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Home My WebLink About091217 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 12, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of August 17, 22, and 29, 2017 and September 5, 2017 2. OPENING OF BIDS A. Charles Black Center Renovations – Project No. 116-073 1. Funding: Park Bond and RWDA TIF (751.1101.452.39.89/324.1050.460.42.02) B. One (1) or More, 2017 or Newer, One Ton Four Wheel Drive Pick-Up Truck including Animal Transport Module – Spec Y 1. Funding: Animal Control Capital Lease (600.1207.415.37.11/.12) C. One (1) or More, 2017 or Newer, Single Axle 4x4 Dump Truck with Contractor Dump Bed – Spec Z 1. Funding: Venues, Parks and Arts Capital Lease (201.1101.452.37.11/.12) 3. OPENING OF QUOTATIONS A. Potawatomi Welcome Tree Installation 1. Funding: Park Bond (751.1101.452.38.89) 4. AWARD BIDS AND APPROVE CONTRACT A. One (1) or More, New Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab & Chassis – Spec U 1. Company: Jack Doheny Companies, Inc. 2. Amount: $345,848; Base Bid, Alternates A & D, and Option 3. Funding: Water Works Capital (622.0604.415.43.02) B. One (1) or More, 2017 or Newer, Single Axle Dump Truck with Underbody Scraper – Spec W 1. Company: Truck Centers, Inc. d/b/a Hill Truck Sales 2. Amount: $137,390 3. Funding: Subject to Venues, Parks and Arts Capital Lease (201.1101.452.37.11/.12) C. Demolition of Howard Park Recreation Center – Project No. 117-058 1. Company: G.E. Marshall, Inc. 2. Amount: $154,535 3. Funding: REDA TIF (429.1050.460.39.82) D. Marriott Hotel Site Development at Hall of Fame, Phase 3 1. Company: Walsh & Kelly, Inc. 2. Amount: a) Base Bid Part A & B: $228,191.56 b) Base Bid Part C: $438,711.32 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 12, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 3. Funding: RWDA TIF (324.1050.460.42.03/42.01) Subject to Redevelopment Funding 5. AWARD QUOTATIONS AND APPROVE CONTRACT A. Bowen Street Drainage Improvements – Project No. 116-082A 1. Company: Walsh & Kelly, Inc. 2. Amount: NTE $49,750 3. Funding: SSDA TIF (430.1050.460.31.02) B. Four Winds Field Concourse Painting 1. Company: Christman Custom Painting, Inc. 2. Amount: $59,500 3. Funding: Coveleski Non-Reverting Fund (401.1101.452.36.01) C. Morris Theatrical Lighting Controls Upgrade 1. Company: TPC Technologies, Inc. 2. Amount: $72,257.45 3. Funding: Morris Capital Improvement Fund (416.0404.453.43.08) D. Sewer Cleaning Nozzles 1. Company: USB-Sewer Equipment Corporation 2. Amount: Unit Prices, NTE $44,619.90 3. Funding: Sewer Maintenance Materials (641.0621.792.23.04) E. River Walk Subdivision Street Lighting – Project No. 117-080 1. Company: TGB Unlimited d/b/a S/T Bancroft Electric 2. Amount: $47,990; Base Quote 3. Funding: COIT (404.0602.431.22.40) F. 2017 Lamppost Program – Project No. 117-011A 1. Company: Martell Electric, LLC 2. Amount: $30,725 3. Funding: COIT (404.0602.431.31.06) G. 2017 Tree Plantings – Project No. 117-009B 1. Company: Fuerbringer Landscaping & Design, Inc. 2. Amount: $19,000 3. Funding: MVH (202.0619.431.31.06) 6. AWARD PROPOSAL A. Morris Performing Arts Center Marquee Upgrade 1. Company: Landmark Sign Group 2. Amount: Highest Scoring Proposal 3. Funding: Morris Capital Fund (416.0404.453.43.08) B. South Bend Police Department Body Camera/In-Car Video Cameras 1. Company: Utility Associates, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 12, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 2. Amount: Highest Scoring Proposal 3. Funding: General Fund (101.0801.421.22.24) 7. CHANGE ORDERS A. South Bend One-Way to Two-Way Conversion, Division B – Project No. 116- 001 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 15 3. Increase Amount: $40,000 4. Percent of Increase: 0.23% 5. Total Percent of Change: 9.90% 6. Revised Contract Amount: $17,729,582.55 7. Funding: 2015 TIF Bond B. 2016 Bus Shelters – Project No. 116-046 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 1 3. Increase Amount: $6,279 4. Percent of Increase: 4.33% 5. Revised Contract Amount: $151,241.40 6. Funding: COIT (401.1001.460.42.03) C. Main Street at Washington Street Roadside Improvements – Project No. 116- 001A 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 3. Increase Amount: $1,200; Twenty-Eight (28) Days 4. Percent of Increase: 1.04% 5. Revised Contract Amount: $117,033; New Completion Date: September 22, 2017 6. Funding: TIF Bond D. 2016 Manhole and Sewer Lining – Project No. 116-026 1. Company: Insituform Technologies USA, LLC 2. Change Order No.: 2 3. Increase Amount: $7,035 4. Percent of Increase: 0.24% 5. Total Percent of Change: 1.21% 6. Revised Contract Amount: $2,993,637.55 7. Funding: Sewer Contractual Services (641.0621.792.63.35) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two (2), More or Less, 2017 or Newer, Utility Crew Trucks – Spec AA CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 12, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Funding: Sewer Department Capital (642.0621.415.43.02) 9. RESOLUTIONS A. No. 38-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Retired Firefighter Michael Guest’s Helmet and Boots B. No. 39-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Edison Water Treatment Plant Generation System 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. First Amendment to Agreement – Department of Code Enforcement 1. Description: Extend Time Frame of Contract through December 31, 2017 for the Demolition of Blighted Houses 2. Amount: $44,157; New Total $403,405 3. Funding: Neighborhood Stabilization Program 1 (212.1001.460.39.30) B. Service Agreement - ADSi 1. Description: Software Maintenance of the New Interface with New World CAD Software 2. Amount: $15,000 3. Funding: Police General Fund (101.0801.421.36.02) C. Amendment No. 1 to Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Review of Additional Test Well for the North Station Well No. 1 Replacement 2. Amount: $7,340 3. Funding: Water Works Capital (622.0604.661.31.02) D. Special Purchase – South Bend Police Department 1. Description: One (1) Undercover Vehicle for the MSOS Narcotics Unit 2. Amount: $19,000; $24,975 minus $5,975 Trade-In Value 3. Funding: Police Vehicle Lease (299.0801.421.43.02) E. Special Purchase - W. Nuhsbaum, Inc. 1. Description: GSA Purchase of Ballistic Lab Macroscope with Workstation and Attachments 2. Amount: $79,491 3. Funding: Police Non-Reverting/Grant (299.0801.421.43.06) F. Professional Services Agreement – Jones, Petrie, Rafinski 1. Description: Howard Park Lodge ADA Accessibility Assessment 2. Amount: $5,995 3. Funding: Park Bond (751.1101.452.39.89) G. Professional Services Agreement - EnFocus CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 12, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: Property Tax Assessment Study from September 12, 2017 to July 31, 2018 2. Amount: $40,000 3. Funding: COIT (404.0672.415.31.06) H. Professional Services Agreement – M/E Design Services 1. Description: Century Center Vestibule Heater and Fire Pump Replacement Design 2. Amount: NTE $9,400 3. Funding: Hotel/Motel Fund (7304.42010.000.0099) I. Professional Services Agreement – Dynamic Mechanical Services, Inc. 1. Description: Howard Park Lodge Plumbing Assessment 2. Amount: $65 3. Funding: Park Bond (751.1101.452.39.89) J. Professional Services Agreement – Brite Electric, Inc. 1. Description: Howard Park Lodge Electrical Assessment 2. Amount: $500 3. Funding: Park Bond (751.1101.452.39.89) 11. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Jeremy Reinke a) Event: 1400 E. LaSalle Block Party b) Location: E. LaSalle Ave. from Jacob St. to Twyckenham Blvd. c) Date/Time: September 17, 2017; 2:00 p.m. to 7:00 p.m. d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: Youth Service Bureau of St. Joseph County a) Event: Over the Edge to End Youth Homelessness b) Location: Michigan St. from Western Ave. to Wayne St. c) Date/Time: September 23, 2017; 6:30 a.m. to 7:00 p.m. d) Favorable Recommendations 2. Applicant: KRG Eddy Street Commons a) Event: Notre Dame Pep Rally b) Location: Eddy Street from Angela Blvd. to Napoleon St. c) Date/Time: September 29, 2017; 7:00 a.m. to 8:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: Mamas Against Violence a) Event: MAV Annual Celebration and Remembrance Walk and National Day of Remembrance for Homicide Victims CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 12, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 b) Date/Time: September 23, 2017; 10:00 a.m. to 11:00 a.m. c) Favorable Recommendations 2. Applicant: Church World Service a) Event: St. Joseph County Crop Walk b) Date/Time: September 24, 2017; 12:00 p.m. to 4:00 p.m. c) Police and Parks Comments 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 217 E. Fairview Ave. b) 134 E. Dubail Ave. c) 2609 Prast Blvd. d) All criteria has been met 2. Location: a) 1112 Haney Ave. b) All criteria has not been met B. New Installation – Parking by Residential Permit Only-Weekdays 7:00 a.m. to 4:00 p.m. 1. Locations: a) North Side of Napoleon Blvd. from Duey Ave. to Ravine Way b) North and South Side of Ravine Way from Duey Ave. East to End of Building Units on South Side of Ravine Way c) East Side of Duey Ave. from Ravine Way North to Bump Out 2. All criteria has been met C. Traffic Restriction – Parking on both Sides of Street 1. Applicant: Temple Beth-El 2. Locations: Parking on both Sides of West Madison Street and North Lafayette Boulevard 3. Dates/Times: a) Wednesday, September 20, 2017; 7:00 p.m. to 11:00 p.m. b) Thursday, September 21, 2017; 9:00 a.m. to 3:00 p.m. c) Friday, September 29, 2017; 7:00 p.m. to 11:00 p.m. d) Saturday, September 30, 2017; 9:00 a.m. to 6:30 p.m. 4. Favorable Recommendations 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 25515 Den Trail – Water/Sewer B. 18399 Donegal Drive – Water/Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 12, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 C. 18445 Forest Glade Drive – Water/Sewer 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: I/N Tek and I/N Kote 1. Location: 30755 Edison Road, New Carlisle, IN 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.