAL OFFICE TRAVEL8001,800101-0401-415.32-23 TRAVEL - HOTEL3,358 4,091 5,000 5,000 3,661 2,601 5,000LEVEL TEXTTEXT AMT02 GFOA CONFERENCE2,000HR CONFERENCES2,000FISCAL OFFICER TRAVEL1,0005,000101-0401 Administration & FinanceCity of South BendExpenditures9/13/17 1:31pm95 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0401-415.32-24 TRAVEL - MEALS663695 1,500 1,500 1,334704 1,500LEVEL TEXTTEXT AMT02 GFOA CONFERENCE500HR CONFERENCES500FISCAL OFFICER TRAVEL5001,500101-0401-415.32-25 TRAVEL - OTHER686808600600299144600LEVEL TEXTTEXT AMT02 GFOA CONFERENCE200HR CONFERENCES300FISCAL OFFICER TRAVEL100600101-0401-415.33-02 PUBLICATION LEGAL NOTICE891878 1,500 1,500780780900LEVEL TEXTTEXT AMT02 SOUTH BEND TRIBUNE AND TRI COUNTY NEWS LEGAL ADS900BUSINESS LICENSING AND ANNUAL GATEWAY REPORTS900101-0401-415.34-02 LIABILITY INSURANCE5,616 9,180 4,705 4,705 3,136 2,352 6,150LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #56,150LIABILITY INSURANCE6,150101-0401-415.36-01 BUILDING R&M425 1,14900000101-0401-415.36-02 OFFICE EQUIP R&M9,581 8,751 8,000 6,456 3,281 2,323 8,000LEVEL TEXTTEXT AMT02 COPIER MAINTENANCE8,0008,000101-0401-415.36-04 COMPUTER EQUIP R&M9,824 10,836 217,519 217,519 145,008 108,7560101-0401-415.36-05 OTHER EQUIP R&M000160000101-0401-415.37-11 CAPITAL LEASE PRINCIPAL2,440 4,303 4,493 4,493 3,239 2,434 2,801LEVEL TEXTTEXT AMT02 2013 ADMINISTRATIVE COPIER #1146342016 ADMINISTRATIVE COPIER #1512,1672,801101-0401-415.37-12 CAPITAL LEASE INTEREST132565586586360313348LEVEL TEXTTEXT AMT101-0401 Administration & FinanceCity of South BendExpenditures9/13/17 1:31pm96 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 2013 ADMINISTRATIVE COPIER #114102016 ADMINISTRATIVE COPIER #151338348101-0401-415.38-03 PAYING AGENT FEES1,600 1,60000000101-0401-415.39-01 REFNDS,AWARDS,INDEMNITIES01600128128280101-0401-415.39-10 SUBSCRIPTIONS270 1,745 1,7000000101-0401-415.39-11 DUES & MEMBERSHIPS3,145 2,629 3,939 4,655 4,655 4,320 12,139LEVEL TEXTTEXT AMT02 GFOA1,680ASSOCIATION OF GOVERNMENT ACCOUNTANTS95AMERICAN PAYROLL ASSOCIATION219IMA225SOCIETY OF HUMAN RESOURCES570MICHIANA SOCIETY OF HUMAN RESOURCES35INTERNATIONAL PUBLIC MANAGEMENT390FINANCIAL EXECUTIVES225LAW LICENSES200MID-STATES MSDC (D&I)3,000G.A.R.E. (D&I)3,000WBENC (D&I)2,50012,139101-0401-415.39-39 BANK CREDIT CARD CHARGES1,373 1,597 3,000 3,000 1,485 1,343 3,000LEVEL TEXTTEXT AMT02 BUSINESS LICENSE FUNCTION ACCEPTS CREDIT CARD3,000ESTIMATE BASED ON TRENDS3,000101-0401-415.39-70 EDUCATION & TRAINING9,665 18,241 9,960 7,560 9,140 4,605 10,210LEVEL TEXTTEXT AMT02 GFOA ANNUAL CONFERENCE (2 ATTENDEES ANNUALLY)900PAYROLL CONTINUING EDUCATION1,760AIM BUDGET SEMINARS600STATE BOARD OF ACCOUNTS TRAINING500OTHER GFOA/FINANCE TRAINING1,000OTHER HR TRAINING3,200ACCA CONFERENCE (D&I)650D&I TRAINING (CITY WIDE)1,60010,210101-0401-415.39-89 MISC CHARGES & SVCS21,845 19,003 6,800 11,600 11,258 10,422 8,500LEVEL TEXTTEXT AMT02 OTHER COSTS1,000101-0401 Administration & FinanceCity of South BendExpenditures9/13/17 1:31pm97 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresVETERNS' LUNCHEON3,500NCIBC @ ST MARY'S COLLEGE (SPONSOR LUNCH)4,0008,500------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES135,622 180,036 338,445 397,378 282,044 225,171 451,846------------ ------------ ------------ ------------ ------------ ------------ ------------** CONTROLLER1,813,202 1,988,015 2,415,760 2,476,351 1,599,207 1,216,850 2,755,796101-0401 Administration & FinanceCity of South BendExpenditures9/13/17 1:31pm98 City of South Bend, Indiana 2018 Budget Fund 101 - General Fund Department 1008 - Human Rights 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Expenditures by Type Personnel Salaries & Wages 215,714 201,519 201,905 110,060 206,025 210,145 214,348 218,635 223,008 4,120 2% Fringe Benefits 77,100 81,792 92,131 43,857 105,015 108,657 112,862 117,256 121,839 12,884 14% Total Personnel 292,814 283,311 294,036 153,918 311,040 318,802 327,210 335,891 344,847 17,004 6% Supplies 954 1,200 1,037 337 1,037 1,040 1,050 1,060 1,070 - 0% Services & Charges Professional Services 1,561 - 800 - - - - - - (800) -100% Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - 270 1,000 - 2,500 2,500 2,500 2,500 2,500 1,500 150% Travel 509 776 1,800 228 600 600 600 600 600 (1,200) -67% Repairs & Maintenance 9,896 9,818 10,442 4,431 10,742 10,700 10,700 10,700 10,700 300 3% Other Interfund Allocations 3,446 4,656 63,714 31,860 66,980 68,319 69,686 71,080 72,501 3,266 5% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance 1,704 1,632 1,226 612 1,251 1,251 1,251 1,251 1,251 25 2% Transfers Out - - - - - - - - - - - Other Services & Charges 50,452 47,494 51,750 23,083 52,950 52,950 52,950 52,950 52,950 1,200 2% Total Services & Charges 67,568 64,646 130,732 60,214 135,023 136,320 137,687 139,081 140,502 4,291 3% Capital 10,407 - - - - - - - - - - Total Expenditures 371,743 349,157 425,805 214,469 447,100 456,162 465,947 476,032 486,419 21,295 5% Department Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to public conveniences and accommodations, and the acquistion through purchase or rental of real property including but not limited to, housing and the elimination of segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since such segratation is an impediment to equal opportunity. The Commission plans to increase the salaries of (2) Investigator VI's by 10% to compensate them for the added workload they will be taking on. The Commission would also like to move both individuals into management positions. The Commission lost two of its employees and there are no plans to replace them. The remaining three investigators will be assuming the duties. One employee has moved from employment matters to housing matters and will be keeping some of her previous duties which will increase her work load more. Another employee will be assuming some employment matters as well as maintaining her case load. She will also be working with the Staff Attorney and the Commission Attorney after probable cause has been found in all of the Commission's cases. She will be setting up conciliation conferences and public hearings through the Commission's two hearing officers (attorneys). The Commission plans to promote an Investigator IV to an Investigator V position to compensate her for her additional workload. Along with the additional case load she will be assisting with scheduling and working on upcoming trainings. She will also be working on the Commission's Annual Fair Housing Training and Awards Luncheon. She will also be working on computer graphics in conjunction with any outside advertising that the Commission might do concerning upcoming trainings. She will also be working with the Director in an effort to bring the Indiana Consortium to South Bend next year. Her customer service skills will be a plus in this endeavor. If the Commission is responsible the conference next year, she will be responsible for planning and scheduling some of the trainings. 99 City of South Bend, Indiana 2018 Budget Department 101-1008 - Human Rights Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - - - - - 2018 Department Goals & Objectives and Linkage to City Results - - - - - - Key Performance Indicators (KPI's) Measure Type 2018 Long Term Goal 2015 Actual 2016 Estimated 2017 Target -9 212013 -54 61 53 60 -24 10 22 24 -2,900 2,840 2,689 2,500 -88 37 80 96 -1 662 Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - - - Opportunity to partner with County to become a city-county human rights commission, which would increase cases, inquiries, and equal opportunity community-wide. Hosted the annual Fair Housing training, which is open to the public at no cost. Over 100 attendees were trained by Merilyn Brown, HUD Attorney Advisor for the US Department of Housing and Urban Development. Awarded three Human Rights Awareness scholarships totaling $6,000 and recognized four community members in the area of Human Rights. Provided training for South Bend Housing Authority, Center Management Corp., Post Acquisition at the CCB, in landlord-tenant rights, landlord responsibilities, general housing rights, and employment rights. Successfully maintained Federal contracts with the EEOC and the US Department of Housing and Urban Development by meeting contractual obligations. Attended the annual Indiana Consortium of State and Local Human Rights Agencies Training Conference, Equal Employment Opportunity Commission (EEOC)/Fair Employment Practices Agencies (FEPA) National Training Conference and Housing and Urban Development (HUD) Training at John Marshall Law School. Director, Lonnie Douglas, was reappointed to the EEOC - FEPA Committee. Successfully passed HUD Audit Review Continue to seek grants and other forms of revenue to supplement the general fund budget. Maintain Federal contracts with EEOC and HUD and local contracts with Community Investment. Opportunity for an upward mod in EEOC funds due to increase in case closures. In preparation of the reduction of property tax revenue in 2020, the Commission will not be replacing the two vacant positions. Due to the loss of two investigator positions the workload has increased substantially therefore three investigators left are being asked to absorb the increased workload. Two investigators workload has increased substantially and should be compensated accordingly. Challenge due to an increase in inquires and caseloads leads to a need for administrative assistance to allow Investigators to investigate and meet their contractual obligations. Opportunity for training by EEOC and HUD for all staff Worked in the community with the Diversity & Inclusion Director. Continued to inform residents that diversity strengthens and benefits our community through inclusion of all types of people. Commission outreach provided via Study Circles, National Night Out Against Crime (with the South Bend Police Department), and Dr. Martin Luther King Jr. Day event. Continue to work with the City of Mishawaka and St. Joseph County to ensure that all of the residents of St. Joseph County are ensured equal opportunity. The Commission will continue the policy that all cases filed with the Commission must be completed within 180 days or less with an exception for those cases that require legal intervention. Those cases must be completed within 360 days. Continue to work in the community with the Diversity & Inclusion Director. Continue to inform residents that diversity strengthens and benefits our community through our community through inclusion of all types of people. Work with the Diversity and Inclusion Director in an effort to further the City’s goal of ensuring that all employees in the City have the opportunity to accel. efficiency/outcome output/efficiency effectiveness/goal quality/efficiency Number of cases over 180 days outcome outcome Number of inquiries handled within city limits Number of trainings done Number of open cases Number of no cause Number of probable cause 100 City of South Bend, Indiana 2018 Budget Department 101-1008 - Human Rights Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Director - Human Rights 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Investigator VI 1.0 1.0 1.0 - - - - - Investigator IV 2.0 1.0 1.0 - - - - - Administrative Assistant I - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Employment Manager *- - - 1.0 1.0 1.0 1.0 1.0 Investigator V - - - 1.0 1.0 1.0 1.0 1.0 Total Non-Bargaining 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Explain Significant Staffing Changes Below: The Commission plans to move Investigator VI to a new management position titled Employment Manager (pending Mayor approval). This is to compensate for the added workload for this position. In addition, the Commission plans to promote Investigator IV to an Investigator V due to increased workload. 101 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-1008-415.10-01 REGULAR WAGES197,928 187,156 192,424 200,012 136,325 108,167 206,025LEVEL TEXTTEXT AMT02 1 DIRECTOR HUMAN RIGHTS71,4001 EMPLOYMENT MANAGER53,3971 INVESTIGATOR V *CHANGE FROM IV TO V48,3121 AMINISTRATIVE ASSISTANT I40,524SALARY ALLOWANCE7,608-NET BUDGET (COMPUTED BY NAVALINE $206,025)206,025101-1008-415.10-09 PERMANENT PART-TIME17,786 14,3630 1,893 1,893 1,8930LEVEL TEXTTEXT AMT02 CHANGE TO 1 FULL TIME ADMIN ASST I FOR 2017101-1008-415.11-01 FICA - REGULAR16,007 14,923 14,720 14,720 10,394 8,244 15,761LEVEL TEXTTEXT AMT02 TOTAL WAGES $206,025 X 7.65%15,76115,761101-1008-415.11-04 PERF - REGULAR22,168 20,962 21,551 21,551 15,480 12,327 23,075LEVEL TEXTTEXT AMT02 REGULAR WAGES $206,025 X 11.20%23,07523,075101-1008-415.11-07 UNEMPLOYMENT COMP5232834810000101-1008-415.11-08 HEALTH INSURANCE37,922 45,144 64,260 55,260 28,779 23,011 65,184LEVEL TEXTTEXT AMT02 LONG-TERM DISABILITY:4EMP.X$96384HEALTH INS/FAMILY COVERAGE:4 EMP. X $16,200 PER YEAR64,80065,184101-1008-415.11-09 LIFE INSURANCE480480600600355275480LEVEL TEXTTEXT AMT02 LIFE INSURANCE:4EMP.X$120480480101-1008-415.11-29 PARENTAL LEAVE000000515LEVEL TEXTTEXT AMT02 SALARIES $206,025 X 0.25%515101-1008 Human Rights GeneralCity of South BendExpenditures9/13/17 1:31pm102 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures515------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES292,814 283,311 294,036 294,036 193,226 153,918 311,040101-1008-415.21-01 OFFICIAL RECORDS011100000LEVEL TEXTTEXT AMT02 COURT RECORDERS FOR HEARINGS (MOVED TO SERVICES)101-1008-415.21-02 PRINT SHOP657000000101-1008-415.21-03 C.S. OFFICE SUPPLIES297591537537337337537LEVEL TEXTTEXT AMT02 CLEANING SUPPLIES - MOPS, BROOMS, PAPER TOWELS,537OFFICE SUPPLIES - PAPER CLIPS, STAPLES, TABLETS,TONER, GLUE STICKS, TABS, 3 RING BINDERS, POST-IT NOTES537101-1008-415.21-04 OTHER OFFICE SUPPLIES049850050000500LEVEL TEXTTEXT AMT02 MATERIALS AND SUPPLIES500500------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES954 1,200 1,037 1,037337337 1,037101-1008-415.31-06 OTHER PROFESSIONAL SVCS1,5610800800000LEVEL TEXTTEXT AMT02 COURT RECORDERS FOR HEARINGS (FROM SUPPLIES)EXPENSED MOVED TO 258-1008 TO OFFSET EXPENSES101-1008-415.31-70 ADM FEE ALLOCATION00 12,820 12,820 8,544 6,408 14,301LEVEL TEXTTEXT AMT02 2018 FIXED ADMINISTRATIVE FEE ALLOCATION14,30114,301101-1008-415.31-71 CENTRAL STORES ALLOCATION302288260260176132612LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #3612CENTRAL STORES612101-1008-415.31-73 PRINT SHOP ALLOCATION0624896896600450 1,086LEVEL TEXTTEXT AMT101-1008 Human Rights GeneralCity of South BendExpenditures9/13/17 1:31pm103 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 2018 FIXED PRINT SHOP ALLOCATION FEE #41,0861,086101-1008-415.31-76 IT ALLOCATION000000 50,981LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #750,981INFORMATION TECHNOLOGY50,981101-1008-415.32-02 POSTAGE6,570 6,018 7,500 6,300 5,544363 7,500LEVEL TEXTTEXT AMT02 ESTIMATE7,5007,500101-1008-415.32-05 OTHER COMM/TRANS509776600 1,800431228600LEVEL TEXTTEXT AMT02 INDIANA SECURITY - ALARM SYSTEM600600101-1008-415.34-02 LIABILITY INSURANCE1,704 1,632 1,226 1,226816612 1,251LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #51,251LIABILITY INSURANCE1,251101-1008-415.36-01 BUILDING R&M8,745 8,545 7,400 8,900 5,825 4,390 9,200LEVEL TEXTTEXT AMT02 SWEETUM OFFICE CLEANING - $150/WEEK X 52 WEEKS7,800ROSE PEST CONTROL - EXTERMINATING600CINTAS - ENTRANCE MAT MAINTENANCE400PELTZ - AIRCONDITIONER/HEATER REPAIRS AS NEEDED4009,200101-1008-415.36-02 OFFICE EQUIP R&M1,151 1,273 1,542 1,54211641 1,542LEVEL TEXTTEXT AMT02 MISC. REPAIR642ADAMS REMCO-COPIER MAINTENANCE AGREEMENT9001,542101-1008-415.36-04 COMPUTER EQUIP R&M3,144 3,744 49,738 49,738 33,160 24,8700101-1008-415.37-03 OFFICE SPACE43,235 40,954 44,150 44,150 29,974 22,671 44,150LEVEL TEXTTEXT AMT101-1008 Human Rights GeneralCity of South BendExpenditures9/13/17 1:31pm104 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 OFFICE SPACE AT 319 NILE AVENUE44,150$3,679 X 12 MONTHS (THROUGH 11/2/17)LEASE APPROVED BY COMMON COUNCIL ON 7/9/12RESOLUTION NO. 4193-12. SUBSTITUTE BILL NO. 12-4744,150101-1008-415.39-10 SUBSCRIPTIONS17747270070000700LEVEL TEXTTEXT AMT02 SUBSCRIPTIONS FOR HUMAN RIGHTS OFFICE700SOUTH BEND TRIBUINEEMPLOYMENT NEWSLETTERLOCAL PUBLICATIONS/WUBS700101-1008-415.39-11 DUES & MEMBERSHIPS50506006005050600LEVEL TEXTTEXT AMT02 DUES AND MEMBERSHIPS600INDIANA CONSORTIUM, AAAA, IAOHRA, SHRM AND NAHRW600101-1008-415.39-70 EDUCATION & TRAINING0270 2,500 1,00000 2,500LEVEL TEXTTEXT AMT02 ADA AA, GINA AND OTHER TRAINING2,500FOR STAFF AND COMMISSIONERS2,500101-1008-415.39-89 MISC CHARGES & SVCS420000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES67,568 64,646 130,732 130,732 85,236 60,214 135,023101-1008-415.43-08 COMPUTER EQUIP. & NETWORK 10,407000000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL10,407000000------------ ------------ ------------ ------------ ------------ ------------ ------------** HUMAN RIGHTS371,743 349,157 425,805 425,805 278,799 214,469 447,100101-1008 Human Rights GeneralCity of South BendExpenditures9/13/17 1:31pm105 City of South Bend, Indiana 2018 Budget Fund 258 - Human Rights Federal Grant Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Grants/Intergovernmental 77,117 209,350 236,200 91,200 145,000 145,000 145,000 145,000 145,000 (91,200) -39% Charges for Services - - - - - - - - - - - Interest Earnings 2,506 4,075 4,500 1,992 2,000 2,000 2,000 2,000 2,000 (2,500) -56% Other Income 24,082 26,933 18,040 12,602 20,400 20,400 20,400 20,400 20,400 2,360 13% Transfers In - - - - - - - - - - - Total Revenue 103,705 240,358 258,740 105,794 167,400 167,400 167,400 167,400 167,400 (91,340) -35% Expenditures by Type Personnel Salaries & Wages 88,073 87,510 91,143 28,305 53,397 54,465 55,554 56,665 57,798 (37,746) -41% Fringe Benefits 30,813 32,997 34,953 13,148 26,616 27,535 28,594 29,699 30,854 (8,337) -24% Total Personnel 118,886 120,507 126,096 41,453 80,013 82,000 84,148 86,364 88,652 (46,083) -37% Supplies 1,818 1,264 7,630 6,020 2,000 2,000 2,000 2,000 2,000 (5,630) -74% Services & Charges Professional Services 40,769 26,071 27,747 14,977 27,800 27,800 27,800 27,800 27,800 53 0% Printing & Advertising 27,353 18,181 15,000 8,683 22,000 22,000 22,000 22,000 22,000 7,000 47% Utilities - - - - - - - - - - - Education & Training 1,928 3,879 3,500 10 3,500 3,500 3,500 3,500 3,500 - 0% Travel 8,140 5,985 13,000 273 15,300 15,300 15,300 15,300 15,300 2,300 18% Repairs & Maintenance - - - - - - - - - - - Other Interfund Allocations - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 9,668 9,802 8,800 1,303 12,300 12,300 12,300 12,300 12,300 3,500 40% Total Services & Charges 87,858 63,918 68,047 25,247 80,900 80,900 80,900 80,900 80,900 12,853 19% Capital - - - - - - - - - - - Total Expenditures 208,562 185,689 201,773 72,720 162,913 164,900 167,048 169,264 171,552 (38,860) -19% Net Surplus / (Deficit)(104,857) 54,669 56,967 33,074 4,487 2,500 352 (1,864) (4,152) Beginning Cash Balance 529,763 424,866 479,360 536,327 540,814 543,314 543,666 541,802 Cash Reserve Cash Adjustments (40) (175) - - - - - - Ending Cash Balance 424,866 479,360 536,327 540,814 543,314 543,666 541,802 537,650 Cash Reserves Target 41,712 46,422 50,443 40,728 41,225 41,762 42,316 42,888 Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: 25% of Annual expenditures This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. The Human Rights Commission would like to promote an Investigator VI, to Housing Manager (new position pending Mayor approval). This is to compensate her for the added workload that she will assume as the Commission has lost two of its employees and there are no plans to replace them. For goals, accomplishments, and KPI's see the Human Rights Department in the General Fund (101-1008). 106 City of South Bend, Indiana 2018 Budget Fund 258 - Human Rights Federal Grant Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Investigator III 1.0 1.0 1.0 - - - - - Investigator VI 1.0 1.0 1.0 - - - - - Housing Manager *- - - 1.0 1.0 1.0 1.0 1.0 Total Non-Bargaining 2.0 2.0 2.0 1.0 1.0 1.0 1.0 1.0 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees 2.0 2.0 2.0 1.0 1.0 1.0 1.0 1.0 Explain Significant Staffing Changes Below: The Human Rights Commission would like to promote an employee from an Investigator VI to a Housing Manager (new position pending Mayor approval). They will assume additional responsibilities and workload will increase due to the loss of two employees. 107 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueHUMAN RIGHTS FEDERAL258-0000-361.00-00 INTEREST EARNINGS7537500000LEVEL TEXTTEXT AMT02 CHANGED TO ACCOUNT NO. 258-1009-361-00------------ ------------ ------------ ------------ ------------ ------------ ------------*7537500000258-0000-380.10-99 MISC. REIMBURSEMENTS420000000------------ ------------ ------------ ------------ ------------ ------------ ------------*420000000------------ ------------ ------------ ------------ ------------ ------------ ------------** HUMAN RIGHTS FEDERAL49537500000Fund 258 - Human Rights FederalCity of South BendRevenue9/13/17 1:31pm108 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue258-1008-331.01-01 EEOC GRANT60,450 63,350 65,000 65,000 39,1900 65,000LEVEL TEXTTEXT AMT02 FUNDS FROM EEOC GRANT65,00065,000------------ ------------ ------------ ------------ ------------ ------------ ------------*60,450 63,350 65,000 65,000 39,1900 65,000258-1008-361.00-00 INTEREST EARNINGS1,194 1,872 1,000 2,000 1,596996 1,000LEVEL TEXTTEXT AMT02 INTEREST EARNINGS ON FUND BALANCES1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------*1,194 1,872 1,000 2,000 1,596996 1,000258-1008-380.10-16 TRAVEL REIMBURSEMENTS00 1,400 1,40000 1,400LEVEL TEXTTEXT AMT02 REIMBURSEMENT FROM EEOC FOR MANDATORY TRAVEL1,4001,400258-1008-380.10-99 MISC. REIMBURSEMENTS1,27561 1,000 1,000112112 1,000LEVEL TEXTTEXT AMT02 INDIANA CONSORTIUM $2501,0001ST SOURCE BANK $250ST. JOSEPH HOSPITAL $250REGISTRATION FEES $2501,000------------ ------------ ------------ ------------ ------------ ------------ ------------*1,27561 2,400 2,400112112 2,400------------ ------------ ------------ ------------ ------------ ------------ ------------** HUMAN RIGHTS62,919 65,283 68,400 69,400 40,898 1,108 68,400Fund 258 - Human Rights FederalCity of South BendRevenue9/13/17 1:31pm109 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue258-1009-331.01-02 FHAP CONTRACT0 71,000 70,000 161,200 91,200 91,200 70,000LEVEL TEXTTEXT AMT02 HUD FHAP CONTRACT70,00070,000258-1009-331.01-03 CDBG16,667 10,000 10,000 10,00000 10,000LEVEL TEXTTEXT AMT02 CDBG: SOUTH BEND10,000MISHAWAKA10,000------------ ------------ ------------ ------------ ------------ ------------ ------------*16,667 81,000 80,000 171,200 91,200 91,200 80,000258-1009-361.00-00 INTEREST EARNINGS1,237 1,828 1,000 2,500 1,553996 1,000LEVEL TEXTTEXT AMT02 INTEREST ON INVESTMENTS1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------*1,237 1,828 1,000 2,500 1,553996 1,000258-1009-380.10-99 MISC. REIMBURSEMENTS22,387 26,872 15,640 15,640 12,630 12,490 18,000LEVEL TEXTTEXT AMT02 SPONSORSHIPS/DONATIONS ANNUAL HUMAN RIGHTS DINNER18,00018,000------------ ------------ ------------ ------------ ------------ ------------ ------------*22,387 26,872 15,640 15,640 12,630 12,490 18,000------------ ------------ ------------ ------------ ------------ ------------ ------------** PLANNING & NEIGH. DEVELOP40,291 109,700 96,640 189,340 105,383 104,686 99,000Fund 258 - Human Rights FederalCity of South BendRevenue9/13/17 1:31pm110 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue258-1040-331.01-00 GENERAL GOVERNMENT0 65,00000000------------ ------------ ------------ ------------ ------------ ------------ ------------*0 65,00000000------------ ------------ ------------ ------------ ------------ ------------ ------------** HUMAN RIGHTS - HUD0 65,00000000------------ ------------ ------------ ------------ ------------ ------------ ------------*** HUMAN RIGHTS FEDERAL103,705 240,358 165,040 258,740 146,281 105,794 167,400Fund 258 - Human Rights FederalCity of South BendRevenue9/13/17 1:31pm111 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresHUMAN RIGHTS FEDERAL258-1008-415.10-01 REGULAR WAGES41,051 40,402 42,601 42,601000258-1008-415.11-01 FICA - REGULAR3,025 2,957 3,259 3,259000258-1008-415.11-04 PERF - REGULAR4,598 4,525 4,772 4,772000258-1008-415.11-07 UNEMPLOYMENT COMP10756107107000258-1008-415.11-08 HEALTH INSURANCE12,090 14,496 15,646 15,646000258-1008-415.11-09 LIFE INSURANCE120120120120000------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES60,991 62,556 66,505 66,505000258-1008-415.21-04 OTHER OFFICE SUPPLIES1,789 1,264 1,800 2,250840840 1,800LEVEL TEXTTEXT AMT02 TONER, PENS, PAPER,TOILET PAPER1,8001,800------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES1,789 1,264 1,800 2,250840840 1,800258-1008-415.31-01 LEGAL SERVICES000000 20,000LEVEL TEXTTEXT AMT02 STAFF ATTORNEY20,00020,000258-1008-415.31-06 OTHER PROFESSIONAL SVCS 20,76900000800LEVEL TEXTTEXT AMT02 COURT RECORDERS FOR HEARINGS800EXPENSES MOVED FROM 101-1008 PER BUDGET REQUEST800258-1008-415.32-21 TRAVEL - MILEAGE564947400400519239400LEVEL TEXTTEXT AMT02 EEOC TRAINING400400258-1008-415.32-22 TRAVEL - AIRFARE834522 2,400 2,40000 4,000LEVEL TEXTTEXT AMT02 EEOC TRAINING FOR (4) EMPLOYEES/COMMISSIONERS4,0004,000258-1008-415.32-23 TRAVEL - HOTEL3,329 2,313 2,500 2,500 2,3300 3,000LEVEL TEXTTEXT AMT02 EEOC TRAINING FOR (4) EMPLOYEES/COMMISSIONERS3,000Fund 258 - Human Rights FederalCity of South BendExpenditures9/13/17 1:31pm112 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures3,000258-1008-415.32-24 TRAVEL - MEALS61545980080025513 1,000LEVEL TEXTTEXT AMT02 EEOC TRAINING FOR (4) EMPLOYEES/COMMISSIONERS1,0001,000258-1008-415.32-25 TRAVEL - OTHER60028650050021521500LEVEL TEXTTEXT AMT02 EEOC TRAINING500500258-1008-415.33-01 OUTSIDE PRINTING SERVICES005005001250500LEVEL TEXTTEXT AMT02 CARDS, POSTERS, ETC500500258-1008-415.33-03 PROMOTIONAL1070500500185185500LEVEL TEXTTEXT AMT02 INK PENS, CALENDARS, OTHER GIVEAWAYS500500258-1008-415.39-10 SUBSCRIPTIONS2,642249 3,000 3,000 1,9710 3,000LEVEL TEXTTEXT AMT02 COMMERCE CLEARING HOUSE (CCH) RENEWAL3,000DISABILITIES LAW UPDATE (BI-WEEKLY) $800(THIS WAS PREVIOUSLY EXPENSED IN GEN'L FUND)FAIR EMPLOYMENT PRACTICE LEGAL UPDATES $2,2003,000258-1008-415.39-70 EDUCATION & TRAINING813 1,855 3,000 3,00033-10 3,000LEVEL TEXTTEXT AMT02 SEMINARS, CLASSES, REGISTRATION FEES2,000INDIANA CONSORTIUM FEES1,000(MONEY TO BE REIMBURSED FROM VARIOUS VENDORS)3,000258-1008-415.39-89 MISC CHARGES & SVCS587439500500500500500LEVEL TEXTTEXT AMT02 MISCELLANEOUS CHARGES AND SERVICES500500Fund 258 - Human Rights FederalCity of South BendExpenditures9/13/17 1:31pm113 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES30,860 7,070 14,100 14,100 6,067968 37,200------------ ------------ ------------ ------------ ------------ ------------ ------------** HUMAN RIGHTS93,640 70,890 82,405 82,855 6,907 1,808 39,000Fund 258 - Human Rights FederalCity of South BendExpenditures9/13/17 1:31pm114 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures258-1009-415.10-01 REGULAR WAGES47,022 47,108 48,542 48,542 35,609 28,305 53,397LEVEL TEXTTEXT AMT02 1 HOUSING MANAGER53,39753,397258-1009-415.11-01 FICA - REGULAR3,717 3,723 3,714 3,714 2,630 2,095 4,085LEVEL TEXTTEXT AMT02 REGULAR SALARIES $53,397 X 7.65%4,0854,085258-1009-415.11-04 PERF - REGULAR5,267 5,276 5,437 5,437 3,988 3,170 5,981LEVEL TEXTTEXT AMT02 REGULAR SALARIES $53,397 X 11.20%5,9815,981258-1009-415.11-07 UNEMPLOYMENT COMP11968122122000258-1009-415.11-08 HEALTH INSURANCE1,650 1,656 1,656 1,656 10,431 7,823 16,296LEVEL TEXTTEXT AMT02 LONG TERM DISABILITY:1EMPX$9696HEALTH INSURANCE:1 EMP X $16,20016,20016,296258-1009-415.11-09 LIFE INSURANCE1201201201208060120LEVEL TEXTTEXT AMT02 1 EMP X $120120120258-1009-415.11-29 PARENTAL LEAVE000000134LEVEL TEXTTEXT AMT02 REGULAR SALARIES $53,397 X 0.25%134134------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES57,895 57,951 59,591 59,591 52,738 41,453 80,013258-1009-415.21-04 OTHER OFFICE SUPPLIES29020020000200LEVEL TEXTTEXT AMT02 PENS, PENCILS, TAPE, ENEVELOPES, NOTEBOOKS200TONER, BATTERIESFund 258 - Human Rights FederalCity of South BendExpenditures9/13/17 1:31pm115 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures200------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES29020020000200258-1009-415.31-01 LEGAL SERVICES0 24,500 27,000 27,000 18,151 14,551 7,000LEVEL TEXTTEXT AMT02 HEARING OFFICERS, COURT REPORTERS, FILING FEES7,000STAFF ATTORNEY (MOVED TO 1008 FOR 2018)7,000258-1009-415.32-21 TRAVEL - MILEAGE9541730030000300LEVEL TEXTTEXT AMT02 HUD TRAINING300300258-1009-415.32-22 TRAVEL - AIRFARE1,1860 2,500 2,50000 2,500LEVEL TEXTTEXT AMT02 HUD TRAINING2,5002,500258-1009-415.32-23 TRAVEL - HOTEL694831 2,500 2,5003760 2,500LEVEL TEXTTEXT AMT02 HUD TRAINING2,5002,500258-1009-415.32-24 TRAVEL - MEALS15110560060000600LEVEL TEXTTEXT AMT02 HUD TRAINING600600258-1009-415.32-25 TRAVEL - OTHER7210550050000500LEVEL TEXTTEXT AMT02 HUD TRAINING500500258-1009-415.33-03 PROMOTIONAL16,180 17,749 14,000 14,000 12,118 8,498 21,000LEVEL TEXTTEXT AMT02 ANNUAL HUMAN RIGHTS DINNER (OFFSET IN REVENUE)18,000OTHER PROMOTION EXPENSES3,00021,000Fund 258 - Human Rights FederalCity of South BendExpenditures9/13/17 1:31pm116 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures258-1009-415.39-10 SUBSCRIPTIONS0350500500350350500LEVEL TEXTTEXT AMT02 HOUSING PUBLICATIONS500500258-1009-415.39-11 DUES & MEMBERSHIPS675000000258-1009-415.39-63 SCHOLARSHIPS PAID3,500 7,500 3,500 3,50000 7,000LEVEL TEXTTEXT AMT02 SCHOLARSHIPS PAID FROM LUNCHEON PROCEEDS7,0007,000258-1009-415.39-70 EDUCATION & TRAINING104 1,4445005001290500LEVEL TEXTTEXT AMT02 REGISTRATION FEES FOR MISC TRAININGS500500258-1009-415.39-89 MISC CHARGES & SVCS1,674 1,264 1,300 1,300453453 1,300LEVEL TEXTTEXT AMT02 PENS FOR GIVEAWAYS AND MISC EXPENSES1,3001,300------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES24,331 54,265 53,200 53,200 31,577 23,853 43,700------------ ------------ ------------ ------------ ------------ ------------ ------------** PLANNING & NEIGH. DEVELOP82,255 112,216 112,991 112,991 84,315 65,306 123,913Fund 258 - Human Rights FederalCity of South BendExpenditures9/13/17 1:31pm117 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures258-1040-415.21-09 FURNITURE & FIXTURES000 5,180 5,180 5,1800------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES000 5,180 5,180 5,1800258-1040-415.31-06 OTHER PROFESSIONAL SVCS 20,000 1,57107474264260258-1040-415.33-01 OUTSIDE PRINTING SERVICES 9,56643200000258-1040-415.39-70 EDUCATION & TRAINING1,01158000000258-1040-415.39-86 MISC CHARGES & SERVICES390000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES30,967 2,58307474264260------------ ------------ ------------ ------------ ------------ ------------ ------------** HUMAN RIGHTS - HUD30,967 2,5830 5,927 5,606 5,6060Fund 258 - Human Rights FederalCity of South BendExpenditures9/13/17 1:31pm118 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures258-1090-415.33-01 OUTSIDE PRINTING SERVICES 1,500000000258-1090-415.39-89 MISC CHARGES & SVCS200000000LEVEL TEXTTEXT AMT02 ADMINISTRATION/GRANT MANAGEMENT------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES1,700000000------------ ------------ ------------ ------------ ------------ ------------ ------------** HUD GRANT1,700000000------------ ------------ ------------ ------------ ------------ ------------ ------------*** HUMAN RIGHTS FEDERAL208,562 185,689 195,396 201,773 96,828 72,720 162,913Fund 258 - Human Rights FederalCity of South BendExpenditures9/13/17 1:31pm119 City of South Bend, Indiana 2018 Budget Fund 226 - Liability Insurance Fund Type Internal Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services 1,222,767 2,221,491 2,927,591 1,462,988 2,058,123 3,016,925 3,077,264 3,138,809 3,201,585 (869,468) -30% Interest Earnings 29,150 42,151 42,000 21,298 40,000 40,800 41,616 42,448 43,297 (2,000) -5% Other Income 95,248 14,187 606,643 36,642 2,000 2,040 2,081 2,122 2,165 (604,643) -100% Transfers In - - - - - - - - - - - Total Revenue 1,347,165 2,277,829 3,576,234 1,520,928 2,100,123 3,059,765 3,120,961 3,183,380 3,247,047 (1,476,111) -41% Expenditures by Type Personnel Salaries & Wages 153,506 141,774 178,814 89,453 183,988 184,607 188,300 192,065 195,907 5,174 3% Fringe Benefits 66,042 70,991 89,985 46,139 93,457 96,180 99,239 102,407 105,686 3,472 4% Total Personnel 219,548 212,765 268,799 135,592 277,445 280,787 287,539 294,472 301,592 8,646 3% Supplies 29,641 14,130 21,062 6,693 26,076 26,076 26,076 26,076 26,076 5,014 24% Services & Charges Professional Services 166,926 262,112 233,629 148,694 188,929 189,969 191,030 192,112 193,215 (44,700) -19% Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training 24,110 28,361 20,703 6,943 25,500 25,500 25,500 25,500 25,500 4,797 23% Travel 7,473 4,389 5,900 737 6,050 6,050 6,050 6,050 6,050 150 3% Repairs & Maintenance 903 3,874 3,500 1,408 3,500 3,500 3,500 3,500 3,500 - 0% Other Interfund Allocations 32,242 41,136 80,566 40,284 111,929 113,989 116,090 118,233 120,420 31,363 39% Insurance 1,344,998 1,047,621 1,051,364 569,464 1,012,835 1,021,664 1,030,670 1,039,855 1,049,225 (38,529) -4% Transfers Out - - - - - - - - - - - Other Services & Charges 676,193 581,351 1,902,063 730,312 1,106,600 1,206,600 1,206,600 1,206,600 1,206,600 (795,463) -42% Total Services & Charges 2,252,845 1,968,844 3,297,725 1,497,841 2,455,343 2,567,272 2,579,440 2,591,850 2,604,510 (842,382) -26% Capital - - - - - - - - - - - Total Expenditures 2,502,034 2,195,739 3,587,586 1,640,126 2,758,864 2,874,135 2,893,054 2,912,399 2,932,178 (828,722) -23% Net Surplus / (Deficit)(1,154,869) 82,090 (11,352) (119,198) (658,741) 185,630 227,906 270,981 314,869 Beginning Cash Balance 5,673,981 4,519,282 4,599,205 4,587,853 3,929,112 4,114,742 4,342,648 4,613,629 Cash Reserve Cash Adjustments 170 (2,167) - - - - - - Ending Cash Balance 4,519,282 4,599,205 4,587,853 3,929,112 4,114,742 4,342,648 4,613,629 4,928,499 Cash Reserves Target 1,251,017 1,097,870 1,793,793 1,379,432 1,437,068 1,446,527 1,456,199 1,466,089 Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: 50% of Annual expenditures This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety & Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses. Workers' Compensation claim stop loss is estimated to be significantly reduced going forward, reducing revenues. The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that prevention upfront will reduce workers' compensation claims, thus saving the City money in the future. The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see significant reductions in claims payouts over the past few years. Due to the Legal Department's excellent work, the 2018 budget for liability claims expense was reduced by $900,000. Also, the allocation to the Police and Fire Departments in the General Fund was reduced by $900,000 to take advantage of these low claim results. 120 City of South Bend, Indiana 2018 Budget Fund 226 - Liability Insurance Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - - 2018 Department Goals & Objectives and Linkage to City Results Key Performance Indicators (KPI's) Measure Type Long Term Goal 2015 Actual 2016 Actual 2017 Estimated 2018 Target - Workers' compensation claims paid outcome $400,000 $700,080 $479,866 $444,386 $430,000 - Employee trainings held quality 40 hours per employee 14 hr. per 22 hr. per 29 hr. per 35 hr. per Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - - - As of June 30, 2017, the City's liability claims were $95,000. This is $66,000 less than the same time last year ($161,000 at June 30, 2016). The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that prevention upfront will reduce workers' compensation claims, thus saving the City money in the future. Reduction of cost related to workplace injuries of 12% over from 2016 to 2017 Reported injuries have increased to capture early onsets of injuries, this allows early treatment which results in lower cost Priority Based Budgeting Result: Ensures reliable compliance with regulations and well-managed risk - Due to the Legal Department's excellent work, the budget for liability claims expense was reduced by $900,000 from 2017 to 2018 Priority Based Budgeting Result: Maintains, protects, and invests in robust physical, financial, human and technological assets Reduction of vehicle incidents by 42% from 2016 to 2017 Priority Based Budgeting Result: Fosters enduring financial strength and fiscal sustainability - The Safety & Risk Department is working towards furthering best practices for safety in the workplace Certified 32 management personnel in "Supervisor Safety Development" through National Safety Council, which will allow an understanding of safety regulations and reduction in workplace injuries, property damage and total claims Continue to develop a culture of safety throughout the City Well-Governed and Administered City - The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out Continue audits to evaluate compliance and measure risk exposures, as well as early intervention to catch "damages" and injuries before they occur Development of prevention programs to educate and provide the proper "tools" for injury and damage elimination Moved all required commercial driver drug and alcohol testing to the city clinic to reduce downtime to the department and cost to the City Workers' Compensation claim stop loss is estimated to be significantly reduced going forward, reducing revenues Working with local medical providers to start follow up visits via teleconference visits to reduce cost to the City 121 City of South Bend, Indiana 2018 Budget Fund 226 - Liability Insurance Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Director of Safety & Risk 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Workers' Compensation Specialist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Claims Adjuster 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant City Attorney 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Total Non-Bargaining 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 Explain Significant Staffing Changes Below: 122 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueLIABILITY INS. PREM. RES.226-0000-340.01-00 GENERAL FUND75,504 883,608 1,667,596 1,667,596 1,111,720 833,790 670,112LEVEL TEXTTEXT AMT02 ALLOCATIONS TO GENERAL FUND ALLOCATION:MAYOR1,478CITY CLERK1,043COMMON COUNCIL1,877ADMINISTRATION/FINANCE6,150PALAIS ROYALE10,034MORRIS PERFORMING ARTS CENTER19,065LEGAL2,294ENGINEERING14,772HUMAN RIGHTS1,251POLICE DEPARTMENT1,157,758FIRE DEPARTMENT354,390LESS: REDUCE POLICE AND FIRE ALLOCATION BY900,000-$900,000670,112226-0000-340.02-00 PARK MAINTENANCE FUND0 98,760 119,335 119,335 79,560 59,670 136,460LEVEL TEXTTEXT AMT02 FIXED ALLOCATION - PARKS & RECREATION136,460136,460226-0000-340.03-00 MVH FUND292,320 389,124 300,614 300,614 200,408 150,306 398,564LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:STREET DEPARTMENT398,564398,564226-0000-340.04-00 PARKING GARAGE FUND8,424 9,420 8,724 8,724 5,808 4,356 8,064LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:PARKING GARAGE - MAIN STREET789PARKING GARAGE - LEIGHTON PLAZA3,144PARKING GARAGE - ENFORCEMENT1,598PARKING GARAGE - WAYNE STREET2,5338,064226-0000-340.05-00 CENTURY CENTER FUND31,251 21,879 33,419 33,419 15,914 15,914 32,160LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:32,16032,160Fund 226 - Liability InsuranceCity of South BendRevenue9/13/17 1:31pm123 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue226-0000-340.06-00 SOLID WASTE FUND98,664 100,476 76,404 76,404 50,936 38,202 105,956LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:SOLID WASTE105,956105,956226-0000-340.07-00 WATER DEPT158,136 134,484 161,529 161,529 107,688 80,766 158,252LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:WATER UTILITY158,252158,252226-0000-340.08-00 WASTE WATER DEPT284,484 276,912 305,805 305,805 203,872 152,904 329,280LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:WASTEWATER UTILITY208,803SEWERS118,809CONCRETE CREW417ORGANIC RESOURCES1,251329,280226-0000-340.09-00 SEWER DEPT1201321021027254104LEVEL TEXTTEXT AMT02 ALLOCATIONSEWER INSURANCE104104226-0000-340.11-00 ECONOMIC DEVELOPMENT213,048 142,776 142,506 142,506 95,000 71,250 73,069LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:COMMUNITY INVESTMENT73,06973,069226-0000-340.12-00 BUILDING DEPARTMENT5,568 117,024 21,605 21,605 14,408 10,806 80,035LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:BUILDING6,114CODE ENFORCEMENT43,012ANIMAL CONTROL4,474NEAT CREW26,43580,035Fund 226 - Liability InsuranceCity of South BendRevenue9/13/17 1:31pm124 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue226-0000-340.13-00 CENTRAL SERVICES40,896 32,340 18,673 18,673 12,440 9,330 33,965LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:EQUIPMENT SERVICES31,774CENTRAL STORES261PRINT SHOP261RADIO SHOP626BLDG MAINT626SUSTAINABILITY OFFICE41733,965226-0000-340.14-00 HALL OF FAME6,564 5,79600000226-0000-340.16-00 COIT - STUDEBAKER MUSEUM7,308 7,128 7,137 7,137 4,760 3,570 6,873LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:6,8736,873226-0000-340.26-00 OTHER FUNDS480540 59,580 59,580 39,720 29,790 20,162LEVEL TEXTTEXT AMT02 FIXED ALLOCATION:PROJECT RELEAF FUND 655EMS FUND 28820,16220,162226-0000-340.31-00 OFFICE OF INNOVATION0 1,092 4,562 4,562 3,040 2,280 5,067LEVEL TEXTTEXT AMT02 ALLOCATIONOFFICE OF INNOVATION3,816311 CALL CENTER1,2515,067------------ ------------ ------------ ------------ ------------ ------------ ------------*1,222,767 2,221,491 2,927,591 2,927,591 1,945,346 1,462,988 2,058,123226-0000-361.00-00 INTEREST EARNINGS29,150 42,151 30,000 42,000 32,276 21,298 40,000LEVEL TEXTTEXT AMT02 ESTIMATED INTEREST ON CASH RESERVES IN FUND40,00040,000------------ ------------ ------------ ------------ ------------ ------------ ------------*29,150 42,151 30,000 42,000 32,276 21,298 40,000Fund 226 - Liability InsuranceCity of South BendRevenue9/13/17 1:31pm125 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue226-0000-380.10-99 MISC. REIMBURSEMENTS3,0500 570,000 570,000000LEVEL TEXTTEXT AMT02 ESTIMATED INSURANCE PROCEEDS ON BECK'S LAKECLAIM ($800,000 ESTIMATED PAYMENTS LESS COSTS)------------ ------------ ------------ ------------ ------------ ------------ ------------*3,0500 570,000 570,000000------------ ------------ ------------ ------------ ------------ ------------ ------------** LIABILITY INS. PREM. RES.1,254,967 2,263,642 3,527,591 3,539,591 1,977,622 1,484,286 2,098,123Fund 226 - Liability InsuranceCity of South BendRevenue9/13/17 1:31pm126 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue226-0418-380.10-99 MISC. REIMBURSEMENTS92,198 14,187 30,000 36,643 36,642 36,642 2,000LEVEL TEXTTEXT AMT02 EXCESSIVE WORKERS COMP2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------*92,198 14,187 30,000 36,643 36,642 36,642 2,000------------ ------------ ------------ ------------ ------------ ------------ ------------** WORKER'S COMPENSATION92,198 14,187 30,000 36,643 36,642 36,642 2,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** LIABILITY INS. PREM. RES.1,347,165 2,277,829 3,557,591 3,576,234 2,014,264 1,520,928 2,100,123Fund 226 - Liability InsuranceCity of South BendRevenue9/13/17 1:31pm127 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLIABILITY INS. PREM. RES.226-0403-645.10-01 REGULAR WAGES107,378 90,715 96,641 95,883 60,124 45,554 98,574LEVEL TEXTTEXT AMT02 1 - DIRECTOR, SAFETY AND RISK (2% INCREASE)61,4321 - WORKER'S COMPENSATION SPECIALIST (2% INCREASE)37,14298,574226-0403-645.10-03 SEASONAL & INTERNS2,684 6,845 2,000 3,000 2,943 2,943 3,000LEVEL TEXTTEXT AMT02 INTERN3,0003,000226-0403-645.10-04 EXTRA AND OVERTIME60652200000226-0403-645.11-01 FICA - REGULAR8,025 7,226 7,393 7,393 4,528 3,495 7,771LEVEL TEXTTEXT AMT02 REGULAR SALARIES $98,573 X 7.65%7,541INTERN $3,000 X 7.65%2307,771226-0403-645.11-04 PERF - REGULAR12,094 10,218 10,824 10,824 6,733 5,101 11,041LEVEL TEXTTEXT AMT02 REGULAR SALARIES $98,573 X 11.2%11,04111,041226-0403-645.11-07 UNEMPLOYMENT COMP3651362420000226-0403-645.11-08 HEALTH INSURANCE24,322 28,992 31,100 31,100 22,833 17,618 32,400LEVEL TEXTTEXT AMT02 HEALTH INSURANCE:2 EMPLOYEES X $16,20032,40032,400226-0403-645.11-09 LIFE INSURANCE255240432432195155432LEVEL TEXTTEXT AMT02 LIFEINSURANCE@2X$120240LTD INSURANCE @ 2 X $96192432226-0403-645.11-24 CELL PHONE ALLOWANCE970 1,320 1,320 1,320825605 1,320LEVEL TEXTTEXT AMT02 2 EMPLOYEES X $55 PER MONTH X 12 MONTHS1,3201,320Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm128 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures226-0403-645.11-29 PARENTAL LEAVE000000247LEVEL TEXTTEXT AMT02 REGULAR SALARIES $98,573 X 0.25%247247------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES156,699 146,214 149,952 149,952 98,181 75,471 154,785226-0403-645.21-02 PRINT SHOP2,329151 1,062 1,0622222300LEVEL TEXTTEXT AMT02 PRINT SHOP SUPPLIES300300226-0403-645.21-03 C.S. OFFICE SUPPLIES7378500500139139200LEVEL TEXTTEXT AMT02 EXPENSES ESTIMATE200200226-0403-645.21-04 OTHER OFFICE SUPPLIES2,278 1,943 2,000 2,000836134 2,000LEVEL TEXTTEXT AMT02 EXPENSES ESTIMATE2,0002,000226-0403-645.21-05 SMALL OFFICE EQUIPMENT8,292220 3,000 3,000189189 3,000LEVEL TEXTTEXT AMT02 EXPENSES ESTIMATE3,0003,000226-0403-645.22-01 CENTRAL SERVICE GASOLINE1,189955 1,500 1,500583506 1,576LEVEL TEXTTEXT AMT02 GAS ALLOCATION1,5761,576226-0403-645.22-24 OTHER OPERATING SUPPLIES 15,480 10,783 13,000 13,000 6,965 5,703 19,000LEVEL TEXTTEXT AMT02 VARIOUS SAFETY/PREVENTION SUPPLIES13,0002018 - (3) REPLACEMENT AED'S:6,000CENTRAL SERVICES $2,000MORRIS PAC $2,000COUNTY CITY BUILDING $2,000Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm129 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures19,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES29,641 14,130 21,062 21,062 8,734 6,693 26,076226-0403-645.31-06 OTHER PROFESSIONAL SVCS669000000226-0403-645.31-70 ADM FEE ALLOCATION00 8,162 8,162 5,440 4,080 7,859LEVEL TEXTTEXT AMT02 ADMINISTRATIVE FEE ALLOCATION7,8597,859226-0403-645.31-71 CENTRAL STORES ALLOCATION0011118671LEVEL TEXTTEXT AMT02 CENTRAL STORES ALLOCATION7171226-0403-645.31-73 PRINT SHOP ALLOCATION0 1,848 1,062 1,062712534999LEVEL TEXTTEXT AMT02 PRINT SHOP ALLOCATION999999226-0403-645.31-76 IT ALLOCATION000000 34,683LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #734,68334,683226-0403-645.32-02 POSTAGE1586320023800150LEVEL TEXTTEXT AMT02 EXPENSES ESTIMATE150150226-0403-645.32-04 TELEPHONE1,050960 1,000 1,000000226-0403-645.32-21 TRAVEL - MILEAGE1384375005001550150LEVEL TEXTTEXT AMT02 ESTIMATE FOR ATTORNEY TRAVEL COSTS150150226-0403-645.32-22 TRAVEL - AIRFARE02995005002150 1,000LEVEL TEXTTEXT AMT02 RECERTIFICATION TRAININGS IN 20181,0001,000Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm130 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures226-0403-645.32-23 TRAVEL - HOTEL5,847 2,389 2,600 2,600562495 2,600LEVEL TEXTTEXT AMT02 ESTIMATE2,6002,600226-0403-645.32-24 TRAVEL - MEALS660437800800165122800LEVEL TEXTTEXT AMT02 ESTIMATE800800226-0403-645.32-25 TRAVEL - OTHER828194500500120120500LEVEL TEXTTEXT AMT02 ESTIMATE500500226-0403-645.36-03 AUTO EQUIPMENT R&M903 3,874 3,500 3,500 1,408 1,408 3,500LEVEL TEXTTEXT AMT02 AUTO REPAIR COSTS3,5003,500226-0403-645.36-04 COMPUTER EQUIP R&M1,572 1,248 23,556 23,556 15,704 11,7780226-0403-645.39-10 SUBSCRIPTIONS145030030000150LEVEL TEXTTEXT AMT02 EXPENSE ESTIMATE150150226-0403-645.39-11 DUES & MEMBERSHIPS38595300300260300LEVEL TEXTTEXT AMT02 EXPENSE ESTIMATE300300226-0403-645.39-70 EDUCATION & TRAINING24,110 28,361 18,000 17,203 10,243 6,381 25,000LEVEL TEXTTEXT AMT02 GIBSON AND OTHER SAFETY TRAININGS - CITY-WIDE25,00025,000226-0403-645.39-89 MISC CHARGES & SVCS1,427 2,414 2,000 4,225 1,732 1,483 1,000LEVEL TEXTTEXT AMT02 EXPENSE ESTIMATE - HR DRIVERS LICENSE CHECKS1,000Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm131 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures1,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES37,892 42,619 62,991 64,457 36,490 26,407 78,762------------ ------------ ------------ ------------ ------------ ------------ ------------** SAFETY/RISK MANAGEMENT224,232 202,963 234,005 235,471 143,405 108,571 259,623Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm132 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures226-0412-645.31-70 ADM FEE ALLOCATION30,670 38,040 47,775 47,775 31,848 23,8860------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES30,670 38,040 47,775 47,775 31,848 23,8860226-0412-672.10-01 REGULAR WAGES42,838 43,692 79,931 79,931 54,994 40,956 82,414LEVEL TEXTTEXT AMT02 PARALEGAL54,647ASSISTANT CITY ATTORNEY (50% SHARE WITH GEN FUND)43,767($87,534 X 50%)ADJUSTMENT TO PAY UNDER SALARY CAP16,000-82,414226-0412-672.11-01 FICA - REGULAR3,231 3,288 6,115 6,115 4,138 3,082 6,305LEVEL TEXTTEXT AMT02 FICA - $82,414 X 7.65%6,3056,305226-0412-672.11-04 PERF - REGULAR4,798 4,894 8,952 8,952 6,047 4,587 9,231LEVEL TEXTTEXT AMT02 PERF - $82,414 X 11.2%9,2319,231226-0412-672.11-07 UNEMPLOYMENT COMP061200200000226-0412-672.11-08 HEALTH INSURANCE11,587 14,496 23,325 23,325 15,320 11,409 24,180LEVEL TEXTTEXT AMT02 HEALTH - 1.5 FTE X $16,12024,18024,180226-0412-672.11-09 LIFE INSURANCE11512032432411888324LEVEL TEXTTEXT AMT02 LIFE - 1.5 X $120180LTD - 1.5 X $96144324226-0412-672.11-22 PARKING ALLOWANCE280000000226-0412-672.11-29 PARENTAL LEAVE000000206LEVEL TEXTTEXT AMT02 SALARY $82,414 X 0.25%206206------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES62,849 66,551 118,847 118,847 80,617 60,121 122,660Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm133 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures226-0412-672.31-01 LEGAL SERVICES41,882 167,468 65,929 102,929 57,861 53,069 65,929LEVEL TEXTTEXT AMT02 ESTIMATED LEGAL FEES FOR LIABILITY CLAIMS NOT65,929CHARGED TO DEPARTMENTS65,929226-0412-672.31-70 ADM FEE ALLOCATION000000 68,317LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION68,31768,317226-0412-672.32-21 TRAVEL - MILEAGE00 1,000 1,00000 1,000LEVEL TEXTTEXT AMT02 ESTIMATED TRAVEL FOR PARALEGAL AND ASST CITY1,000ATTORNEY1,000226-0412-672.32-22 TRAVEL - AIRFARE049700000LEVEL TEXTTEXT AMT02 ESTIMATED AIR FARE226-0412-672.32-24 TRAVEL - MEALS011300000LEVEL TEXTTEXT AMT02 ESTIMATED PER DIEM MEAL COSTS226-0412-672.32-25 TRAVEL - OTHER02300000226-0412-672.39-01 REFNDS,AWARDS,INDEMNITIES 626,002 331,541 1,800,000 1,000,000 125,363 95,119 900,000LEVEL TEXTTEXT AMT02 EST. CLAIMS MANAGED BY THE CITY LEGAL DEPARTMENT500,000EST. COST SHARE RELATED TO ENVIRONMENTAL CLEANUP400,000900,000226-0412-672.39-02 PROF SERV - BECK'S LAKE0 197,3980 760,000 637,285 597,3630226-0412-672.39-70 EDUCATION & TRAINING00500 3,500563563500LEVEL TEXTTEXT AMT02 ESTIMATED TRAINING COSTS FOR CLAIMS ADJUSTER500500------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES667,884 697,040 1,867,429 1,867,429 821,072 746,113 1,035,746------------ ------------ ------------ ------------ ------------ ------------ ------------** LIABILITY COVERAGE761,403 801,631 2,034,051 2,034,051 933,537 830,120 1,158,406Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm134 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures226-0417-672.31-06 OTHER PROFESSIONAL SVCS 74,375 44,644 75,700 75,700 44,625 44,625 71,000LEVEL TEXTTEXT AMT02 GIBSON PROPERTY ADVISORY SERVICS36,000GIBSON WORK COMPENSATION26,500JWF LIABILITY INSURANCE MMSEA REPORTING2,500NOTARY BONDS, SPECIAL EVENTS, ROPES COURSE6,00071,000226-0417-672.34-02 LIABILITY INSURANCE519,993 433,025 441,449 447,978 414,079 21,525 441,449LEVEL TEXTTEXT AMT02 PROPERTY/CRIME/LIQUOR COVERAGESEST PROPERTY GIBSON 7/1/18 TO 6/30/19 RENEWAL391,075LIQUOR LIABILITY2,500EDDY STREET COMMONS30,000FLOOD8,500CRIME9,374441,449226-0417-672.39-01 REFNDS,AWARDS,INDEMNITIES00 50,000 72,000 42,303 22,120 150,000LEVEL TEXTTEXT AMT02 ESTIMATED PROPERTY CLAIMS BELOW DEDUCTIBLE150,000OF $100,000150,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES594,368 477,669 567,149 595,678 501,007 88,270 662,449------------ ------------ ------------ ------------ ------------ ------------ ------------** BUSINESS INSURANCE594,368 477,669 567,149 595,678 501,007 88,270 662,449Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm135 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures226-0418-671.31-07 WORK. CMP THRD PTY AD FEE 50,000 50,000 55,000 55,000 51,000 51,000 52,000LEVEL TEXTTEXT AMT02 JWF THIRD PARTY ADMINISTRATOR FEE52,000CURRENT CONTRACT THROUGH 1/1/192019 = $53,00052,000226-0418-671.34-01 WORKMEN'S COMP187,259 175,096 145,000 145,000 157,847 121,004 140,000LEVEL TEXTTEXT AMT02 TEAMSTER/NON-BARGAINING CLAIMS ESTIMATE140,000140,000226-0418-671.34-02 LIABILITY INSURANCE124,925 134,730 159,000 159,000 138,928 138,928 140,000LEVEL TEXTTEXT AMT02 JWF SPECIALTY (MIDWEST) EXCESSIVE WORK COMP140,000ESTIMATE140,000226-0418-671.34-20 WORKERS COMP/POLICE FIRE 508,387 278,183 289,386 289,386 344,545 274,829 289,386LEVEL TEXTTEXT AMT02 POLICE/FIRE WORK COMP CLAIMS ESTIMATE289,386289,386226-0418-671.34-29 W.C. POLICE/FIRE TERM CLM 4,434 26,587 10,000 10,000 14,922 13,177 2,000LEVEL TEXTTEXT AMT02 CONTINUED CLAIM COSTS ESTIMATE2,0002,000226-0418-671.39-12 PHYSICAL EXAMINATIONS18,213 26,758 29,000 29,000 12,049 9,080 15,000LEVEL TEXTTEXT AMT02 POLICE/FIRE PHYSICALS, CDL PHYISICALS15,000SOME COSTS MOVED TO ACTIVATE CLINIC - REDUCEBUDGET15,000226-0418-671.39-80 CITY DRUG PROGRAM28,813 22,122 35,000 35,000 10,831 5,147 20,000LEVEL TEXTTEXT AMT02 DRUG TESTING PROGRAM - POLICE/FIRE20,000DOT DRUG TESTING MOVED TO ACTIVATE CLINICREDUCE BUDGET20,000Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm136 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures226-0418-671.39-81 PREVENTION PROGRAMS000000 20,000LEVEL TEXTTEXT AMT02 ESTIMATED COSTS FOR VARIOUS PREVENTION PROGRAMS20,00020,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES922,031 713,476 722,386 722,386 730,122 613,166 678,386------------ ------------ ------------ ------------ ------------ ------------ ------------** WORKER'S COMPENSATION922,031 713,476 722,386 722,386 730,122 613,166 678,386------------ ------------ ------------ ------------ ------------ ------------ ------------*** LIABILITY INS. PREM. RES.2,502,034 2,195,739 3,557,591 3,587,586 2,308,071 1,640,126 2,758,864Fund 226 - Liability InsuranceCity of South BendExpenditures9/13/17 1:31pm137 City of South Bend, Indiana 2018 Budget Fund 222 - Central Services Fund Type Internal Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Grants/Intergovernmental 29,167 - - - - - - - - - - Licenses & Permits 12,467 11,006 11,400 272 11,400 11,400 11,400 11,400 11,400 - 0% Charges for Services 2,957,338 2,946,555 3,754,119 1,556,424 3,931,957 4,034,759 4,066,313 4,104,665 4,078,262 177,838 5% Interest Earnings 6,840 10,080 6,800 4,543 9,000 9,200 9,300 9,400 9,500 2,200 32% Donations 4,300 10,000 10,000 - - - - - - (10,000) -100% Other Income 4,370,161 4,489,287 4,526,250 2,268,580 4,756,150 5,279,549 5,419,073 5,482,635 5,546,946 229,900 5% Transfers In - - - - - - - - - - - Total Revenue 7,380,273 7,466,928 8,308,569 3,829,819 8,708,507 9,334,908 9,506,086 9,608,100 9,646,108 399,938 5% Expenditures by Type Personnel Salaries & Wages 1,892,123 1,799,180 2,164,345 960,967 2,274,375 2,313,827 2,347,895 2,393,660 2,440,286 110,030 5% Fringe Benefits 782,351 808,756 1,123,820 461,992 1,185,238 1,195,010 1,205,207 1,232,992 1,246,511 61,418 5% Total Personnel 2,674,474 2,607,936 3,288,165 1,422,959 3,459,613 3,508,836 3,553,102 3,626,652 3,686,797 171,448 5% Supplies 168,999 118,785 170,652 71,416 156,725 154,295 157,835 158,235 159,035 (13,927) -8% Services & Charges Professional Services 12,609 49,997 57,604 1,388 57,960 44,099 58,659 50,089 45,350 356 1% Printing & Advertising 6,553 3,766 8,203 2,356 6,700 6,750 6,905 6,966 7,032 (1,503) -18% Utilities 4,050,442 4,135,785 4,238,045 2,117,922 4,450,045 4,935,657 5,065,569 5,124,472 5,184,020 212,000 5% Education & Training 18,896 12,178 25,601 1,338 20,600 20,684 20,771 20,860 20,951 (5,001) -20% Travel 1,615 2,074 6,530 1,302 6,355 6,522 6,698 6,883 7,077 (175) -3% Repairs & Maintenance 84,426 62,264 87,680 26,380 85,800 86,400 87,700 88,700 88,700 (1,880) -2% Other Interfund Allocations 113,731 150,588 312,783 156,390 380,380 432,481 441,618 450,955 460,500 67,597 22% Debt Service Principal 4,754 11,214 13,523 6,759 14,279 14,839 16,254 4,335 9,656 756 6% Interest & Fees 211 2,013 2,133 1,107 1,680 1,118 531 76 1,529 (453) -21% Grants & Subsidies - 59,499 41,851 - - - - - - (41,851) -100% Insurance 40,896 32,340 18,673 9,330 33,965 34,631 35,310 36,004 36,710 15,292 82% Transfers Out 271,850 130,519 286,700 - 77,000 98,300 85,000 25,000 25,000 (209,700) -73% Other Services & Charges 13,371 9,746 6,500 1,101 5,800 5,860 6,122 6,185 6,251 (700) -11% Total Services & Charges 4,619,354 4,661,983 5,105,826 2,325,373 5,140,564 5,687,341 5,831,138 5,820,525 5,892,777 34,738 1% Capital 140,857 - - - - - - - - - - Total Expenditures 7,603,684 7,388,704 8,564,643 3,819,747 8,756,902 9,350,472 9,542,075 9,605,412 9,738,609 192,259 2% Net Surplus / (Deficit)(223,411) 78,224 (256,074) 10,071 (48,395) (15,564) (35,988) 2,688 (92,501) Beginning Cash Balance 1,536,912 1,329,793 1,419,407 1,163,333 1,114,938 1,099,374 1,063,386 1,066,074 Cash Reserve Cash Adjustments 16,292 11,390 - - - - - - Ending Cash Balance 1,329,793 1,419,407 1,163,333 1,114,938 1,099,374 1,063,386 1,066,074 973,572 Cash Reserves Target 901,177 824,543 1,101,161 1,095,476 1,122,503 1,137,944 1,139,065 1,157,477 Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: 25% of Annual expenditures, excluding utility accounting The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of six divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614), and the Office of Sustainability (0616). The Capital expenses for 2018 are in Central Services Capital Fund 224. Cash reserves will be transferred to Fund 224 to cover 2018 capital expenses. The Centralized Purchasing operation will be moved to Central Services for 2018, adding one FTE, Purchasing Director. The Centralized Purchasing operation will be moved to Central Services for 2018, adding 1 FTE - Purchasing Director. The IT allocation increased by 109%, making budgeting for 2018 challenging. Organizationally, Central Services was moved from Public Works to Administration & Finance. 138 City of South Bend, Indiana 2018 Budget Fund 222 - Central Services Division (Various Depts) Fund Type Internal Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Grants/Intergovernmental - - - - - - - - - - - Licenses & Permits 12,467 11,006 11,400 272 11,400 11,400 11,400 11,400 11,400 - 0% Charges for Services 2,957,338 2,946,555 3,754,119 1,556,424 3,931,957 4,034,759 4,066,313 4,104,665 4,078,262 177,838 5% Interest Earnings 6,840 10,080 6,800 4,543 9,000 9,200 9,300 9,400 9,500 2,200 32% Donations - - - - - - - - - - - Other Income 57,405 71,085 33,450 13,693 31,150 30,250 29,550 29,550 29,550 (2,300) -7% Transfers In - - - - - - - - - - - Total Revenue 3,034,050 3,038,726 3,805,769 1,574,932 3,983,507 4,085,609 4,116,563 4,155,015 4,128,712 177,738 5% Expenditures by Type Personnel Salaries & Wages 1,741,686 1,688,444 2,015,025 888,170 2,123,121 2,159,547 2,190,530 2,233,147 2,276,563 108,096 5% Fringe Benefits 730,101 768,585 1,063,809 432,589 1,123,298 1,128,664 1,134,716 1,157,810 1,166,412 59,489 6% Total Personnel 2,471,787 2,457,029 3,078,834 1,320,759 3,246,419 3,288,211 3,325,246 3,390,957 3,442,975 167,585 5% Supplies 168,097 117,529 164,536 71,274 144,195 144,195 145,935 146,135 146,135 (20,341) -12% Services & Charges Professional Services 751 - 2,925 - 1,000 1,000 1,000 1,000 1,000 (1,925) -66% Printing & Advertising 6,271 3,766 6,565 2,356 6,200 6,200 6,300 6,300 6,300 (365) -6% Utilities 51,465 45,258 78,045 28,093 75,045 75,195 75,270 75,320 75,320 (3,000) -4% Education & Training 17,591 11,949 22,800 521 17,800 17,800 17,800 17,800 17,800 (5,000) -22% Travel 524 1,224 3,000 25 3,000 3,000 3,000 3,000 3,000 - 0% Repairs & Maintenance 75,918 62,264 87,680 26,380 85,800 86,400 87,700 88,700 88,700 (1,880) -2% Other Interfund Allocations 106,412 137,556 279,790 139,896 322,136 357,350 364,240 371,261 378,422 42,346 15% Debt Service Principal 4,754 11,214 13,523 6,759 14,279 14,839 16,254 4,335 9,656 756 6% Interest & Fees 211 2,013 2,133 1,107 1,680 1,118 531 76 1,529 (453) -21% Grants & Subsidies - - 10,000 - - - - - - (10,000) -100% Insurance 40,656 31,800 18,265 9,126 33,548 34,210 34,885 35,574 36,276 15,283 84% Transfers Out 271,850 130,519 286,700 - 77,000 98,300 85,000 25,000 25,000 (209,700) -73% Other Services & Charges 7,576 8,637 3,800 783 3,800 3,800 4,000 4,000 4,000 - 0% Total Services & Charges 583,979 446,200 815,226 215,044 641,288 699,212 695,980 632,366 647,003 (173,938) -21% Capital 140,857 - - - - - - - - - - Total Expenditures 3,364,720 3,020,758 4,058,596 1,607,077 4,031,902 4,131,618 4,167,161 4,169,458 4,236,113 (26,694) -1% Net Surplus / (Deficit)(330,670) 17,968 (252,827) (32,145) (48,395) (46,009) (50,598) (14,443) (107,401) Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: The Central Services Department consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614). These divisions provide a variety of services to other city departments, along with several local county, state and federal agencies. The Capital expenses for 2018 are in the Central Services Capital Fund 224. Cash reserves will be transferred to Fund 224 to cover 2018 capital expenses. The Centralized Purchasing operation will be moved to Central Services for 2018, adding 1 FTE - Purchasing Director. The IT allocation increased by 109%, making budgeting for 2018 challenging. Organizationally, Central Services was moved from Public Works to Administration & Finance. 139 City of South Bend, Indiana 2018 Budget Fund 222 - Office of Sustainability (Dept 0616) Fund Type Internal Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Grants/Intergovernmental 29,167 - - - - - - - - - - Licenses & Permits - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interest Earnings - - - - - - - - - - - Donations 4,300 10,000 10,000 - - - - - - (10,000) -100% Other Income 4,312,756 4,418,202 4,492,800 2,254,887 4,725,000 5,249,299 5,389,523 5,453,085 5,517,396 232,200 5% Transfers In - - - - - - - - - - - Total Revenue 4,346,223 4,428,202 4,502,800 2,254,887 4,725,000 5,249,299 5,389,523 5,453,085 5,517,396 222,200 5% Expenditures by Type Personnel Salaries & Wages 150,437 110,736 149,320 72,797 151,254 154,280 157,365 160,513 163,723 1,934 1% Fringe Benefits 52,250 40,171 60,011 29,403 61,940 66,346 70,491 75,182 80,099 1,929 3% Total Personnel 202,687 150,907 209,331 102,199 213,194 220,625 227,856 235,695 243,822 3,863 2% Supplies 902 1,256 6,116 143 12,530 10,100 11,900 12,100 12,900 6,414 105% Services & Charges Professional Services 11,858 49,997 54,679 1,388 56,960 43,099 57,659 49,089 44,350 2,281 4% Printing & Advertising 282 - 1,638 - 500 550 605 666 732 (1,138) -69% Utilities 3,998,977 4,090,527 4,160,000 2,089,829 4,375,000 4,860,462 4,990,299 5,049,152 5,108,700 215,000 5% Education & Training 1,305 229 2,801 817 2,800 2,884 2,971 3,060 3,151 (1) 0% Travel 1,091 850 3,530 1,278 3,355 3,522 3,698 3,883 4,077 (175) -5% Repairs & Maintenance 8,508 - - - - - - - - - - Other Interfund Allocations 7,319 13,032 32,993 16,494 58,244 75,131 77,378 79,694 82,078 25,251 77% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - 59,499 31,851 - - - - - - (31,851) -100% Insurance 240 540 408 204 417 421 425 430 434 9 2% Transfers Out - - - - - - - - - - - Other Services & Charges 5,795 1,109 2,700 318 2,000 2,060 2,122 2,185 2,251 (700) -26% Total Services & Charges 4,035,375 4,215,783 4,290,600 2,110,329 4,499,276 4,988,129 5,135,157 5,188,158 5,245,774 208,676 5% Capital - - - - - - - - - - - Total Expenditures 4,238,964 4,367,946 4,506,047 2,212,671 4,725,000 5,218,854 5,374,913 5,435,954 5,502,496 218,953 5% Net Surplus / (Deficit)107,259 60,256 (3,247) 42,216 - 30,445 14,610 17,131 14,900 Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers from other departments. The increase in the IT allocation required cancellation of a program designed to incentivize internal departments to invest in renewable energy or energy efficiency. Revenue is tied to utility expenditures. 140 City of South Bend, Indiana 2018 Budget Fund 222 - Central Services Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - 2018 Department Goals & Objectives and Linkage to City Results - - - - - - - - - Key Performance Indicators (KPI's) Measure Type Long Term Goal 2016 Actual 2017 Estimated 2018 Target -Efficiency $65 $56 $62 $64 -Quality 86.9% 85.4% 86.0% 86.0% -Efficiency 200 - 138 140 -Quality 92.5% 92.8% 91.5% 92.0% -Efficiency 15% 0% 3% 5% -Efficiency TBD TBD TBD TBD Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - - The addition of Central Purchasing will also include two changes of title and responsibility for the Stores/Parts Superintendent V to Manager-Service Contracts & General Supply The Financial Specialist III will change to Senior Purchasing Agent For alignment purposes, the Manager of Equipment Services will be renamed to Director of Equipment Services Radio Shop Operating expense/cost per hour Equipment Serv. Technician Productivity Building Maint. Billable Hours monthly goal/138 hours Print shop Technician Productivity Sustainability Energy Cost Savings The Centralized Purchasing operation will be moved to Central Services for 2018, adding 1 FTE - Purchasing Director The Director of Central Services will have a title change to Chief Administration Officer Sustainability GHGs per resident Reduce City emissions of greenhouse gases (GHGs) and air pollutants Secure grant dollars to help pay for CNG powered vehicles Add 2 new customers in Equipment Services & Radio Communications to increase revenues Continue to find savings through Central Purchasing and contracting initiatives Evaluate and remove dedicated AT&T circuits, saving $360,000 yearly Establish a city wide overhead door (250) cost savings program Establish Central Purchasing program in Central Services Establish fleet user committee Centralized Building Maintenance study under way Print Shop to incorporate all new logos and letterhead Equipment Services to achieve the Blue Seal Certification Establish Centralized building and grounds programs Establish facility energy management program Provide City-wide energy efficiency best practice training and facilitation 141 City of South Bend, Indiana 2018 Budget Fund 222 - Central Services Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Director of Central Services 1.0 1.0 1.0 - - - - - **Chief Administration Officer - - - 1.0 1.0 1.0 1.0 1.0 Equipment Services Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Maintenance Mechanic Supervisor 3.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Superintendent II 2.0 - - - - - - - Superintendent III - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Superintendent V 1.0 1.0 1.0 - - - - - **Service Contracts & General Supply Manager - - 1.0 1.0 1.0 1.0 1.0 Financial Specialist Senior 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist III 1.0 1.0 1.0 - - - - - **Senior Purchasing Agent - - - 1.0 1.0 1.0 1.0 1.0 **Director of Purchasing - - - 1.0 1.0 1.0 1.0 1.0 Maintenance Foreman II 1.0 - - - - - - - Inventory Control Technician II 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Print Shop Technician 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Communications & Radio 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Radio Technician I 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Radio Technician III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Office of Sustainability 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Sustainability Coordinator 1.0 - - - - - - - Sustainability Project Manager - 1.0 1.0 - - - - - **Facilities Manager - - - 1.0 1.0 1.0 1.0 1.0 Total Non-Bargaining 18.0 17.0 17.0 18.0 18.0 18.0 18.0 18.0 Bargaining Mechanic V 12.0 12.0 12.0 12.0 12.0 12.0 12.0 12.0 Mechanic IV 6.0 6.0 5.0 6.0 6.0 6.0 6.0 6.0 Machinist V 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Parts Clerk I 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 Parts Clerk II 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Janitor/General Labor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Building Maintenance - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Bargaining 24.0 25.0 23.0 25.0 25.0 25.0 25.0 25.0 Total Full-Time Employees 42.0 42.0 40.0 43.0 43.0 43.0 43.0 43.0 Explain Significant Staffing Changes Below: The Centralized purchasing operation will be moved to Central Services for 2018, adding one FTE Purchasing Director. The Director of Central Services will have a title change to Chief Administration Officer. The addition of Central Purchasing will also include two changes of title and responsibility for the Stores/Parts Superintendent II to Manager-Service Contracts and General Supply. The Financial Specialist III will change to Senior Purchasing Agent. For alignment purposes the Equipment Services Manager will be renamed Director of Equipment Services. **All subject to Mayoral approval. 142 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueCENTRAL SERVICES222-0000-320.16-00 INSPECTION1,100 1,120 1,450 1,450 1,080 1,070 1,150LEVEL TEXTTEXT AMT02 115 TRASH TRUCKS X 10.00 PER INSPECTION1,150COMMON COUNCIL ORDINANCE 10197-12, PASSED 10-29-121,150------------ ------------ ------------ ------------ ------------ ------------ ------------*1,100 1,120 1,450 1,450 1,080 1,070 1,150222-0000-321.16-00 TAXI COMPANY80070080080000800LEVEL TEXTTEXT AMT02 8 TAXI COMPANIES X $100.00 FEE PER COMPANY800800222-0000-321.16-10 TAXI DRIVER2,557 2,176 2,600 2,600117112 2,300LEVEL TEXTTEXT AMT02 110 DRIVERS X $20.25 PER DRIVER2,3002,300222-0000-321.16-20 TAXI VEHICLE9,110 8,130 8,000 8,000215160 8,300LEVEL TEXTTEXT AMT02 145 TAXI VEHICLES X 55.00 FEE PER VEHICLE8,3008,300------------ ------------ ------------ ------------ ------------ ------------ ------------*12,467 11,006 11,400 11,400332272 11,400222-0000-349.20-00 CENTRAL STORES MARK-UP1,759 1,687 2,200 2,200 1,059788 2,000LEVEL TEXTTEXT AMT02 CENTRAL STORES MARK UP IS 1% BASED ON ESTIMATED2,000SALES AVERAGE OF LAST 2 YEARS2,000222-0000-349.30-10 FUEL MARK-UP19,969 26,384 34,842 34,842 19,089 16,233 36,680LEVEL TEXTTEXT AMT02 FUEL MARKUP OF GASOLINE USAGEOUTSIDE AGENCIES GALLONS 31,400 X .092,826CITY DEPARTMENTS 2 YR AVG GALLONS 846,240 X .0433,85436,680222-0000-349.30-20 PARTS MARK-UP548,848 567,360 771,339 771,339 295,358 256,097 688,805Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm143 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueLEVEL TEXTTEXT AMT02 PARTS MKUP BASED ON PARTS USED 2YR AVG,PLUS 3% INFOUTSIDE AGENCIES PARTS AVG $100,232 X 25%25,810CITY DEPTS PARTS USED BASED ON A 2 YEAR AVGPLUS 3% INFLATION = 2,357,100 X 25%589,275PARTS MARKUP BASED ON PARTS USED3% OVERALL MARKUP ON PARTS 2,457,33273,720688,805222-0000-349.30-30 LABOR MARK-UP53,034 51,188 65,428 65,428 33,411 28,855 66,226LEVEL TEXTTEXT AMT02 BASED ON 3% OF LABOR CHARGES OF BILLABLE HOURSOUTSIDE AGENCY LBR HRS 1500 X $70.00=$105,0003% =3,150CITY DEPT LBR HOURS AUTO 6,500 X $60.00=$390,000 X3% =11,700CITY DEPT LBR HRS TRUCK 25,560 X $67 = $1,712,520X 3% =51,37620 MECHANICS X 1664 BILLABLE HOURS PER MECHANIC =33,280 BILLABLE HOURS(80% X 2080 HRS)66,226------------ ------------ ------------ ------------ ------------ ------------ ------------*623,610 646,619 873,809 873,809 348,917 301,973 793,711222-0000-360.00-00 MISCELLANEOUS REVENUE10,507 41,443 4,000 4,00066 4,000LEVEL TEXTTEXT AMT02 EQUIP SERV AUCTION FEE 3% OF SALES4,000MICHIANA PALLET RECYCLE4,000222-0000-360.02-00 SALE OF SCRAP METAL2,498 1,719 7,000 7,000 2,226 1,584 5,000LEVEL TEXTTEXT AMT02 BASED ON ESTIMATED VALUE OF SCRAP METAL WE SELL TO5,000RECYCLE COMPANYOMNI SOURCEPALLET RECYCLESCRAP METAL5,000222-0000-360.51-00 INSURANCE REIMBURSEMENT 19,011000000------------ ------------ ------------ ------------ ------------ ------------ ------------*32,016 43,162 11,000 11,000 2,232 1,590 9,000Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm144 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue222-0000-361.00-00 INTEREST EARNINGS6,840 10,080 6,800 6,800 7,174 4,543 9,000LEVEL TEXTTEXT AMT02 BASED ON A 2 YR AVERAGE9,0009,000------------ ------------ ------------ ------------ ------------ ------------ ------------*6,840 10,080 6,800 6,800 7,174 4,543 9,000222-0000-391.01-00 SALE OF FIXED ASSETS3,493 7,57100000------------ ------------ ------------ ------------ ------------ ------------ ------------*3,493 7,57100000222-0000-396.00-00 REFUNDS19,598 18,596 21,000 21,000 11,033 11,033 21,000LEVEL TEXTTEXT AMT02 REFUND OF INDIANA EXCISE TAX21,000DIESEL FUEL21,000------------ ------------ ------------ ------------ ------------ ------------ ------------*19,598 18,596 21,000 21,000 11,033 11,033 21,000------------ ------------ ------------ ------------ ------------ ------------ ------------** CENTRAL SERVICES699,124 738,154 925,459 925,459 370,768 320,480 845,261Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm145 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue222-0605-380.03-10 INVENTORY OVER/SHORT586000000222-0605-380.10-11 PRINTING136,658 137,136 153,172 153,172 113,225 85,568 157,051LEVEL TEXTTEXT AMT02 2018 ALLOC PRINTSHOP BUDGET 190,051,LESS SUPPLIES157,051OF $33,000ALLOCATION #4157,051222-0605-380.10-29 PRINT SHOP - INTERNAL JOB00 33,000 33,00000 33,000LEVEL TEXTTEXT AMT02 2018 INTERNAL (CITY DEPTS) PRINTSHOP JOBSFOR SUPPLY BILLINGS EA MONTH33,00033,000222-0605-380.10-35 LABOR CHARGES1,636,840 1,549,035 2,106,312 2,106,312 1,015,884 880,870 2,113,743LEVEL TEXTTEXT AMT02 BASED ON ESTIMATE OF LABOR (BILLABLE HOURS)BYMECHANICS ON STAFF20 MECHANICS X 1664 BILLABLE HOURS PER MECHANIC =33,280 HOURSCITY DEPARTMENTS 2 YEAR AVERAGE25,560 HOURS X $67.00 TRUCKS1,712,5206,500 HOURS X $60.00 CARS390,000OUTSIDE AGENCY HOURS1500 HOURS X $70.00THE REVENUE FOR OUTSIDE AGENCIES IS NOW IN A NEWCOST CENTER 22206183801035STANDBY LABOR 468 HRS PER SEASON X $23.9811,2232,113,743222-0605-380.10-45 CENTRAL STORES97,471 99,612 108,271 108,271 72,216 54,162 235,326LEVEL TEXTTEXT AMT02 2018 STORES ALLOCATION FROM ADM/FINANCE235,326FIXED ALLOCATION NO. 3. ALLOCATION FOR SALARIES,FRINGE BENEFITS, AND OPERATING COSTS BASED OFFICEPAPER, JANITORIAL, AND SAFETY SUPPLIES USED BYEACH DEPARTMENT.NEW IN 2018 IS THE CENTRALIZED PURCHASING IN THISALLOCATION235,326222-0605-380.10-46 RADIO SHOP284,998 310,708 301,865 301,865 154,369 133,895 332,496LEVEL TEXTTEXT AMTFund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm146 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue02 2018 - $60.00 PER HR BILLING RATE4,792 LABOR BILLING HOURS X $60287,5201664 HRS X 3 EMPL = 4992HOURS LESS 200 HRS FOREXTERNAL CUSTOMERS = 4792 X $60PARTS MARKUP 25%, TWO YR AVG MARKUP32,8003% OVERALL MARKUP ON LABOR AND PARTSLABOR 4,992 HRS 3% OVERALL MARKUP9,062PARTS MARKUP 3% OVERALL3,114332,496222-0605-380.10-99 MISC. REIMBURSEMENTS010000000------------ ------------ ------------ ------------ ------------ ------------ ------------*2,156,553 2,096,591 2,702,620 2,702,620 1,355,694 1,154,495 2,871,616------------ ------------ ------------ ------------ ------------ ------------ ------------** EQUIPMENT SERVICES2,156,553 2,096,591 2,702,620 2,702,620 1,355,694 1,154,495 2,871,616Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm147 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue222-0606-380.10-48 FIRE DEPT MAINTENANCE75,173 75,263 74,880 74,880 41,681 36,259 112,320LEVEL TEXTTEXT AMT02 2018 MAINT BILLABLE HRS OF 2496 X $45.00112,320LABOR FOR 1 1/2 BUILDING MAINTENANCE EMPLOYEES2080 HRS X 80% = 1664 BILLABLE LABOR HOURS112,320------------ ------------ ------------ ------------ ------------ ------------ ------------*75,173 75,263 74,880 74,880 41,681 36,259 112,320------------ ------------ ------------ ------------ ------------ ------------ ------------** BUILDING MAINTENANCE75,173 75,263 74,880 74,880 41,681 36,259 112,320Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm148 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue222-0612-380.10-51 CS OUTSIDE REIMBURSE595597750750421338750LEVEL TEXTTEXT AMT02 2018 CENTRAL STORES OUTSIDE AGENCIES7502YRAVG750222-0612-380.10-62 OFFICE MAX REBATE61253600000------------ ------------ ------------ ------------ ------------ ------------ ------------*1,207 1,133750750421338750------------ ------------ ------------ ------------ ------------ ------------ ------------** CENTRAL STORES1,207 1,133750750421338750Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm149 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue222-0616-332.00-00 SOLAR ENERGY GRANT29,167000000------------ ------------ ------------ ------------ ------------ ------------ ------------*29,167000000222-0616-367.00-00 DONATION PRIVATE SOURCES4,300000000222-0616-367.40-00 WELLS FARGO0 10,0000 10,000000------------ ------------ ------------ ------------ ------------ ------------ ------------*4,300 10,0000 10,000000------------ ------------ ------------ ------------ ------------ ------------ ------------** ENERGY/SUSTAINABILITY33,467 10,0000 10,000000Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm150 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue222-0617-380.10-56 ELECTRICITY ALLOCATION 3,740,237 4,064,210 3,888,000 3,888,000 2,636,312 1,944,288 4,109,400LEVEL TEXTTEXT AMT02 TRANSFERS FROM DEPARTMENTS FOR ELECTRICITY PAYMENT 4,109,400INCLUDES 8% ALLOCATION ABOVE COSTS IN 35.014,109,400222-0617-380.10-57 NATURAL GAS ALLOCATION572,519 353,992 604,800 604,800 328,198 310,599 615,600LEVEL TEXTTEXT AMT02 TRANSFER FROM OTHER DEPTS FOR GAS BILLS PAID604,800INCLUDES 8% ALLOCATION ABOVE COSTS IN 35-02604,800------------ ------------ ------------ ------------ ------------ ------------ ------------*4,312,756 4,418,202 4,492,800 4,492,800 2,964,510 2,254,887 4,725,000------------ ------------ ------------ ------------ ------------ ------------ ------------** UTILITIES & SERVICES4,312,756 4,418,202 4,492,800 4,492,800 2,964,510 2,254,887 4,725,000Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm151 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue222-0618-380.10-11 PRINTING00 2,100 2,10000 2,500LEVEL TEXTTEXT AMT02 2018 OUTSIDE AGENCIES PRINTSHOP JOBS2,5002 YEAR AVERAGE2,500222-0618-380.10-35 LABOR CHARGES94,070 113,005 85,400 85,400 69,773 57,470 121,100LEVEL TEXTTEXT AMT02 2018 OUTSIDE CUSTOMERS EQUIPMENT SERVICES121,100LABOR HOURS 1730 X $70.00121,100222-0618-380.10-46 RADIO SHOP7,923 14,580 14,560 14,560 6,513 5,890 29,960LEVEL TEXTTEXT AMT02 2018 RADIO COMMUNICATION OUTSIDE AGENCIES RADIOREPAIRS428 HRS LABOR X $7029,96029,960------------ ------------ ------------ ------------ ------------ ------------ ------------*101,993 127,585 102,060 102,060 76,286 63,360 153,560------------ ------------ ------------ ------------ ------------ ------------ ------------** OUTSIDE SERVICES101,993 127,585 102,060 102,060 76,286 63,360 153,560------------ ------------ ------------ ------------ ------------ ------------ ------------*** CENTRAL SERVICES7,380,273 7,466,928 8,298,569 8,308,569 4,809,360 3,829,819 8,708,507Fund 222 - Central Services OperationsCity of South BendRevenue9/13/17 1:31pm152 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresCENTRAL SERVICES222-0605-419.10-01 REGULAR WAGES475,891 463,354 462,923 459,185 293,994 219,534 467,185LEVEL TEXTTEXT AMT02 1 CHIEF ADM OFFICER $97,419 X .85%82,8051 DIR OF EQUIPMENT SERVICES61,2841 MAINTENANCE MECHANIC SUPERVISOR57,5651 MAINTENANCE MECHANIC SUPERVISOR57,5651 MAINTENANCE MECHANIC SUPERVISOR57,5651 MAINTENANCE MECHANIC SUPERVISOR57,5651 MGR. SERVICE CONTRACTS $60,00020,4001 FINANCIAL SPECIALIST SENIOR (80%)$55,25144,2001 SENIOR PURCH AGENT $50,000 X 70%35,000SALARY CAP6,764-467,185222-0605-419.10-02 HOURLY WAGES813,296 751,093 1,052,423 1,052,423 574,641 438,850 1,057,630LEVEL TEXTTEXT AMT02 12 MECHANIC V @ $21.83 X 2,080 = $45,407 X12544,8846 MECHANIC IV @ $20.22 X 2,080 = $42,058 X 6252,3482 MACHINIST V @ $21.83 X 2,080 = $45,407 X 290,8141 PARTS CLERK I @ $17.75 X 2,080 = $36,920 X 136,9202 PARTS CLERK II @ $18.29 X 2,080 = $38,044 X 276,088NIGHT PREMIUM 10 EMPLOYEE X2,080 HRS 20,800 X .459,360ASE CERTIFICATIONS15 EMP X 2,080 X @ 1.00 PER HR.= $31,200 =31,2008 MASTERS X 2,080 = 16,640 HRS X .85 PER HR.14,1443 JOB LEADERS X 2080 = 6240 HRS X .30 PER HR1,8721,057,630222-0605-419.10-03 SEASONAL & INTERNS2,114 2,192 7,575 7,5759540 7,575LEVEL TEXTTEXT AMT02 SUMMER BLDG MAINTENANCE HELP $10.10 X 750 HRS7,57520187,575222-0605-419.10-04 EXTRA AND OVERTIME27,350 57,484 27,683 27,683 13,665 12,463 27,706LEVEL TEXTTEXT AMT02 OVERTIME 3 YR AVERAGE780 HRS X $35.52 PER HR27,706FIRE GARAGE, SAMPLE STREET GARAGE,ANDNORTH GARAGE-27,706222-0605-419.10-05 TEMPORARY SERVICES000 4,578 4,578 4,5780Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm153 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0605-419.10-06 LONGEVITY PAY00 2,550 2,550 1,500 1,200 2,600LEVEL TEXTTEXT AMT02 LONGEVITY PAY2,6002,600222-0605-419.10-09 PERMANENT PART-TIME12,339 12,940 17,385 17,385 9,688 7,177 17,734LEVEL TEXTTEXT AMT02 DRIVER FOR PARTS DEPARTMENT, PERMANENT PARTTIME28 HRS/WEEK @ $12.18/HR17,73417,734222-0605-419.10-13 CONTRACT ADD PAYS18,238 15,538 21,965 21,965 14,133 12,631 21,825LEVEL TEXTTEXT AMT02 STANDBY WAGESFIRE GARAGE - 9 HRS PER WK X 2 WKS = 18 PER PAY11,222PERIOD X 26 PAY PERIODS = 468 HRS X 23.98 PER HRSAMPLE STREET GARAGE- 4 MECH PER WK X 6 HRS PERMECHANIC = 24 HRS PER WK X 19 WEEKS = 456 HRS2 NIGHTTIME MECHANICS 19 WEEKS = 228 HRS X $22.525,135$20.22+$1.85+.45=22.522 DAYTIME MECH,19 WKS= 228 HRS X 23.985,468$21.83+$.85+.30=$23.9821,825222-0605-419.10-14 PRODUCTIVITY BONUS3,875 8,33300000LEVEL TEXTTEXT AMT02 PRODUCTIVITY BONUS FOR TEAMSTERSPAID OUT IN 2016/THIS PROGRAM ENDED222-0605-419.11-01 FICA - REGULAR100,557 97,050 122,978 122,978 68,623 52,564 123,838LEVEL TEXTTEXT AMT02 ALL 2018 WAGES $1,618,794 X 7.65%123,838123,838222-0605-419.11-04 PERF - REGULAR149,495 144,200 177,251 177,251 100,593 76,708 178,470LEVEL TEXTTEXT AMT02 REGULAR, HOURLY, OVERTIME SALARY$1,593,485 X 11.2%178,470DOES NOT INCLUDE SUMMER HELP,PART TIME178,470222-0605-419.11-05 PERF - UNION00 16,716 16,716 6,880 5,407 16,793LEVEL TEXTTEXT AMTFund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm154 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 PERF UNION SALARIES 1.5% $1,119,53616,79316,793222-0605-419.11-07 UNEMPLOYMENT COMP3,977 1,838 3,956 3,956000LEVEL TEXTTEXT AMT02 UNEMPLOYMENT $1,582,172 WAGES X .25%2018 CHARGES DEFERRED222-0605-419.11-08 HEALTH INSURANCE302,149 343,181 486,497 486,497 254,525 188,812 500,939LEVEL TEXTTEXT AMT02 LONG TERM DISABILITY:30.74 EMP. X $4.00 = 122.9 X 24 PAY PERIODS2,951HEALTH INS/:$675 X 24 = $16,200 X 30.74 EMP497,988500,939222-0605-419.11-09 LIFE INSURANCE3,287 3,117 3,731 3,731 2,242 1,674 3,689LEVEL TEXTTEXT AMT02 30.74 EMPLOYEES X $5.00 X 243,6893,689222-0605-419.11-11 TOOL ALLOWANCE11,644 8,818 11,884 11,884 7,905 6,938 11,884LEVEL TEXTTEXT AMT02 MECHANICS/MACHINSTS/ 20 EMP @ $550 TOOL ALLOW11,000SAFETY GLASSES 17 EMP @ $5288411,884222-0605-419.11-12 AUTO ALLOWANCE8406008408404003000LEVEL TEXTTEXT AMT02 2018 AUTO ALLOWANCE FOR PUBLIC WORKS DIRECTORAND DEPUTY PW DIRECTOR $70 PER MONTH2018 NO LONGER BUDGETING THEM222-0605-419.11-24 CELL PHONE ALLOWANCE1,212 1,447 1,564 1,564968726 1,421LEVEL TEXTTEXT AMT02 $110 X 12 MONTHS = $1,320, 2 CELL PHONES1,320FICA $1,320 X .0765101DIRECTORBUREAU MGR1,421222-0605-419.11-27 JOB READINESS ALLOWANCE00 9,775 9,775 8,713 8,713 9,775LEVEL TEXTTEXT AMTFund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm155 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 JOB READINESS ALLOWANCE $425 X 23 TEAMSTERS9,7759,775222-0605-419.11-29 PARENTAL LEAVE000000 3,984LEVEL TEXTTEXT AMT02 2018 $1,593,485 X .253,9843,984222-0605-419.11-99 OTHER FRINGE BENEFITS1,000800 2,000 2,0006000 2,000LEVEL TEXTTEXT AMT02 $200 X 10 EMPLOYEES2,000TEAMSTER NATIONWIDE MATCHING OF FUNDS2,000------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES1,927,264 1,911,985 2,429,696 2,430,536 1,364,602 1,038,274 2,455,048222-0605-419.21-02 PRINT SHOP253172408408132112400LEVEL TEXTTEXT AMT02 2017 SUPPLIES USED400400222-0605-419.21-03 C.S. OFFICE SUPPLIES4,417 3,915 5,000 5,334 2,658 1,703 4,500LEVEL TEXTTEXT AMT02 PURCHASE OF VARIED OFFICE SUPPLIES FROM CENTRAL4,500STORES, PAPER, PENCILS, PAPER,CALCULATOR RIBBONS,STAPLES,ADDING MACHINE TAPE ETC.4,500222-0605-419.21-04 OTHER OFFICE SUPPLIES1360600840240240600LEVEL TEXTTEXT AMT02 PURCHASE OF OFFICE SUPPLIES NOT AVALIABLE IN600CENTRAL STORES.CHAIR MATS,ANNUAL STICKERS FOR CABS600222-0605-419.21-05 SMALL OFFICE EQUIPMENT18244470070000700LEVEL TEXTTEXT AMT02 SMALL OFFICE EQUIPMENT, LASER PRINTERS,CALUCATORS700ETC. UNDER $5,000700222-0605-419.22-01 CENTRAL SERVICE GASOLINE6,370 3,690 7,625 7,625 142,826 2,015 6,798Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm156 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 2018 GAS USAGE $2.50 PER GALLON X 2,519 GAL6,2982018 GAS USAGE/ THREE LOANER CARS FOR CITY DEPTS200 GALLONS X 2.505006,798222-0605-419.22-02 COMPRESSED GAS1,323923 1,500 1,552635448 1,500LEVEL TEXTTEXT AMT02 BASED ON AVERAGE USAGE - PROPANE FOR FORKLIFTS1,5001,500222-0605-419.22-05 UNIFORMS6,310 5,796 10,500 10,947 4,184 3,469 8,500LEVEL TEXTTEXT AMT02 UNIFORMS/SHIRTS/T-SHIRTS FOR SAMPLE ST GARAGE,8,500FIRE GARAGE AND NORTH GARAGEYEARLY T-SHIRTS8,500222-0605-419.22-07 LANDSCAPING MATERIAL10425250050000500LEVEL TEXTTEXT AMT02 PURCHASE OF FERTILIZER,MULCH, WEED KILLER ETC.500500222-0605-419.22-20 C.S. - MEDICAL/SAFETY692682700700626619700LEVEL TEXTTEXT AMT02 PURCHASE OF VARIOUS ITEMS FROM CENTRAL STORES700BANDAGES,SAFETY VESTS,SAFETY GLASSES,EYE WASHAND FIRST AID SUPPLIES.700222-0605-419.22-21 C.S. CLEANING SUPPLIES4,128 3,997 4,500 4,500 2,425 1,473 4,500LEVEL TEXTTEXT AMT02 CENTRAL STORES CLEANING SUPPLIES- FLOOR SOAP,HAND4,500SOAP,PAPER TOWELS,TOILET PAPER,ETC4,500222-0605-419.23-01 BUILDING MATERIALS18,936 14,591 19,400 21,515 19,488 15,149 19,400LEVEL TEXTTEXT AMT02 SHOP SUPPLIES- PAINT, LIGHT BULBS,VARIOUS PARTS TO19,400REPAIR PLUMBING, ELECTRICAL ITEMS, GAS PUMP PARTSPAINT, SECURITY CAMERAS--ALL BUILDING SUPPLIESFund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm157 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresGARAGE DOORS19,400222-0605-419.23-10 REPAIR PARTS6,221 8,519 10,500 10,500 4,341 4,191 10,000LEVEL TEXTTEXT AMT02 PARTS FOR REPAIR OF CENTRAL SERVICES VEHICLES9,250PARTSFORREPAIROFLOANERCARSUSEDBYCITYDEPTS75010,000222-0605-419.23-12 REIMBURSED PARTS49,316 16,2720 11,779 212,015 24,2370222-0605-419.23-20 SMALL TOOLS & EQUIPMENT 18,907 19,299 20,000 20,882 19,410 13,587 20,000LEVEL TEXTTEXT AMT02 DIAGNOSTIC TOOLS NEED TO REPAIR CITY VEHICLES20,000FOR SAMPLE ST AND NORTH GARAGE20,000222-0605-419.23-98 INVENTORY OVER & SHORT291- 16,631-00 16,096- 15,595-0222-0605-419.23-99 OTHER R&M SUPPLIES16,383 17,956 18,000 18,167 11,590 9,135 18,000LEVEL TEXTTEXT AMT02 SHOP TOWELS, CARPET RUNNERS AND MISC.SUPPLY6,550EXPENSE ITEMS., CYLINDERS FROM PRAXAIR11,45018,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES133,387 79,877 99,933 115,949 404,474 60,785 96,098222-0605-419.31-06 OTHER PROFESSIONAL SVCS00 1,000 2,11500 1,000LEVEL TEXTTEXT AMT02 PROFESSIONAL SERVICES1,0001,000222-0605-419.31-70 ADM FEE ALLOCATION72,808 98,940 98,363 98,363 65,576 49,182 107,443LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #1107,443$8,954MOX12MO107,443222-0605-419.31-71 CENTRAL STORES ALLOCATION 4,854 4,932 5,197 5,197 3,464 2,598 11,837LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #311,837CENTRAL STORES$986 X 12 MONTHSFund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm158 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures11,837222-0605-419.31-73 PRINT SHOP ALLOCATION0756811811544408 1,217LEVEL TEXTTEXT AMT02 2018 PRINTSHOP ALLOCATION #41,217$101 X 12 MONTHS1,217222-0605-419.31-76 IT ALLOCATION000000 132,567LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #7132,567INFORMATION TECHNOLOGY, PHONE SYSTEMSSOFTWARE CONTRACTSMITCHELL $1728FLEETCROSS $3290QUATRED $1600GASBOY $2573$11,022 MO X 12CUMMINS SOFTWARE $911SELKING SOFTWARE $1647ALLISON $540132,567222-0605-419.32-02 POSTAGE783622 1,000 1,000500390 1,000LEVEL TEXTTEXT AMT02 UPS SHIPPING AND RETURNS1,000FOR ALL OF CENTRAL SERVICES COST CENTERS1,000222-0605-419.32-04 TELEPHONE5,649 5,498 1,000 1,000629393 1,000LEVEL TEXTTEXT AMT02 FOUR STANDBY CELL PHONESONE BLDG MAINT CELL PHONE, ONE GARAGE FOREMANONE RADIO SHOP CELL PHONE, ONE FIRE GARAGE ON CALLAVERAGE COST FOR CELLS-$80/MO1,0001,000222-0605-419.32-21 TRAVEL - MILEAGE0010010000100LEVEL TEXTTEXT AMT02 MILEAGE100100222-0605-419.32-22 TRAVEL - AIRFARE029100000Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm159 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 AIRFARE222-0605-419.32-23 TRAVEL - HOTEL52476730030000300LEVEL TEXTTEXT AMT02 HOTEL300300222-0605-419.32-24 TRAVEL - MEALS016620020000200LEVEL TEXTTEXT AMT02 MEALS200200222-0605-419.32-25 TRAVEL - OTHER0040040000400LEVEL TEXTTEXT AMT02 TRAVEL400400222-0605-419.33-02 PUBLICATION LEGAL NOTICE6,129 3,707 5,700 6,065 3,179 2,356 5,700LEVEL TEXTTEXT AMT02 LEGAL PUBLICATION FOR VEHICLE CAPITAL PURCHASES,5,700JOB AD FOR STAFF OPENINGSJANITORIAL BIDS5,700222-0605-419.34-02 LIABILITY INSURANCE38,532 29,496 16,529 16,529 11,016 8,262 31,774LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #531,774LIABILITY INSURANCE$2,648 X 12 MONTHS31,774222-0605-419.35-01 ELECTRIC25,400 27,940 36,650 36,650 17,600 13,255 36,650LEVEL TEXTTEXT AMT02 2018 ELECTRIC FOR SAMPLE STREET GARAGE29,4502018 ELECTRIC FOR NORTH GARAGE,RIVERSIDE DRIVE7,20036,650222-0605-419.35-02 NATURAL GAS20,078 10,984 29,000 29,000 12,035 11,934 26,000LEVEL TEXTTEXT AMT02 2018 NATURALGAS CHARGES FOR THE SAMPLE STREET GAR23,000Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm160 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures2018 NATURAL GAS CHARGES FOR THE RIVERSIDE GARAGE3,00026,000222-0605-419.35-03 TRASH REMOVAL00 2,025 2,02500 2,025LEVEL TEXTTEXT AMT02 2017 TRASH PICK UP AT THE SAMPLE ST GARAGE2,0252,025222-0605-419.35-04 WATER5,987 6,334 6,350 6,350 4,043 2,904 6,350LEVEL TEXTTEXT AMT02 BASED ON AVERAGE MONTHLY WATER BILL PLUS6,200SEMI ANNUAL LAWN SPRINKLER CHARGE, SAMPLE STNORTH GARAGE,RIVERSIDE DRIVE1506,350222-0605-419.36-01 BUILDING R&M19,804 11,202 21,000 24,215 10,533 7,438 22,000LEVEL TEXTTEXT AMT02 FUEL PUMP REPAIRS22,000SECURITY FOR SAMPLE ST GARAGE -$729.75 X 4NEWTON OIL,IDEM ANNUAL LINE TESTS FUEL PUMPS $700FIRE EXTINGUISHER ANNUAL SERVICEHTG & A/C, GARAGE DOOR REPAIRS, LIFTS INSPECTIONS,REPAIRS, SECURITY CAMERA REPAIRSALL OTHER OUTSIDE SERVICESECURITY FOR NO GARAGE $177X 4MO.22,000222-0605-419.36-02 OFFICE EQUIP R&M966540 1,190 1,190540540 1,400LEVEL TEXTTEXT AMT02 COPIER/FAX/ MAINTENANCE CONTRACT550MICS. REPAIRS8501,400222-0605-419.36-03 AUTO EQUIPMENT R&M9,685 6,974 12,000 12,000 5,353 5,353 10,000LEVEL TEXTTEXT AMT02 LABOR FOR REPAIRS TO EQUIPMENT SERVICES9,550VEHICLESLABOR FOR REPAIRS TO TWO LOANER CARS USED BY450CITY DEPARTMENTS10,000222-0605-419.36-04 COMPUTER EQUIP R&M7,859 8,328 117,496 117,496 78,328 58,7460222-0605-419.36-06 RADIO EQUIP R&M17427590090000900Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm161 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 2015 RADIO SHOP REPAIRS900900222-0605-419.36-10 HAZARDOUS MAT'L REMOVAL 10,276 11,018 8,800 8,875 4,780 4,041 11,000LEVEL TEXTTEXT AMT02 OUTSIDE CONTRACTORS WILL REMOVE OIL,FILTERS11,000AND OTHER HAZARDOUS MATERIALS FROM FACILITYPEST CONTROL YEARLY CONTRACT11,000222-0605-419.37-11 CAPITAL LEASE PRINCIPAL801 5,338 5,354 5,354 3,981 2,711 5,668LEVEL TEXTTEXT AMT02 RICOH MACHINE 2018 PRINCIPAL-NEW MACHINE IN 20181,006SCISSOR LIFT $12,400), DEBT SCHED #1442,535AVL RADIOS, 2018 (10,716), DEBT SCHED # 1402,1275,668222-0605-419.37-12 CAPITAL LEASE INTEREST38375283283201146272LEVEL TEXTTEXT AMT02 2018 RICOH MACHINE, GETTING A NEW MACHINE IN 201879SCISSOR LIFT ($12,400, 2018, DEBT #144110AVL RADIOS, 2018, DEB #14083272222-0605-419.39-70 EDUCATION & TRAINING9,123 9,997 10,000 10,000 3,079521 10,000LEVEL TEXTTEXT AMT02 ASE TESTING FOR MECHANICS10,000REPAIR MANUALSVARIOUS TRAINING SEMINARS AND WORKSHOPSIN LOCAL AREA AND OUT OF TOWN TO UPDATE SKILLSAND LEARN NEW INFORMATION TO KEEP CITY VEHICLESIN GOOD OPERATING CONDITIONCLEAN CITIES MEMBERSHIP $1,000NATIONAL ASSOC. OF FLEET $1,69910,000222-0605-419.39-89 MISC CHARGES & SVCS975 2,388 1,000 1,0001440 1,000LEVEL TEXTTEXT AMT02 MEMBERSHIP DUES-APWA, MISC CHARGES1,000STICKERS FOR TAXI CAB VEHICLES1,000Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm162 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES240,445 246,868 382,648 387,418 225,525 171,176 427,803222-0605-419.42-02 BUILDINGS120,000000000222-0605-419.43-02 MOTOR EQUIPMENT20,857000000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL140,857000000222-0605-419.50-02 INTER-FUND OPER. TRANSFRS 271,850 130,519 286,700 286,70000 77,000LEVEL TEXTTEXT AMT02 TRANSFER TO FUND 224 CENTRAL SVCS CAPITAL2018 CAPITALTIRE MACHINE, TIRE BALANCER12,000PARKING LOT PAVING25,000COMPRESSED NATURAL GAS MAINT. ON COMPRESSOR25,000FRONT OFFICE DOOR2,000FRONT OFFICE REMODELING3,000NEW RADIO SYSTEM SOFTWARE/METER CALIBRATION TOUPGRADE TO EXISTING MONITOR,NEW VERSION OF RADIO10,00077,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER USES271,850 130,519 286,700 286,70000 77,000------------ ------------ ------------ ------------ ------------ ------------ ------------** EQUIPMENT SERVICES2,713,803 2,369,249 3,198,977 3,220,603 1,994,601 1,270,235 3,055,949Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm163 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0606-419.10-01 REGULAR WAGES89,690 67,515 53,122 53,122 35,762 27,347 53,154LEVEL TEXTTEXT AMT02 1 SUPERINTENDENT III52,4411 FINANCIAL SPECIALIST SENIOR ($55,251 X .05%)2,763SALARY CAP2,050-53,154222-0606-419.10-02 HOURLY WAGES33,923 42,183 70,388 70,388 43,302 32,474 70,929LEVEL TEXTTEXT AMT02 1 JANITOR/GENERAL LABOR @ 16.31 X 208033,9251 BUILDING MAINTENANCE @ $17.79 X 208037,00470,929222-0606-419.10-06 LONGEVITY PAY003503503500500LEVEL TEXTTEXT AMT02 LONGEVITY PAY500500222-0606-419.10-14 PRODUCTIVITY BONUS9475000000LEVEL TEXTTEXT AMT02 TEAMSTER PRODUCTIVITY GOALS/ (2) EMPLOYEESPAID OUT IN 2016, PROGRAM ENDED/CHANGED TOJOB READINESS ACCT 1127222-0606-419.11-01 FICA - REGULAR8,924 8,022 9,617 9,617 5,696 4,341 9,752LEVEL TEXTTEXT AMT02 TOTAL MAINT 2018 SALARIES $127,483 X 7.65%9,7529,752222-0606-419.11-04 PERF - REGULAR13,845 12,286 14,080 14,080 8,894 6,700 14,278LEVEL TEXTTEXT AMT02 TOTAL MAINT 2018 SALARIES $127,483 X 11.20%14,278PERF REGULAR14,278222-0606-419.11-05 PERF - UNION00 1,074 1,074501411 1,084LEVEL TEXTTEXT AMT02 PERF UNION 1.5% PF TEAMSTER WAGES $72,2791,0841,084222-0606-419.11-07 UNEMPLOYMENT COMP317143314314000LEVEL TEXTTEXT AMTFund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm164 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 TOTAL 2018 SALARY 127,483 X .25%THIS CHARGE WILL BE DEFERRED THIS YEAR222-0606-419.11-08 HEALTH INSURANCE30,068 34,346 46,944 46,944 25,563 20,304 48,888LEVEL TEXTTEXT AMT02 DISABILITY 3 EMPL X 4.00 X 24= $12.00 X 24 PAY PER288HEALTH INS-FAMILY 3 EMPL X $675 X 24 PAY PER48,600INSURANCE IS $16,200 PER EMPLOYEE48,888222-0606-419.11-09 LIFE INSURANCE362342360360238176360LEVEL TEXTTEXT AMT02 LIFE INS. 3 EMPL MAINT X $5 X 24 PAY PERIODS360360222-0606-419.11-11 TOOL ALLOWANCE015010410400104LEVEL TEXTTEXT AMT02 SAFETY GLASSES 2 EMP X 52.00104104222-0606-419.11-27 JOB READINESS ALLOWANCE00850850850850850LEVEL TEXTTEXT AMT02 CLOTHING ALLOWANCE AND JOB READINESS $425 EA X 2850850222-0606-419.11-29 PARENTAL LEAVE000000319LEVEL TEXTTEXT AMT02 TOTAL SALARY $127,483 X .25319319------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES177,223 165,737 197,203 197,203 121,156 92,604 200,218222-0606-419.22-01 CENTRAL SERVICE GASOLINE2,188 1,600 2,000 2,000704597 3,000LEVEL TEXTTEXT AMT02 2018 FUEL $2.50 PER GALLON X 1200 GAL3,0003,000222-0606-419.22-05 UNIFORMS184203440440258206440LEVEL TEXTTEXT AMT02 UNIFORMS FOR 2 TEAMSTERS380T-SHIRTS FOR 2 MAINT EMPLOYEES60Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm165 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures440------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES2,372 1,803 2,440 2,440962803 3,440222-0606-419.31-06 OTHER PROFESSIONAL SVCS000446000222-0606-419.31-70 ADM FEE ALLOCATION5,533 6,480 7,087 7,087 4,728 3,546 7,048LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #17,048ADMINISTRATIVE FEE$587 X 127,048222-0606-419.34-02 LIABILITY INSURANCE720816613613408306626LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION#5626LIABILITY INSURANCE$52 X 12 MONTHS626222-0606-419.36-03 AUTO EQUIPMENT R&M1,455 2,496 2,500 2,500 2,302 2,302 2,500LEVEL TEXTTEXT AMT02 PARTS & LABOR CHARGES TO REPAIR 2 MAINT TRUCKS2,500TRUCKS 808 & 812NOTE: BLDG MAINT DEPT GETS USED TRUCKSFOR THEIR FLEET FROM AUCTION TRADE INSALSO USES FOR REPAIRS FOR FIRE STATIONS2,500------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES7,708 9,792 10,200 10,646 7,438 6,154 10,174------------ ------------ ------------ ------------ ------------ ------------ ------------** BUILDING MAINTENANCE187,303 177,332 209,843 210,289 129,556 99,561 213,832Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm166 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0612-419.10-01 REGULAR WAGES59,318 58,314 64,322 64,322 38,356 29,157 154,972LEVEL TEXTTEXT AMT02 1 MGR.SERV CONTRACTS ($60,000 X 33%)19,8001 SENIOR PURCH AGENT ($50,000 X .20%)10,0001 INVENTORY CONTROL TECHNICIAN II37,5381 FINANCIAL SPECIALIST SENIOR ($55,251 X 5%)2,763THE MGR JOB IS SPLIT UP AT THIS TIME, BETWEENSTORES,PRINTSHOP AND THE EQUIPMENT SERVICESPARTS DEPT.1 DIRECTOR OF PURCH ($80,000)POSITION TRANSF 201880,000CHIEF ADM OFFICER, DIR $97,419X5%4,871154,972222-0612-419.11-01 FICA - REGULAR4,524 4,440 4,921 4,921 2,937 2,237 11,855LEVEL TEXTTEXT AMT02 TOTAL 2018 SALARIES $154,972 X 7.65%11,85511,855222-0612-419.11-04 PERF - REGULAR6,643 6,532 7,204 7,204 4,296 3,265 17,357LEVEL TEXTTEXT AMT02 TOTAL 2018 SALARIES $154,972 X 11.2%17,35717,357222-0612-419.11-07 UNEMPLOYMENT COMP15182161161000LEVEL TEXTTEXT AMT02 2018 SALARY $154,972 X .25%THIS IS DEFERRED THIS YEAR222-0612-419.11-08 HEALTH INSURANCE13,877 16,525 23,160 23,160 11,860 8,895 42,858LEVEL TEXTTEXT AMT02 LONG TERM DISABILITY: 20182.63 EMP.X $4.00 X 24 PAY PERIODS252HEALTH INS/FAMILY COVERAGE: 20182.63 EMP X 675 X 24 PERIODS42,606$16,200 PER PERSON42,858222-0612-419.11-09 LIFE INSURANCE17417417817811687316LEVEL TEXTTEXT AMT02 2.63 EMP. X $5 X 24 PAY PERIODS3162017 LIFE INSURANCE316Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm167 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0612-419.11-29 PARENTAL LEAVE000000387LEVEL TEXTTEXT AMT02 2018 SALARY $154,972 X .25387387------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES84,687 86,067 99,946 99,946 57,565 43,642 227,745222-0612-419.21-02 PRINT SHOP0025250025LEVEL TEXTTEXT AMT02 2017 PRINT SHOP SUPPLIES2525222-0612-419.21-03 C.S. OFFICE SUPPLIES953931 1,200 1,20022118 1,200LEVEL TEXTTEXT AMT02 PURCHASE OF C.S. OFFICE SUPPLIES-PENCILS, PENS,1,200PHOTO COPY PAPER ,ETC.1,200222-0612-419.21-98 INVENTORY OVER-SHORT0689-00187-00222-0612-419.22-01 CENTRAL SERVICE GASOLINE1,046519825825355305875LEVEL TEXTTEXT AMT02 2018 FUEL PRICES $2.50 X 350 GALLONS875875222-0612-419.23-13 STORES OUTSIDE SUPPLIES682597 1,000 1,000421338 1,000LEVEL TEXTTEXT AMT02 2014 OUTSIDE AGENCIES STORES SUPPLIES1,000MACOG, BLACKTHORN--PAPER,STORES SUPPLIES1,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES2,681 1,358 3,050 3,050810661 3,100222-0612-419.31-06 OTHER PROFESSIONAL SVCS000223000222-0612-419.31-70 ADM FEE ALLOCATION2,694 3,132 3,446 3,446 2,296 1,722 3,637LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #13,637303 MO X 123,637222-0612-419.31-71 CENTRAL STORES ALLOCATION39000000Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm168 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0612-419.34-02 LIABILITY INSURANCE300336255255168126261LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #5261LIABILITY INSURANCE, $22 X 12MO261222-0612-419.35-01 ELECTRIC0029029000290LEVEL TEXTTEXT AMT02 1% OF UTILITY COSTS FOR THE 1045 SAMPLE ST BLDG290290222-0612-419.35-02 NATURAL GAS0029029000290LEVEL TEXTTEXT AMT02 1% OF UTILTY COST FOR THE 1045 SAMPLE ST BLDG290290222-0612-419.36-03 AUTO EQUIPMENT R&M998135 1,000 1,000125125 1,000LEVEL TEXTTEXT AMT02 CENTRAL STORES DELIVERIES AND MAIL RUNS #8031,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES4,031 3,603 5,281 5,504 2,589 1,973 5,478------------ ------------ ------------ ------------ ------------ ------------ ------------** CENTRAL STORES91,399 91,028 108,277 108,500 60,964 46,276 236,323Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm169 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0613-419.10-01 REGULAR WAGES52,390 51,476 66,216 66,216 34,341 26,259 69,403LEVEL TEXTTEXT AMT02 1 MGR SERV CONTRACTS & SUPPLIES ($60,000 X 33%)19,8001 PRINTSHOP TECHNICIAN39,470FIN. SPEC SENIOR ($55,251 X 5%)2,763SENIOR PURCH AGENT $50,000 X .052,500CHIEF ADM OFFICER $97,419 X .054,870THE MGR.SERV CONTRACTS POSITION'S BUDGET IS SPLITBETWEEN PRINTSHOP, CENTRAL STORES,& EQUIP SERVICESPARTS DEPT.69,403222-0613-419.11-01 FICA - REGULAR3,691 3,547 5,066 5,066 2,341 1,794 5,309LEVEL TEXTTEXT AMT02 TOTAL 2018 REGULAR SALARIES $69,403 X 7.65%5,3095,309222-0613-419.11-04 PERF - REGULAR5,868 5,766 7,416 7,416 3,846 2,941 7,773LEVEL TEXTTEXT AMT02 TOTAL 2018 REGULAR SALARIES $69,403 X 11.2%7,7737,773222-0613-419.11-07 UNEMPLOYMENT COMP13272166166000LEVEL TEXTTEXT AMT02 2018 SALARY $67,541 X .25%THIS CHARGE WILL BE DEFERRED THIS YEAR222-0613-419.11-08 HEALTH INSURANCE12,503 14,910 23,159 23,159 10,707 8,030 24,118LEVEL TEXTTEXT AMT02 LONG TERM DISABILITY: 20171.48 EMP X $4.00 X 24 PAY PERIODS142HEALTH INSURANCE:1.48 EMP. X $675.00 X 24 PAY PERIODS23,976$16,200/PERSON24,118222-0613-419.11-09 LIFE INSURANCE15015017817810075178LEVEL TEXTTEXT AMT02 1.48 EMP. X $5 X 24 PAY PERIODS 2017178178222-0613-419.11-29 PARENTAL LEAVE000000174LEVEL TEXTTEXT AMTFund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm170 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 2018 WAGES $69,403 X .25174174------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES74,734 75,921 102,201 102,201 51,335 39,099 106,955222-0613-419.21-03 C.S. OFFICE SUPPLIES22,087 15,789 32,500 32,659 9,917 7,552 32,500LEVEL TEXTTEXT AMT02 BASED ON PROJECTION OF SUPPLY COSTS TO PERFORM32,500PRINTING SERVICES -PAPER ,INK & TONER ETC.32,500222-0613-419.23-20 SMALL TOOLS & EQUIPMENT54514555055000550LEVEL TEXTTEXT AMT02 SMALL ITEMS -PAPER FOLDER,NUMBERING MACHINE ETC.550550222-0613-419.23-99 OTHER R&M SUPPLIES75743377077000770LEVEL TEXTTEXT AMT02 SHARPENING OF CUTTING MACHINE770BLADES ETC, REPAIRS770------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES23,389 16,367 33,820 33,979 9,917 7,552 33,820222-0613-419.31-06 OTHER PROFESSIONAL SVCS8200141000LEVEL TEXTTEXT AMT02 OUTSIDE REPORTING/ALLOCATION222-0613-419.31-70 ADM FEE ALLOCATION3,931 4,464 4,900 4,900 3,264 2,448 6,254LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #16,254ADMINISTRATIVE FEE$521 X 12 MONTHS6,254222-0613-419.33-01 OUTSIDE PRINTING SERVICES142595005003180500LEVEL TEXTTEXT AMT02 OUTSIDE PRINTING COSTS500PERFORATING, NUMBERING,SPECIALTY500Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm171 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0613-419.34-02 LIABILITY INSURANCE324336255255168126261LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #5261LIABILITY INSURANCE$22 X 12 MONTHS261222-0613-419.35-01 ELECTRIC0086086000860LEVEL TEXTTEXT AMT02 3% UTILITY CHARGES FOR 1045 W SAMPLE ST BLDG860860222-0613-419.35-02 NATURAL GAS0086086000860LEVEL TEXTTEXT AMT02 3% UTILITY CHARGE FOR 1045 W SAMPLE ST BUILDING860860222-0613-419.36-02 OFFICE EQUIP R&M19,498 26,854 32,000 32,000 9,751 6,053 32,000LEVEL TEXTTEXT AMT02 MAINTENANCE COSTS ON PRINTING MACHINES 201732,000TWO NEW MACHINES IN 2016UPGRADING MACHINES,INCREASE VOLUME OF PRINTINGLARGER,MORE PRODUCTIVE MACHINESLANIER MP C6502 & LANIER PRO C5100SALSO HAVE ONE RISO DUPLICATOR WITH MAINT FEES32,000222-0613-419.37-11 CAPITAL LEASE PRINCIPAL3,953 5,876 8,169 8,169 5,422 4,048 8,611LEVEL TEXTTEXT AMT02 2018 PRINCIPAL FOR LEASE PURCHASE8,611TWO LARGER MACHINES LEASED IN 2016LANIER PRO C5100S & LANIER MP C6502DEBT SCHEDULE # 147,1488,611222-0613-419.37-12 CAPITAL LEASE INTEREST173 1,638 1,850 1,850 1,257961 1,408LEVEL TEXTTEXT AMT02 2018 INTEREST1,408LEASE PURCH TWO NEW MACHINES IN 2016LANIER PRO C5100S & LANIER MP C6502DEBT SCHEDULE 147, 1481,408Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm172 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0613-419.39-70 EDUCATION & TRAINING720080080000800LEVEL TEXTTEXT AMT02 TRAINING COSTS TO UPGRADE COMPUTER PRINTING800SKILLS FOR PRINT SHOP MANAGER AND/OR PRINT SHOPTECHINICAN.800------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES28,823 39,227 50,194 50,335 20,180 13,636 51,554------------ ------------ ------------ ------------ ------------ ------------ ------------** PRINT SHOP126,946 131,515 186,215 186,515 81,432 60,287 192,329Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm173 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0614-419.10-01 REGULAR WAGES153,168 153,720 166,783 166,783 100,726 76,501 171,408LEVEL TEXTTEXT AMT02 1 DIRECTOR COMMUNICATIONS/RADIO58,9411 RADIO TECHNICIAN I48,4881 RADIO TECHNICIAN III53,846FINANCIAL SPEC SENIOR ($55,251 X 5%)2,763SENIOR PURCH AGENT $50,000 X 5%2,500CHIEF ADM OFFICER $97,419 X 5%4,870171,408222-0614-419.10-04 EXTRA AND OVERTIME0 3,55250050000500LEVEL TEXTTEXT AMT02 OVERTIME FOR RADIO TECHS500SERVICE CALLS500222-0614-419.11-01 FICA - REGULAR11,179 11,416 12,815 12,815 7,270 5,526 13,151LEVEL TEXTTEXT AMT02 TOTAL 2018 SALARIES $171,908 X 7.65%13,151INCLUDING OVERTIME13,151222-0614-419.11-04 PERF - REGULAR17,155 17,614 18,762 18,762 11,281 8,568 19,254LEVEL TEXTTEXT AMT02 REGULAR & OT 2018 SALARIES $171,908 X 11.2%19,25419,254222-0614-419.11-07 UNEMPLOYMENT COMP396225419419000LEVEL TEXTTEXT AMT02 2018 TOTAL SALARIES $170,856 X .25%THIS ACCOUNT IS DEFERRED THIS YEAR222-0614-419.11-08 HEALTH INSURANCE25,741 30,552 49,291 49,291 21,901 16,426 51,332LEVEL TEXTTEXT AMT02 LONG TERM DISABILITY:3.15 EMP. X $4.00 = $11.88 X 24 PAY PERIODS302HEALTH INS/ FAMILY COVERAGE:3.15EMP. X $675 X 24 PAY PERIODS51,030$16,200 PER PERSON51,332222-0614-419.11-09 LIFE INSURANCE240240378378160120378LEVEL TEXTTEXT AMTFund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm174 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 3.15 EMP. X $5 X 24 PAY PERIODS378378222-0614-419.11-29 PARENTAL LEAVE000000430LEVEL TEXTTEXT AMT02 2018 SALARY $171,908 X .25%430430------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES207,879 217,319 248,948 248,948 141,338 107,141 256,453222-0614-419.21-03 C.S. OFFICE SUPPLIES592003503501380350LEVEL TEXTTEXT AMT02 OFFICE SUPPLIES350350222-0614-419.22-01 CENTRAL SERVICE GASOLINE227125025000250LEVEL TEXTTEXT AMT02 FUEL 2018 $2.50 X 100 GALLONS250250222-0614-419.23-12 REIMBURSED PARTS3,184 12,48601000LEVEL TEXTTEXT AMT02 PARTS NEEDED TO PERFORM REPAIRSNOT BUDGETING THIS ACCOUNT, PARTS PURCHASESINCLUDED WITH EQUIPMENT SERVICES222-0614-419.23-20 SMALL TOOLS & EQUIPMENT2,248 4,641 6,400 7,780 1,219 1,135 6,400LEVEL TEXTTEXT AMT02 PURCHASE OF SAW BLADES,ELECTRIC DRILLS,DRILL BITS,6,400HANDTOOLS, POWER TOOLS,COMPUTER ACCESSORIESTESTING EQUIPMENT6,400222-0614-419.23-98 INVENTORY OVER & SHORT0000125-00222-0614-419.23-99 OTHER R&M SUPPLIES755726737737466337737LEVEL TEXTTEXT AMT02 SHOP TOWELS,RAGS $54.70 X 12 MONTHS657MISC REPAIRS80737------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES6,268 18,124 7,737 9,118 1,698 1,472 7,737Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm175 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0614-419.31-06 OTHER PROFESSIONAL SVCS669000000222-0614-419.31-70 ADM FEE ALLOCATION7,515 9,276 9,497 9,497 6,328 4,746 10,624LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #110,624$885X12MO10,624222-0614-419.31-71 CENTRAL STORES ALLOCATION00222216120LEVEL TEXTTEXT AMT02 2018 NONE222-0614-419.31-73 PRINT SHOP ALLOCATION003003002001500LEVEL TEXTTEXT AMT02 2018 NO ALLOCATION222-0614-419.31-76 IT ALLOCATION000000 41,509LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #741,509INFORMATION TECHNOLOGY, 3 PHONES$3,459 X 12 MONTHS41,509222-0614-419.32-21 TRAVEL - MILEAGE0010010000100LEVEL TEXTTEXT AMT02 2013 TRAVEL TRANSPORTATION100100222-0614-419.32-23 TRAVEL - HOTEL0090090000900LEVEL TEXTTEXT AMT02 2016 TRAVEL/HOTEL900900222-0614-419.32-24 TRAVEL - MEALS002502502525250LEVEL TEXTTEXT AMT02 2016 TRAVEL/MEALS250250222-0614-419.32-25 TRAVEL - OTHER0075075000750LEVEL TEXTTEXT AMT02 2016 TRAVEL750750Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm176 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0614-419.34-02 LIABILITY INSURANCE780816613613408306626LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION#5626LIABILITY INSURANCE$52 X 12 MONTHS626222-0614-419.35-01 ELECTRIC0086086000860LEVEL TEXTTEXT AMT02 3% CHARGE FOR UTILITIES AT 1045 W SAMPLE ST860860222-0614-419.35-02 NATURAL GAS0086086000860LEVEL TEXTTEXT AMT02 3% UTILITY CHARGES FOR 1045 W SAMPLE ST860860222-0614-419.36-03 AUTO EQUIPMENT R&M153559 1,000 1,000528528 1,000LEVEL TEXTTEXT AMT02 BASED ON ANTICIPATED REPAIRS TO ONE OLDER1,000VEHICLE, 1997 CARGO VAN1,000222-0614-419.36-04 COMPUTER EQUIP R&M1,179 1,248 32,671 32,671 21,784 16,3380222-0614-419.36-05 OTHER EQUIP R&M12,909 2,211 4,000 4,00000 4,000LEVEL TEXTTEXT AMT02 MAINTAIN 7 TOWER SITES AROUND CITY,INCLUDING PARTS4,000AND LABOR ,CALIBRATION OF TESTING EQUIPMENT4,000222-0614-419.39-10 SUBSCRIPTIONS16912980080000800LEVEL TEXTTEXT AMT02 ONLINE TESTING/TESTS800800222-0614-419.39-70 EDUCATION & TRAINING7,748 1,952 7,000 12,000 5,0000 7,000LEVEL TEXTTEXT AMT02 TRAINING COSTS7,0007,000Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm177 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES31,122 16,191 59,623 64,623 34,289 22,104 69,279------------ ------------ ------------ ------------ ------------ ------------ ------------** RADIO SHOP245,269 251,634 316,308 322,689 177,325 130,717 333,469Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm178 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0616-419.10-01 REGULAR WAGES133,478 98,273 136,520 136,520 89,362 68,336 140,750LEVEL TEXTTEXT AMT02 1 FTE SUSTAINABILITY DIRECTOR SALARY CAP81,9801 FTE SUSTAINABILITY COORDINATOR SALARY CAP66,029DIFFERENCE BTW CAP AND ACTUAL PAY (W/ 2% INCREASE)7,259-140,750222-0616-419.10-03 SEASONAL & INTERNS16,959 10,463 12,800 12,800 8,091 4,461 10,504LEVEL TEXTTEXT AMT02 SPRING (2 @ 14 WKS/10 HRS @10.10$/HR)2,828SUMMER (1 @ 12 WKS/40 HRS @10.10$/HR)4,848FALL (2 @ 14 wks/10 hrs @10.10$/HR)2,82810,504222-0616-419.10-10 HIRING BONUS0 2,00000000222-0616-419.11-01 FICA - REGULAR11,247 8,388 11,423 11,423 7,127 5,323 11,571LEVEL TEXTTEXT AMT02 TOTAL FT SALARIES X 7.65%10,767INTERN SALARIES X 7.65%80411,571222-0616-419.11-04 PERF - REGULAR14,950 11,230 15,290 15,290 10,009 7,654 15,764LEVEL TEXTTEXT AMT02 TOTAL FT SALARIES X 11.2%15,76415,764222-0616-419.11-07 UNEMPLOYMENT COMP363150341341000LEVEL TEXTTEXT AMT02 TOTAL FT SALARIES X 0.00%222-0616-419.11-08 HEALTH INSURANCE24,130 19,308 31,296 31,296 20,861 15,646 32,592LEVEL TEXTTEXT AMT02 HEALTH - 2 FTE X $16,20032,400LTD - 2 FTE X $9619232,592222-0616-419.11-09 LIFE INSURANCE240160240240160120240LEVEL TEXTTEXT AMT02 LIFE INSURANCE - 2 X $120240240222-0616-419.11-24 CELL PHONE ALLOWANCE1,320935 1,421 1,421880660 1,421Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm179 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 CELL PHONE ALLOWANCE - $55 X 2 X 12 MONTHS1,320FICA $1320 X .0765101DIRECTOR AND COORDINATOR1,421222-0616-419.11-29 PARENTAL LEAVE000000352LEVEL TEXTTEXT AMT02 FT SALARY X 0.25%352352------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES202,687 150,907 209,331 209,331 136,490 102,199 213,194222-0616-419.21-02 PRINT SHOP410925025011200LEVEL TEXTTEXT AMT02 SUPPLIES AS NEEDED (BILLED MONTHLY)200200222-0616-419.21-03 C.S. OFFICE SUPPLIES13015015000100LEVEL TEXTTEXT AMT02 In-house supplies as needed100100222-0616-419.21-04 OTHER OFFICE SUPPLIES479 1,247 5,400 5,716142142 12,230LEVEL TEXTTEXT AMT02 EDUCATIONAL OR COMMUNITY EVENTS500EMPLOYEE ENGAGEMENT MATERIALS1,200OFFICE SUPPLIES (INCL. FURNITURE OR COMPUTER PERIP400Program Equipment (recycling bins,VENDMISER, ETC)1,000LOW-INCOME WEATHERIZATION SUPPLIES9,13012,230------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES902 1,256 5,800 6,116143143 12,530222-0616-419.31-06 OTHER PROFESSIONAL SVCS 11,858 49,997 45,886 54,679 3,092 1,388 56,960LEVEL TEXTTEXT AMT02 UTILITY TRAC SOFTWARE SUBSCRIPTION (IN IT ALLOC)ENERGY CONSULTING-FINANCE, DESIGN, POLICY, REBATE30,000BUILDING SYSTEMS INVENTORY AND SOFTWARE11,000AMERICORPS MEMBER HOST COST-SHARE (4 MEMBERS)15,960Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm180 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures56,960222-0616-419.31-70 ADM FEE ALLOCATION6,533 11,292 11,741 11,741 7,824 5,868 11,178LEVEL TEXTTEXT AMT02 FIXED ALLOCATION - CITY ADMINISTRATION11,17811,178222-0616-419.31-71 CENTRAL STORES ALLOCATION00260260176132588LEVEL TEXTTEXT AMT02 FIXED ALLOCATION588588222-0616-419.31-73 PRINT SHOP ALLOCATION0432290290192144201LEVEL TEXTTEXT AMT02 PRINTSHOP ALLOCATION290290222-0616-419.31-74 TELEPHONE ALLOCATION048000000222-0616-419.31-76 IT ALLOCATION000000 46,277LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #746,277INFORMATION TECHNOLOGY46,277222-0616-419.32-04 TELEPHONE440000000222-0616-419.32-21 TRAVEL - MILEAGE314773503503260335LEVEL TEXTTEXT AMT02 SHORT-DISTANCE CONFERENCES(2) AND REGIONAL MTGS(5)335335222-0616-419.32-22 TRAVEL - AIRFARE0510900900496496900LEVEL TEXTTEXT AMT02 TWO LONG-DISTANCE CONFERENCES900$450 PER FLIGHT900222-0616-419.32-23 TRAVEL - HOTEL46646 1,600 1,600720595 1,440LEVEL TEXTTEXT AMT02 4 TWO-NIGHT STAYS @ CONFERENCE1,440$360 FOR TWO NIGHTS1,440Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm181 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0616-419.32-24 TRAVEL - MEALS158584804808585480LEVEL TEXTTEXT AMT02 4 TWO-NIGHT STAYS @ CONFERENCE (FOR MEALS)480EST. $60/PERSON/DAY480222-0616-419.32-25 TRAVEL - OTHER153159200200110102200LEVEL TEXTTEXT AMT02 MISCEXPENSES(TAXI,ETC)@4CONFERENCES200EST $50/PERSON/TRIP200222-0616-419.33-03 PROMOTIONAL2820 1,500 1,63800500LEVEL TEXTTEXT AMT02 STAKEHOLDER ENGAGEMENT, EVENT/PROGRAM ADVERTISING500500222-0616-419.34-02 LIABILITY INSURANCE240540408408272204417LEVEL TEXTTEXT AMT02 LIABILITY INSURANCE FIXED ALLOCATION408408222-0616-419.36-01 BUILDING R&M8,000000000222-0616-419.36-02 OFFICE EQUIP R&M508000000222-0616-419.36-04 COMPUTER EQUIP R&M786828 20,702 20,702 13,800 10,3500222-0616-419.39-11 DUES & MEMBERSHIPS520500500000LEVEL TEXTTEXT AMT02 MEMBERSHIP DUES FOR USDN500500222-0616-419.39-30 GRANTS AND SUBSIDIES00 27,851 31,851000LEVEL TEXTTEXT AMT02 RENEWABLE ENERGY INTERNAL COST SHARE17,851ENERGY EFFICIENCY INTERNAL REBATES10,00027,851222-0616-419.39-31 GRANTS - CITY MATCH0 30,33200000222-0616-419.39-32 SOLAR GRANT EXPENDITURES0 29,16700000222-0616-419.39-70 EDUCATION & TRAINING1,305229 2,800 2,801 1,016817 2,800LEVEL TEXTTEXT AMTFund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm182 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 TRAINING OR CONFERENCE FEES2,8004 EVENTS @ $7002,800222-0616-419.39-89 MISC CHARGES & SVCS5,303 1,109 2,200 2,200349318 2,000LEVEL TEXTTEXT AMT02 CATERING (4X GREEN RIBBON COMMITTEE)2,2002,200------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES36,398 125,256 117,668 130,600 28,458 20,499 124,276------------ ------------ ------------ ------------ ------------ ------------ ------------** ENERGY/SUSTAINABILITY239,987 277,419 332,799 346,047 165,091 122,841 350,000Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm183 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0617-419.35-01 ELECTRIC3,468,867 3,763,157 3,600,000 3,600,000 2,441,029 1,800,683 3,805,000LEVEL TEXTTEXT AMT02 CITY-WIDE ELECTRIC COST PAID BY SUSTAINABILITY3,805,0003,805,000222-0617-419.35-02 NATURAL GAS530,110 327,370 560,000 560,000 303,887 289,146 570,000LEVEL TEXTTEXT AMT02 CITY-WIDE NATURAL GAS COST PAID BY SUSTAINABILITY570,000570,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES3,998,977 4,090,527 4,160,000 4,160,000 2,744,916 2,089,829 4,375,000------------ ------------ ------------ ------------ ------------ ------------ ------------** UTILITIES & SERVICES3,998,977 4,090,527 4,160,000 4,160,000 2,744,916 2,089,829 4,375,000Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm184 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures222-0627-419.39-30 GRANTS AND SUBSIDIES000 10,000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES000 10,000000------------ ------------ ------------ ------------ ------------ ------------ ------------** SUSTAINABILITY GRANTS000 10,000000------------ ------------ ------------ ------------ ------------ ------------ ------------*** CENTRAL SERVICES7,603,684 7,388,704 8,512,419 8,564,643 5,353,885 3,819,747 8,756,902Fund 222 - Central Services OperationsCity of South BendExpenditures9/13/17 1:31pm185 City of South Bend, Indiana 2018 Budget Fund 224 - Central Services Capital Fund Type Internal Service Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services - - - - - - - - - - - Interest Earnings 79 913 900 427 1,000 1,000 1,000 1,000 1,000 100 11% Other Income - - - - - - - - - - - Transfers In 271,850 130,519 286,700 - 77,000 98,300 85,000 25,000 25,000 (209,700) -73% Total Revenue 271,929 131,432 287,600 427 78,000 99,300 86,000 26,000 26,000 (209,600) -73% Expenditures by Type Supplies 29,190 22,299 28,000 21,572 12,000 - 35,000 - - (16,000) -57% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Repairs & Maintenance 17,222 10,495 69,025 21,762 55,000 67,800 50,000 25,000 25,000 (14,025) -20% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 17,222 10,495 69,025 21,762 55,000 67,800 50,000 25,000 25,000 (14,025) -20% Capital Land - - - - - - - - - - - Land Improvements - - - - - - - - - - - Buildings & Bldg Improve.10,402 150,026 - - - - - - - - - Motor Equipment - - - - - - - - - - - Machinery & Equipment 28,196 23,369 229,000 - 10,000 30,500 - - - (219,000) -96% Infrastructure - - - - - - - - - - - Total Capital 38,598 173,395 229,000 - 10,000 30,500 - - - (219,000) -96% Total Expenditures 85,010 206,189 326,025 43,335 77,000 98,300 85,000 25,000 25,000 (249,025) -76% Net Surplus / (Deficit)186,919 (74,757) (38,425) (42,908) 1,000 1,000 1,000 1,000 1,000 Beginning Cash Balance - 186,635 111,965 73,540 74,540 75,540 76,540 77,540 Cash Reserve Cash Adjustments (284) 87 - - - - - - Ending Cash Balance 186,635 111,965 73,540 74,540 75,540 76,540 77,540 78,540 Cash Reserves Target - - - - - - - - Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: No reserve requirement This fund accounts for capital expenditures for the Central Services Department. This fund receives transfers from the Central Services Operating Fund (222). In 2018, Central Services plans to purchase new radio system software/meter calibration. In 2019, they plan to replace the 30 year old forklift for the Sample Street garage. 186 City of South Bend, Indiana2018 BudgetFund 224 - Central Services CapitalFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement CapitalNew radio system software/meter calibrationCash10,000 - - - - 10,000 Upgrade to existing monitor, new version of radiosForklift for the Sample Street garageCash- 30,500 - - - 30,500 Replace 30 year old ForkliftTotal Replacement Capital10,000 30,500 - - - 40,500 Project CapitalTotal Project Capital- - - - - - Minimum Thresholds:Total Capital10,000 30,500 - - - 40,500 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:187 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueCENTRAL SERVICES CAPITAL224-0605-361.00-00 INTEREST EARNINGS79913900900610427 1,000LEVEL TEXTTEXT AMT02 2018 INTEREST1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------*79913900900610427 1,000224-0605-392.00-00 INTERFUND OPER. TRANSFER 271,850 130,519 286,700 286,70000 77,000LEVEL TEXTTEXT AMT02 TRANSFER FROM CENTRAL SERVICES FUND 222CAPITAL 2018 FUND 224PARKING LOT PAVING 25,00025,000SOLID WASTE CNG COMPRESSOR MAINTENANCE,REPAIRS25,000NEW RADIO SYSTEM SOFTWARE/METER CALIBRATION10,000FRONT OFFICE ENTRY DOOR3,000FRONT OFFICE REMODELING2,000TIRE MACHINE/TIRE BALANCER 6000 EA12,00077,000------------ ------------ ------------ ------------ ------------ ------------ ------------*271,850 130,519 286,700 286,70000 77,000------------ ------------ ------------ ------------ ------------ ------------ ------------** EQUIPMENT SERVICES271,929 131,432 287,600 287,600610427 78,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** CENTRAL SERVICES CAPITAL271,929 131,432 287,600 287,600610427 78,000Fund 224 - Central Services CapitalCity of South BendRevenue9/13/17 1:31pm188 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresCENTRAL SERVICES CAPITAL224-0605-419.23-20 SMALL TOOLS & EQUIPMENT 29,190 22,299 8,000 8,000 3,273 1,572 12,000LEVEL TEXTTEXT AMT02 TIRE MACHINE6,000TIRE BALANCER6,00012,000224-0605-419.23-99 OTHER R&M SUPPLIES000 20,000 20,000 20,0000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES29,190 22,299 8,000 28,000 23,273 21,572 12,000224-0605-419.36-01 BUILDING R&M17,222 10,495 49,700 69,025 36,659 21,762 55,000LEVEL TEXTTEXT AMT02 PARKING LOT PAVING25,000SOLID WASTE COMPRESSED NATURAL GAS COMPRESSORMAINTENANCE,REPAIRS25,000FRONT OFFICE ENTRY DOOR2,000FRONT OFFICE REMODELING/PAINT3,00055,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES17,222 10,495 49,700 69,025 36,659 21,762 55,000224-0605-419.42-10 ESF BUILDING10,402 150,02600000224-0605-419.43-10 MATERIALS & EQUIPMENT28,196 23,369 229,000 229,00000 10,000LEVEL TEXTTEXT AMT02 NEW RADIO SYSTEM SOFTWARE/METER CALIBRATION10,000TO UPGRADE TO EXISTING MONITOR, NEW VERSION OFRADIOS10,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL38,598 173,395 229,000 229,00000 10,000------------ ------------ ------------ ------------ ------------ ------------ ------------** EQUIPMENT SERVICES85,010 206,189 286,700 326,025 59,932 43,335 77,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** CENTRAL SERVICES CAPITAL85,010 206,189 286,700 326,025 59,932 43,335 77,000Fund 224 - Central Services CapitalCity of South BendExpenditures9/13/17 1:31pm189 September 13, 2017 Administration & Finance •Administration & Finance •Overall Budget Summary •Department Vision •Staffing and Salary Changes •2017 Accomplishments & 2018 Goals and Challenges •Other Budget Summaries •Human Capital & Inclusion (Human Resources, Human Rights, & Diversity & Inclusion) •Department Vision •Staffing and Salary Changes •2017 Accomplishments & 2018 Goals and Challenges •Central Services •Department Vision •Overall Budget Summary •Overall Staffing and Salary Changes •2017 Accomplishments & 2018 Goals and Challenges Administration & Finance Agenda 190 Administration & Finance Overall Budget Summary City of South Bend Expenditure Summary ‐20016 to 2018 September 5, 2017 Fund Fund Name 2016 Actual 2017 Amended Budget 2018 Proposed Budget 2017‐2018 Budget Change 2017‐2018 Percent Change General Fund 101‐0401 ADMINISTRATION & FINANCE 1,988,015 2,476,351 2,755,796 279,445 11.28% 101‐1008 HUMAN RIGHTS 349,157 425,805 447,100 21,295 5.00% Special Revenue Funds 258 HUMAN RIGHTS ‐ FEDERAL GRANT 185,689 201,773 162,913 (38,860) ‐19.26% 404 COUNTY OPTION INCOME TAX 13,603,511 12,071,593 11,376,215 (695,378) ‐5.76% 408 ECONOMIC DEVELOPMENT INCOME TAX 8,914,376 11,559,184 11,285,625 (273,559) ‐2.37% Debt Service Fund 313 HALL OF FAME DEBT SERVICE 1,271,000 1,268,999 1,258,617 (10,382) ‐0.82% 750 EQUIPMENT/VEHICLE LEASING 0 5,500,000 4,604,750 (895,250) ‐16.28% 755 SOUTH BEND BUILDING CORPORATION 0 2,643,214 2,636,025 (7,189)‐0.27% 760 EDDY STREET COMMONS DEBT SERVICE 0 0 1,279,472 1,279,472 100.00% Capital Project Funds 377 PROFESSIONAL SPORTS DEVELOPMENT 838,051 827,955 814,870 (13,085) ‐1.58% 406 CUMULATIVE CAPITAL DEVELOPMENT 526,737 476,500 459,200 (17,300) ‐3.63% 407 CUMULATIVE CAPITAL IMPROVEMENT 368,250 372,250 278,500 (93,750) ‐25.18% 759 EDDY STREET COMMONS CAPITAL FUND 0 0 17,000,000 17,000,000 100.00% Internal Service Funds 222 CENTRAL SERVICES 7,388,704 8,564,643 8,756,902 192,259 2.24% 224 CENTRAL SERVICES CAPITAL 206,189 326,025 77,000 (249,025) ‐76.38% 226 LIABILITY INSURANCE 2,195,739 3,587,586 2,758,864 (828,722) ‐23.10% 711 SELF‐FUNDED EMPLOYEE BENEFITS 15,830,457 17,803,200 18,145,518 342,318 1.92% 713 UNEMPLOYMENT COMPENSATION FUND 74,436 84,105 80,000 (4,105) ‐4.88% 714 PARENTAL LEAVE FUND 0 0 155,694 155,694 100.00% •COIT Fund 404 – assumes a 4.27% increase in COIT revenue –small budget surplus for 2018. A $1.5 million transfer to the MVH/Curb & Sidewalk program. Also includes funds for new ERP system to replace current outdated system. •EDIT Fund 408 – assumes a 3.02% increase in EDIT revenue ‐ balanced budget for 2018 ‐ transfers to DCI, MVH, Animal Care & Control and Code Enforcement are used to fund operations as detailed in the departmental presentations. •CCD Fund 406 – flat property tax revenue – used for police vehicle capital leases. •CCI Fund 407 – flat tax revenue – used for 2011 Century Center bond. Bond will be paid off in 2018, leaving room for MY SB Parks & Trails project. •Liability Insurance Fund 226 – Partial allocation of estimated costs included in 2018 budget – estimated cash of $3.9 million dollars at 12/31/18 needed for incurred but not reported claims (IBNR). •Self‐Funded Employee Benefits Fund 711 – 4% increase charged to departments for medical costs ‐ includes cost to operate the new near‐site clinic that has been open since January 2016 – budgeted fund surplus in 2018; hope to keep increases flat in the future. •Rainy Day Fund 102 ‐ $10.3 million cash balance – no plans to spend – needed for emergencies, good governance and to maintain high AA bond rating. •Hall of Fame Fund 313 –separate tax levy for debt service – final payment is due 2/1/18. Plans to repurpose levy to support MY SB Parks & Trails projects in 2018, with Council approval. A/F – Other Funds Budget Summary 191 Administration & Finance •The goal of Administration & Finance is to be the best department of its type of any city in the State of Indiana. •This goal can be achieved by: Hiring and retaining highly qualified, motivated individuals; Providing an environment that encourages continued professional development and achievement; Maintain high standards for service and reporting; Provide regular opportunities for communication and collaboration within the department as well as cross‐ departmentally. •Administration & Finance desires to provide high quality services to its internal customers (other city departments & employees) and external customers (residents & visitors). Administration & Finance Department Vision 192 Proposed 2018 Organizational Chart CITY CONTROLLER DIRECTOR OF BUDGET AND ACCOUNTING DIRECTOR OF FINANCIAL (7) DIRECTOR OF TREASURY ACCOUNTS PAYABLE (1) PAYROLL (2) CHIEF ADMINISTRATION OFFICER) DIRECTOR OF PURCHASING EQUIPMENT/ FLEET SERVICES DIRECTOR RADIO SERVICES DIRECTOR DIRECTOR OF FACILITIES MANAGEMENT ADMIN SUPPORT STAFF DIRECTOR OF SAFETY & RISK WORKERS COMP SPECIALIST DIRECTOR OF HUMAN RESOURCES DEPUTY DIRECTOR HUMAN RESOURCES SR HR GENERALIST BENEFITS MANAGER HR GENERALIST/ BENEFITS COORDINATOR ADMIN ASST DIVERSITY & INCLUSION OFFICER DIRECTOR OF HUMAN RIGHTS HOUSING MANAGER EMPLOYMENT MANAGER INVESTIGATOR ADMIN ASSISTANT CHIEF FINANCIAL OFFICER GRANTS ADMINISTRATOR SR. BUDGET ANALYST ADMIN ASSISTANT (FOR HR, IT & AF) Administration & Finance Overall Staffing Changes •Administration and Finance •Addition of (1) Administrative Assistant to assist A/F, HR and IT •Transfer of (1) Fiscal Officer from Code Enforcement to Administration & Finance •Purchasing Manager (change to Director of Purchasing) (1) transfer from A/F to Central Services Total = 1 additional shared FTE requested Note: Central Services is now reporting to A/F, thereby adding 40 employees under the A/F umbrella. This does not effect the general fund budget as the department is budgeted in Fund 222 Central Services. 193 Administration & Finance Overall Salary Changes •Administration & Finance (Changes due to department need) •Increase Payroll Supervisor salary cap by 8.93% to $50,000 due to constant changes in payroll requirements, system changes and to keep salary in line with other positions with similar responsibilities •Increase overall cap for all Director of Financial Services to $66,554 in order to have consistency throughout the team •With the help of Council, A&F participated in (2) resident budget workshops ahead of the 2018 budget process •Received GFOA award for 2015 CAFR – 26 th consecutive year for the City of South Bend. Submitted the 2016 CAFR to GFOA for award in June 2017 •Received GFOA Budget Award for 2017 Budget – 3 rd time the City has received the award •Received GFOA award for the 2015 Popular Annual Financial Report (PAFR) for the 1st time to give highlights of the City finances to the citizens of the City. Submitted the PAFR for 2016 in June 2017. Only local government in Indiana to receive all (3) GFOA Awards •Re‐affirmed City’s AA bond rating with Standard & Poor’s in July 2015. Bond rating of AA+ with Fitch Ratings Services for certain funds •Continuing to implement Priority Based Budgeting across all City departments •Working with IT and other department representatives, we have implemented Kronos for timekeeping in 2017 •In 2017, all City funds (including trustee funds) are being budgeted for maximum transparency •Continue to effectively manage workers’ compensation claims with our TPA •Achieved bond refunding savings of $9.1 million since 2012 Administration & Finance 2017 Accomplishments 194 •Participate in budget workshops and other resident meetings to help further inform residents of the City budget process •Training & Development of Team – continue to encourage training at all levels of the department •Continue the high level of monthly and annual reporting – other municipalities continue to contact us regarding our high level reporting •Refine Priority Based Budgeting process in year three of the program with the goal of implementing websites for council and residents to use •Further integration of other department finance staff into the Department •Maintain the City’s AA bond rating based on new rating guidelines and review •Increase Safety training to employees and work on other prevention measures to decrease future workers’ comp claims Administration & Finance 2018 Goals & Challenges Human Capital & Inclusion 195 •Established annual staff climate survey, and demographic survey •Supported and funded four new Employee Resource Groups •Revised and expanded staff performance evaluations and career development policy and procedures •Completed diversity and inclusion workshops for all city department heads, directors, managers and supervisors •Collaborated with Human Resource and Human Rights Commission to align workplace harassment training schedule and delivery methods for sustainability and cost efficiency •Created and disseminated Applying Diversity and Inclusion Toolkit •Developed internal Diversity and Inclusion scorecard for departments •Diversity and Inclusion workforce tracking system (Kronos) for hires, promotions, transfers, separations, and pay equity by demographics •Utilized LinkedIn Recruiter and Indeed to expand outreach for diverse career/job candidates •Co‐hosted the North Central Indiana Small Business Conference with IDOA •Re‐established partnership with Mid‐States Minority Business Development Council •Partnered with Latin American Chamber of Commerce and Government Procurement Innovators for Small Business Development Programs and Doing Business with the City of South Bend workshops •Partnership with Prosperity Now for a nationally published community racial and economic wealth scorecard •Established a Small Local Business MWBE Newsletter for outreach •DIO awarded American Contract Compliance Certification through ACCA Human Capital & Inclusion 2017 Accomplishments •Monitor and adjust procedures and programs for high talent inclusive workforce development and retention •Support and expand new Employee Resource Groups •Continue annual staff climate and demographic survey to ensure data integrity •Support new staff performance evaluation/career development/ succession planning procedures •Leverage new partnerships with G.A.R.E., Mid‐States MBDC, WBENC, GPI •Finalize new Vendor Handbook •Host IDOA MWBE Commission Meeting in South Bend •Expand outreach for North Central Indiana Business Conference Human Capital & Inclusion 2018 Goals & Challenges 196 Human Resources Overall Staffing and Salary Changes •Staffing Changes •No FTE staff changes •Salary Changes (Changes needed to better serve the City with existing FTEs) •Talent Manager title change to Deputy Director of Human Resources (with cap increase of 13.12%) •Add back the position of Benefits Manager (Manager will “own” the employee benefits program for all City employees) •Developed progressive parental leave policy that is sustainably funded, making South Bend a great employer for great employees •Completed comprehensive review of employee benefits to ensure highest quality benefits for the lowest cost •Responded to employee benefits concerns by providing a customer service line to assist employees in navigating health care •Solidified City’s wellness program, capitalizing on the strength of Clinic’s providers to improve employee health •Improved support and collaboration with departments to ensure consistent implementation of City policies/practices Human Resources 2017 Accomplishments 197 •Successful transition to new HR information system •Review and revise employee handbook •Professional development across the City Human Resources 2018 Goals & Challenges Human Rights Commission Overall Staffing Changes •Staffing Change •Eliminate Investigator III position due to fewer cases and a retirement (1) Total = Net 1 less FTE •Salary Change (Changes due to department need) •Change of titles for (2) positions due to elimination of positions and increased work load: Employment Manager and Housing Manager from Investigators. Salary cap increase request of 10%. 198 •Hosted the annual Fair Housing training which was open to the public at no cost. Over 100 attendees were trained by Merilyn Brown, Attorney Advisor, US Department of Housing and Urban Development. •Awarded three Human Rights Awareness scholarships totaling $6000.00 and recognized four community members for their contributions in the area of Human Rights. •Provided training for the South Bend Housing Authority, Center Management Corporation, and for Community and Investment: Post Acquisition Training in the area of employment and housing. •Attended the annual Indiana Consortium of State and Local Human Rights Agencies Training Conference, Equal Employment Opportunity Commission National Training Conference, and the Housing and Urban Development Training at John Marshall Law School. •Successfully maintained Federal contracts with the Equal Employment Opportunity Commission and the US Department of Housing and Urban Development. •Director, Lonnie Douglas, was reappointed to the EEOC – FEPA Committee. •Successfully passed HUD Audit Review. •Commission outreach provided via Study Circles, National Night Out Against Crime (SBPD), and at the Dr. Martin Luther King, Jr. Day event. Human Rights Commission 2017 Accomplishments •Continue to work with the City of Mishawaka and the County to ensure that all of the residents of Saint Joseph County are insured equal opportunity. •Commission will continue the policy that all cases filed with the Commission must be completed within 180 days or less with an exception for those cases that require legal intervention. Those cases must be completed within 360 days. •Continue to seek grants and other forms of revenue to supplement the general fund budget. •Continue to work in the community with the Diversity & Inclusion Director. Continue to inform residents that diversity strengthens and benefits our community through inclusion of all types of people. •Work with the Diversity and Inclusion Director in an effort to further the City’s goal of ensuring that all employees in the City have the opportunity to excel. •Maintain Federal contracts with the EEOC and HUD and local contracts with Community Investment. •Opportunity to partner with County to become a city‐county human rights commission which would increase cases, inquires, and equal opportunity communitywide. •In preparation for the reduction of property tax revenue in 2020, the Commission will not be replacing the two vacant positions. Due to the loss of two investigator positions the workload has increased substantially therefore the three investigators left are being asked to absorb the increased workload. Two investigators workload has increased substantially and should be compensated accordingly. •Opportunity for training by EEOC and HUD for all staff. •Challenge due to an increase in inquiries and caseloads leads to a need for administrative assistance to allow Investigators to investigate and meet their contractual obligations. •Opportunity for an upward mod in EEOC funds due to increase in case closures. Human Rights Commission 2018 Goals & Challenges 199 Central Services & Purchasing 200 2018 BUDGET CENTRAL SERVICES COST CENTERS EXPENSES REVENUE NET REVENUE Fund 222 Radio Shop 614 $333,469 $362,456 $28,987 Print Shop 613 $192,329 $192,551 $222 Central Stores/Purchasing 612 $236,323 $238,076 $1,753 Building Maintenance 606 $213,832 $112,320 ($101,512) Equipment Services 605 $2,978,949 $3,078,104 $99,155 Central Services Sub Total $3,954,902 $3,983,507 $28,605 Sustainability (City Wide Energy Costs)616/617 $4,725,000 $4,725,000 $0 FUND 222 GRAND TOTAL $8,679,902 $8,708,507 $28,605 2018 CAPITAL FUND 224 $77,000Cash Balance as of June 30th is $1,401,381 GRAND TOTALS $8,756,902 Radio Shop Increases of $17,161 Equipment Services Increases of $74,276 Building MaintenanceIncreases of $6,039 TOTAL INCREASES $97,476 201 Central Services & Purchasing Overall Salary Changes •Central Services (Changes due to Central Purchasing Reorganization – no net new positions) •Eliminate the position of Director of Central Services •Add the position of Chief Administration Officer due to increased responsibilities (facilities management and purchasing) •Eliminate the position of Purchasing Manager •Add Director of Purchasing due to increased responsibilities (consolidate purchasing activities, work more closely with D&I) •Eliminate the position of Superintendent V •Add Manager of Service Contracts & Central Supply due to increased responsibilities (oversee consolidated contracts for City departments) •Eliminate the position of Financial Specialist III •Add Sr. Purchasing Agent due to increased responsibilities (purchase order review, point person for departmental buyers) Diesel Fuel Tax Usage Refund $32,600 CNG Usage Rebate, $0.50/gal $57,500 Fleet – 80 new vehicles – Entered in Fixed Assets Register with the State for plates and registrations Annual Inventory Book on City’s Fleet, per City Ordinance Summary of Operations Report by Department provides cost analysis on Parts, Labor and Fuel for each vehicle Fleet Job order repairs over 17,000 per year Purchase, inventory and dispense 880,000 gallons of fuel Taxi Licensing Licensed 103 drivers, 147 Taxi cabs, 6 Taxi companies Central Services/Office Staff 2017 Accomplishments 202 Equipment Services 2017 Accomplishments •Established a Fleet User Committee •Outside revenues of $140,395 year to date •1,455 Preventive Maintenance Services completed YTD •Prepared 30 sets of bid specs for various vehicles and equipment •Sold 131 vehicles and equipment at our annual auction for a total of $244,000 Heavy Repair on specialized equipment Fire Dept. Equipment inspection at factory Field repair on Special Equipment Equipment Services 2018 Goals and Challenges CNG powered Police car Outside CustomerCNG powered Street Dept. Plow Trucks •Achieve ASE Blue Seal Certification •Add 2 new outside customers •Continue to green the fleet with Hybrid and CNG powered vehicles 203 Radio Services •1,324 city radios maintained and serviced •22 FCC licenses maintained •5 City Owned towers maintained •2 AVL (automobile vehicle location) systems maintained •Technician on call 24 hours/day Light Bar Installation Video Camera RepairRadio Antenna Repair Radio Services 2017 Accomplishments •Public Safety GPS project 100% complete, new antennas were needed to support to new 911 center •Central Services Lean Six Sigma Training centered on improving office processes •Dedicated Telephone Circuits eliminated, estimated annual savings $360k •Tower Safety Improvements project 100% complete •Safety signs, rust removal, anti‐climbing devices, and safe climb systems were installed/repaired •Certified installers for PD Blueprint Siren system •This “smart” system is programmed with a computer and controls all of the lights and sirens Lean Six Sigma Training Fire Dept installation Working on Special Circuits 204 Radio Services2018 Goals and Challenges Outside Revenue Fire Dept installationSupporting Outside Agency •Police Department portable radio replacement project 348 radios are nearing Motorola end of life requiring replacement, reprogramming, and training •Add 2 new outside customers •Increase outside in revenues 2018 goal is $30,000 •Operating expense/cost per hour, not to exceed $64 •Average outside rate for repair completed onsite in South Bend is $128 hour ChallengeGoals Building Maintenance2017 Accomplishments •Remodeling projects at Central Services •Centralizing Building Maintenance study under way •Establish a city wide overhead door cost savings program •Renewing service contract for 32 city owned generator and adding 4 more new generators 205 Building Maintenance2018 Goals & Challenges •Establish Centralized building and grounds program •Adding 2 new customers to building maintenance to increase revenues •Adding 4 more CNG fueling stations for additional trucks at our Riverside Garage location •Increasing our monthly billable hours from 138 to 204 •Training & Development ‐ 18 hours of design and educational training •Graphic design and setup for all departments at no additional charge •Over 1.1 million impressions printed per year •Provide departments with document options for individual job orders •Upgrading to electronic storage of forms Printshop2017 Accomplishments and Highlights 206 •Print Shop to incorporate all new city logos and letterhead •Continue to provide guidance and options to department users for printing setups Print Shop2018 Goals & Challenges •Office supplies contract reviewed and updated ‐ 761 items •Janitorial supplies bid updated and processed (12 month bid pricing) 86 items awarded to 10 vendors •Central Purchasing program in Central Services •Procurement of Central Stores inventory supply orders for city‐ wide department use utilizing the bid, quote, and QPA pricing •776 cases (20 pallets) of paper issued to city departments. Purchase at skid price – sold at case price •539 bags (11 pallets) of ice melt, issued to city departments for sidewalk maintenance and safety Purchasing / Central Stores2017 Accomplishments and Highlights 207 •Partner with the Diversity & Inclusion Officer to create inclusive purchasing practices •Support the City Departments in the procurement process to achieve optimal efficiencies in operational and purchasing practices, and to support the Public Procurement codes •Continue to find savings through Central Purchasing and contracting initiatives Purchasing / Central Stores2018 Goals & Challenges General Administration & Finance Response to Resident Questions •What is the average cost of benefits per city employees? •Health & Life Insurance = $16,400 •FICA = 7.65% of wages for non‐public safety; 1.45% for public safety •PERF (municipal retirement plan) = 11.2% of wages for non‐public safety; 17.5% for public safety •Parental Leave Program = 0.25% of wages •What is a wheel tax? •Wheel tax is imposed at the County level •Cost is $25 annually per passenger vehicle •Funds used to pave roads •What additional steps can be taken to reduce healthcare costs? •The City continues to review the healthcare plan with outside partners to come up innovative ideas – currently using a near‐site health & wellness clinic that has allowed for significant savings and has allowed our employees to be healthier. •How much property tax does the City receive per home? Per vacant lot? •The City receives, on average, approximately $529 per home (based on $81,500 average property value x 1.1% property tax cap x 59% to City) •Typically no revenue is received from a vacant lot •What department decides diversity & inclusion initiatives? •The final decisions on D&I initiatives are made by the Mayor’s office with input from many different departments 208