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HomeMy WebLinkAbout08222017 Board of Public Works MinutesAGENDA REVIEW SESSION AUGUST 17, 2017 254 1 - Professional Services Agreement — Quest Diagnostics Clinical Laboratories Mr. Robert Yeary, Safety and Risk, stated the City is moving all CDL and other drivers to the City clinic for drug testing. He noted that due their locations being spread out, the Police and Fire Departments will remain on their current program with third party administrators. - Change Orders ` Mr. Jacob Klosinski, Wastewater, stated both Change Orders on the agenda are reductions, based on adjustments to the projects. He stated the Calvert Lift Station Change Order is due to AEP's failure to provide electricity that created the need to add days to the completion of the project. He stated the Secondary Treatment Improvements Project reduction is due to liquidating unit price items, adding there may be further reductions to come. He explained the actual units were less than the anticipated numbers. - Professional Services Agreement — American Structurepoint, Inc. Mr. Rich Estes, Community Investment, stated this agreement is for a traffic study for the Ireland Road development for the new Menards, Holiday Inn, and Panda Express. - Resolution No. 32-2017, Approving an Updated and Amended Industrial Revolving Fund Plan Ms. Angelina Billo, Community Investment, stated after review of the City of South Bend's existing plan, the EDA made recommendations for changes to meet their requirements and update the plan. She stated the EDA has approved the City's revised plan and are now asking for a resolution from the City. She noted the plan covers five (5) years. Mr. Gilot asked if these are high risk loans. Ms. Billo stated they are for the EDA, not for the City. She noted the EDA told the City they are one of the few cities that are making money on their fund, noting the fund increased from $5,000,000 to $7,000,000. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:28 a.m. BOARD OF PUBLIC WORKS Gary A. Gi ot, President Elizabeth A. Maradik, Member Therese �Dou, ember James A. Mueller, Member 4Suzanna4MtFrit4zberMe er ATTEST: O Linda M. Martin, Clerk REGULAR MEETING AUGUST 22, 2017 The Regular Meeting of the Board of Public Works was convened at 9:36 on August 22, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board members James Mueller and Suzanna Fritzberg were absent. Also present was Board Attorney Michael Schmidt. Elizabeth Horvath, Engineering, was present in the absence of the Linda Martin, Clerk of the Board. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on August 3, August 8, and August 15, 2017, were approved. REGULAR MEETING AUGUST 22, 2017 255 PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE — MAINSTAGE MASSAGE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a license for Mainstage Massage. It was noted favorable recommendations were received from the Fire Department, Building Department, and Police Department. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the application for a license was approved. TABLED - PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE — COUNCIL OAK MASSAGE THERAPY, LLC Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a license for Council Oak Massage Therapy, LLC. It was noted unfavorable recommendations were received from the Police Department. Mr. Gilot stated Patrolman Burns recommends denial on behalf of the Police Department due to pending litigation against individuals involved in the establishment. David Wemhoff, Attorney, and Tim Kalamaros, Attorney, were both present on behalf of Council Oak Massage Therapy, LLC. They requested approval and said they do not know the nature of the Police Department's comments. Mr. Kalamaros stated the principals are in good standing and have complied with all requirements for the license. Mr. Schmidt, Legal, advised there is a similar operation in Osceola that is linked to the applicants and there is potential investigation there. He stated the applicant did not advise the Board of these allegations when they submitted their application which makes the application inaccurate for the Board to take action on and recommended the Board table this request until further information is received. Mr. Wemhoff and Mr. Kalamaros stated the application does not require to list any potential investigations, only convictions, which there aren't any yet. Mr. Kalamaros stated this is a City of South Bend license application and what happened in Osceola is not in South Bend's jurisdiction. Mr. Gilot intervened and stated he has been a Board member between two (2) cities for over thirty (30) years and requested the application be tabled until additional information is received from Legal and Police and that he is unready to act on this today. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the application for a license was tabled. OPENING OF BIDS — ONE (1) OR MORE 2017 OR NEWER SINGLE AXLE DUMP TRUCK WITH UNDERBODY SCRAPER — SPEC W (VENUES PARKS AND ARTS CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SELKING INTERNATIONAL 4849 W. Western Avenue South Bend, IN 46619 Bid was signed by: Kenneth Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. me Descri tion Year/Make/Model I Unit Price 1 2018 International Model 7400 w/equipment from W.A.Jones $137,440.00 h imated number of days for delivery from award: 120-150 TRUCK CENTERS, INC. D/B/A HILL TRUCK SALES 1011 W. Sample Street South Bend, IN 46619 0 REGULAR MEETING AUGUST 22, 2017 256 E Bid was signed by: Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Form submitted . -p Description Year/Make/Model Unit Price Complete Unit Bid 2018 Freightliner Model 108SD Dump Truck $137,390.00 Estimated number of days for delivery from award: 180 days TRANS CHICAGO TRUCK GROUP 2333 W. 25'' Avenue Gary, IN 46404 Bid was signed by: Dustin Waters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. me Description Year/Make/Model Unit Price S.A. Plow Per Spec 2018 Freightliner 108-50 $146,899 hstimated number of days for delivery from award: 270 days Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME PHASE 3 — PROJECT NO. 117-064 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Part A Bid Total: $143,710.90 Base Bid Part B Bid Total: $84,480.66 Base Bid Part C Bid Total: $419,211.32 Alternate Part B1 Bid Total: $64,152.50 Total Base Bid plus Alternates: $731,055.38 HRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 REGULAR MEETING AUGUST 22, 2017 257 Bid was signed by: Matthew Cain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Part A Bid Total: $97,694.50 Base Bid Part B Bid Total: $69,666.50 Base Bid Part C Bid Total: $501,530.35 Alternate Part B1 Bid Total: $48,417.50 SELGE CONSTRUCTION CO., INC. 2833 S. I lth Street Niles, MI 49120 Bid was signed by: Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Part A Bid Total: $139,754.45 Base Bid Part B Bid Total: $83,112.65 Base Bid Part C Bid Total: $493,756.52 Alternate Part B1 Bid Total: $68,078.85 Total Base Bid plus Alternates: $784,702.47 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Part A Bid Total: $158,174.75 Base Bid Part B Bid Total: $108,119.75 Base Bid Part C Bid Total: $499,273.30 Alternate Part B 1 Bid Total: $77,179.75 Mr. Schmidt wanted to note on the record that Selge Construction Co., Inc. scribbled and re- wrote in a different total for the amount on page 2 of the bid documents. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — DEMOLITION OF HOWARD PARK RECREATION CENTER PROJECT NO. 117-058 (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: G.E. MARSHALL, INC. 1351 Joliet Rd. Valparaiso, IN 46385 Bid was signed by: Frank Marshall REGULAR MEETING AUGUST 22, 2017 258 1 C 1 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $154,535.00 Asbestos Abatement Unit Pricina: Item No. Unit Pricing if Required Unit Add Per Unit Price I. Removal, Management, and Disposal of Linear Feet $17.95 Duct Tape Material Containing Asbestos II. Removal, Management, and Disposal of Square Feet $11.60 Duct Wrap Material Containing Asbestos III. Removal, Management, and Disposal of Square Feet $2.95 Floor Tile and Mastic Material Containing Asbestos IV. Removal, Management, and Disposal of Square Feet $17.95 Plaster Material Containing Asbestos V. Removal, Management, and Disposal of Square Feet $5.80 Corrugated Sheet Material Containing Asbestos VI. Removal, Management, and Disposal of Square Feet $11.65 Attic Insulation Material Containing Asbestos VII. Removal, Management, and Disposal of Square Feet $5.80 Transite Siding Material Containing Asbestos VII. Removal, Management and Disposal of Linear Feet $23.25 Pipe Insulation Material Containing Asbestos C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, IN 46514 Bid was signed by: Edward Bessinger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $163,373.00 Asbestos Abatement Unit Pricing: Item No. Unit Pricing if Required Unit Add Per Unit Price I. Removal, Management, and Disposal of Linear Feet $15.00 Duct Tape Material Containing Asbestos II. Removal, Management, and Disposal of Square Feet $15.00 Duct Wrap Material Containing Asbestos III. Removal, Management, and Disposal of Square Feet $3.00 Floor Tile and Mastic Material Containing Asbestos IV. Removal, Management, and Disposal of Square Feet $12.00 Plaster Material Containing Asbestos V. Removal, Management, and Disposal of Square Feet $5.00 Corrugated Sheet Material Containing Asbestos VI. Removal, Management, and Disposal of Square Feet $12.00 Attic Insulation Material Containing REGULAR MEETING AUGUST 22, 2017 259 Asbestos VII. Removal, Management, and Disposal of Square Feet $5.00 Transite Siding Material Containing Asbestos VII. Removal, Management and Disposal of Linear Feet $15.00 Pipe Insulation Material Containing Asbestos INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Bid was signed by: Mark Osler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $169,100 Asbestos Abatement Unit Pricing: Item No. Unit Pricing if Required Unit Add Per Unit Price I. Removal, Management, and Disposal of Linear Feet $22 Duct Tape Material Containing Asbestos II. Removal, Management, and Disposal of Square Feet $22 Duct Wrap Material Containing Asbestos III. Removal, Management, and Disposal of Square Feet $8 Floor Tile and Mastic Material Containing Asbestos IV. Removal, Management, and Disposal of Square Feet $15 Plaster Material Containing Asbestos V. Removal, Management, and Disposal of Square Feet $8 Corrugated Sheet Material Containing Asbestos VI. Removal, Management, and Disposal of Square Feet $15 Attic Insulation Material Containing Asbestos VII. Removal, Management, and Disposal of Square Feet $8 Transite Siding Material Containing Asbestos VII. Removal, Management and Disposal of Linear Feet $18 Pipe Insulation Material Containing Asbestos GREEN DEMOLITION CONTRACTORS INCORPORATED LLC 523 Northbrook Drive Michigan City, IN 46360 Bid was signed by: Michael Brough Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $248,800 Asbestos Abatement Unit Pricing: Item No. Unit Pricing if Required Unit Add Per Unit Price I. Removal, Management, and Disposal of Linear Feet $36.52 LF REGULAR MEETING AUGUST 22, 2017 260 1 1 Duct Tape Material Containing Asbestos II. Removal, Management, and Disposal of Square Feet $42.46 LF Duct Wrap Material Containing Asbestos III. Removal, Management, and Disposal of Square Feet $4.29 LF Floor Tile and Mastic Material Containing Asbestos IV. Removal, Management, and Disposal of Square Feet $4.29 LF Plaster Material Containing Asbestos V. Removal, Management, and Disposal of Square Feet $7.15 LF Corrugated Sheet Material Containing Asbestos VI. Removal, Management, and Disposal of Square Feet $41.80 LF Attic Insulation Material Containing Asbestos VII. Removal, Management, and Disposal of Square Feet $7.98 LF Transite Siding Material Containing Asbestos Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. OPENING OF PROPOSALS — MORRIS PERFORMING ARTS CENTER MARQUEE UPGRADE — PROJECT NO. 117-070 (MPAC CAPITAL IMPROVEMENTS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. LANDMARK SIGN GROUP 7424 Industrial Avenue Chesterton, IN 46304 YAHAM LED 4058 Dean Martin Drive Las Vegas, NV 89103 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposals were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — TWENTY-FIVE (25) MORE OR LESS SETINA SINGLE PRISONER TRANSPORT CAGES (POLICE DEPARTMENT CAPITAL LEASE Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ON_ -DUTY DEPOT OF IN, INC. 1140 Mosely St. Owensboro, KY 42303 Quotation was submitted by John Noblitt Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Estimated Item Manufacturer Unit Price QtY. Per Each Twenty -Five Setina Single Prisoner Transport Setina $1,295.00 (25) More or Cages for 2016 Ford Interceptor Less Sedans Model 6S SPTXL w/seat (Factory at removed for install) REGULAR MEETING AUGUST 22, 2017 261 WAYMIRE FLEET EQUIPMENT 820 Chadwick St. Indianapolis, IN 46225 Quotation was submitted by Mike Kistler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Estimated Qty. Item Manufacturer Unit Price Per Each Twenty -Five Setina Single Prisoner Transport Setina $1,165.25 (25) More or Cages for 2016 Ford Interceptor Less Sedans Model 6S SPTXL w/seat Total: $29,13 1.25 (Factory seat removed for install) Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Central Services and the Police Department for review and recommendation. OPENING OF QUOTATIONS — SEWER CLEANING NOZZLES (SEWER MAINTENANCE MATERIALS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: USB-SEWER EQUIPMENT CORP 1700 Enterprise Way, Suite 116 Marietta, GA 30067 Quotation was submitted by Dan Long Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Est. Item Manufacturer Unit Price Q Two 60 GPM 6 Jet floor cleaning nozzles with USB $2,405.50 ea. (2) 1" inlet Four 80 GPM 6 Jet floor cleaning nozzles with USB $2,405.50 ea. (4) 1" inlet Two 60 GPM 10 Jet floor cleaning nozzles USB $3,077.00 ea. (2) with 1" inlet Four 80 GPM 10 Jet floor cleaning nozzles USB $3,077.00 ea. (4) with 1" inlet Two 60 GPM 10 Jet 5 forward 5 rearward USB $1,954.15 ea. (2) spinner type nozzles with 1" inlet Four 80 GPM 10 Jet 5 forward 5 rearward USB $1,954.15 ea. (4) spinner type nozzles with 1" inlet BROWN EQUIPMENT CO., INC. PO Box 9799 Fort Wayne, IN 46899 Quotation was submitted by Scott Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Est. Item Manufacturer Unit Price Q 1 REGULAR MEETING GlWif II PAwill II MOM J 1 Two 60 GPM 6 Jet floor cleaning nozzles with KEG $2,952.80 (2) 1" inlet Technologies Four 80 GPM 6 Jet floor cleaning nozzles with KEG $2,952.80 (4) 1" inlet Technologies Two 60 GPM 10 Jet floor cleaning nozzles KEG $3,339.91 (2) with 1" inlet Technologies Four 80 GPM 10 Jet floor cleaning nozzles KEG $3,339.91 (4) with 1" inlet Technologies Two 60 GPM 10 Jet 5 forward 5 rearward KEG $3,240.00 (2) spinner type nozzles with 1" inlet Technologies Four 80 GPM 10 Jet 5 forward 5 rearward KEG $3,240.00 (4) spinner type nozzles with 1" inlet Technologies JACK DOHENY COMPANIES 4937A Fieldstone Drive Whitestown, IN 46075 Quotation was submitted by Mike Lett Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Est. Item Manufacturer Unit Price Q Two 60 GPM 6 Jet floor cleaning nozzles with IBG $3,400 EACH (2) 1" inlet Four 80 GPM 6 Jet floor cleaning nozzles with IBG $3,400 EACH (4) 1" inlet Two 60 GPM 10 Jet floor cleaning nozzles with IBG $3,500 EACH (2) 1" inlet Four 80 GPM 10 Jet floor cleaning nozzles with IBG $3,500 EACH (4) 1" inlet Two 60 GPM 10 Jet 5 forward 5 rearward IBG $3,200 EACH (2) spinner type nozzles with 1" inlet Four 80 GPM 10 Jet 5 forward 5 rearward STONE AGE $2,500 EACH (4) 1 spinner type nozzles with 1" inlet Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to the Sewer Department for review and recommendation. OPENING OF QUOTATIONS — FOUR WINDS FIELD CONCOURSE PAINTING (COVELESKI NON -REVERTING FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: CHRISTMAN CUSTOM PAINTING, INC. 59650 Dogwood Rd. Mishawaka, IN 46544 Quotation was submitted by Dan Christman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $59,500.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — MORRIS THEATRICAL LIGHTING CONTROLS UPGRADE (MORRIS CAPITAL IMPROVEMENT FUND) REGULAR MEETING AUGUST 22, 2017 263 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: TPC TECHNOLOGIES, INC. 185 Bell Road Niles, MI 49120 Quotation was submitted by Ken Kuespert Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond Submitted. QUOTATION: $72,257.45 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Venues Parks and Arts for review and recommendation. OPENING OF QUOTATIONS — 2017 LAMPPOST PROGRAMS INSTALLATIONS — PROJECT NO. 117-011 A (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: MARTELL ELECTRIC, LLC 4601 Cleveland Rd. South Bend, IN 46628 Quotation was submitted by Jennifer Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $30,725.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — BOWEN STREET DRAINAGE IMPROVEMENTS — PROJECT NO. 116-082A (SSDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond submitted. QUOTATION: $92,200.00 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Quotation was submitted by Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted REGULAR MEETING AUGUST 22, 2017 264 Five percent (5%) Bid Bond submitted. QUOTATION: $49,750.00 SELGE CONSTRUCTION CO., INC. 2833 S. I lth Street Niles, MI 49120 Quotation was submitted by Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond submitted. QUOTATION: $70,456.00 HRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Quotation was submitted by Matthew Cain Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond submitted. QUOTATION: $56,449.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — 2017 TREE PLANTINGS — PROJECT NO. 117-009B (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: FUERBRINGER LANDSCAPING & DESIGN, INC. 22530 Brick Road South Bend, IN 46628 Quotation was submitted by Dan Fuerbringer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $19,000.00 ACORN LANDSCAPING LLC 3680 W. Sample St. South Bend, IN 46619 Quotation was submitted by Jeff Ritschard Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $25,270.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering for review and recommendation. REGULAR MEETING AUGUST 22, 2017 265 AWARD BID — DOWNTOWN MILL AND ASPHALT OVERLAY — PROJECT NO. 117- 052R (RWDA TIF) Ms. Sue Ellen Doudrick, Engineering, advised the Board that on August 17, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the amount of $211,516.87 for Division A and B. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — FOUR (4) MORE OR LESS 2017 OR NEWER, MID -SIZE FOUR DOOR HYBRID SEDAN AUTOMOBILES — SPEC V (WASTEWATER CAPITAL/FIRE DEPARTMENT CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on August 8, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Automotive, 636 W. McKinley Ave., Mishawaka, IN 46545, in the amount of $25,065 each, for a total of $100,260 for three (3) for Wastewater and one (1) for the Fire Department. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 — CALVERT STREET LIFT STATION REPLACEMENT — PROJECT NO. 116-053 (WASTEWATER CAPITAL) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 2 on behalf of HRP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46628, indicating the contract amount be decreased by $7,197.60 for a new contract sum, including this Change Order, in the amount of $920,608.20 and an additional thirty (30) days added with a revised completion date of August 30, 2017. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 14 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 114-053 (WASTEWATER CAPITAL) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 14 on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield, IN 46074, indicating the contract amount be decreased by $66,489.40 for a new contract sum, including this Change Order, in the amount of $13,921,615.47. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE 2017 OR NEWER, ONE TON FOUR WHEEL DRIVE PICK-UP TRUCK INCLUDING ANIMAL TRANSPORT MODULE — SPEC Y (ANIMAL CONTROL CAPITAL LEASE In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2017 OR NEWER, SINGLE AXLE 4X4 DUMP TRUCK WITH CONTRACTOR DUMP BED — SPEC Z (VPA CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — VENUES PARKS, AND ARTS GUARANTEED ENERGY SAVINGS CONTRACT QUALIFICATIONS In a memorandum to the Board, Ms. Therese Dorau, Sustainability, requested permission to advertise for the receipt of proposals for the above referenced services. Mr. Schmidt stated the final product isn't quite done yet as there still needs to be final touches on language but this is just a request to approve the advertising. Ms. Dorau stated identifying the funding would be part F F REGULAR MEETING AUGUST 22, 2017 266 of the performance contractor. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. ADOPT RESOLUTION NO. 32-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING AN UPDATED AND AMENDED INDUSTRIAL REVOLVING FUND PLAN Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.32-2017 A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS APPROVING AN UPDATED AND AMENDED INDUSTRIAL REVOLVING FUND (IRF) PLAN The City of South Bend, Board of Public Works hereby consents to and adopts the following resolutions as the resolutions and actions of the City of South Bend, Board of Public Works at a meeting duly called and held, and at which a quorum was present and acting throughout: WHEREAS, the City of South Bend, Board of Public Works has been presented with an updated and amended Industrial Revolving Fund (IRF) Plan for the City of South Bend, Indiana ("Plan"), and upon consideration of same and after due deliberation, it has been determined that it is in the best interest of the City of South Bend, Board of Public Works to approve said Plan. NOW, THEREFORE, the resolutions which the City of South Bend, Board of Public Works has adopted are as follows: RESOLVED, that upon careful consideration, the City of South Bend, Board of Public Works has deemed it to be in the best interest of the City to approve the updated and amended Industrial Revolving Fund (IRF) Plan for the City of South Bend, Indiana as the final Revolving Loan Fund Plan; BE IT FURTHER RESOLVED that the City of South Bend, Board of Public Works agrees to follow the terms and provisions of The Plan in the operation of its Economic Development Administration Revolving Loan Fund. ADOPTED this 22nd day of August, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/ Liz Horvath ADOPT RESOLUTION NO. 35-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE VEHICLES AND EQUIPMENT Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution for the 2017 Central Services auction was adopted by the Board of Public Works: RESOLUTION NO.35-2017 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE VEHICLES AND EQUIPMENT WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and REGULAR MEETING AUGUST 22, 2017 267 WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000, and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction, However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED this 22nd day of August, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/ Liz Horvath ADOPT RESOLUTION NO. 36-2017 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING THE DONATION OF FUNDS TO SOUTH BEND HERITAGE FOUNDATION. INC. FOR COMMERCIAL RELIEF PURPOSES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.36-2017 A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE DONATION OF FUNDS TO SOUTH BEND HERITAGE FOUNDATION, INC. FOR COMMERCIAL RELIEF PURPOSES WHEREAS, the Board of Public Works (the "Board") for the City of South Bend, Indiana (the "City"), exists and operates in accordance with the laws of the State of Indiana; and WHEREAS, South Bend Heritage Foundation, Inc. (the "Foundation") is an Indiana non- profit corporation and is exempt from federal income taxation under Section 501(c)(3) of the Internal Revenue Code; and WHEREAS, the Foundation anticipates carrying out certain commercial relief efforts to assist in the development and retention of businesses in the City's downtown; and WHEREAS, the Board desires to promote and support the Foundation's commercial relief efforts by donating certain funds (the "City Funds") to the Foundation; and WHEREAS, the City Funds have previously been appropriated by the South Bend Common Council; and WHEREAS, the Board has determined that donating the City Funds to the Foundation for commercial relief purposes constitutes a valid public purpose and will serve the interests of the City's residents; and REGULAR MEETING AUGUST 22, 2017 268 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The Board hereby donates the City Funds to the Foundation in an amount equal to Ten Thousand Dollars ($10,000.00) to be used by the Foundation in furtherance and support of its commercial relief efforts in the City. 2, This Resolution will be in full force and effect after its adoption by the Board. ADOPTED at a meeting of the South Bend Board of Public Works held on August 22, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/ Liz Horvath ADOPT RESOLUTION NO. 37-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING THE MASTER TAX- EXEMPT LEASE/PURCHASE AGREEMENT WITH PUBLICFINANCE.COM ACTING THROUGH U.S. BANCORP GOVERNMENT LEASING AND FINANCING INC. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.37-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING THE MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT WITH PUBLICFINANCE.COM ACTING THROUGH U.S. BANCORP GOVERNMENT LEASING AND FINANCING, INC. WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting body for the City of South Bend, Indiana ("City") and the Board has the authority under the laws of Indiana to purchase, acquire and lease property; and WHEREAS, the Board have determined that a need exists for the purchase and subsequent financing of certain property for the benefit of the City's operation; and WHEREAS, in order to acquire such property, the Board has entered into a certain Master Tax -Exempt Lease/Purchase Agreement with Publicfinance.com acting through U.S. Bancorp Government Leasing and Financing, Inc. in the form attached and incorporated hereto at Exhibit A; and WHEREAS, time is of the essence in this matter. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The Master Tax -Exempt Lease/Purchase Agreement with Publicfinance.com acting through U.S. Bancorp Government Leasing and Financing, Inc. substantially in the form and substance submitted as of this meeting is hereby approved. 2. The Board hereby authorizes John Murphy, in his capacity as Chief Financial Officer of the City of South Bend, Indiana to act on behalf of the Board in executing any documents to effect the intent of the Board in connection with the Master Tax -Exempt Lease/Purchase Agreement with Publicfinance.com acting REGULAR MEETING AUGUST 22, 2017 269 through U.S. Bancorp Government Leasing and Financing, Inc. 3. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on August 22, 2017; at 1308 County -City Building, 227 West Jeffersbn Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/ Liz Horvath APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for Type Business Description Amount/ Motion/ Funding Second Agreement The Center for Provide Implementation of $40,000 Maradik/Dorau the Homeless, the BOS Merger, (DCI Inc. Coordinated Entry and Administration HMIS Services for Services Fund 211) to the Homeless in St. Joseph County from September 1, 2017 to December 31, 2017 Professional Alliance Renovate Morris Bistro and NTE $25,000 Maradik/Dorau Services Architects, Inc. Palais Entrance for (Joint Agreement changing Customer Needs Licensing Fund) Professional Earth Geotechnical Services for NTE $10,200, Maradik/Dorau Services Exploration Howard Park Subject to Agreement Reconstruction Funding (REDA TIF) Amendment Alliance Increase Scope for Additional Maradik/Dorau No. 1 to Architects, Inc. Engineering and $10,500; New Professional Architectural Services for Total Services Howard Park $185,500, Agreement Reconstruction to include Subject to Entire Park Funding (REDA TIF) Professional American Traffic Impact Study for $14,700 Maradik/Dorau Services Structurepoint, Ireland Road Development (SSDA TIF) Agreement Inc. Memorandum MACOG 2017-2018 Traffic Study $14,000 Maradik/Dorau of (LRSA) Understanding Professional Abonmarche Ironwood Sidewalks on the $75,700 Maradik/Dorau Services Consultants, West Side from Edison St. (LRSA) Agreement Inc. to State Road 23 Professional Quest Substance Abuse Testing Pricing per Lab Maradik/Dorau Services Diagnostics Services Test Type Agreement Clinical (Liability Laboratories, Insurance Inc. Fund) Professional McCormick Southfield Lake Drainage $39,370 Maradik/Dorau Services Engineering, Study (LRSA & REGULAR MEETING AUGUST 22, 2017 270 I Agreement LLC Engineering Professional Services) Amendment 207 North Renewal of Water Works 2017: Maradik/Dorau to Lease Main, LLC Office Lease at 209 North $52,420.50; Agreement Main St. 2018: ( goes to council for final $53,391.25; ratification at end of month) 2019: $54,362 (Water Works Operations) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried South Bend Non- October 14, (1) Ewing Ave. Maradik/Dorau Venues Parks Residential 2017; 6:00 a.m. from Douglas St. to & Arts Block Party — to 3:00 p.m. Gertrude St., South Side Fall Family (2) Gertrude St. Fun Fair from Ewing Ave. to 200' South of Entrance to Park, Both Sides (3) Walnut St. from Ewing Ave. to 2114 Walnut St., East Side South Bend Non- September 9, Cottage Grove Ave. Maradik/Dorau Heritage Residential 2017; 8:00 a.m. from Fuerbringer St. to Foundation Block Party -- to 3:00 p.m. Alley South of Lincoln Get to Know Way West Your Neighbor Lincoln Park Block Party University of Procession - August 26, On route as submitted Maradik/Dorau Notre Dame Notre Dame 2017; 6:00 a.m. Trail to 12:00 p.m. Michiana Procession - September 9, On route as submitted Maradik/Dorau Runner's Game Day 2017; 6:30 a.m. Association Chase 5K & to 10:30 a.m. 10K APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — 223 S. MAIN STREET — FINNIES NEXT DOOR Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of allowing the installation of a canvas entry canopy at Finnies Next Door, 223 S. Main St., on the south side on Wayne Street over the entrance door. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH ALLEY 14 FT. WIDE EAST OF WILLIAM STREET EAST OF RIGHT-OF-WAY WEST OF NORTH LAFAYETTE BOULEVARD WEST OF RIGHT-OF-WAY RUNNING NORTH APPROXIMATELY 116 FT. FROM WEST MADISON STREET NORTH RIGHT-OF-WAY Mr. Gilot indicated that Bernardo Contreras, 313 W. Madison, South Bend, IN 46601, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Fire Department, Engineering, and Community Investment. Community Investment and Engineering stated the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would hinder the use of a public right-of-way by the neighborhood in which it is located or to which it REGULAR MEETING AUGUST 22, 2017 271 is contiguous. Community Investment stated the vacation would also hinder the public's access to a church, school or other public building or place. Engineering noted there are several other access points. The Fire Department stated the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient and hinder the public's access to a church, or school or other public building or place and the Fire Department would not be able to access the water supply to the church. Mr. Gilot stated violating even one of the four (4) criteria is grounds for an unfavorable recommendations. Therefore, Ms. Maradik made a motion for an unfavorable recommendation of the request for vacation. Ms. Dorau seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control devices were approved: NEW INSTALLATION: Lincoln Highway Historic Byway Signs LOCATIONS: Lincolnway East near Eddy St. Michigan St. at Monroe St. Intersection Michigan St. at Western Ave. Intersection Martin Luther King Jr. Blvd. and Western Ave. Intersection Michigan St. at Washington St. Intersection Washington St. at Lafayette Blvd. Intersection Lafayette Blvd. at LaSalle Ave. Intersection REMARKS: All criteria has been met REVISION: Parking Spot Designations LOCATION: South Side Parking Spots on East Bound Lane of Jefferson Blvd., East of Lafayette Blvd. DESCRIPTION: Parking Spot 1: Change from No Parking to City -Owned Electric Vehicle Parking Only; Parking Spot 2: Change from Public 1-Hour Parking to Public 2 Hour Electric Vehicle Parking Only REMARKS: All criteria has been met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 18275 FOREST GLADE DRIVE & 18391 FOREST GLADE DRIVE — SEWER/WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Century Builders, 314 Catalpa, Suite F, Mishawaka, IN 46545. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced properties at 18275 Forest Glade Drive (Key # 002-1014-027393) and 18391 Forest Glade Drive (Key #002- 1014-027399), Century Builders waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor Bond be released as follows: Business Bond Type Approved/ Released Effective Date Holladay Construction Group Contractor Released August 14, 2017 Ms. Maradik made a motion that the bond release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the 1 1 I REGULAR MEETING AUGUST 22, 2017 272 I goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $1,558,337.96 08/22/2017 City of South Bend $500.00 08/18/2017 U.S. Bank National Association; Requisition No. 72; $13,598.02 08/17/2017 Smart Streets U.S. Bank National Association; 2015 EDIT/Parks Bond, $35,626.29 08/22/2017 Experience Lodge Renovation U.S. Bancorp Government Leasing and Finance, Inc.; $23,547.00 08/22/2017 Payee: Midwest Meter, Inc. Invoice No. 0091820-IN U.S. Bancorp Government Leasing and Finance, Inc.; $67,497.00 08/22/2017 Payee: Jordan Ford, Invoice Nos. 149371, 149368, 149372 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Sue Kesim wanted clarification for how the chandelier installation at the Morris Performing Arts Center will be funded. She wanted to make sure the taxpayers are not funding a Broadway play. Mr. Eric Horvath, Public Works Director, advised Ms. Kesim that the promotor will be funding this but it has to go through the City to make sure they meet City requirements. He assured Ms. Kesim that no taxpayer dollars would be used for this. She questioned what would happen if the City installed the chandelier and the promotor backed out. Mr. Schmidt and Mr. Horvath advised they are under contractual protection if there was a breech in contract. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:49 a.m. BOARD OF PUBLIC WORKS Gary Gilot, Pre ident Elizabeth A. Maradik, Member ATTEST: Lin a M. Martin, Clerk Therese J. Do au, ember James . Mueller, Member Suzanna Fr' zberg, Member