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Home My WebLink AboutSession V - Code Enforcement2018 Budget Presentation Department of Code Enforcement & Animal Care & Control September 6, 2017 TABLE OF CONTENTS DIVISION DETAIL ............................................................................................................... 2‐46 600‐1201 CODE ENFORCEMENT & 600‐1208 RENTAL UNIT INSPECTION ............................ 2‐19 600‐1207 ANIMAL CARE & CONTROL ......................................................................................... 20‐32 219 UNSAFE BUILDING .................................................................................................................... 33‐43 221 LANDLORD REGISTRATION ...................................................................................................... 44‐46 POWERPOINT PRESENTATION .................................................................................. 47‐68 City of South Bend, Indiana 2018 Budget Department 600-1201 - Code Enforcement & 600-1208 - Rental Unit Inspection Fund Type Enterprise Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Licenses & Permits 11,153 17,171 20,000 9,250 17,500 - - - - (2,500) -13% Charges for Services 286,879 246,395 123,083 83,410 110,500 110,500 110,500 110,500 110,500 (12,583) -10% Fines, Forfeitures, and Fees 108,391 156,610 280,000 42,864 276,000 279,000 282,000 285,000 288,000 (4,000) -1% Donations - - - - - - - - - - - Other Income 199 8,725 2,183 1,697 - - - - - (2,183) -100% Transfers In 2,033,776 1,481,100 1,438,451 719,226 168,891 1,653,982 1,755,626 1,777,065 1,796,440 (1,269,560) -88% Total Revenue 2,440,398 1,910,001 1,863,717 856,446 572,891 2,043,482 2,148,126 2,172,565 2,194,940 (1,290,826) -69% Expenditures by Type Personnel Salaries & Wages 609,905 630,823 736,855 331,208 846,046 861,636 920,867 937,853 955,128 109,191 15% Fringe Benefits 255,551 297,203 354,117 153,031 414,205 426,151 453,880 457,125 460,424 60,088 17% Total Personnel 865,456 928,026 1,090,972 484,239 1,260,251 1,287,787 1,374,747 1,394,977 1,415,553 169,279 16% Supplies 56,213 27,242 47,842 13,204 58,025 61,763 60,375 63,575 64,375 10,183 21% Services & Charges Professional Services 69,360 51,754 17,273 3,904 15,000 15,000 15,000 15,000 15,000 (2,273) -13% Printing & Advertising 14,157 9,526 16,500 6,198 16,500 16,500 17,000 17,500 18,000 - 0% Utilities - - - - - - - - - - - Education & Training 5,391 1,325 19,554 4,894 19,500 19,600 20,400 20,400 20,400 (54) 0% Travel 1,346 - 1,900 7 3,000 3,400 3,000 3,000 3,000 1,100 58% Repairs & Maintenance 615,462 34,657 40,000 21,281 50,800 52,000 51,800 51,800 51,800 10,800 27% Other Interfund Allocations 30,207 128,839 216,222 108,114 297,288 302,539 302,539 302,539 302,539 81,066 37% Debt Service Principal - 14,309 31,284 11,275 55,893 72,026 97,787 96,451 96,451 24,609 79% Interest & Fees - 1,110 2,346 911 4,546 26,255 7,366 8,710 8,710 2,200 94% Grants & Subsidies - - - - - - - - - - - Insurance 10,452 8,772 11,454 5,730 43,012 43,012 43,012 43,012 43,012 31,558 276% Transfers Out - - - - - - - - - - - Other Services & Charges 71,027 181,847 130,031 34,112 141,825 143,600 155,100 155,600 156,100 11,794 9% Total Services & Charges 817,402 432,139 486,564 196,427 647,364 693,932 713,004 714,012 715,012 160,800 33% Capital - 70,285 - - - - - - - - - Total Expenditures 1,739,071 1,457,692 1,625,378 693,870 1,965,640 2,043,482 2,148,126 2,172,565 2,194,940 340,262 21% Net Surplus / (Deficit)701,327 452,309 238,339 162,577 (1,392,749) - - - - Department Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This portion of the fund comprises revenues and expenditures for Code Enforcement. While some revenues are derived from fees for processing abandoned vehicles and Ordinance Violations, the vast majority comes from a transfer from the Economic Development Income Tax (EDIT) Fund 408. The mission of Code Enforcement is to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through our team of inspectors, we also pursue citizens complaints, partner with volunteer neighborhood associations for neighborhood clean ups, and work directly through community outreach programs to enrich the neighborhoods of our community. The Rental Unit Inspection division (600-1208) will be conducting property inspections and issuing a license for all rental properties in the City. All properties will be required to meet the minimum standards for the safety of the occupants. Excluding the 2016 encumbrance rollovers for outstanding purchase orders (which show as the amended budget for 2017), the effective change is an increase of $171,322, once you back out the new Rental Unit Inspection divison 600-1208 (revenue $30K, expenses $180K). The increase in the 2018 budget is from a net of the following changes: $112,624 increase in Allocations (IT $80,471, Liability Insurance $31,500, and Central Stores $1,900); $36,300 increase in Personnel expenditures (approximately $25,800 for the 2% increase to non bargaining salary ordinance increases and $10,500 for other personnel benefit and taxes); $6,400 increase in Supplies primarily due to St Joseph County's 125% increase in document recording fees of $5,000 ($11 per page to $25 per page) and antipated fuel increase of $1,500; with a net increase in Contractual expenses of approximately $14,700 (primarily due to auto repair and maintenance and capital lease purchase of a few new vehicles). The 2018 revenue budget is substantially lower due to the reduced amount transferred in from the EDIT Fund (408). The transfer in was reduced in 2018 since the Consolidated Building Fund (600) has substantial cash reserves, well exceeding the cash reserve target based on the City's cash reserve policy. 2 City of South Bend, Indiana 2018 Budget Department 600-1201 - Code Enforcement & 600-1208 - Rental Unit Inspection Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - - - - - 2018 Department Goals & Objectives and Linkage to City Results - - - - - - - - - Key Performance Indicators (KPI's) Measure Type Long Term Goal 2016 Actual 2017 Estimated 2018 Target -Effectiveness 75% 62% 65% 70% -Effectiveness 75% 37% 32% 45% -Outcome 35% 8% 10% 24% -Effectiveness 8 N/A 2 6 -Technology Completed N/A 2,500 5,000 Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - Percentage of environmental accounts receivables collected Percentage of environmental issues cleaned by owner (Good Government) To purge and scan all active housing cases into the case management software, Accela (Good Government) Continue to build outreach programs (Good Government) To scan documents and utilize an electronic document storage system Outreach and networking opportunities (#per month) Office files purged, scanned, and archived Transitioning to having the 311 Call Center field phone calls for Code Enforcement Moving funding from DCI to the Unsafe Building Fund (219) to fund the demolition of +/- 20 vacant and abandoned properties in 2018 With our office being fully staffed we can once again we are able to start back on the Vacant and Abandoned Registration as well as other programs. Purging and scanning files, to free up floor and office space to allow for more work stations for part-time employees, interns, or volunteer staff Percentage of housing issues repaired by owner (Good Government) Resume the collections process for past due invoices and dedicate more staff time to special assessments (Good Government) Translate current flyers to Spanish (Basics are Easy) A goal of a minimum of two outreach events/community contacts/meetings per month, this number is projected to increase (Good Government) Train staff to be more efficient and provide training opportunities to advance their skills Hired a new Deputy Director and filled the position of Executive Assistant. Continued the process of moving our housing files to Accela Continued to improve our processes to be more efficient Extensive list was developed and implemented to track training for office staff and inspectors Achieved full staffing levels (office staff and inspectors) (Economic Development) Compile a database of resources to assist people in need who don't have the means to address code enforcement violations We started using the software called Accela in April 2017 for our housing case management. We are experiencing issues, however we are working towards getting the issues resolved. Inspectors and staff attended training on: meth lab identification and safety, dog fighting identification and safety training, dealing with difficult people, and stress management Completed our first full year of using Accela for environmental cases. We are experiencing minimal issues with the program. Working with Innovation and Technology to improve the Landlord Registration user portal (Good Government) To purge closed housing files, and then store in archives 3 City of South Bend, Indiana 2018 Budget Department 600-1201 - Code Enforcement & 600-1208 - Rental Unit Inspection Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Code Enforcement (600-1201) Director of Code Enforcement 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Deputy Dir of Code Enforcement 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Exec Admin Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Asst 2.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Code Inspector 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 Code Inspector - Senior 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Hearing Secretary 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Data Analyst * 1.0 1.0 1.0 - - - - - Director of Financial Services *1.0 1.0 1.0 - - - - - Operations Analyst *- - - 1.0 1.0 1.0 1.0 1.0 Rental Unit Inspection (600-1208) Code Inspector (Rental License Insp.) - - - 2.0 2.0 3.0 3.0 3.0 Total Non-Bargaining 16.0 17.0 17.0 18.0 18.0 19.0 19.0 19.0 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees 16.0 17.0 17.0 18.0 18.0 19.0 19.0 19.0 Explain Significant Staffing Changes Below: The Data Analyst will be retitled Operations Analyst to better reflect the job duties of this employee. The Director fo Financial Services will be paid out of the Department of Administration & Finance in the General Fund (101-0401) starting in 2018. 4 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue600-1201-322.20-10 REGISTRATION FEE11,153 17,171 20,000 20,000 10,450 9,250 17,500LEVEL TEXTTEXT AMT02 217 PROPERTIES ON V&A LIST MAY 2017. APPROX. 5%17,500REGISTERED IN 2014. ESTMATE 58 PROPERTIES WILL BEREGISTERED. $300 PER PROPERTY REGISTRATION FEE.17,500------------ ------------ ------------ ------------ ------------ ------------ ------------*11,153 17,171 20,000 20,000 10,450 9,250 17,500600-1201-341.30-01 TOWING & STORAGE3,000 2,595 3,000 3,000810675 3,000LEVEL TEXTTEXT AMT02 TOWING TO BE PERFORMED BY CONTRACTOR. REVENUE3,000MATCHED TO COVER EXPECTED COSTS FOR 2018.3,000600-1201-341.30-02 SALES OF ABANDONED VEHIC. 11,070 25,701 13,000 17,043 17,043 14,756 17,500LEVEL TEXTTEXT AMT02 NEW FUND FOR 2014 - MOVED FROM FUND 101-120417,500FEE COLLECTED FOR AUCTIONING OR SCRAPPING OUTABANDONED VEHICLES.2017 YTD (MAY) AUCTIONED 14 VEHICLES...$7,3992017 YTD (MAY) SCRAPPED 28 VEHICLES...$4,6702017 YTD (MAY) RECLAIMED 4 VEHICLES...$ 82517,500------------ ------------ ------------ ------------ ------------ ------------ ------------*14,070 28,296 16,000 20,043 17,853 15,431 20,500600-1201-344.30-00 ENVIRONMENTAL CLEANUP96,911 33,5840 34,000 24,452 21,8170LEVEL TEXTTEXT AMT02 MOVED TO FUND 219600-1201-344.30-10 ILLEGAL DUMPING35,868170-04040400600-1201-344.30-20 GRASS22,965000000------------ ------------ ------------ ------------ ------------ ------------ ------------*155,744 33,4140 34,040 24,492 21,8570600-1201-349.09-00 DEMOLITION AND BOARDING 117,065 184,685 56,000 69,000 58,933 46,123 60,000LEVEL TEXTTEXT AMT02 DEMO BOARD-UPS - 2017 YTD $25,025 MNTHLY AVG $5K60,0002016 ACTUAL $184,685; 2015 ACTUAL $117,06560,000600-1201 Neighborhood Code EnforcementCity of South BendRevenue9/1/17 1:52pm5 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue------------ ------------ ------------ ------------ ------------ ------------ ------------*117,065 184,685 56,000 69,000 58,933 46,123 60,000600-1201-351.30-00 MISC COLLECTIONS REVENUE61 10,722 10,000 10,000 1,722 1,722 6,000LEVEL TEXTTEXT AMT02 MISCELLANEOUS COLLECTIONS6,0006,000------------ ------------ ------------ ------------ ------------ ------------ ------------*61 10,722 10,000 10,000 1,722 1,722 6,000600-1201-352.00-00 FORFEITS86,562 129,938 200,000 200,000 43,242 35,199 200,000LEVEL TEXTTEXT AMT02 CIVIL PENALTIES: BASED ON AVERAGE OF PAST THREE200,000YEARS (AVG $136,500) EXPECT A 45% INCREASE.200,000------------ ------------ ------------ ------------ ------------ ------------ ------------*86,562 129,938 200,000 200,000 43,242 35,199 200,000600-1201-354.00-00 ORDINANCE VIOLATION21,768 15,950 70,000 70,000 8,024 5,943 70,000LEVEL TEXTTEXT AMT02 TICKETS CITED BY CODE INSPECTORS. TREND SHOWS70,000REVENUE CONSTANT FOR THREE YEARS. HOLDING BUDGETTO PRIOR YEAR LEVEL.70,000------------ ------------ ------------ ------------ ------------ ------------ ------------*21,768 15,950 70,000 70,000 8,024 5,943 70,000600-1201-360.51-00 INSURANCE REIMBURSEMENT0 6,64600000600-1201-360.90-00 SETTLEMENT FEES0001811811810------------ ------------ ------------ ------------ ------------ ------------ ------------*0 6,64601811811810600-1201-380.10-99 MISC. REIMBURSEMENTS199 2,0790 2,002 1,997 1,5160------------ ------------ ------------ ------------ ------------ ------------ ------------*199 2,0790 2,002 1,997 1,5160600-1201-392.00-00 INTERFUND OPER. TRANSFER 2,033,776 1,481,100 1,438,451 1,438,451 719,226 719,226 168,891LEVEL TEXTTEXT AMT02 TRANSFER FROM EDIT FUND 408 TO COVER CODE1,416,891TRANSFER FROM ACCT #408-1201-415.50-02REDUCE TRANSFER TO BRING FUND 600 CASH RESERVES1,248,000-600-1201 Neighborhood Code EnforcementCity of South BendRevenue9/1/17 1:52pm6 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueMORE IN LINE WITH 25% TARGET RESERVES168,891------------ ------------ ------------ ------------ ------------ ------------ ------------*2,033,776 1,481,100 1,438,451 1,438,451 719,226 719,226 168,891------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.2,440,398 1,910,001 1,810,451 1,863,717 886,120 856,446 542,891600-1201 Neighborhood Code EnforcementCity of South BendRevenue9/1/17 1:52pm7 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue600-1208-323.20-11 RENTAL UNIT INSP FEES000000 30,000LEVEL TEXTTEXT AMT02 NEW RENTAL UNIT INSPECTION FEE - LEAD ABATEMENT30,00030,000------------ ------------ ------------ ------------ ------------ ------------ ------------*00000030,000------------ ------------ ------------ ------------ ------------ ------------ ------------** RENTAL UNIT INSPECTION000000 30,000600-1208 Rental Unit InspectionCity of South BendRevenue9/1/17 1:52pm8 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresCONSOLIDATED BLDG. FUND600-1201-415.10-01 REGULAR WAGES582,838 598,043 677,128 677,128 368,886 314,834 696,094LEVEL TEXTTEXT AMT02 .65 DIRECTOR (SPLIT W/ ANIMAL CTRL)-$81,79653,167.65 DEPUTY DIR (SPLIT W/ANIMAL CTRL)-$76,50049,7252 CODE INSPECTORS - SR (2 X 44,304)88,6086 CODE INSPECTOR (6 X 41,695)250,1701 EXEC ADMIN ASST42,1441 OPERATIONS ANALYST (PREV DATA ANALYST)57,2223 ADMIN ASST - CODE (3 X 40,525)121,5751 HEARING SECRETARY40,257ADJ TO ACTUAL6,774-696,094600-1201-415.10-03 SEASONAL & INTERNS8,608000000LEVEL TEXTTEXT AMT02 2 INTERNS @ $10.00/HR, NTE 400 HRS EACH600-1201-415.10-04 EXTRA AND OVERTIME35639300000600-1201-415.10-09 PERMANENT PART-TIME18,103 32,387 59,727 59,727 19,698 16,375 66,562LEVEL TEXTTEXT AMT02 .5 PART TIME INSPECTOR20,8482 PART TIME CLERICAL (29 HRS X 52 WEEKS X 2=3,016)45,714-(29HRSX52WEEKSX2PT=3,016HOURS)- ($45,714/3,016 = $15.15 PER HR)66,562600-1201-415.11-01 FICA - REGULAR45,920 46,843 56,369 56,369 28,847 24,596 58,343LEVEL TEXTTEXT AMT02 REGULAR SALARIES $762,656 X 7.65%58,34358,343600-1201-415.11-04 PERF - REGULAR65,121 67,025 75,838 75,838 41,315 35,261 77,963LEVEL TEXTTEXT AMT02 REGULAR SALARIES $696,094 X 11.20%77,96377,963600-1201-415.11-07 UNEMPLOYMENT COMP1,711890 1,737 1,737000LEVEL TEXTTEXT AMT02 NOT APPLICABLE FOR 2018600-1201-415.11-08 HEALTH INSURANCE137,411 179,950 214,533 214,533 109,030 92,318 220,049LEVEL TEXTTEXT AMT600-1201 Neighborhood Code EnforcementCity of South BendExpenditures9/1/17 1:52pm9 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 LONG-TERM DISABILITY:(96*15.3)1,469HEALTH INSURANCE/PER EMPLOYEE COVERAGE:(13.3*16,200)215,460HEALTH INSURANCE REBATE (2 X 1,560)3,120220,049600-1201-415.11-09 LIFE INSURANCE1,468 1,720 1,860 1,860 1,020855 1,836LEVEL TEXTTEXT AMT0215.3 EMP X 24 PAY PERIODS X $5.001,8361,836600-1201-415.11-12 AUTO ALLOWANCE1,000000000LEVEL TEXTTEXT AMT02 ALLOWANCE FOR USE OF PERSONAL CAR ON CITY BUSINESSFOR DIRECTOR(100%)600-1201-415.11-22 PARKING ALLOWANCE2,810775 3,780 3,78000 4,726LEVEL TEXTTEXT AMT0210 EMP X 12 MONTHS X $39.38/MO.4,7264,726600-1201-415.11-24 CELL PHONE ALLOWANCE110000000LEVEL TEXTTEXT AMT02 CELL PHONES FOR MANAGERS600-1201-415.11-25 FRINGE BENEFIT TAXES000000 1,740LEVEL TEXTTEXT AMT02 S/B ACCT 11.29 PARENTAL LEAVE 696,094X.25%1,7401,740------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES865,456 928,026 1,090,972 1,090,972 568,796 484,239 1,127,313600-1201-415.21-01 OFFICIAL RECORDS4,031 4,884 7,000 7,000 2,529736 12,000LEVEL TEXTTEXT AMT02 RECORDING OFFICIAL DOCUMENTS WITH THE COUNTY.12,000COUNTY INCREASED RATE IN JULY 2017 FROM $11 TO $25PER DOCUMENT TO BE RECORDED12,000600-1201-415.21-02 PRINT SHOP7,912832 1,200 1,200576334 1,200LEVEL TEXTTEXT AMT600-1201 Neighborhood Code EnforcementCity of South BendExpenditures9/1/17 1:52pm10 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 ADDITIONAL PRINT SHOP COST ( ABOVE THE ALLOCATION)1,2001,200600-1201-415.21-03 C.S. OFFICE SUPPLIES3,150859 4,000 2,50000 3,600LEVEL TEXTTEXT AMT02 PAPER, PRINT CARTRIDGES, PENS, PENCILS3,6003,600600-1201-415.21-04 OTHER OFFICE SUPPLIES10,047 4,011 4,500 5,776 4,740 4,044 4,800LEVEL TEXTTEXT AMT02 SUPPLIES PURCHASED FROM OFFICE DEPOT4,800NOT AVAILABLE FROM CENTRAL STORES PLUS ADDITIONALCOST FROM PRINT SHOP4,800600-1201-415.21-05 SMALL OFFICE EQUIPMENT3504340266000600-1201-415.22-01 CENTRAL SERVICE GASOLINE 15,995 6,950 14,000 14,000 5,525 4,643 15,500LEVEL TEXTTEXT AMT02 6,200 GAL X $2.50/GAL15,50015,500600-1201-415.22-05 UNIFORMS3,593 3,005 3,600 3,600 1,012729 3,600LEVEL TEXTTEXT AMT02 ALLOWANCE FOR STAFF UNIFORMS3,6003,600600-1201-415.22-24 OTHER OPERATING SUPPLIES5,141 4,255 8,500 8,500 3,480 2,718 8,500LEVEL TEXTTEXT AMT02 CODE SUPPLIES, GLOVES, TRASH BAGS, DIGITAL CAMERA,MEMORY STICKS, FLASHLIGHTS8,5008,500600-1201-415.23-20 SMALL TOOLS & EQUIPMENT5,994 1,930 3,000 3,00000 3,000LEVEL TEXTTEXT AMT02 CODE CREW WEED WHIPS, CHAIN SAWS, ETC.3,0003,000600-1201-415.23-21 C.S. SMALL TOOLS & EQUIP00500500000LEVEL TEXTTEXT AMT02 NEW BLADES, STRING REPLACEMENT PARTSMOVED DOLLARS TO ACCT 23.99600-1201 Neighborhood Code EnforcementCity of South BendExpenditures9/1/17 1:52pm11 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures600-1201-415.23-99 OTHER R&M SUPPLIES082 1,500 1,50000 2,000LEVEL TEXTTEXT AMT02 REPAIR PARTS2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES56,213 27,242 47,800 47,842 17,862 13,204 54,200600-1201-415.31-01 LEGAL SERVICES42,650 4,00000000600-1201-415.31-06 OTHER PROFESSIONAL SVCS 23,521 14,448 5,000 7,273 2,911 2,881 7,500LEVEL TEXTTEXT AMT02 CONTINGENCY FOR PROF SVCS7,5007,500600-1201-415.31-39 COLLECTION AGENCY EXPENSE 3,189 33,306 10,000 10,000 1,128 1,024 7,500LEVEL TEXTTEXT AMT02 COLLECTION AGENCY FEES7,5007,500600-1201-415.31-70 ADM FEE ALLOCATION0 77,520 54,692 54,692 31,906 27,348 54,220LEVEL TEXTTEXT AMT02 ADMIN ALLOCATION54,22054,220600-1201-415.31-71 CENTRAL STORES ALLOCATION 2,690 2,760 2,674 2,674 1,561 1,338 4,565LEVEL TEXTTEXT AMT02 FIXED COST ALLOCATION - CENTRAL STORES4,5654,565600-1201-415.31-72 GIS ALLOCATION21,623 22,70400000600-1201-415.31-73 PRINT SHOP ALLOCATION0 6,540 8,828 8,828 5,152 4,416 8,004LEVEL TEXTTEXT AMT02 PRINT SHOP ALLOCATION8,0048,004600-1201-415.31-75 311 CALL CENTER ALLOC0 13,06300000600-1201-415.31-76 IT ALLOCATION000000 230,499LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #7230,499IT, INNOVATION, & GIS(2017 RATE - $150,028)600-1201 Neighborhood Code EnforcementCity of South BendExpenditures9/1/17 1:52pm12 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures230,499600-1201-415.32-02 POSTAGE18,646 20,019 22,000 22,000 10,317 8,467 22,000LEVEL TEXTTEXT AMT02 POSTAGE FOR VIOLATION LETTERS, BILLINGS, NOTICES,22,000AND CERTIFIED MAIL22,000600-1201-415.32-04 TELEPHONE11,585 10,280 12,500 12,500 3,919 3,388 12,500LEVEL TEXTTEXT AMT02 A&TT MOBOLITY (VOIP PROJECT UNLIMITED DATA)12,50012,500600-1201-415.32-21 TRAVEL - MILEAGE198030030000300LEVEL TEXTTEXT AMT02 TRAVEL-MILEAGE300300600-1201-415.32-22 TRAVEL - AIRFARE265000000600-1201-415.32-23 TRAVEL - HOTEL6640 1,000 1,00000 1,000LEVEL TEXTTEXT AMT02 TRAVEL-HOTEL EST1,0001,000600-1201-415.32-24 TRAVEL - MEALS134030030000300LEVEL TEXTTEXT AMT02 MEALS300300600-1201-415.32-25 TRAVEL - OTHER85030030077300LEVEL TEXTTEXT AMT02 OTHER TRAVEL300300600-1201-415.33-01 OUTSIDE PRINTING SERVICES00 1,500 1,50000 1,500LEVEL TEXTTEXT AMT02 PRINTING OUTSIDE1,5001,500600-1201-415.33-02 PUBLICATION LEGAL NOTICE 14,157 9,526 15,000 15,000 7,246 6,198 15,000LEVEL TEXTTEXT AMT600-1201 Neighborhood Code EnforcementCity of South BendExpenditures9/1/17 1:52pm13 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 PUBLISHING OF NOTICES OF LEGAL ACTION TAKEN BY15,000CODE ENFORCEMENT AS REQUIRED BY LAW15,000600-1201-415.34-02 LIABILITY INSURANCE10,452 8,772 11,454 11,454 6,685 5,730 43,012LEVEL TEXTTEXT AMT02 FIXED COST ALLOCATION - LIAB. INSURANCE43,01243,012600-1201-415.36-02 OFFICE EQUIP R&M4,007 4,815 4,000 4,000 2,873 2,128 4,000LEVEL TEXTTEXT AMT02 COPIER MAINTENANCE FEE4,000PITNEY BOWES LEASE (OPERATING LEASE)4,000600-1201-415.36-03 AUTO EQUIPMENT R&M47,563 20,038 30,000 30,000 19,452 17,554 40,000LEVEL TEXTTEXT AMT02 ESTIMATED VEHICLE REPAIR COSTS40,00040,000600-1201-415.36-04 COMPUTER EQUIP R&M5,894 6,252 150,028 150,028 87,514 75,0120600-1201-415.36-06 RADIO EQUIP R&M1,432 9,804 6,000 6,000 1,600 1,600 5,000LEVEL TEXTTEXT AMT02 RADIO SHOP CHARGES-CALIBRATE AND REPAIR5,000-33MOUNTEDUNITS@$60EA=$1,960-19MOBILEUNITS@$15EA=$285- OTHER REPAIRS EST $2,7555,000600-1201-415.36-13 SITE MOWING (PARKS)125,631000000600-1201-415.36-14 ILLEGAL DUMPING CLEANUP 344,740000000600-1201-415.36-15 GRAFFITI REMOVAL - PARKS 92,089000000600-1201-415.37-11 CAPITAL LEASE PRINCIPAL0 14,309 31,284 31,284 18,929 11,275 39,093LEVEL TEXTTEXT AMT02 2015 VEHICLE #1407,2042015 VEHICLE - 2 #1447,6042016 VEHICLE - 2 #1528,2672 NEW TRUCKS, 2017 CHEV 3/4 TON 4X4 W/PLOW16,01839,093600-1201-415.37-12 CAPITAL LEASE INTEREST0 1,110 2,346 2,346 1,407911 3,234LEVEL TEXTTEXT AMT600-1201 Neighborhood Code EnforcementCity of South BendExpenditures9/1/17 1:52pm14 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 2015 VEHICLE #1402792015 VEHICLE - 2 #1443292016 VEHICLE - 2 #1524842 NEW TRUCKS, 2017 CHEV 3/4 TON 4X4 W/PLOW2,1423,234600-1201-415.39-01 REFNDS,AWARDS,INDEMNITIES 1,745 3,990500 8,600 8,554 8,554 1,500LEVEL TEXTTEXT AMT02 REFUNDS1,5001,500600-1201-415.39-10 SUBSCRIPTIONS427337300300193193300LEVEL TEXTTEXT AMT02 SUBSCRIPTIONS TO PROFESSIONAL PUBLICATIONS300300600-1201-415.39-11 DUES & MEMBERSHIPS076252052000600LEVEL TEXTTEXT AMT02 DUES AND MEMBERSHIPS600600600-1201-415.39-39 BANK CREDIT CARD CHARGES649 1,047 1,020 1,020761699 1,200LEVEL TEXTTEXT AMT02 SERVICE FEE FOR CREDIT CARD MACHINE FOR CODE1,200AND LEGAL1,200600-1201-415.39-70 EDUCATION & TRAINING5,391 1,325 19,000 19,554 5,801 4,894 18,000LEVEL TEXTTEXT AMT02 TRAINING CLASSES AND CERTIFICATION EXAMS18,00018,000600-1201-415.39-89 MISC CHARGES & SVCS37,975 145,412 85,000 85,091 15,186 12,812 83,000LEVEL TEXTTEXT AMT02MISC SERVICES NOT COVERED BY OTHER LINE ITEMS77,000RENTAL OF STORAGE LOT FOR ABANDONED VEHICLES6,00083,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES817,402 432,139 475,546 486,564 233,102 196,427 604,127600-1201-415.43-02 MOTOR EQUIPMENT0 70,28500000600-1201 Neighborhood Code EnforcementCity of South BendExpenditures9/1/17 1:52pm15 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL0 70,28500000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.1,739,071 1,457,692 1,614,318 1,625,378 819,760 693,870 1,785,640600-1201 Neighborhood Code EnforcementCity of South BendExpenditures9/1/17 1:52pm16 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures600-1208-415.10-01 REGULAR WAGES000000 83,390LEVEL TEXTTEXT AMT02 1 - CODE INSPECTOR41,6951 - CODE INSPECTOR41,69583,390600-1208-415.11-01 FICA - REGULAR000000 6,380LEVEL TEXTTEXT AMT02 FICA - $83,390 X 7.65%6,3806,380600-1208-415.11-04 PERF - REGULAR000000 9,340LEVEL TEXTTEXT AMT02 PERF - $83,390 X 11.2%9,3409,340600-1208-415.11-08 HEALTH INSURANCE000000 32,592LEVEL TEXTTEXT AMT02 HEALTH - 2 X $16,20032,400LTD-2X$9619232,592600-1208-415.11-09 LIFE INSURANCE000000240LEVEL TEXTTEXT AMT02 2 X $120240240600-1208-415.11-22 PARKING ALLOWANCE000000788LEVEL TEXTTEXT AMT02 2 X $394788788600-1208-415.11-29 PARENTAL LEAVE000000208LEVEL TEXTTEXT AMT02 $83,390 X .25%208208------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES000000 132,938600-1208-415.21-04 OTHER OFFICE SUPPLIES000000300600-1208 Rental Unit InspectionCity of South BendExpenditures9/1/17 1:52pm17 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 PRINTER CARTRIDGES, OTHER OFFICE SUPPLIES300300600-1208-415.22-01 CENTRAL SERVICE GASOLINE000000 2,175600-1208-415.22-05 UNIFORMS000000650LEVEL TEXTTEXT AMT02 $325 X 2 INSPECTORS650650600-1208-415.22-24 OTHER OPERATING SUPPLIES000000200LEVEL TEXTTEXT AMT02 GLOVES, FLASHLIGHTS, OTHER CODE SUPPLIES200200600-1208-415.23-20 SMALL TOOLS & EQUIPMENT000000500------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES000000 3,825600-1208-415.32-21 TRAVEL - MILEAGE000000200600-1208-415.32-23 TRAVEL - HOTEL000000500600-1208-415.32-24 TRAVEL - MEALS000000300600-1208-415.32-25 TRAVEL - OTHER000000100600-1208-415.36-03 AUTO EQUIPMENT R&M000000 1,800600-1208-415.37-11 CAPITAL LEASE PRINCIPAL000000 16,800LEVEL TEXTTEXT AMT02 2 - VEHICLES16,80016,800600-1208-415.37-12 CAPITAL LEASE INTEREST000000 1,312LEVEL TEXTTEXT AMT02 2 VEHICLES1,3121,312600-1208-415.39-70 EDUCATION & TRAINING000000 1,500LEVEL TEXTTEXT AMT02 2 INSPECTORS1,5001,500600-1208-415.39-89 MISC CHARGES & SVCS000000 20,725LEVEL TEXTTEXT AMT600-1208 Rental Unit InspectionCity of South BendExpenditures9/1/17 1:52pm18 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 OTHER UNFORSEEN START-UP EXPENDITURES20,72520,725------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES000000 43,237------------ ------------ ------------ ------------ ------------ ------------ ------------** RENTAL UNIT INSPECTION000000 180,000600-1208 Rental Unit InspectionCity of South BendExpenditures9/1/17 1:52pm19 City of South Bend, Indiana 2018 Budget Department 600-1207 - Animal Care & Control Fund Type Enterprise Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Licenses & Permits 56,572 57,717 59,270 34,718 63,650 64,200 64,850 65,600 66,250 4,380 7% Charges for Services - 450 200 150 - - - - - (200) -100% Fines, Forfeitures, and Fees 530 454 - - - - - - - - - Donations 1,027 1,522 4,000 - 3,500 3,500 3,500 3,500 3,500 (500) -13% Other Income 60 356 6,500 175 6,500 6,500 6,500 6,500 6,500 - 0% Transfers In 629,368 629,368 728,865 364,433 820,662 909,138 860,372 892,761 908,068 91,797 13% Total Revenue 687,557 689,867 798,835 399,476 894,312 983,338 935,222 968,361 984,318 95,477 12% Expenditures by Type Personnel Salaries & Wages 336,284 327,146 343,973 172,044 383,146 390,393 397,785 405,324 413,014 39,173 11% Fringe Benefits 161,933 173,255 198,166 94,024 208,495 215,803 222,899 230,252 237,869 10,329 5% Total Personnel 498,217 500,401 542,139 266,068 591,641 606,196 620,684 635,576 650,883 49,502 9% Supplies 37,558 27,279 37,517 27,864 53,580 53,850 53,950 54,550 54,550 16,063 43% Services & Charges Professional Services 23,082 11,596 23,873 7,303 11,500 11,500 11,500 11,500 11,500 (12,373) -52% Printing & Advertising 71 901 1,000 160 750 750 750 750 750 (250) -25% Utilities 25,927 31,956 30,500 15,983 31,400 31,400 31,400 31,400 31,400 900 3% Education & Training - - - 495 - - - - - - - Travel 414 - - - - - - - - - - Repairs & Maintenance 15,243 25,267 19,000 14,153 22,700 23,950 24,000 24,050 24,100 3,700 19% Other Interfund Allocations 6,903 45,748 102,052 51,024 115,215 115,215 115,215 115,215 115,215 13,163 13% Debt Service Principal 631 970 8,228 507 16,483 31,450 46,485 61,828 61,828 8,255 100% Interest & Fees 125 246 930 - 2,179 3,353 4,965 6,618 6,618 1,249 134% Grants & Subsidies - - - - - - - - - - - Insurance 5,160 4,992 4,578 2,292 4,474 4,474 4,474 4,474 4,474 (104) -2% Transfers Out - - - - - - - - - - - Other Services & Charges 22,761 22,851 20,700 8,834 20,100 21,200 21,800 22,400 23,000 (600) -3% Total Services & Charges 100,317 144,527 210,861 100,750 224,801 243,292 260,589 278,236 278,885 13,940 7% Capital - - - - 80,000 80,000 - - - 80,000 - Total Expenditures 636,092 672,207 790,517 394,682 950,022 983,338 935,222 968,361 984,318 159,505 20% Net Surplus / (Deficit)51,465 17,660 8,318 4,794 (55,710) - - - - Department Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This portion of the fund comprises revenues and expenditures for Animal Care & Control. While some revenues are derived from fees for animal control activities, the vast majority comes from a transfer from the Economic Development Income Tax (EDIT) Fund 408. South Bend Animal Care & Control's mision is to enforce animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. Animal Care & Control responds to animal related complaints, manage and facilitate a fully fiunctioning adoption center & animal shelter, particpate and organize community outreach events to promote and educate the public on animal welfare issues. Revenues are projected to go up in 2018 based on the increase in services provided as a result of an increase in animal pick ups. Excluding the 2016 encumbrance rollovers for outstanding purchase orders (which shows as amended budget for 2017) the effective change is an increase of $175,901. Significant changes in personnel of $49,502 are reflected by the net allocation of Excutive salaries being charged to Animal Care & Control ($15,400), 2% increase in wages ($11,000 for 2017 & 2018, 2017 not updated), with other salary changes for the 2018 budget impacted by not adjusting down the actual versus salary cap ($9,800). Other personnel increases are for benefits and taxes: $2,997 FICA, $3,601 PERF and $3,661 Health Insurance for a total of $10,300.With $3,000 increase in permanent part time. Significant changes in supplies are driven by a $16,000 increase for Institutional and Medical Supplies, $1,000 increase for animal feed, $1380 in fuel, and $1,300 for supplies purchased through Central Stores (i.e kitty litter, disinfectant, and sanitizer) . Whereas the significant changes in Services & Charges are due from an increase in allocation for IT ($9,472), Admin ($1,142), and Central Stores ($2,916) for a total increase of $13,530; with an additional increase of $9,600 for a 2017 capital lease to purchase a new box truck . With the final impact on the 2018 budget to cash flow the purchase of a new box truck to replace the old animal control vans which have become uinreliable and expensive to maintain, $80,000 per truck based upon the 2017 lease purchase. 20 City of South Bend, Indiana 2018 Budget Department 600-1207 - Animal Care & Control Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - Achieved full staffing levels at the shelter - - 2018 Department Goals & Objectives and Linkage to City Results - - - - - - Key Performance Indicators (KPI's) Measure Type Long Term Goal 2016 Actual 2017 Estimated 2018 Target -Outcome 500 289 368 400 -Outcome 100 215 232 175 -Effectiveness 25% 15% 17% 20% -Effectiveness 50% 29% 43% 50% -Effectiveness 100 unknown 1,196 1,500 -Outcome 2,000 2,244 2,584 2,200 Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - Created a better relationship with the animal control commission for setting cases for animal ordinance violations Added a fourth animal control officer and reduced internal office staff by one person for that transition Continue to reduce euthanasia numbers for the shelter Animal Control officers and staff attended: meth lab identification and safety, dog fighting identification and safety training, and stress management training. Changed how we processed animals coming in to the shelter by vaccinating them upon entry, therefore reducing the chance of disease spreading within the shelter and the animal community Transitioning to having the 311 Call Center field phone calls for Animal Care & Control, still having some issues but the knowledge base articles will improve that relationship (Good Government ) Tweak and finalize PetPoint usage/dispatching software and case management (Good Government ) Design a "fast track" system to move animals through to the adoption process faster to help overcome hold times and lessen the amount of time an animal is cared for at the Animal Care & Control facility (Good Government ) Develop more partnerships regarding animal welfare enforcement within the community while strengthening current ones (Basics are Easy) Improve accessibility and ease of government with online licensing and adoption applications (Good Government ) Partner with area businesses and agencies to offer more resources to residents to ease compliance of animal ordinances (Good Government ) Continue to reduce euthanasia rates and increase adoption/rescue rates Adoptions per year Number of bite cases serviced by Animal Care & Control, per year Percentage of animals returned to owner Percentage of animals sent to rescue/rehab Animal Welfare Alert Notices/Citations Issued Animal intake numbers Potential changes to the ordinance could increase intake numbers Increased intake numbers are a challenge due to limited housing at the facility Many opportunities to partner more with DTSB and the Venues, Parks & Arts Department to intertwine South Bend Animal Care & Control into city functions Finding the resources to increase the turn around on spay/neuters in order to increase adoption rate 21 City of South Bend, Indiana 2018 Budget Department 600-1207 - Animal Care & Control Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Animal Care & Control (600-1207) Shelter Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Asst Shelter Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Animal Control Officer 3.0 3.0 4.0 4.0 4.0 4.0 4.0 4.0 Animal Control Assistant 3.0 3.0 2.0 2.0 2.0 2.0 2.0 2.0 Total Non-Bargaining 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 Explain Significant Staffing Changes Below: There are no significant personnel changes. 22 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue600-1207-321.06-00 PET LICENSES21,790 19,375 17,000 17,000 14,855 11,430 20,200LEVEL TEXTTEXT AMT02 CITY PET LICENSE SALES20,20020,200600-1207-321.06-10 DANGEROUS DOG LICENSE0200 1,000 1,000375225400LEVEL TEXTTEXT AMT02 DANGEROUS DOG LICENSE400400600-1207-321.06-20 PET IMPOUND RECLAIM FEE3,809 4,685 3,000 7,500 3,955 3,105 9,500LEVEL TEXTTEXT AMT02 PET IMPOUND RECLAIM FEE: BASED ON9,5002015/2016/2017 YTD AVG ($4150)WITH EXPECTATION OFINCREASE DUE TO STRICTER ENFORCEMENT.9,500600-1207-321.06-30 PET ADOPTION FEES13,995 16,744 13,000 16,000 13,191 11,856 16,500LEVEL TEXTTEXT AMT02 PET ADOPTION FEES16,500$85 DOGS; $65 CATS - APPROX. 110 ADOPTIONS16,500600-1207-321.06-40 PICK UP FEES772785 3,000 3,000240200 1,500LEVEL TEXTTEXT AMT02 UNWANTED PET PICKUP1,500$20 PER ANIMAL - BASED ON THREE YEAR AVG OF $1,4131,500600-1207-321.06-45 PET MICRO CHIPPING4,081 3,230 2,500 3,500 2,980 2,560 3,750LEVEL TEXTTEXT AMT02 MICROCHIPPING - $20 EACH ANIMAL3,7503,750600-1207-321.06-50 VETERINARIAN EXPENSES1,389 1,912 2,000 2,000 1,377 1,117 2,200LEVEL TEXTTEXT AMT02 REIMBURSEMENT FOR IN-HOUSE VACCINATIONS AND SHOTS2,2002,200600-1207-321.06-55 PET EUTHANASIA960420 2,000 2,0004040 1,000LEVEL TEXTTEXT AMT600-1207 Animal Care & ControlCity of South BendRevenue9/1/17 1:52pm23 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue02 EUTHANASIA - $20 PER ANIMAL1,0002015/2016/2017 YTD AVG ($568)1,000600-1207-321.06-60 ANIMAL SURRENDERS8,896 8,750 7,000 7,000 4,535 3,920 8,100LEVEL TEXTTEXT AMT02 SURRENDER FEES $20 PER ANIMAL8,1002015/2016/2017 YTD AVG ($8,870)8,100600-1207-321.06-65 CREMATION07660170166166500LEVEL TEXTTEXT AMT02 CREMATION500500600-1207-321.06-70 DONATIONS975 1,522 4,000 4,00000 3,500LEVEL TEXTTEXT AMT02 DONATIONS - 2015/2016/2017 YTD AVG($1,000)3,5003,500600-1207-321.06-75 CHICKEN COOP028000000600-1207-321.50-10 VARIOUS88057001001001000600-1207-321.60-10 RABIES SPECIMIN PREP045002001501500------------ ------------ ------------ ------------ ------------ ------------ ------------*57,547 59,689 54,500 63,470 41,964 34,868 67,150600-1207-351.30-00 MISC COLLECTIONS REVENUE53045400000LEVEL TEXTTEXT AMT02 MISC REVENUE------------ ------------ ------------ ------------ ------------ ------------ ------------*53045400000600-1207-360.00-00 MISCELLANEOUS REVENUE60333 6,500 6,500175175 6,500LEVEL TEXTTEXT AMT02 MISC REVENUE6,5006,500600-1207-360.51-00 INSURANCE REIMBURSEMENT02300000------------ ------------ ------------ ------------ ------------ ------------ ------------*60356 6,500 6,500175175 6,500600-1207-367.00-00 DONATION PRIVATE SOURCES52000000------------ ------------ ------------ ------------ ------------ ------------ ------------600-1207 Animal Care & ControlCity of South BendRevenue9/1/17 1:52pm24 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue*52000000600-1207-392.00-00 INTERFUND OPER. TRANSFER 629,368 629,368 728,865 728,865 364,433 364,433 820,662LEVEL TEXTTEXT AMT02 INTERFUND TRANSFER FOR ANIMAL CONTROL820,662TRANSFER FROM ACCT #408-1207-415.50-02820,662------------ ------------ ------------ ------------ ------------ ------------ ------------*629,368 629,368 728,865 728,865 364,433 364,433 820,662------------ ------------ ------------ ------------ ------------ ------------ ------------** ANIMAL CONTROL687,557 689,867 789,865 798,835 406,572 399,476 894,312600-1207 Animal Care & ControlCity of South BendRevenue9/1/17 1:52pm25 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures600-1207-415.10-01 REGULAR WAGES319,901 305,891 326,187 326,187 191,036 164,643 362,340LEVEL TEXTTEXT AMT02 .35 DIRECTOR (SPLIT W/ CODE)28,629.35 DEP DIR (SPLIT WITH CODE)26,7751 SHELTER MANAGER51,4161 ASST SHELTER MANAGER43,2974 ANIMAL CONTROL OFFICERS (4 X 35,458.26)141,8332 ANIMAL CONTROL ASSISTANTS (2 X 35,195)70,390ADJ TO ACTUAL (O)362,340600-1207-415.10-03 SEASONAL & INTERNS3,205 6,3980 3,550 3,527 3,5270600-1207-415.10-04 EXTRA AND OVERTIME5,631 7,942 4,00045000 4,000LEVEL TEXTTEXT AMT02 OVERTIME4,0004,000600-1207-415.10-09 PERMANENT PART-TIME7,547 6,915 13,786 13,786 5,332 3,873 16,806LEVEL TEXTTEXT AMT02 2 KENNEL ASSISTANTS, 32 HRS/WK, (1 EXCL SUMMER)16,80616,806600-1207-415.11-01 FICA - REGULAR24,986 24,451 26,314 26,314 14,580 12,552 29,311LEVEL TEXTTEXT AMT02 $383,146 * 7.65%29,31129,311600-1207-415.11-04 PERF - REGULAR36,459 35,128 36,981 36,981 21,396 18,440 40,582LEVEL TEXTTEXT AMT02 $362,340 X 11.2%40,58240,582600-1207-415.11-07 UNEMPLOYMENT COMP887442860860000LEVEL TEXTTEXT AMT02 NOT APPLICABLE FOR 2018600-1207-415.11-08 HEALTH INSURANCE97,983 112,304 132,991 132,991 73,635 62,552 136,652LEVEL TEXTTEXT AMT02 LTD8368.7 FTE X 96HEALTH INSURANCE PER EMPLOYEE135,2708.35 FTE X $16,200600-1207 Animal Care & ControlCity of South BendExpenditures9/1/17 1:52pm26 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures.35 INS REBATE X $1,560546136,652600-1207-415.11-09 LIFE INSURANCE993930 1,020 1,020565480 1,044LEVEL TEXTTEXT AMT02 8.7 FTE X $5.00 X 24 PERIODS1,0441,044600-1207-415.11-12 AUTO ALLOWANCE500000000600-1207-415.11-18 FLEX. SPENDING ACCOUNT000000906LEVEL TEXTTEXT AMT02 S/B ACCT 11.29 PRENTAL LEAVE906- $362,340 X .25%906600-1207-415.11-24 CELL PHONE ALLOWANCE125000000------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES498,217 500,401 542,139 542,139 310,071 266,068 591,641600-1207-415.21-02 PRINT SHOP2,1972583003004935600LEVEL TEXTTEXT AMT02 ADDITIONAL PRINT COST600600600-1207-415.21-03 C.S. OFFICE SUPPLIES601 1,840500775766766 1,500LEVEL TEXTTEXT AMT02 CENTRAL SUPPLIES-PAPER-HOUSEHOLD PRODUCT1,5001,500600-1207-415.21-04 OTHER OFFICE SUPPLIES527237 1,200925892837 1,500LEVEL TEXTTEXT AMT02 MISC. SUPPLIES1,5001,500600-1207-415.21-05 SMALL OFFICE EQUIPMENT350009085850600-1207-415.22-01 CENTRAL SERVICE GASOLINE5,310 4,295 6,250 6,250 2,865 2,610 7,630LEVEL TEXTTEXT AMT02 3,052 GALLONS, $2.50 PER GAL7,6307,630600-1207-415.22-05 UNIFORMS1,003 2,152800 1,210957886 1,600LEVEL TEXTTEXT AMT600-1207 Animal Care & ControlCity of South BendExpenditures9/1/17 1:52pm27 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 UNIFORMS1,6001,600600-1207-415.22-06 FEED5564850050000 1,500LEVEL TEXTTEXT AMT02 FEED1,5001,500600-1207-415.22-20 INSTITUTIONAL & MEDICAL 23,844 16,896 20,000 20,649 23,117 18,196 36,000LEVEL TEXTTEXT AMT02 VACCINES, DISEASE TESTS, MED SUPPLIES, DARTS36,000EXCLUDES RABIES TESTING36,000600-1207-415.22-21 CLEANING SUPPLIES17213400000600-1207-415.22-24 OTHER OPERATING SUPPLIES158 1,131500500 1,139748500LEVEL TEXTTEXT AMT02 OTHER SUPPLIES500500600-1207-415.23-20 SMALL TOOLS & EQUIPMENT1,8010 2,000 5,318 3,367 3,367 2,000LEVEL TEXTTEXT AMT02 SMALL TOOLS & EQUIPMENT2,0002,000600-1207-415.23-99 OTHER R&M SUPPLIES1,039288 1,000 1,000571334750LEVEL TEXTTEXT AMT02 R&M SUPPLIES750750------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES37,558 27,279 33,050 37,517 33,808 27,864 53,580600-1207-415.31-06 OTHER PROFESSIONAL SVCS 18,757 3,039 3,000 3,000 2,067 1,933 2,500LEVEL TEXTTEXT AMT02 MONTHLY PEST CONTROL, CARPETS CLEANING2,5002,500600-1207-415.31-09 VETERINARY EXPENSES4,325 8,557 9,000 20,873 7,534 5,556 9,000LEVEL TEXTTEXT AMT02 MED TREATMENT FOR SICK/INJURED ANIMALS THAT9,000600-1207 Animal Care & ControlCity of South BendExpenditures9/1/17 1:52pm28 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresARE PICKED UP BY SBACC STAFF; SPAYING ANDNEUTERING OF ADOPTABLE ANIMALS9,000600-1207-415.31-39 COLLECTION AGENCY EXPENSE0000187- 187-0600-1207-415.31-70 ADM FEE ALLOCATION0 22,356 24,858 24,858 14,497 12,426 26,000LEVEL TEXTTEXT AMT02 ADMIN ALLOCATION26,00026,000600-1207-415.31-71 CENTRAL STORES ALLOCATION 2,973 3,036 2,967 2,967 1,729 1,482 5,883LEVEL TEXTTEXT AMT02 FIXED COST ALLOCATION FOR CENTRAL STORE5,8835,883600-1207-415.31-73 PRINT SHOP ALLOCATION0 1,620 2,611 2,611 1,526 1,308 2,244LEVEL TEXTTEXT AMT02 PRINT SHOP ALLOCATION2,2442,244600-1207-415.31-75 311 CALL CENTER ALLOC0 14,99200000600-1207-415.31-76 IT ALLOCATION000000 81,088LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #781,088IT, INNOVATION, & GIS(2017 RATE - $71,616)81,088600-1207-415.32-02 POSTAGE1,477 1,032 2,000 2,000805694 1,500LEVEL TEXTTEXT AMT02 POSTAGE1,5001,500600-1207-415.32-04 TELEPHONE5,059 4,787 5,000 5,000 1,760 1,261 5,000LEVEL TEXTTEXT AMT02 11 PHONE AT $20 EACH PLUS DATA SERVICE FOR 4 IPAD5,0005,000600-1207-415.32-21 TRAVEL - MILEAGE314000000600-1207-415.32-23 TRAVEL - HOTEL100000000600-1207-415.33-03 PROMOTIONAL71901 1,000 1,000160160750LEVEL TEXTTEXT AMT600-1207 Animal Care & ControlCity of South BendExpenditures9/1/17 1:52pm29 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 BILLBOARD COST ,OUTREACH ON THE BUS750750600-1207-415.34-02 LIABILITY INSURANCE5,160 4,992 4,578 4,578 2,674 2,292 4,474LEVEL TEXTTEXT AMT02 COST ALLOCATION FOR LIABILITY INSURANCE4,4744,474600-1207-415.35-01 ELECTRIC16,214 16,822 13,000 13,000 8,419 6,764 14,400LEVEL TEXTTEXT AMT02 ELECTRICITY FOR SBACC LOCATED AT 521 ECLIPSE14,40014,400600-1207-415.35-02 GAS3,478 3,322 6,500 6,500 2,645 2,573 6,000LEVEL TEXTTEXT AMT02 GAS FOR SBACC LOCATED AT 521 ECLIPSE6,0006,000600-1207-415.35-03 TRASH REMOVAL0 4,914 4,700 4,700 3,801 2,788 4,700LEVEL TEXTTEXT AMT02 TRASH REMOVAL4,7004,700600-1207-415.35-04 WATER6,235 6,898 6,300 6,300 5,475 3,857 6,300LEVEL TEXTTEXT AMT02 WATER & SEWER FOR SBACC LOCATED AT 521 ECLIPSE6,3006,300600-1207-415.36-01 BUILDING R&M0 9,721 5,000 4,3255656 4,800LEVEL TEXTTEXT AMT02 BUILDING REPAIRS4,8004,800600-1207-415.36-02 OFFICE EQUIP R&M1,243591 1,000 1,000772707 1,000LEVEL TEXTTEXT AMT02 OFFICE EQUIPMENT REPAIR1,0001,000600-1207-415.36-03 AUTO EQUIPMENT R&M13,969 14,332 12,000 12,675 12,849 12,670 16,000LEVEL TEXTTEXT AMT600-1207 Animal Care & ControlCity of South BendExpenditures9/1/17 1:52pm30 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 AUTOMOTIVE EQUIPMENT REPAIR16,00016,000600-1207-415.36-04 COMPUTER EQUIP R&M3,930 3,744 71,616 71,616 41,776 35,8080600-1207-415.36-06 RADIO EQUIP R&M31623 1,000 1,000720720900LEVEL TEXTTEXT AMT02 RADIO EQUIPMENT900900600-1207-415.37-11 CAPITAL LEASE PRINCIPAL631970 8,200 4,228679507 16,483LEVEL TEXTTEXT AMT02 COPIER LEASE #1371,0952017 CHEV 3/4 TON 4X4 W/BOX15,38816,483600-1207-415.37-12 CAPITAL LEASE INTEREST12524690293000 2,179LEVEL TEXTTEXT AMT02 COPIER LEASE #1371212017 CHEV 3/4 TON 4X4 W/BOX2,0582,179600-1207-415.39-12 SECURITY881573 1,000 2,500 2,100 1,003900LEVEL TEXTTEXT AMT02 ALARM MONITORING900900600-1207-415.39-39 BANK CREDIT CARD CHARGES670670700700478415700LEVEL TEXTTEXT AMT02 SERVICE FEE FOR CREDIT CARD MACHINE700700600-1207-415.39-70 EDUCATION & TRAINING0005004954950LEVEL TEXTTEXT AMT02 EDUCATION AND TRAIING600-1207-415.39-88 CREMATION SERVICES14,291 15,789 12,000 12,000 6,341 5,462 12,000LEVEL TEXTTEXT AMT02 CREMATION SERVICES12,00012,000600-1207-415.39-89 MISC CHARGES & SVCS38300 2,000 1,37400LEVEL TEXTTEXT AMT600-1207 Animal Care & ControlCity of South BendExpenditures9/1/17 1:52pm31 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 MISC------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES100,317 144,527 198,932 210,861 120,545 100,750 224,801600-1207-415.43-09 MATERIAL & EQUIPMENT000000 80,000LEVEL TEXTTEXT AMT02 BOX TRUCK FOR ANIMAL PICKUP80,000PRICING BASED ON 2017 LEASE/PURCHASE OF THE SAME80,000------------ ------------ ------------ ------------ ------------ ------------ ------------*CAPITAL00000080,000------------ ------------ ------------ ------------ ------------ ------------ ------------** ANIMAL CONTROL636,092 672,207 774,121 790,517 464,424 394,682 950,022600-1207 Animal Care & ControlCity of South BendExpenditures9/1/17 1:52pm32 City of South Bend, Indiana 2018 Budget Fund 219 - Unsafe Building Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services - 237,962 254,218 63,995 199,500 205,500 208,500 211,500 214,500 (54,718) -22% Fines, Forfeitures, and Fees - 146,831 50,500 29,846 61,000 63,000 65,000 67,000 69,000 10,500 21% Interest Earnings - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - 755,180 579,757 289,879 648,273 650,700 652,407 656,272 658,303 68,516 12% Total Revenue - 1,139,973 884,475 383,720 908,773 919,200 925,907 934,772 941,803 24,298 3% Expenditures by Type Personnel Salaries & Wages - 167,266 172,618 85,991 190,001 196,341 198,659 201,012 203,400 17,383 10% Fringe Benefits - 90,997 100,918 49,609 104,906 109,864 113,137 116,533 120,057 3,988 4% Total Personnel - 258,263 273,536 135,601 294,907 306,205 311,796 317,544 323,457 21,371 8% Supplies - 16,547 24,959 8,913 26,450 27,425 27,950 28,475 29,000 1,491 6% Services & Charges Professional Services - 39,785 48,000 23,078 48,000 48,000 48,000 50,000 50,000 - 0% Printing & Advertising - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - 252,975 309,500 120,984 314,500 312,100 312,600 313,100 313,600 5,000 2% Other Interfund Allocations - - 32,616 16,308 31,481 31,970 32,061 32,153 32,246 (1,135) -3% Insurance - 98,280 39,146 19,572 26,435 26,500 26,500 26,500 26,500 (12,711) -32% Transfers Out - - - - - - - - - - - Other Services & Charges - 104,888 174,989 56,235 167,000 167,000 167,000 167,000 167,000 (7,989) -5% Total Services & Charges - 495,928 604,251 236,176 587,416 585,570 586,161 588,753 589,346 (16,835) -3% Capital - - - - - - - - - - - Total Expenditures - 770,738 902,746 380,690 908,773 919,200 925,907 934,772 941,803 6,027 1% Net Surplus / (Deficit)- 369,235 (18,271) 3,030 - - - - - Beginning Cash Balance - - 371,735 353,464 353,464 353,464 353,464 353,464 Cash Reserve Cash Adjustments - 2,500 - - - - - - Ending Cash Balance - 371,735 353,464 353,464 353,464 353,464 353,464 353,464 Cash Reserves Target - 192,685 225,687 227,193 229,800 231,477 233,693 235,451 Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: 25% of Annual expenditures The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. Excluding the 2016 encumbrance rollovers for outstanding purchase orders (which shows as amended budget for 2017), the effective change for the 2018 budget is an increase of approximately $14,016. The increase in 2018 budget is from a net of the following changes: -$14,000 drop in allocations and liability insurance, +$21,300 increase in personnel services (consisting of an increase in seasonal help for the alley cutback program of +$12,120, increase in health insurance of +$2,600, +$5,200 for 2% increase in non bargaining and teamsters contract, and +$1,400 in other related personnel taxes and benefits), +$5,000 increase for auto repair and maintenance, and +$1,500 increase in supplies. 33 City of South Bend, Indiana 2018 Budget Fund 219 - Unsafe Building Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - - - - 2018 Department Goals & Objectives and Linkage to City Results - - - - - - - - - - - - - - - Key Performance Indicators (KPI's) Measure Type Long Term Goal 2016 Actual 2017 Estimated 2018 Target -Efficiency 14 14 14 14 -Effectiveness 95% 90% 92% 95% -Effectiveness 12 5 6 8 - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - - - - - - Average number of days from inspector's request for abatement to completed Percentage of billable vs non ‐billable abatements Increase the number of volunteer driven neighborhood clean-ups We need to work with residents to stop uncontrolled dumping in alleys and on vacant lots. We have doubled the number of tires we have picked up over the last two years, cleaning up close to 10,000 tires a year. We need to figure out ways to deter the dumping of tires. Also, we hope to find a way to identify the businesses or the people doing this. NEAT Crew attended training on meth lab identification and safety, as well as stress management Continued to work with Code Inspectors to distribute trash bags and gloves to the homeless in order to keep the City clean Added a summer part-time crew to perform cut backs of trees and brush in the alleys and around street signs. Due to staffing, it began slow but the program is now advancing. Looking to purchase 2 new four wheel drive pickup trucks before winter to assist the NEAT crew in cleaning the thirteen bridges they hovel and maintain (Basics are Easy) Work with the Department of Safety & Risk to ensure that the crew is working in the safest possible manner every day (Good Government) Dedicate the lighting loader, twice a month, to collect all tires that are dumped in the alleys (Good Government) Work with the NEAT Crew to become more efficient in scheduling abatements (Basics are Easy) Continue to build better partnerships with City departments (Basics are Easy) The Deputy Director will work with neighborhood associations and businesses to promote more neighborhood clean-ups (Basics are Easy) Provide the NEAT Crew with training opportunities, as available 34 City of South Bend, Indiana 2018 Budget Fund 219 - Unsafe Building Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Superintendent II 1.0 - - - - - - - Superintendent IV *- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non-Bargaining 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Bargaining Driver 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operator III 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Total Bargaining 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Total Full-Time Employees 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Explain Significant Staffing Changes Below: * Title change 35 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueUNSAFE BUILDING FUND219-1201-344.30-00 ENVIRONMENTAL CLEANUP0 17,748 150,000 150,000 29,187 19,139 65,000LEVEL TEXTTEXT AMT02 2018 ENVIRONMENTAL CLEANUP65,00065,000219-1201-344.30-10 ILLEGAL DUMPING0 143,8340 40,218 40,218 40,218 85,000LEVEL TEXTTEXT AMT02 2018 ILLEGAL DUMPING85,00085,000219-1201-344.30-20 GRASS0 36,842 30,000 30,000 5,218 4,638 25,000LEVEL TEXTTEXT AMT02 CHARGES TO PROPERTY OWNERS FOR GRASS CUTTING25,000APR-OCT25,000------------ ------------ ------------ ------------ ------------ ------------ ------------*0 198,424 180,000 220,218 74,623 63,995 175,000219-1201-349.09-00 DEMOLITION AND BOARDING0 39,538 34,000 34,00000 24,500LEVEL TEXTTEXT AMT02 2018 DEMOLITION/BOARDING24,50024,500------------ ------------ ------------ ------------ ------------ ------------ ------------*0 39,538 34,000 34,00000 24,500219-1201-351.30-00 MISC COLLECTIONS REVENUE010 25,000 16,805 16,655 33,000LEVEL TEXTTEXT AMT02 COLLECTIONS RECEIVED BY KRISOR & ASSOCIATES33,00033,000------------ ------------ ------------ ------------ ------------ ------------ ------------*010 25,000 16,805 16,655 33,000219-1201-352.00-00 FORFEITS0 118,976050050000------------ ------------ ------------ ------------ ------------ ------------ ------------*0 118,976050050000219-1201-354.00-00 ORDINANCE VIOLATION0 27,8540 25,000 18,598 13,192 28,000LEVEL TEXTTEXT AMTFund 219 - Unsafe BuildingCity of South BendRevenue9/1/17 11:04am36 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue02 2018 OVB FINES IMPOSED ON CODE CITATIONS28,00028,000------------ ------------ ------------ ------------ ------------ ------------ ------------*0 27,8540 25,000 18,598 13,192 28,000219-1201-392.00-00 INTERFUND OPER. TRANSFER0 755,180 579,757 579,757 289,879 289,879 648,273LEVEL TEXTTEXT AMT02 OPER TRANSFER FROM EDIT FUND 408-1201-415.50-02648,273648,273------------ ------------ ------------ ------------ ------------ ------------ ------------*0 755,180 579,757 579,757 289,879 289,879 648,273------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.0 1,139,973 793,757 884,475 400,405 383,720 908,773------------ ------------ ------------ ------------ ------------ ------------ ------------*** UNSAFE BUILDING FUND0 1,139,973 793,757 884,475 400,405 383,720 908,773Fund 219 - Unsafe BuildingCity of South BendRevenue9/1/17 11:04am37 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresUNSAFE BUILDING FUND219-1201-415.31-01 LEGAL SERVICES0 33,600 48,000 49,050 23,000 23,000 48,000LEVEL TEXTTEXT AMT02 LEGAL SERVICES FOR UNSAFE BUILDING48,000- THIRD PARTY ATTORNEY FOR CODE HEARINGS48,000219-1201-415.31-39 COLLECTION AGENCY EXPENSE0 6,185010078780219-1201-415.31-70 ADM FEE ALLOCATION00 11,272 11,272 6,573 5,634 11,361LEVEL TEXTTEXT AMT02 ADMIN FEE ALLOCATION11,36111,361219-1201-415.36-13 SITE MOWING (PARKS)0 129,866 164,000 164,000 53,299 25,574 164,000LEVEL TEXTTEXT AMT02 2018 SITE MOWING: BILLED TO CODE FROM VPA DEPT164,000164,000219-1201-415.36-15 GRAFFITI REMOVAL - PARKS0 70,899 100,000 100,000 94,754 65,540 100,000LEVEL TEXTTEXT AMT02 2018 GRAFFITI REMOVAL AS PERFORMED BY VPA FOR CODE 100,000- REIMBURSEMENT FOR ACTUAL EXPENSES TO VPAGRAFFITI DIVISION100,000219-1201-415.39-01 REFNDS,AWARDS,INDEMNITIES0480005055050219-1201-415.39-89 MISC CHARGES & SVCS0 8,445 15,000 13,850 6,233 5,463 15,000LEVEL TEXTTEXT AMT02 MISC CHARGES FOR CODE/UNSAFE BUILDING15,00015,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES0 249,475 338,272 338,272 184,442 125,795 338,361------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.0 249,475 338,272 338,272 184,442 125,795 338,361Fund 219 - Unsafe BuildingCity of South BendExpenditures9/1/17 11:04am38 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures219-1209-415.10-01 REGULAR WAGES0 47,960 50,781 50,781 29,754 25,770 55,204LEVEL TEXTTEXT AMT02 SUPERINTENDENT IV - 2017 ORD $54,122 X 1.02%55,204ADJ TO ACTUAL ($0)55,204219-1209-415.10-02 HOURLY WAGES0 115,446 117,202 114,102 62,569 56,608 118,042LEVEL TEXTTEXT AMT02 TEAMSTERS:1 DRIVER (38,418)38,4182 OPERATOR III (2 X 37,565)75,130PROFICIENCY PAY: ($0.60/HR X 2080 X 3)3,744ATTENDANCE BONUS:750CALC'D AS: MISS 0 DAYS: $250 EACHMISS1DAY:$150MISS 2 DAYS: $100MISS3ORMOREDAYS:$0118,042219-1209-415.10-03 SEASONAL & INTERNS000 2,000 1,980848 12,120LEVEL TEXTTEXT AMT02 2 SEASONAL PT @ $10.10/HR, 15 WEEKS, 40HRS/WK12,12012,120219-1209-415.10-04 EXTRA AND OVERTIME0 3,110 4,085 4,085 1,115 1,115 4,085LEVEL TEXTTEXT AMT02 OVERTIME AS OCCASIONALLY REQUIRED4,0854,085219-1209-415.10-06 SPECIAL PAYS00550900900900550LEVEL TEXTTEXT AMT02 LONGEVITY PAY:5501 EE, 20 YRS: $350 (DRIVER)1 EE, 13 YRS: $200 (1 EQUIP OP III)550219-1209-415.10-14 PRODUCTIVITY BONUS075007507507500219-1209-415.11-01 FICA - REGULAR0 12,319 13,205 13,205 7,056 6,261 14,805LEVEL TEXTTEXT AMT02 TOTAL WAGES X 7.65% (193,530 X .0765)14,80514,805Fund 219 - Unsafe BuildingCity of South BendExpenditures9/1/17 11:04am39 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures219-1209-415.11-04 PERF - REGULAR0 18,664 19,333 19,333 10,566 9,452 19,866LEVEL TEXTTEXT AMT02 TOTAL FULL-TIME WAGES X 11.2% (172,618 X .112)19,866- PERF CIVIL CITY: 11.2% $55,204 = $6,183- PERF TEAMSTERS: 11.2% $122,166 = $13,68319,866219-1209-415.11-05 PERF - UNION00 2,589 2,589969879 1,832LEVEL TEXTTEXT AMT02 TEAMSTERS CONTRACT: 1.5% ($122,166 X 1.5%)1,8321,832219-1209-415.11-07 UNEMPLOYMENT COMP0231432432000LEVEL TEXTTEXT AMT02 TOTAL WAGES X 0.25% - NA FOR 2018219-1209-415.11-08 HEALTH INSURANCE0 57,984 62,584 62,584 35,204 31,292 65,184LEVEL TEXTTEXT AMT02 HEALTH AND LTDHEALTH: 4 X $16,20064,800LTD: 4 X 9638465,184219-1209-415.11-09 LIFE INSURANCE0480480480270240480LEVEL TEXTTEXT AMT02 LIFEINSURANCE:4X120480480219-1209-415.11-10 CLOTHING ALLOWANCE049900000219-1209-415.11-24 CELL PHONE ALLOWANCE0420420420245210420LEVEL TEXTTEXT AMT02 CELL PHONE ALLOWANCE420420219-1209-415.11-27 JOB READINESS ALLOWANCE00 1,275 1,275 1,275 1,275 1,275LEVEL TEXTTEXT AMT02 JOB READINESS: $425 PER TEAMSTER (3 X 425)1,2751,275219-1209-415.11-29 PARENTAL LEAVE000000444LEVEL TEXTTEXT AMTFund 219 - Unsafe BuildingCity of South BendExpenditures9/1/17 11:04am40 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 .25% OF $177,370.46444444219-1209-415.11-99 OTHER FRINGE BENEFITS040060060000600LEVEL TEXTTEXT AMT02 PER TEAMSTER CONTRACT600600------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES0 258,263 273,536 273,536 152,653 135,601 294,907219-1209-415.21-02 PRINT SHOP0800000219-1209-415.22-01 CENTRAL SERVICE GASOLINE0 12,078 19,159 19,159 6,210 5,518 19,500LEVEL TEXTTEXT AMT02 FUEL COSTS19,50019,500219-1209-415.22-05 UNIFORMS0 1,539 1,300 1,300615615 1,400LEVEL TEXTTEXT AMT02 UNIFORMS (CINTAS)1,4001,400219-1209-415.22-20 INSTITUTIONAL & MEDICAL07000000219-1209-415.22-22 MEDICAL/SAFETY SUPPLIES049050050000550LEVEL TEXTTEXT AMT02 MEDICAL/SAFETY SUPPLIES550550219-1209-415.22-24 OTHER OPERATING SUPPLIES0 2,362 4,000 4,000 3,086 2,780 5,000LEVEL TEXTTEXT AMT02 MISC SUPPLIES FOR NEAT CREW5,0005,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES0 16,547 24,959 24,959 9,911 8,913 26,450219-1209-415.31-70 ADM FEE ALLOCATION00 20,725 20,725 12,089 10,362 18,691LEVEL TEXTTEXT AMT02 ADMIN ALLOC FOR NEAT CREW18,69118,691219-1209-415.31-71 CENTRAL STORES ALLOCATION00357357210180 1,271Fund 219 - Unsafe BuildingCity of South BendExpenditures9/1/17 11:04am41 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 CENTRAL STORES ALLOC FOR NEAT CREW1,2711,271219-1209-415.31-73 PRINT SHOP ALLOCATION00262262154132158LEVEL TEXTTEXT AMT02 PRINT SHOP ALLOC FOR NEAT CREW158158219-1209-415.34-02 LIABILITY INSURANCE0 98,280 39,146 39,146 22,834 19,572 26,435LEVEL TEXTTEXT AMT02 LIABILITY INSURANCE ALLOC FOR NEAT CREW26,435- SAFETY AND RISK = $834- WORK COMP = $25,601- DECREASE FROM 2017 OF $12,71126,435219-1209-415.36-03 AUTO EQUIPMENT R&M0 52,040 45,000 45,000 31,097 29,822 50,000LEVEL TEXTTEXT AMT02 R&M FOR AUTOMOTIVE EQUIPMENT50,00050,000219-1209-415.36-06 RADIO EQUIP R&M01705005004646500LEVEL TEXTTEXT AMT02 R&M FOR RADIO EQUIPMENT500-MOBILE RADIOS @ $60 EA TO CALIBRATE-HAND HELD RADIOS @ $15 EA500219-1209-415.39-85 LANDFILL0 93,403 150,000 157,989 57,772 49,787 150,000LEVEL TEXTTEXT AMT02 INCLUDES CARTAGE, TIRE RECYCLING150,000150,000219-1209-415.39-89 MISC CHARGES & SVCS0 2,560 2,000 2,000480480 2,000LEVEL TEXTTEXT AMT02 MISC CHARGES2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES0 246,453 257,990 265,979 124,682 110,382 249,055Fund 219 - Unsafe BuildingCity of South BendExpenditures9/1/17 11:04am42 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures------------ ------------ ------------ ------------ ------------ ------------ ------------** NEAT CREW0 521,263 556,485 564,474 287,246 254,895 570,412------------ ------------ ------------ ------------ ------------ ------------ ------------*** UNSAFE BUILDING FUND0 770,738 894,757 902,746 471,688 380,690 908,773Fund 219 - Unsafe BuildingCity of South BendExpenditures9/1/17 11:04am43 City of South Bend, Indiana 2018 Budget Fund 221 - Landlord Registration Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Licenses & Permits - 1,225 7,000 4,015 4,000 4,100 4,200 4,300 4,400 (3,000) -43% Charges for Services - - - - - - - - - - - Fines, Forfeitures, and Fees - - - - 2,000 2,250 2,500 2,750 3,000 2,000 - Interest Earnings - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue - 1,225 7,000 4,015 6,000 6,350 6,700 7,050 7,400 (1,000) -14% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - 1,000 10 2,000 2,200 2,400 2,600 2,800 1,000 100% Total Services & Charges - - 1,000 10 2,000 2,200 2,400 2,600 2,800 1,000 100% Capital - - - - - - - - - - - Total Expenditures - - 1,000 10 2,000 2,200 2,400 2,600 2,800 1,000 100% Net Surplus / (Deficit)- 1,225 6,000 4,005 4,000 4,150 4,300 4,450 4,600 Beginning Cash Balance - - 1,225 7,225 11,225 15,375 19,675 24,125 Cash Reserve Cash Adjustments - - - - - - - - Ending Cash Balance - 1,225 7,225 11,225 15,375 19,675 24,125 28,725 Cash Reserves Target - - - - - - - - Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: No reserve requirement This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the new ordinance. Any revenues from penalties will be used to subsidize the City's Curb & Sidewalk program. Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February. 44 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueLANDLORD REGISTRATION221-1201-351.30-00 MISC COLLECTIONS REVENUE000000 2,000LEVEL TEXTTEXT AMT02 FINES AND PENALTIES FOR FAILURE TO REGISTER FOR2,000THE LANDLORD REGISTRATION PROGRAM2,000221-1201-351.30-10 LANDLORD REGISTRATION0 1,225 1,000 7,000 4,035 4,015 4,000LEVEL TEXTTEXT AMT02 LANDLORD REGISTRATION FEES4,0004,000------------ ------------ ------------ ------------ ------------ ------------ ------------*0 1,225 1,000 7,000 4,035 4,015 6,000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.0 1,225 1,000 7,000 4,035 4,015 6,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** LANDLORD REGISTRATION0 1,225 1,000 7,000 4,035 4,015 6,000Fund 221 - Landlord RegistrationCity of South BendRevenue9/1/17 11:04am45 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLANDLORD REGISTRATION221-1201-415.39-01 REFNDS,AWARDS,INDEMNITIES000010100221-1201-415.39-89 MISC CHARGES & SVCS00 1,000 1,00000 1,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES00 1,000 1,0001010 1,000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.00 1,000 1,0001010 1,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** LANDLORD REGISTRATION00 1,000 1,0001010 1,000Fund 221 - Landlord RegistrationCity of South BendExpenditures9/1/17 11:04am46 9/6/2017 Department of Code Enforcement 2018 Budget Presentation Pete Buttigieg, Mayor of South Bend Randy Wilkerson, Director of Code Enforcement Tracy Skibins, Deputy Director of Code Enforcement Department of Code Enforcement Mission & Vision Statements The mission of the Department of Code Enforcement is to ensure a safe and clean environment by upholding and enforcing the ordinances of the City of South Bend through education and communication. Our vision is to be one of the premier code enforcement departments in the nation as a result of our core values and commitment to innovation. Our core values are: Pride Adaptability Service Integrity 47 9/6/2017 Department of Code Enforcement Department of Code Enforcement The Department of Code Enforcement encompasses: 1. Neighborhood Code Enforcement (NCE) 2. Neighborhood Enforcement Action Team (NEAT Group) 3. South Bend Animal Care & Control (SBACC) Department of Code Enforcement Department Expenditures 2016 Actual 2017 Amended Budget 2018 Proposed Budget % Change, 2017 to 2018 Personnel NCE 928,026$ 1,090,972$ 1,127,313$ 3% ACC 500,401 542,139 591,641 9% NEAT 258,263 273,536 294,907 8% 1,686,690$ 1,906,647$ 2,013,861$ 6% Supplies NCE 27,242 47,842 54,200 13% ACC 27,279 37,517 53,580 43% NEAT 16,547 24,959 26,450 6% 71,068$ 110,318$ 134,230$ 22% Services NCE 432,139 486,564 604,127 24% ACC 144,527 210,861 224,801 7% NEAT 495,928 604,251 587,416 -3% 1,072,594$ 1,301,676$ 1,416,344$ 9% GRAND TOTAL 2,830,352$ 3,318,641$ 3,564,435$ 7% Total Services Total Supplies Total Personnel 48 9/6/2017 Department of Code Enforcement Department Revenues 2016 Actual 2017 Amended Budget 2018 Proposed Budget % Change Abandoned Vehicles 28,296 16,000 20,500 28% Civil Penalties 129,938 200,000 200,000 0% Demolitions and Board-ups 224,223 90,000 84,500 -6% Environmental Cleanups 378,669 180,000 236,000 31% Landlord Registration 1,225 7,000 4,000 -43% Miscellaneous 19,447 10,000 6,000 -40% Ordinance Violations 15,950 70,000 70,000 0% V&A Registration 17,171 20,000 17,500 -13% Animal Care & Control 60,499 61,000 73,650 21% Totals 875,418$ 654,000$ 712,150$ 9% Department of Code Enforcement Department Revenues 49 9/6/2017 Department of Code Enforcement 2017 Tickets Issued (through 7/31/2017) Code Enforcement Ticket Type Count Total Average Failure to Clean 26 5,150$ 198$ Grass $250 417 104,250$ 250$ Grass - CE* $250 493 123,250$ 250$ Grass - CE* $500 892 446,000$ 500$ Litter - CE* $250 310 77,500$ 250$ Litter - CE* $500 96 48,000$ 500$ Miscellaneous 29 10,625$ 366$ Uncontrolled Dumping 12 4,950$ 413$ Vegetation - CE* $250 34 8,500$ 250$ Vegetation - CE* $500 29 14,500$ 500$ Yard Parking 2100$ 50$ Subtotal Code Enforcement Tickets 2,340 842,825$ 360.18$ CE* = Continuous Enforcement Properties SBACC Ticket Type Count Total Average Failure to Register Pet 114 20,475$ 180$ Failure to Vaccinate 5350$ 70$ Other 21 4,925$ 235$ Running at Large 25 4,375$ 175$ Subtotal SBACC Tickets 165 30,125$ 182.58$ Grand Total - Tickets Issued (Year Comparison) Jan - Jul 2016 602,025$ Jan - Jul 2017 872,950$ % Change 45% Department of Code Enforcement Department Key Performance Indicators CITY GOAL TYPE 2016 ACTUAL 2017 ESTIMATED 2018 TARGET LONG- TERM GOAL NCE Percentage of environmental issues cleaned by owner.GG Effectiveness 62% 65% 70% 75% NCE Percentage of housing issues repaired by owner.GG Effectiveness 37% 32% 45% 75% NCE Percentage of environmental accounts receivables collected. BE Outcome 8% 10% 24% 35% NCE Number of outreach and networking opportunities per month. GG Effectiveness N/A 2 6 8 NCE Number of office files purged, scanned and archived.GG Technology N/A 2500 5000 N/A NEAT Average number of days from inspectors' request for abatement to completion.BE Efficiency 14 14 14 14 NEAT Percentage of billable vs non-billable abatements.GG Effectiveness 90% 92% 95% 95% NEAT Increase the number of volunteer driven neighborhood cleanups. GG Effectiveness 5 6 8 12 SBACC Adoptions per year.GG Outcome 289 368 400 500 SBACC Number of bite cases serviced by Animal Care & Control, per year. BE Outcome 215 232 175 100 SBACC Percentage of animals returned to owner.GG Effectiveness 15% 17% 20% 25% SBACC Percentage of animals sent to rescue/rehab.GG Effectiveness 29% 43% 50% 50% SBACC Animal Welfare Alert Notices/Citations issued.GG Effectiveness N/A 1,196 1,500 1,000 SBACC Animal Intake number.GG Outcome 2,244 2,584 2,200 2,000 MEASURE 50 9/6/2017 Neighborhood Code Enforcement Department of Code Enforcement Neighborhood Code Enforcement Expenditures 2016 Actual 2017 Amended Budget 2018 Proposed Budget % Change, 2017 to 2018 Personnel 928,026$ 1,090,972$ 1,127,313$ 3% Supplies 27,242$ 47,842$ 54,200$ 13% Services 432,139$ 486,564$ 604,127$ 24% Total 1,387,407$ 1,625,378$ 1,785,640$ 10% 51 9/6/2017 Department of Code Enforcement Neighborhood Code Enforcement Expenditures Department of Code Enforcement Neighborhood Code Enforcement Revenues 2016 Actual 2017 Amended Budget 2018 Proposed Budget % Change Abandoned Vehicles 28,296 16,000 20,500 28% Civil Penalties 129,938 200,000 200,000 0% Demolitions and Board-ups 224,223 90,000 84,500 -6% Landlord Registration 1,225 7,000 4,000 -43% Miscellaneous 19,447 10,000 6,000 -40% Ordinance Violations 15,950 70,000 70,000 0% V&A Registration 17,171 20,000 17,500 -13% Total 436,250$ 413,000$ 402,500$ -3% 52 9/6/2017 Department of Code Enforcement Neighborhood Code Enforcement Revenues Department of Code Enforcement Neighborhood Code Enforcement Midyear Revenues As of June 30, 2016 As of June 30, 2017 % Change Abandoned Vehicles 11,632 15,431 33% Civil Penalties 15,147 35,199 132% Demolitions and Board-ups 69,906 46,123 -34% Landlord Registration *4,035 100% Miscellaneous 7,348 3,419 -53% Ordinance Violations 14,925 5,943 -60% V&A Registration 10,752 9,250 -14% Total 129,710$ 119,399$ -8% * There were no Landlord Registrations processed before 6/30/2016 53 9/6/2017 Department of Code Enforcement Neighborhood Code Enforcement Midyear Revenues Department of Code Enforcement Neighborhood Code Enforcement Organizational Chart Randy Wilkerson, Director Tracy Skibins, Deputy Director Jim Wood, Senior Inspector Stan Molenda, Inspector (PT) Chris Pemberton, Inspector Dena Criswell, Inspector Ed Williams, Inspector Jeff Katona, Inspector John Helak, Inspector Steve Meadows, Inspector Tom Anderson, Inspector Barb Chlebowski, Hearing Specialist Jamie Smith, Administrative Assistant Jen Early, Administrative Assistant Kathy Eli, Administrative Assistant Kenisha Wells, Office Assistant (PT) Marlaina Johns, Operations Analyst Shelby Nicolini, Executive Assistant Head Count: 16 Full-Time, 2 Part-Time •2 Full-Time Executives •8 Full-Time Inspectors •1 Part-Time Inspector •6 Full-Time Office Staff •1 Part-Time Office Staff Change of Status: •“Data Analyst” to “Operations Analyst” 54 9/6/2017 Department of Code Enforcement Landlord Registration •1,297 Registration Records •4,711 Unique Property Addresses Registered •1,313 Unique Owners Registered •Average of 4 properties registered per Owner 2017 registration information has allowed us to help South Bend Police and Fire Departments identify owners of LLC properties. Department of Code Enforcement Neighborhood Code Enforcement 2017 Goals & Challenges •Streamlined business licensing. •Continued to improve operational efficiency. •Improvements to Accela software. •Created a “cutback crew” to address overgrown vegetation around street signs and alleyways. •Continued to update our aging car fleet with mid-size pickup trucks to increase functionality of vehicles for inspectors. •Continued to cross train staff. •Regularly attended neighborhood and community meetings. •Assessed condition of commercial structures in the city that are in disrepair and continue to seek solutions. 55 9/6/2017 Department of Code Enforcement Neighborhood Code Enforcement 2017 Accomplishments •Hired a new Deputy Director and filled the position of Executive Assistant. We are currently fully staffed. •Continued to transition to Accela software for processing housing cases. •Pursued process improvements to be more efficient. •Inspectors were trained on meth lab and dog fighting identification, as well as safety techniques. Newer staff members were trained on dealing with difficult people. Some staff were trained on stress management. •Completed our first full year of using Accela software for processing all environmental violations. We are experiencing minimal issues with the software for environmental records. •Began using Accela to process new housing violations in April 2017. We are working towards resolving issues with the housing transition. •Database created to track additional training completed by office staff and inspectors. Department of Code Enforcement Neighborhood Code Enforcement 2018 Goals & Challenges •Transition all active housing cases from Naviline to Accela. •Purge closed housing files and send to archives for storage. •Establish electronic document storage system and begin scanning files. •Resume collections on past due invoices and dedicate additional staff time to issuing special assessments. •Continue to build community outreach programs. Meet our goal of two outreach, community contacts, or meetings per month. •Translate current brochures to Spanish. •Create database of resources available to people in need to help resolve Code Enforcement issues. •Continue providing additional training to staff to improve efficiency. 56 9/6/2017 Department of Code Enforcement Neighborhood Code Enforcement 2018 Changes/Opportunities •Transition to 311. •Purge and scan files. This will allow us to free up floor space, rearrange work stations, create additional space for part-time employees, interns, or volunteer staff. •Demolish approximately 20 Vacant and Abandoned Properties in 2018. The primary focus will be on fire damaged properties and properties beyond repair. •Resume Vacant & Abandoned Property Registration now that we are fully staffed. Neighborhood Enforcement Action Team 57 9/6/2017 Department of Code Enforcement NEAT Expenditures 2016 Budget 2017 Amended Budget 2018 Proposed Budget % Change, 2017 to 2018 Personnel 258,263$ 273,536$ 294,907$ 8% Supplies 16,547$ 24,959$ 26,450$ 6% Services 495,928$ 604,251$ 587,416$ -3% Total 770,738$ 902,746$ 908,773$ 1% Department of Code Enforcement NEAT Expenditures 58 9/6/2017 Department of Code Enforcement NEAT Revenues Budgeted Revenues Midyear Revenues 2016 Actual 2017 Amended Budget 2018 Proposed Budget % Change Environmental Cleanups 378,669 180,000 236,000 31% Total 378,669 180,000$ 236,000$ 31% As of June 30, 2016 As of June 30, 2017 % Change Environmental Cleanups 247,503 115,698 -53% Total 247,503$ 115,698$ -53% Department of Code Enforcement NEAT 2018 Organizational Chart Randy Wilkerson, Director Tracy Skibins, Deputy Director Angelo Logrande, Superintendent IV Scott Jester, Driver Alberto Jones, Operator III Kyle Ross, Operator III 59 9/6/2017 Department of Code Enforcement NEAT 2017 Goals & Challenges •Updated aging fleet of pickup trucks from two wheel drive to four wheel drive pickup trucks. •Continued to cultivate relationships with other departments. Department of Code Enforcement NEAT 2017 Accomplishments •NEAT Crew received training for: meth lab identification, safety techniques, and stress management. •Continued to work with Code Enforcement Inspectors to distribute trash bags and gloves to the homeless to help keep their areas clean. •Created a part-time summer crew to trim trees and brush blocking alleyways and street signs. •Our two new 4-wheel drive pickup trucks should be delivered before winter to help in removing snow from the thirteen bridges we shovel and maintain. 60 9/6/2017 Department of Code Enforcement NEAT 2018 Goals & Challenges •Participate in additional neighborhood cleanups, as available. •Continue to cultivate relationships with other departments. •Work with Safety and Risk to ensure that work is being performed in the safest way possible. •Twice a month dedicate the lightning loader collecting dumped tires. •Provide additional training to the crew, as available. •Continue to improve efficiency. Department of Code Enforcement NEAT 2018 Changes/Opportunities •Brainstorm ways to deter the dumping of tires. Over the past two years, the number of dumped tires has continued to increase – nearly doubling. •Work with residents to deter uncontrolled dumping. 61 9/6/2017 South Bend Animal Care & Control Department of Code Enforcement SBACC Mission & Vision Statements The mission of Animal Care and Control is to promote and educate the public on the humane treatment of animals and to foster respect, understanding and compassion for all creatures while ensuring that all city residents adhere to City, State and Federal laws. Our vision is to enhance the lives of the residents of South Bend through responsible and respectful pet ownership. Our core values are: Humanity Empathy Approachability 62 9/6/2017 Department of Code Enforcement SBACC Expenditures 2016 Actual 2017 Amended Budget 2018 Proposed Budget % Change 2017- 2018 Personnel 500,401 542,139 591,641 9% Supplies 27,279 37,517 53,580 43% Services 144,527 210,861 224,801 7% TOTAL 672,207$ 790,517$ 870,022$ 10% Department of Code Enforcement SBACC Expenditures 63 9/6/2017 Department of Code Enforcement SBACC Budgeted Revenues 2016 Actual 2017 Amended Budget 2018 Proposed Budget % Change 2017-2018 19,375$ 17,000$ 20,200$ 19% 200 1,000 400 -60% 4,685 3,000 9,500 217% 16,744 13,000 16,500 27% 785 3,000 1,500 -50% 3,230 2,500 3,750 50% 1,912 2,000 2,200 10% 420 2,000 1,000 -50% 8,750 7,000 8,100 16% 4,398 10,500 10,500 0% 60,499$ 61,000$ 73,650$ 21%Total Dangerous Dog Pet Reclaim Fee Pet Adoption Pick-Up Fees Pet Microchip Vet Expenses Type Pet Licenses Misc Pet Euthanasia Pet Surrenders Department of Code Enforcement SBACC Budgeted Revenues 64 9/6/2017 Department of Code Enforcement SBACC Midyear Revenues As of June 30, 2016 As of June 30, 2017 % Change 2017- 2018 10,510$ 11,430$ 9% 175 225 29% 2,255 3,105 38% 7,956 11,856 49% 565 200 -65% 1,780 2,560 44% 1,807 1,117 -38% 260 40 -85% 3,360 3,920 17% 1,706 591 -65% 30,374$ 35,043$ 15% Misc Total Pick-Up Fees Pet Microchip Vet Expenses Pet Euthanasia Pet Surrenders Type Pet Licenses Dangerous Dog Pet Reclaim Fee Pet Adoption Department of Code Enforcement SBACC Midyear Revenues 65 9/6/2017 Department of Code Enforcement SBACC 2018 Organizational Chart Randy Wilkerson, Director Tracy Skibins, Deputy Director Jenn Gobel, ShelterManager Devon Mills, Animal Control Officer Stasia Orlowski, Assistant Manager April Michaels, Animal Control Officer Sara Kaszas,Kennel Assistant (PT) Alaynna Goheen, Animal Control OfficerDiana Hostetler, Animal Control Assistant Kolbie Singleton, Animal Control Officer Elizabeth Goerner, Kennel Assistant (PT) Jamie Ealy, Animal Control Assistant Head Count: 8 Full-Time, 2 Part-Time •2 Full-Time Managers •4 Full-Time Animal Control Officers •2 Full-Time Office Staff •2 Part-Time Office Staff Department of Code Enforcement SBACC 2017 Goals & Challenges •Create a plan of action to help reduce animal bites. •Continue to seek ways to reduce animal euthanasia rate. •Increase community outreach and education. •Begin migrating Animal Control vehicles from vans to pick up chassis. •Restructure management and supervisory positions at SBACC to improve efficiency and sustainability. 66 9/6/2017 Department of Code Enforcement SBACC 2017 Accomplishments •SBACC officers and staff received training on: meth lab and dog fighting identification, safety techniques, and stress management. •Built a stronger relationship with the Animal Control Commission. •Transitioned to 311. Knowledge Based Articles will continue to improve the process. •Began vaccinating animals upon entry to reduce the chance of disease spreading within the shelter. •Added a fourth Animal Control Officer and reduced our internal office staff by one position for that transition. We are fully staffed. •Continue to seek a reduction in euthanasia numbers. Department of Code Enforcement SBACC 2018 Goals & Challenges •Increase and strengthen partnerships within the community. •Improve accessibility via online licensing and adoption applications. •Reduce animal hold times before becoming available for adoption. •Continue to reduce euthanasia rates by increasing adopting and transfer to rescue rates. •To receive training on PetPoint software usage for more accurate dispatching and case management. 67 9/6/2017 Department of Code Enforcement SBACC 2018 Changes/Opportunities •Changes to the animal welfare ordinance may increase our intake numbers. We will need to create a plan of action to address that increase - especially as it relates to housing space limitations at the facility. •Increased opportunities to partner with VPA and DTSB to be more involved in community functions and improve SBACC visibility. •Identifying resources to improve the turn around time on spays and neuters. Lessening the number of days in waiting would increase our adoption rate. Department of Code Enforcement Questions 68