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Session V - Fire & EMS
2018 Budget Presentation South Bend Fire Department & Emergency Medical Services September 6, 2017 TABLE OF CONTENTS FIRE DEPARTMENT FUNDS ............................................................................................ 2‐32 101‐0901 FIRE DEPARTMENT ......................................................................................................... 2‐16 249 PUBLIC SAFETY LOIT .............................................................................................................. 17‐24 289 HAZMAT .................................................................................................................................... 25‐27 291 INDIANA RIVER RESCUE .......................................................................................................... 28‐32 EMS DEPARTMENT FUNDS ........................................................................................... 33‐50 287 EMS/FIRE DEPARTMENT CAPITAL ....................................................................................... 33‐37 288 EMS DEPARTMENT OPERATING ............................................................................................ 38‐50 FIRE PENSION FUND 701 ............................................................................................... 51‐55 POWERPOINT PRESENTATION ....................................................................................56-62 City of South Bend, Indiana 2018 Budget Fund 101 - General Fund Department 0901 - Fire Department 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Expenditures by Type Personnel Salaries & Wages 11,755,241 11,839,494 12,394,279 5,898,373 12,825,291 13,081,797 13,343,433 13,610,301 13,882,507 431,012 3% Fringe Benefits 4,383,854 4,814,799 5,230,313 2,414,391 5,240,021 5,344,821 5,451,718 5,560,752 5,671,967 9,708 0% Total Personnel 16,139,095 16,654,293 17,624,592 8,312,765 18,065,312 18,426,618 18,795,151 19,171,054 19,554,475 440,720 3% Supplies 216,820 365,401 502,435 157,138 461,150 566,150 566,150 566,150 566,150 (41,285) -8% Services & Charges Professional Services 155,034 229,713 223,000 43,113 210,421 214,000 214,000 224,000 224,000 (12,579) -6% Printing & Advertising 290 37 3,000 1,079 3,000 3,000 3,000 3,000 3,000 - 0% Utilities 213,859 194,476 211,443 116,015 235,000 235,000 235,000 235,000 235,000 23,557 11% Education & Training 58,314 75,097 89,000 40,924 80,000 80,000 80,000 80,000 80,000 (9,000) -10% Travel 26,756 30,742 20,500 6,731 20,500 20,500 20,500 20,500 20,500 - 0% Repairs & Maintenance 670,282 605,844 813,994 580,824 675,535 687,000 687,000 687,000 687,000 (138,459) -17% Other Interfund Allocations 143,339 166,512 1,257,316 628,662 1,498,972 1,528,951 1,559,530 1,590,721 1,622,535 241,656 19% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance - 228,516 341,933 170,964 - 361,478 361,478 361,478 361,478 (341,933) -100% Transfers Out - - - - - - - - - - - Other Services & Charges 19,133 16,870 24,250 9,804 18,500 18,500 18,500 18,500 18,500 (5,750) -24% Total Services & Charges 1,287,007 1,547,807 2,984,436 1,598,118 2,741,928 3,148,429 3,179,008 3,220,199 3,252,013 (242,508) -8% Capital - - - - - - - - - - - Total Expenditures 17,642,922 18,567,501 21,111,463 10,068,020 21,268,390 22,141,197 22,540,309 22,957,402 23,372,638 156,927 1% Revenue Charges for Services 722 239 500 - 500 500 500 500 500 - 0% Interest Earnings - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 9,099 19,219 42,383 42,373 1,000 1,000 1,000 1,000 1,000 (41,383) -98% Total Revenue 9,821 19,458 42,883 42,373 1,500 1,500 1,500 1,500 1,500 (41,383) -97% Department Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. Increase in personnel costs is due to a 2% placeholder for increase in Fire Fighter wages. This is a temporary placeholder as wage negotiations with the union are in 2017. Supplies are down due to the elimination of a fuel account that is being paid through the COIT Fund #404. Supplies did increase in other accounts mainly an Other Operating Supplies account due to moving the purchase of Fire Fighter clothing in thatr account. Services are down due to the elimination of the insurance account for one year. 2 City of South Bend, Indiana 2018 Budget Department 101-0901 - Fire Department Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - - - - - 2018 Department Goals & Objectives and Linkage to City Results - - - - - - - - - - - - - - - - Key Performance Indicators (KPI's) Measure Type 2018 Long Term Goal 2015 Actual 2016 Estimated 2017 Target -CR -CR -CR - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - - - - - - - Received funding from the Assistance to Firefighters Grant Program (AFG) in the form of the Staffing for Adequate Fire & Emergency Response (SAFER) Grant to help offset personnel costs Response Times < 6 minutes Percentage of Occupied Residential Fires without working detectors Completed first annual Work Performance Evaluations for Wellness and Fitness Initiative Begin Construction of Fire Station 9 and Fire Training Center Hot Classroom Complete Construction of Fire Station 4 SBFD Cancer prevention initiative Percentage of Fire confined to room of origin Expect decreasing Medicaid Reimbursement payments (supplemental) Long Term Capital Funding Replacing firefighters who retire or have enrolled in the Deferred Retirement Option Program (DROP) Graduated 2 Regional Recruit Academies Trained and Certified in Incident Command system for entire Command Staff and Company Officers Host International Association of Water Rescue Professionals annual conference in September Indiana River Rescue School received St. Joseph County Tourism Award SBFD received Northern Indiana Hospice Foundation Award Placed new HAZ MAT command vehicle in service Continue positive trends of Recruitment Committee Roll out Fireground Survival Training to all members (train the trainer this fall) 3 City of South Bend, Indiana 2018 Budget Department 101-0901 - Fire Department Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist II 1.0 1.0 1.0 1.0 - - - - Preventative Maintenance Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist III - - - - 1.0 1.0 1.0 1.0 Total Non-Bargaining 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Bargaining Chief 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Chief 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Battalion Chief 6.0 6.0 5.0 6.0 6.0 6.0 6.0 6.0 Captain 53.0 53.0 53.0 53.0 53.0 53.0 53.0 53.0 Inspector 4.0 4.0 4.0 4.0 - - - - Arson Investigator 3.0 3.0 3.0 3.0 - - - - Instructor 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Pump Engineer 48.0 48.0 48.0 48.0 48.0 48.0 48.0 48.0 Firefighter 1st Class 35.0 35.0 35.0 35.0 31.0 31.0 31.0 31.0 Firefighter 2nd Class 12.0 12.0 12.0 12.0 12.0 12.0 12.0 12.0 Firefighter 3rd Class 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 Civilian Fire Recruits 6.0 6.0 - - - - - - Inspector/Investigators - - - - 5.0 5.0 5.0 5.0 Total Bargaining 181.0 181.0 174.0 175.0 169.0 169.0 169.0 169.0 Total Full-Time Employees 184.0 184.0 177.0 178.0 172.0 172.0 172.0 172.0 Explain Significant Staffing Changes Below: Staffing plan moves personnel into Fund 288 to accommodate Advanced Life Support (ALS) Non-Transport vehicles. Reflects potential changes to Fire Prevention Bureaus 4 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue101-0901-331.10-94 FIRE OFFICER SAFER GRANT000000 144,614LEVEL TEXTTEXT AMT02 STAFFING FOR ADEQUATE FIRE & EMERGENCY RESPONSE144,614(SAFER) GRANT. GRANT FOR SALARIES AND BENEFITSOF THREE FIREFIGHTERS FOR THREE YEARS. 2018-2020TOTAL OF $356,714 FOR THE THREE YEARS.YEAR 1 - $144,614, YEAR 2 - $144,614, YEAR 3 -$67,486.144,614------------ ------------ ------------ ------------ ------------ ------------ ------------*000000 144,614101-0901-340.20-00 NEO NATAL REVENUE97000000101-0901-340.23-00 MISCELLANEOUS CHARGES62523950050000500LEVEL TEXTTEXT AMT02 CPR COURSES,MISC REVENUE500500------------ ------------ ------------ ------------ ------------ ------------ ------------*72223950050000500101-0901-360.00-00 MISCELLANEOUS REVENUE29315009900101-0901-360.51-00 INSURANCE REIMBURSEMENT5,081 9,4850 37,987 37,987 37,9870------------ ------------ ------------ ------------ ------------ ------------ ------------*5,374 9,6350 37,996 37,996 37,9870101-0901-380.10-99 MISC. REIMBURSEMENTS3,725 9,584 1,000 4,387 4,387 4,387 1,000LEVEL TEXTTEXT AMT02 REIMBURSEMENTS AND REFUNDS1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------*3,725 9,584 1,000 4,387 4,387 4,387 1,000------------ ------------ ------------ ------------ ------------ ------------ ------------** FIRE DEPT9,821 19,458 1,500 42,883 42,383 42,373 146,114101-0901 Fire DepartmentCity of South BendRevenue9/1/17 11:04am5 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0901-422.10-01 REGULAR WAGES9,420,681 9,896,330 10,322,999 10,322,999 5,982,583 5,198,183 10,626,131LEVEL TEXTTEXT AMT02 FIREFIGHTERS1 CHIEF@ $99,85599,8554 ASST CHIEF@ $84,010336,0416 BAT CHIEF@ $72,502435,01053 CAPTAIN@ $62,5023,312,5814 INSPECTORS@ $62,502250,0063 ARSON INVESTIGATOR @ $62,502187,5052 INSTRUCTOR@ $62,502125,00348 PUMP ENGINEER@ $58,7962,822,20135 FIREFIGHTER 1ST CLASS @ $57,8162,023,54712 FIREFIGHTER 2ND CLASS @ $51,336616,0397 FIREFIGHER 3RD CLASS @ $42,464297,2451 ADMINSTRATIVE ASSISTANT II @ $41,72441,7241 FINANCIAL SPECIALIST III @ $43,62843,6281 PREVENTIVE MAINTENANCE COOORDINATOR42,134FIRE RECRUITS @ $41,704SALARY CAP ADJUSTMENT6,388-10,626,131101-0901-422.10-04 EXTRA AND OVERTIME1,055,627 941,535 884,220 884,220 526,624 450,612 901,900LEVEL TEXTTEXT AMT02 OVERTIME AND EMERGENCY DUTY901,900901,900101-0901-422.10-06 SPECIAL PAYS336,451 339,778 364,550 364,550 50,035 45,212 373,600LEVEL TEXTTEXT AMT02 LONGEVITY5-9 YRS 2 X $25050010-14 YRS 11 X $5506,05015-19 YRS 39 X 175068,25020 YRS AND OVER 97 X $2500242,50011 PROGRAM COORDINATORS @ $300033,000SPECIAL ASSIGNMENTS PAY 700 HOURS @ $15 HR10,500RESIDENCY INCENTIVE 32 X $40012,800373,600101-0901-422.10-07 FLSA102,131 91,419 168,000 168,000 57,876 50,893 168,000LEVEL TEXTTEXT AMT02 $10.56 AVG. FLSA PAY168,000168,000101-0901-422.10-08 SICK LEAVE BUY BACK/RETIR 184,877 254,705 300,000 300,000 36,735 36,735 360,500101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am6 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 SICK LEAVE YEARLY BUYBACK360,500360,500101-0901-422.10-09 PERMANENT PART-TIME653000000101-0901-422.10-11 WORKING OUT OF CLASSIFICA 319,754 56,972 106,000 106,000 61,056 36,986 106,000LEVEL TEXTTEXT AMT02 WOC FIRE/ EMS 24 HR. FIREFIGHTERS106,000106,000101-0901-422.10-12 CRITICAL DUTY DAYS67,134 33,249 91,800 91,800 31,815 26,628 91,800LEVEL TEXTTEXT AMT02 50FIREFIGHTERS@$204X9CRITICALDUTYDAYS91,80091,800101-0901-422.10-13 NEO-NATAL41,464000000101-0901-422.10-14 FIRE PRO PAY226,469 225,506 156,710 156,710 55,061 53,126 197,360LEVEL TEXTTEXT AMT02 PRO PAY:35 HAZ/MAT @ 1,20042,00035 TACTICAL RESCUE @ $1,20042,00016 SWIFTWATER TECHNICIANS $5008,00017 SWIFTWATER SPECIALISTS $60010,20015 SWIFTWATER DIVERS $1,20018,0003 SAFETY OFFICERS @ $30009,00015 - 8 HOUR PAY INCENTIVES @ $115417,31012 TEAM LEADERS @ $4004,8008 HOUR INSTRUCTOR3,000LEP PROGRAM3,6003 PUB ED @ $4,75014,25021 PHYSICAL FITNESS @ $1,20025,200197,360101-0901-422.11-01 FICA - REGULAR15,793 17,971 14,532 30,532 18,615 18,133 44,822LEVEL TEXTTEXT AMT02 CIVILIAN WAGES AND BENEFITS X 7.65%44,82244,822101-0901-422.11-02 FICA - FIRE162,080 155,137 236,739 236,739 86,672 75,152 243,717LEVEL TEXTTEXT AMT02 FIREFIGHTERS SALARIES AND BENEFITS X 1.45%243,717PAY MEDICARE PORTION OF FICA ONLY101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am7 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures243,717101-0901-422.11-04 PERF - REGULAR16,267 13,169 13,297 13,297 7,148 6,413 13,563LEVEL TEXTTEXT AMT02 3 F.T. CIVILIAN EMPLOYEES SLARIES X 11.2%13,56313,563101-0901-422.11-05 PERF - UNION1,878,649 1,778,326 1,812,449 1,812,449 983,161 848,522 1,847,166LEVEL TEXTTEXT AMT02 FIREFIGHTERS @ 17.5% FIREFIGHTERS FIRST CLASS1,847,166SALARY FF1 $57,815 + $2,500 LONGEVITY = $60,315$60,315 X 175 FIREFIGHTERS = $10,555,125$10,555,125 X 17.50% = $1,812,4491,847,166101-0901-422.11-07 UNEMPLOYMENT COMP12,500 16,722 25,807 9,807000LEVEL TEXTTEXT AMT02 ESTIMATED UNEMPLOYMENT COSTS25,80725,807101-0901-422.11-08 HEALTH INSURANCE2,008,864 2,478,613 2,767,920 2,747,920 1,543,144 1,328,012 2,767,464LEVEL TEXTTEXT AMT02 HEALTH INSURANCE PER EMPLOYEE - 142 @ $16,2002,300,400REBATE FOR FTE DECLINING INSURANCE - 36 @ $2,61694,176CIVILIANLONGTERMDISABILITY-3@$96288RETIREE HEALTH INSURANCE - 23 @ $16,200372,6002,767,464101-0901-422.11-09 LIFE INSURANCE21,648 20,217 21,360 21,360 12,315 10,585 21,360LEVEL TEXTTEXT AMT02 FTE LIFE INSURANCE - 178 @ $12021,36021,360101-0901-422.11-10 CLOTHING ALLOWANCE158,549 134,984 212,125 233,813 73,531 77,413 161,875LEVEL TEXTTEXT AMT02 175 FIREFIGHTERS @ $925 EA161,875REPLACEMENT PROTECTIVE CLOTHINGTACTICAL RESCUE TEAM - 36 EMP @ $250DIVE ALLOW - 15 EMP @ $350REPAIR OF PROTECTIVE CLOTHING161,875101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am8 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0901-422.11-15 MEDICAL, SURGICAL, DENTAL0 35,9730 1,183 1,183 1,1830LEVEL TEXTTEXT AMT02 MOVED PHYSICALS TO PROFESSIONAL SERVICES101-0901-422.31-06101-0901-422.11-20 EDUCATION & TUITION REIMB 7,715 1,941 10,750 13,983 3,116 3,116 10,750LEVEL TEXTTEXT AMT02 TUTION REIMBURSEMENT PROGRAM PER SALARY ORDINANCE10,75010,750101-0901-422.11-21 COMPT TIME BUY BACK26,709 95,580 21,500 41,500 41,022 41,022 35,000LEVEL TEXTTEXT AMT02 COMPENSATORY TIME BUYBACK ESTIMATE35,00035,000101-0901-422.11-24 CELL PHONE ALLOWANCE8,450 9,605 8,580 8,580 5,610 4,840 8,580LEVEL TEXTTEXT AMT02 13 PHONES @ $55 PER MO. X 12 MONTHS8,5808,580101-0901-422.11-29 PARENTAL LEAVE000000 26,574LEVEL TEXTTEXT AMT02 .25% OF PAYROLL26,57426,574101-0901-422.11-99 OTHER FRINGE BENEFITS66,630 56,561 59,150 59,15000 59,150LEVEL TEXTTEXT AMT02 DEFERRED COMP PROGRAM 169 FIREFIGHTERS @ $350.0059,15059,150------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES16,139,095 16,654,293 17,598,488 17,624,592 9,577,302 8,312,765 18,065,312101-0901-422.21-02 PRINT SHOP12,589000000101-0901-422.21-03 C.S. OFFICE SUPPLIES743 3,634 2,000 2,000 1,721 1,721 2,000LEVEL TEXTTEXT AMT02 OFFICE SUPPLIES2,0002,000101-0901-422.21-04 OTHER OFFICE SUPPLIES10,148 10,103 7,500 8,398 5,370 5,194 7,500LEVEL TEXTTEXT AMT101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am9 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 OFFICE SUPPLIES7,5007,500101-0901-422.21-05 SMALL OFFICE EQUIPMENT5990 1,000 1,00000 1,000LEVEL TEXTTEXT AMT02 DESKTOP PRINTERS, MISC OFFICE EQUIPMENT ETC1,0001,000101-0901-422.22-01 CENTRAL SERVICE GASOLINE00 106,260 106,260000LEVEL TEXTTEXT AMT02 EST. 42000 GAL @ $2.50/GAL101-0901-422.22-21 C.S. CLEANING SUPPLIES28,177 29,235 32,000 32,000 16,789 14,849 32,000LEVEL TEXTTEXT AMT02 FIRE STATION CLEANING & MAINTENANCE SUPPLIES32,00032,000101-0901-422.22-22 MEDICAL/SAFETY SUPPLIES3,7790 15,000 15,000000LEVEL TEXTTEXT AMT02 MISCELLANEOUS OPERATING SUPPLIES/EQUIPMENT101-0901-422.22-24 OTHER OPERATING SUPPLIES 113,916 261,650 210,000 231,650 123,071 109,919 310,000LEVEL TEXTTEXT AMT02 FOAM, 250 GALS @ 20.00 PER GAL.11,700REHAB/WATER/GATORADE15,600EQUIPMENT FOR APPARATUS46,700MISCELLANEOUS SUPPLIES35,000SELF CONTAINED BREATHING APPARATUS PARTS&SUPPLIES15,600PROTECTIVE CLOTHING CLEANING CLEANING SUPPLIES3,000TRAINING MATERIALS, BOOKS, AV EQUIPMENT40,400TRAINING PROPS, TOOLS, EQUIPMENT42,000TAC RESCUE CLOTHING 36 @ 2509,000DIVE SUITS5,000PPE REPAIRS18,000PPE REPLACE18,000HOSE FOR TRUCKS50,000310,000101-0901-422.22-29 STATION ALLOWANCE25,540 20,901 14,150 15,165 9,484 5,809 14,150LEVEL TEXTTEXT AMT02 STATION 12,850STATION 21,250STATION 31,250STATION 41,250101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am10 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresSTATION 5850STATION 61,250STATION 71,250STATION 8850STATION 9850STATION 101,250STATION 111,250PER CBA14,150101-0901-422.22-99 GAS OTHER0050050000500LEVEL TEXTTEXT AMT02 LAWNMOWERS, LAWN EQUIPMENT500500101-0901-422.23-01 BUILDING MATERIALS8,750 6,390 8,000 8,00000 8,000LEVEL TEXTTEXT AMT02 LUMBER,PLUMBING,ELECTRICAL,HARDWARE,PAINT,ETC.8,0008,000101-0901-422.23-10 REPAIR PARTS351000000101-0901-422.23-20 SMALL TOOLS & EQUIPMENT 12,228 33,488 50,000 82,462 19,740 19,647 86,000LEVEL TEXTTEXT AMT02 EMERGENCY EQUIPMENT AND OPERATING SUPPLIES43,000MISCELLANEOUS SPECIAL OPERATIONS EQUIPMENT43,00086,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES216,820 365,401 446,410 502,435 176,175 157,138 461,150101-0901-422.31-01 LEGAL SERVICES70,568 12,427 20,000 20,000 12,935 10,942 34,000LEVEL TEXTTEXT AMT02 ESTIMATED LEGAL EXPNESES34,00034,000101-0901-422.31-06 OTHER PROFESSIONAL SVCS 84,466 217,286 200,500 203,000 43,768 32,171 176,421LEVEL TEXTTEXT AMT02 CLEANING SERVICE CENTRAL/ADMIN15,600OTIS ELEVATOR1,500BOILER INSPECTIONS750OUTSIDE IT SERVICES AND SUPPORT15 DIVER PHYSICALS @ 73310,99536 HAZMAT PHYSICALS @ 65123,436101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am11 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures124 FIREFIGHTER PHYSICALS @ 61075,640175 TB TESTING @ 203,500ADDITIONAL TESTING10,000WFI AND PFT10,000OUTSIDE SERVICE25,000176,421101-0901-422.31-70 ADM FEE ALLOCATION00 625,140 625,140 364,665 312,570 700,614LEVEL TEXTTEXT AMT02 CITY ADMINISTRATION FEE ALLOCATION #1700,614700,614101-0901-422.31-71 CENTRAL STORES ALLOCATION 29,573 30,252 34,235 34,235 19,971 17,118 75,963LEVEL TEXTTEXT AMT02 FIXED COST ALLOCATION #375,963CENTRAL STORES75,963101-0901-422.31-72 GIS ALLOCATION10,811 11,35200000LEVEL TEXTTEXT AMT02 FIXED COST ALLOCATION #6GIS ADM FEE101-0901-422.31-73 PRINT SHOP ALLOCATION0 13,260 14,996 14,996 8,750 7,500 17,765LEVEL TEXTTEXT AMT02 PRINT SHOP FIXED COST ALLOCATION #417,76517,765101-0901-422.31-76 IT ALLOCATION000000 704,630LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #7704,630INFORMATION TECHNOLOGY704,630101-0901-422.32-02 POSTAGE2,667000000101-0901-422.32-03 TRAVEL48-000000101-0901-422.32-21 TRAVEL - MILEAGE0050050000500LEVEL TEXTTEXT AMT02 MILIAGE REIMBURSEMENT500500101-0901-422.32-22 TRAVEL - AIRFARE3,752 5,663 3,000 3,000 1,772531 3,000LEVEL TEXTTEXT AMT101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am12 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 AIR TRAVEL TO CONFERENCES/TRAINING3,0003,000101-0901-422.32-23 TRAVEL - HOTEL16,333 18,331 11,000 11,000 6,104 4,233 11,000LEVEL TEXTTEXT AMT02 ACCOMODATIONS TRAVELING STAFF/OUTSIDE INSTRUCTORS11,00011,000101-0901-422.32-24 TRAVEL - MEALS4,602 5,299 4,000 4,000 2,566 1,438 4,000LEVEL TEXTTEXT AMT02 MEAL REIMBURSEMENT4,0004,000101-0901-422.32-25 TRAVEL - OTHER2,117 1,449 2,000 2,000867530 2,000LEVEL TEXTTEXT AMT02 MISC TRAVEL EXPENSES (TOLLS,PARKING)2,0002,000101-0901-422.33-01 OTHER THAN OFFICE SUPPLY29037 3,000 3,000 1,992 1,079 3,000LEVEL TEXTTEXT AMT02 PUBLIC EDUCATION SUPPLIES2,500ADVERTISING5003,000101-0901-422.34-02 LIABILITY INSURANCE0 228,516 341,933 341,933 199,458 170,9640LEVEL TEXTTEXT AMT02 FIXED COST ALLOCATION #5 LIABILITY INSURANCE354,390ALLOCATION ELIMINATED FOR 2018 DUE TO GOOD354,390-RESULTS IN FUND 226101-0901-422.35-01 ELECTRIC126,836 125,963 105,500 105,500 61,679 55,853 120,000LEVEL TEXTTEXT AMT02 ALL STATIONS EXCEPT CENTRAL/HEADQUATERS69,500CENTRAL/HEADQUATERS48,000FIRE TRAINING FACILITY2,500120,000101-0901-422.35-02 GAS59,600 40,225 60,000 60,000 35,663 34,180 60,000LEVEL TEXTTEXT AMT02 ALL STATIONS EXCEPT CENTRAL/HEADQUATERS29,000101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am13 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresCENTRAL/HEADQUATERS22,000CENTRAL SERVICES4,000FIRE TRAINING CENTER5,00060,000101-0901-422.35-04 WATER27,423 28,288 45,000 45,943 32,911 25,983 55,000LEVEL TEXTTEXT AMT02 ALL STATIONS WATER/SEWER CHARGES55,00055,000101-0901-422.36-01 BUILDING R&M134,774 117,718 115,000 134,646 66,592 63,321 115,000LEVEL TEXTTEXT AMT02 REPAIRS FIRE STATIONS85,000MAINT CENTRAL10,000MAINTENANCE AGREEMENTS20,000115,000101-0901-422.36-02 OFFICE EQUIP R&M3,483 3,240 4,000 4,00000 4,000LEVEL TEXTTEXT AMT02 COPIER MAINTENANCE2,000INDIANA MAILING SYSTEMS1,000ADAMS RENCO1,0004,000101-0901-422.36-03 AUTO EQUIPMENT R&M396,060 347,513 417,716 417,716 372,645 322,537 418,535LEVEL TEXTTEXT AMT02 VEHICLE FLEET MAINTENANCE EXPENSE:LABOR200,000PARTS175,0003RD PARTY REPAIRS55,000TRANSFER COSTS TO COIT FUND TO BALANCE GF BUDGET11,465-418,535101-0901-422.36-04 COMPUTER EQUIP R&M105,263 128,127 582,945 584,380 340,053 291,4740101-0901-422.36-05 OTHER EQUIP R&M9,944 2,163 18,000 19,200 5,845 5,465 18,000LEVEL TEXTTEXT AMT02 REPAIRS AND RECHARGING FIRE EXTINGUISHERS2,000REPAIRS TO SMALL EQUIPMENT4,000REPAIRS MISC EQUIPMENT4,000REPAIRS TO SCBA EQUIPMENT3,000REPAIRS TO AIR COMPRESSOR2,500FIRE STATION EQUIPMENT REPAIRS/MAINTENANCE2,50018,000101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am14 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0901-422.36-06 RADIO EQUIP R&M42,996 48,926 47,000 172,000 151,018 144,720 50,000LEVEL TEXTTEXT AMT02 RADIO SHOP CHARGES50,00050,000101-0901-422.36-07 STATION MAINTENANCE80,717 69,805 65,000 65,000 50,204 44,782 70,000LEVEL TEXTTEXT AMT02 LABOR COST IS $40 PER HR.70,00070,000101-0901-422.39-01 REFNDS,AWARDS,INDEMNITIES 1,535000000101-0901-422.39-10 SUBSCRIPTIONS1,686 1,941 2,000 2,000 1,3460 2,000LEVEL TEXTTEXT AMT02 RENEW FIRE CODE JOURNAL800RENEW ON LINE NFPA STANDARDS800MISCELLANEOUS SUBSCRIPTIONS4002,000101-0901-422.39-11 DUES & MEMBERSHIPS1,593 1,443 12,500 13,250 2,703 2,583 12,500LEVEL TEXTTEXT AMT02 IFCA225NFPA150INTERNATIONAL CODE COUNCIL180FIRE INSPECTORS ASSOCIATION175MISCELLANEOUS320INDIANA ALLIANCE OF HAZ MAT200NFPA CODES750CPSE (ACCREDITATION AGENCY)7,500IAFC 12 @ 250 INTERNATIONAL ASSOC FIRE CHIEFS3,00012,500101-0901-422.39-39 BANK CREDIT CARD CHARGES9,975 13,414 5,000 5,000 8,199 7,2210LEVEL TEXTTEXT AMT02 CHECK SCANNING AND CREDIT CARD READER101-0901-422.39-70 EDUCATION & TRAINING58,314 75,097 71,000 89,000 46,599 40,924 80,000LEVEL TEXTTEXT AMT02 HAZ-MAT SEMINAR3,000PUBLIC EDUCATION SEMINAR3,000INSTRUCTORS SEMINAR3,000CONFINED SPACE RESCUE3,000PUMP SCHOOL3,000101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am15 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresOUTSIDE TRAINING10,000STATE FIRE SCHOOLS14,000PARAMEDIC TUITION13,000FDIC13,000ABC3 CONFERENCE/BILLING CERTIFIACTION5,000MISCELLANEOUS TRAINING10,000LESS: EMS TRAINING TRANS TO FUND 28880,000101-0901-422.39-87 BOARD UPS1,5750 2,000 2,00000 2,000LEVEL TEXTTEXT AMT02 BOARD UP OF ABONDONED PROPERTIES2,0002,000101-0901-422.39-89 MISC CHARGES & SVCS10272 2,000 2,00000 2,000LEVEL TEXTTEXT AMT02 MISC CHARGES FOR SERVICES2,000MAINTENANCE OF FIRE STATION FITNESS EQUIPMENT2,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES1,287,007 1,547,807 2,814,965 2,984,439 1,838,305 1,598,118 2,741,928------------ ------------ ------------ ------------ ------------ ------------ ------------** FIRE DEPT17,642,922 18,567,501 20,859,863 21,111,466 11,591,782 10,068,020 21,268,390101-0901 Fire DepartmentCity of South BendExpenditures9/1/17 11:04am16 City of South Bend, Indiana 2018 Budget Fund 249 - Public Safety LOIT Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Local Income Taxes 6,466,190 6,791,160 7,467,618 3,733,809 7,629,539 7,782,130 7,937,772 8,096,528 8,258,458 161,921 2% Interest Earnings 5,373 6,989 11,000 4,263 6,000 6,120 6,242 6,367 6,495 (5,000) -45% Other Income 13 - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 6,471,576 6,798,149 7,478,618 3,738,072 7,635,539 7,788,250 7,944,015 8,102,895 8,264,953 156,921 2% Expenditures by Dept Police (0805)3,868,694 3,546,339 4,181,866 2,145,871 4,268,691 4,353,220 4,439,406 4,527,281 4,616,877 86,825 2% Fire (0905)3,254,182 2,953,297 3,280,779 1,549,796 3,354,279 3,422,210 3,491,532 3,562,276 3,634,471 73,500 2% Total Expenditures 7,122,876 6,499,636 7,462,645 3,695,667 7,622,970 7,775,430 7,930,938 8,089,557 8,251,347 160,325 2% Expenditures by Type Personnel Salaries & Wages 5,187,944 4,666,735 5,279,241 2,691,779 5,364,960 5,448,407 5,532,567 5,617,419 5,702,935 85,719 2% Fringe Benefits 1,934,932 1,832,901 2,183,404 1,003,888 2,258,010 2,327,023 2,398,371 2,472,138 2,548,412 74,606 3% Total Personnel 7,122,876 6,499,636 7,462,645 3,695,667 7,622,970 7,775,430 7,930,938 8,089,557 8,251,347 160,325 2% Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - - - - - - - - Capital - - - - - - - - - - - Total Expenditures 7,122,876 6,499,636 7,462,645 3,695,667 7,622,970 7,775,430 7,930,938 8,089,557 8,251,347 160,325 2% Net Surplus / (Deficit)(651,300) 298,513 15,973 42,405 12,569 12,820 13,077 13,338 13,606 Beginning Cash Balance 1,291,845 640,958 938,797 954,770 967,339 980,159 993,236 1,006,574 Cash Reserve Cash Adjustments 413 (674) - - - - - - Ending Cash Balance 640,958 938,797 954,770 967,339 980,159 993,236 1,006,574 1,020,180 Cash Reserves Target 569,830 519,971 597,012 609,838 622,034 634,475 647,165 660,108 Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: 8% of Annual expenditures - one month reserve The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. There are no significant changes in expenditures as the collective bargaining agreement calls for 2% wage increase for Police and assume 2% for Fire. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. 17 City of South Bend, Indiana 2018 Budget Fund 249 - Public Safety LOIT Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Total Non-Bargaining - - - - - - - - Bargaining Patrolman 1st Class 38.0 43.0 43.0 43.0 43.0 43.0 43.0 43.0 Firefighter 1st Class 32.0 35.0 35.0 35.0 35.0 35.0 35.0 35.0 Total Bargaining 70.0 78.0 78.0 78.0 78.0 78.0 78.0 78.0 Total Full-Time Employees 70.0 78.0 78.0 78.0 78.0 78.0 78.0 78.0 Explain Significant Staffing Changes Below: 18 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenuePUBLIC SAFETY - LOIT FUND249-0000-316.00-00 COUNTY OPTION INC. TAX 6,466,190 6,791,160 7,467,618 7,467,618 4,356,111 3,733,809 7,629,539LEVEL TEXTTEXT AMT02 2018 DLGF ESTIMATE7,629,539POLICE - 56%FIRE - 44%7,629,539------------ ------------ ------------ ------------ ------------ ------------ ------------*6,466,190 6,791,160 7,467,618 7,467,618 4,356,111 3,733,809 7,629,539249-0000-361.00-00 INTEREST EARNINGS5,373 6,989 6,000 11,000 5,640 4,263 6,000LEVEL TEXTTEXT AMT02 INTEREST EARNED ON CASH BALANCES6,0006,000------------ ------------ ------------ ------------ ------------ ------------ ------------*5,373 6,989 6,000 11,000 5,640 4,263 6,000249-0000-380.10-99 MISC. REIMBURSEMENTS13000000------------ ------------ ------------ ------------ ------------ ------------ ------------*13000000------------ ------------ ------------ ------------ ------------ ------------ ------------** PUBLIC SAFETY - LOIT FUND6,471,576 6,798,149 7,473,618 7,478,618 4,361,751 3,738,072 7,635,539------------ ------------ ------------ ------------ ------------ ------------ ------------*** PUBLIC SAFETY - LOIT FUND6,471,576 6,798,149 7,473,618 7,478,618 4,361,751 3,738,072 7,635,539Fund 249 - Public Safety Local Option Income Tax (LOIT)City of South BendRevenue9/1/17 11:04am19 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresPUBLIC SAFETY - LOIT FUND249-0805-421.10-01 REGULAR WAGES2,337,419 2,091,995 2,445,023 2,445,023 1,463,021 1,250,527 2,484,236LEVEL TEXTTEXT AMT02 43 1ST CLASS PATROLMAN43 X $57,9982,493,923ADJUST BUDGET SO THAT REVENUE = EXPENDITURES9,687-2,484,236249-0805-421.10-04 EXTRA AND OVERTIME329,890 312,250 301,437 301,437 222,962 190,484 307,466LEVEL TEXTTEXT AMT02 PS LOIT FUNDED OT 1ST CLASS PATROLMAN$41.82 X 7,352 HOURS307,466307,466249-0805-421.10-06 SPECIAL PAYS168,423 143,475 258,243 258,243 153,797 129,865 258,243LEVEL TEXTTEXT AMT02 PS LOIT SPECIALITY PAYSNIGHT INCENTIVE PAYSECOND DETAIL $2,500X 6 EMP15,000THIRD DETAIL $3,500X 15 EMP52,500STREET CRIMES UNIT $1,200 X 2 EMP2,400HAZARD PAYSOSREGULARPAY$1,150X0EMPSWAT $1,150 X 7 EMP8,050K9UNITS$1,150X3EMP3,450STREET CRIMES UNIT $900 X 21,800HOSTAGE NEGOTIATORS $800 X 1 EMP800CRIME SCENE TECHNICIAN $1,000 X 77,000CUT(RAPIDRESPONSE)$450X7EMP3,150DIAGRAMMER$450X4EMP1,8004-9 SERVICE YEARS $1,200 X 2530,00010-14 SERVICE YEARS $2,000 X 1530,000SENORITY SHIFT2ND DETAIL $1,100 X 88,8003RD DETAIL $1,400 X 6 EMP8,400INVESTIGATOR PRO PAYINVESTIGATOR FROM PFC $3,421 X 5 EMP17,105FIELD TRAINING OFFICER PRO PAY325.5 DAYS X $50 PER DAY16,275ON CALL STATUS PAY$650 X 106,500SICK LEAVE BUY BACK 1610 HOURS X $26.1042,013RESIDENCY INCENTIVE $400 X 8 EMP3,200258,243Fund 249 - Public Safety Local Option Income Tax (LOIT)City of South BendExpenditures9/1/17 11:04am20 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures249-0805-421.10-12 CRITICAL DUTY DAYS11,897 10,407 19,350 19,350 10,538 6,971 19,350LEVEL TEXTTEXT AMT02 CRITICAL DUTY PAY (6&3) 120 EMP $15019,35019,350249-0805-421.11-03 FICA - POLICE42,110 37,522 44,911 44,911 26,536 22,717 41,250LEVEL TEXTTEXT AMT02 43 SWORN OFFICERS TOTAL WAGES 2,844,800 X 1.45%41,25041,250249-0805-421.11-06 PERF - POLICE UNION473,938 408,825 441,424 441,424 267,081 228,241 460,893LEVEL TEXTTEXT AMT02 43 OFFICERS X $61,250 X 17.5%460,893460,893249-0805-421.11-07 UNEMPLOYMENT COMP2,500 3,650 5,000 5,000000LEVEL TEXTTEXT AMT02 UNEMPLOYMENT COMP ALLOCATION249-0805-421.11-08 HEALTH INSURANCE439,373 480,771 603,998 603,998 334,380 280,793 625,658LEVEL TEXTTEXT AMT02 SWORN HEALTH INSURANCE38 EMP X $671 X 24 PERIODS612,5605 EMP X 218 X 12 PERIODS (INS REBATE)13,08037 GROUP TERM LIFE INSURANCE EMP X $0.04 X 1218625,658249-0805-421.11-09 LIFE INSURANCE4,975 4,555 2,280 2,280 3,070 2,590 5,160LEVEL TEXTTEXT AMT02 LIFE INSURANCE FRINGE BENEFIT38 OFFICERS X $10 X 12 PERIODS5,1605,160249-0805-421.11-10 CLOTHING ALLOWANCE58,169 52,889 60,200 60,200 33,685 33,685 60,200LEVEL TEXTTEXT AMT02 SWORN CLOTHING ALLOWANCEANNUAL CASH ALLOWANCE $1,400 X 43 EMP60,20060,200249-0805-421.11-29 PARENTAL LEAVE000000 6,235LEVEL TEXTTEXT AMTFund 249 - Public Safety Local Option Income Tax (LOIT)City of South BendExpenditures9/1/17 11:04am21 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 .25% OF PAYROLL6,2356,235------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES3,868,694 3,546,339 4,181,866 4,181,866 2,515,070 2,145,871 4,268,691------------ ------------ ------------ ------------ ------------ ------------ ------------** POLICE - PS LOIT FUNDED3,868,694 3,546,339 4,181,866 4,181,866 2,515,070 2,145,871 4,268,691Fund 249 - Public Safety Local Option Income Tax (LOIT)City of South BendExpenditures9/1/17 11:04am22 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures249-0905-422.10-01 REGULAR WAGES1,997,226 1,797,315 1,983,870 1,983,870 1,132,944 979,985 2,023,547LEVEL TEXTTEXT AMT02 35 FIRREFIGHTER 1ST CLASS SALARIES @ $57,8162,023,5472,023,547249-0905-422.10-04 EXTRA AND OVERTIME203,111 239,714 155,880 155,880 127,521 101,873 155,880LEVEL TEXTTEXT AMT02 EXTRA AND OVERTIME155,880155,880249-0905-422.10-06 SPECIAL PAYS11,140 24,048 23,650 23,650 3,840 3,795 24,450LEVEL TEXTTEXT AMT02 SPECIAL PAY24,45024,450249-0905-422.10-07 FLSA24,196 18,655 18,000 18,000 13,714 12,429 18,000LEVEL TEXTTEXT AMT02 2,035 HOURS X $9.40 FLSA PAY18,00018,000249-0905-422.10-08 SICK LEAVE BUY BACK/RETIR 13,753000000249-0905-422.10-11 WORKING OUT OF CLASSIFICA 12,164 11,576 13,200 13,200 12,314 10,035 13,200LEVEL TEXTTEXT AMT02 OUT OF CLASSIFICATION PAY13,20013,200249-0905-422.10-12 CRITICAL DUTY DAYS13,518 17,300 60,588 60,588 6,655 5,818 60,588LEVEL TEXTTEXT AMT02 $204CRITICALDUTYDAYX9DAYSX 33FIREFIGHTERS 60,58860,588249-0905-422.10-13 NEO-NATAL16,7540000 14,101-0249-0905-422.10-14 FIRE PRO PAY48,4530000 14,1010249-0905-422.11-02 FICA - FIRE33,314 31,215 46,026 46,026 19,012 16,390 46,946LEVEL TEXTTEXT AMT02 FICA @ 1.45% OF SALARIES46,94646,946249-0905-422.11-05 PERF - UNION425,266 355,731 362,490 362,490 206,738 178,855 369,433LEVEL TEXTTEXT AMTFund 249 - Public Safety Local Option Income Tax (LOIT)City of South BendExpenditures9/1/17 11:04am23 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 PENSION BASE OF $60,316 @ 17.5%369,433369,433249-0905-422.11-07 UNEMPLOYMENT COMP1,875 2,984 4,960 4,960000LEVEL TEXTTEXT AMT02 UNEMPLOYMENT COMP ALLOCATION249-0905-422.11-08 HEALTH INSURANCE405,577 391,795 542,500 542,500 260,470 222,411 567,000LEVEL TEXTTEXT AMT02 HEALTH INSURANCE $16,200 EACH567,000567,000249-0905-422.11-09 LIFE INSURANCE4,059 3,850 4,200 4,200 2,360 2,020 4,200LEVEL TEXTTEXT AMT02 LIFE INSURANCE (35 X $120)4,2004,200249-0905-422.11-10 CLOTHING ALLOWANCE30,826 28,614 32,375 32,375 16,188 16,188 32,375LEVEL TEXTTEXT AMT02 CLOTHING ALLOWANCE AT $925 PER FIREFIGHTER32,37532,375249-0905-422.11-15 MEDICAL, SURGICAL, DENTAL0 20,160 20,790 20,79000 21,350LEVEL TEXTTEXT AMT02 FIREFIGHTER PHYSICALS @ $630 PER FIREFIGHTER21,35021,350249-0905-422.11-29 PARENTAL LEAVE000000 5,060LEVEL TEXTTEXT AMT02 .25% OF PAYROLL5,0605,060249-0905-422.11-99 OTHER FRINGE BENEFITS12,950 10,340 12,250 12,25000 12,250LEVEL TEXTTEXT AMT02 DEFFERED COMPENSATION CONTRIBUTION @ $350 PER FF12,25012,250------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES3,254,182 2,953,297 3,280,779 3,280,779 1,801,756 1,549,796 3,354,279------------ ------------ ------------ ------------ ------------ ------------ ------------** FIRE - PS LOIT FUNDED3,254,182 2,953,297 3,280,779 3,280,779 1,801,756 1,549,796 3,354,279Fund 249 - Public Safety Local Option Income Tax (LOIT)City of South BendExpenditures9/1/17 11:04am*** PUBLIC SAFETY - LOIT FUND------------ ------------ ------------ ------------ ------------ ------------ ------------7,122,876 6,499,636 7,462,645 7,462,645 4,316,826 3,695,667 7,622,970 24 City of South Bend, Indiana 2018 Budget Fund 289 - HAZMAT Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services 13,787 3,410 10,000 - 10,000 10,000 10,000 10,000 10,000 - 0% Fines, Forfeitures, and Fees - - - - - - - - - - - Interest Earnings 189 264 250 114 200 200 200 200 200 (50) -20% Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 13,976 3,674 10,250 114 10,200 10,200 10,200 10,200 10,200 (50) 0% Expenditures by Type Supplies 21,542 8,962 10,431 4,742 10,000 10,000 10,000 10,000 10,000 (431) -4% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - - - - - - - - Capital - - - - - - - - - - - Total Expenditures 21,542 8,962 10,431 4,742 10,000 10,000 10,000 10,000 10,000 (431) -4% Net Surplus / (Deficit)(7,566) (5,288) (181) (4,628) 200 200 200 200 200 Beginning Cash Balance 39,586 32,014 26,727 26,546 26,746 26,946 27,146 27,346 Cash Reserve Cash Adjustments (6) 2 - - - - - - Ending Cash Balance 32,014 26,727 26,546 26,746 26,946 27,146 27,346 27,546 Cash Reserves Target 5,386 2,240 2,608 2,500 2,500 2,500 2,500 2,500 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. 25 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueHAZMAT289-0000-342.12-00 HAZMAT CHARGES13,787 3,410 10,000 10,00000 10,000LEVEL TEXTTEXT AMT02 ESTIMATE OF REVENUE FOR HAZ MAT RESPONSES10,00010,000------------ ------------ ------------ ------------ ------------ ------------ ------------*13,787 3,410 10,000 10,00000 10,000289-0000-361.00-00 INTEREST EARNINGS1892640250142114200------------ ------------ ------------ ------------ ------------ ------------ ------------*1892640250142114200------------ ------------ ------------ ------------ ------------ ------------ ------------** HAZMAT13,976 3,674 10,000 10,250142114 10,200------------ ------------ ------------ ------------ ------------ ------------ ------------*** HAZMAT13,976 3,674 10,000 10,250142114 10,200Fund 289 - Hazardous Materials Response TeamCity of South BendRevenue9/1/17 11:04am26 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresHAZMAT289-0901-422.22-24 OTHER OPERATING SUPPLIES 21,542 8,962 10,000 10,431 4,742 4,742 10,000LEVEL TEXTTEXT AMT02 PURCHASE REPLACEMENT EQUIPMENT10,00010,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES21,542 8,962 10,000 10,431 4,742 4,742 10,000------------ ------------ ------------ ------------ ------------ ------------ ------------** FIRE DEPT21,542 8,962 10,000 10,431 4,742 4,742 10,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** HAZMAT21,542 8,962 10,000 10,431 4,742 4,742 10,000Fund 289 - Hazardous Materials Response TeamCity of South BendExpenditures9/1/17 11:04am27 City of South Bend, Indiana 2018 Budget Fund 291 - Indiana River Rescue Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services 53,950 110,700 67,800 64,800 45,000 80,000 80,000 85,000 85,000 (22,800) -34% Interest Earnings 493 1,222 1,600 664 500 500 500 500 500 (1,100) -69% Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 54,443 111,922 69,400 65,464 45,500 80,500 80,500 85,500 85,500 (23,900) -34% Expenditures by Type Personnel Salaries & Wages 2,654 23,000 13,000 1,500 13,000 13,000 13,000 13,000 13,000 - 0% Fringe Benefits 858 - 2,500 - 2,500 2,500 2,500 2,500 2,500 - 0% Total Personnel 3,512 23,000 15,500 1,500 15,500 15,500 15,500 15,500 15,500 - 0% Supplies 2,259 6,182 16,849 2,302 17,800 7,800 7,800 7,800 7,800 951 6% Services & Charges Professional Services 1,487 - - - - - - - - - - Printing & Advertising - 250 1,000 - 1,000 1,000 1,000 1,000 1,000 - 0% Education & Training 6,339 5,846 9,000 2,309 9,000 9,000 9,000 9,000 9,000 - 0% Travel 2,667 10,825 11,000 3,960 14,500 11,000 11,000 11,000 11,000 3,500 32% Repairs & Maintenance 20,424 19,243 64,000 47,370 44,000 44,000 44,000 44,000 44,000 (20,000) -31% Transfers Out - - - - - - - - - - - Other Services & Charges 6,714 - - - - - - - - - - Total Services & Charges 37,631 36,164 85,000 53,638 68,500 65,000 65,000 65,000 65,000 (16,500) -19% Capital 20,997 - - - - - - - - - - Total Expenditures 64,399 65,346 117,349 57,439 101,800 88,300 88,300 88,300 88,300 (15,549) -13% Net Surplus / (Deficit)(9,956) 46,576 (47,949) 8,024 (56,300) (7,800) (7,800) (2,800) (2,800) Beginning Cash Balance 105,286 95,300 141,771 93,822 37,522 29,722 21,922 19,122 Cash Reserve Cash Adjustments (31) (105) - - - - - - Ending Cash Balance 95,300 141,771 93,822 37,522 29,722 21,922 19,122 16,322 Cash Reserves Target 16,100 16,337 29,337 25,450 22,075 22,075 22,075 22,075 Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: 25% of Annual expenditures This fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are for the maintenance and repair of rescue equipment. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. Generally, there are at least 3 courses offered. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. Services and Other Charges are significantly lower in 2018 due to major repairs and purchases made in the 2017 budget year. 28 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueINDIANA RIVER RESCUE291-0000-351.10-00 SCHOOL REGISTRATION53,950 110,700 45,000 67,800 67,800 64,800 45,000LEVEL TEXTTEXT AMT02 ESTIMATE BASED ON HISTORICAL TRENDS45,000OF THREE IRRS A YEAR45,000------------ ------------ ------------ ------------ ------------ ------------ ------------*53,950 110,700 45,000 67,800 67,800 64,800 45,000291-0000-361.00-00 INTEREST EARNINGS493 1,222500 1,600874664500LEVEL TEXTTEXT AMT02 INTEREST EARNINGS ON FUND BALANCES500500------------ ------------ ------------ ------------ ------------ ------------ ------------*493 1,222500 1,600874664500------------ ------------ ------------ ------------ ------------ ------------ ------------** INDIANA RIVER RESCUE54,443 111,922 45,500 69,400 68,674 65,464 45,500------------ ------------ ------------ ------------ ------------ ------------ ------------*** INDIANA RIVER RESCUE54,443 111,922 45,500 69,400 68,674 65,464 45,500Fund 291 - Indiana River RescueCity of South BendRevenue9/1/17 11:04am29 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresINDIANA RIVER RESCUE291-0904-422.10-04 EXTRA AND OVERTIME0 20,000 10,000 10,00000 10,000LEVEL TEXTTEXT AMT02 REIMBURSE OT COSTS10,00010,000291-0904-422.10-06 SPECIAL PAYS2,654 3,000 3,000 3,000 1,731 1,500 3,000LEVEL TEXTTEXT AMT02 IRRS COODINATOR POSITION3,0003,000291-0904-422.11-10 CLOTHING ALLOWANCE8580 2,500 2,50000 2,500LEVEL TEXTTEXT AMT02 CLOTHING PURCHASE/REPLACEMENT2,5002,500------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES3,512 23,000 15,500 15,500 1,731 1,500 15,500291-0904-422.21-02 PRINT SHOP0030030000300LEVEL TEXTTEXT AMT02 PRINTING EXPENSES300300291-0904-422.21-04 OTHER OFFICE SUPPLIES00 1,000 1,000174174 1,000LEVEL TEXTTEXT AMT02 OFFICE SUPPLIES1,0001,000291-0904-422.22-01 CENTRAL SERVICE GASOLINE164274 1,500 1,500213198 1,500LEVEL TEXTTEXT AMT02 BOAT AND TOW VEHICLE FUEL1,5001,500291-0904-422.22-24 OTHER OPERATING SUPPLIES000 8,000980 10,000LEVEL TEXTTEXT AMT02 SPPLIES AND CLOTHING10,00010,000291-0904-422.23-10 REPAIR PARTS304203 2,000 3,049 1,212 1,212 2,000LEVEL TEXTTEXT AMTFund 291 - Indiana River RescueCity of South BendExpenditures9/1/17 11:04am30 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 BOAT AND MOTOR REPAIR AND MAINTANENCE2,0002,000291-0904-422.23-20 SMALL TOOLS & EQUIPMENT1,791 5,705 3,000 3,000717717 3,000LEVEL TEXTTEXT AMT02 REPLACE EQUIPMENT3,0003,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES2,259 6,182 7,800 16,849 2,414 2,302 17,800291-0904-422.31-06 OTHER PROFESSIONAL SVCS1,487000000291-0904-422.32-03 TRAVEL11 1,234 3,000 3,00000 3,000LEVEL TEXTTEXT AMT02 TRADE SHOW,HOTEL,TRAVEL REIMBURSEMENT3,0003,000291-0904-422.32-22 TRAVEL - AIRFARE048900000291-0904-422.32-23 TRAVEL - HOTEL1,660 5,046 5,000 5,000 2,605 2,430 5,000LEVEL TEXTTEXT AMT02 OUTSIDE INSTRUCTOR LODGING5,0005,000291-0904-422.32-24 TRAVEL - MEALS996 4,056 3,000 3,000 3,023 1,529 6,500LEVEL TEXTTEXT AMT02 CATERING DURING SCHOOLS/MEALS6,5006,500291-0904-422.33-03 PROMOTIONAL0250 1,000 1,00000 1,000LEVEL TEXTTEXT AMT02 WEB DESIGN AND PROMOTIONAL MATIERIALS1,0001,000291-0904-422.36-05 OTHER EQUIP R&M20,424 19,243 43,000 63,000 54,409 47,370 43,000LEVEL TEXTTEXT AMT02 BOATS AND PERSONAL WATER CRAFT18,000ENGINES AND MOTORS18,000OTHER REPAIRS7,00043,000291-0904-422.36-06 RADIO EQUIP R&M00 1,000 1,00000 1,000LEVEL TEXTTEXT AMTFund 291 - Indiana River RescueCity of South BendExpenditures9/1/17 11:04am31 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 RADIO PURCHASE/REPAIR1,0001,000291-0904-422.39-70 EDUCATION & TRAINING6,339 5,846 9,000 9,000 2,309 2,309 9,000LEVEL TEXTTEXT AMT02 OUTSIDE TRAINING,BOOKS,MEALS9,0009,000291-0904-422.39-89 MISC CHARGES & SVCS6,714000000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES37,631 36,164 65,000 85,000 62,346 53,638 68,500291-0904-422.43-02 MOTOR EQUIPMENT20,997000000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL20,997000000------------ ------------ ------------ ------------ ------------ ------------ ------------** RIVER RESCUE64,399 65,346 88,300 117,349 66,491 57,439 101,800------------ ------------ ------------ ------------ ------------ ------------ ------------*** INDIANA RIVER RESCUE64,399 65,346 88,300 117,349 66,491 57,439 101,800Fund 291 - Indiana River RescueCity of South BendExpenditures9/1/17 11:04am32 City of South Bend, Indiana 2018 Budget Fund 287 - Emergency Medical Services Capital Fund Type Enterprise Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services 2,472,740 2,460,775 4,410,349 1,798,417 500,000 500,000 500,000 500,000 500,000 (3,910,349) -89% Interest Earnings 3,511 29,729 44,000 18,555 10,000 5,000 1,000 - - (34,000) -77% Other Income - - - - - - - - - - - Transfers In - - - - - - - 1,000,000 1,100,000 - - Total Revenue 2,476,251 2,490,504 4,454,349 1,816,972 510,000 505,000 501,000 1,500,000 1,600,000 (3,944,349) -89% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - 384,010 75,200 - - - - - (384,010) -100% Printing & Advertising - - - - - - - - - - - Repairs & Maintenance - 42,453 220,000 - - - - - - (220,000) -100% Debt Service Principal - 112,975 401,746 200,524 546,795 841,679 855,994 758,126 773,288 145,049 36% Interest & Fees - 8,771 328,010 96,707 277,263 376,494 357,063 337,570 319,772 (50,747) -15% Transfers Out - - - - - - - - - - - Other Services & Charges - 385,775 471,089 471,088 - - - - - (471,089) -100% Total Services & Charges - 549,974 1,804,855 843,519 824,058 1,218,173 1,213,057 1,095,696 1,093,060 (980,797) -54% Capital Land - - - - - - - - - - - Land Improvements - - 400,000 385,595 - - - - - (400,000) -100% Buildings & Bldg Improve.- 173,105 44,157 4,982 250,000 - - - - 205,843 466% Motor Equipment 59,387 499,603 1,462,154 147,872 562,000 305,000 240,000 240,000 240,000 (900,154) -62% Machinery & Equipment 241,351 210,528 280,300 75,000 500,000 200,000 200,000 200,000 200,000 219,700 78% Infrastructure - - - - - - - - - - - Total Capital 300,738 883,236 2,186,611 613,449 1,312,000 505,000 440,000 440,000 440,000 (874,611) -40% Total Expenditures 300,738 1,433,210 3,991,466 1,456,968 2,136,058 1,723,173 1,653,057 1,535,696 1,533,060 (1,855,408) -46% Net Surplus / (Deficit)2,175,513 1,057,294 462,883 360,004 (1,626,058) (1,218,173) (1,152,057) (35,696) 66,940 Beginning Cash Balance - 2,568,327 3,629,534 4,092,417 2,466,359 1,248,186 96,129 60,433 Cash Reserve Cash Adjustments 392,814 3,913 - - - - - - Ending Cash Balance 2,568,327 3,629,534 4,092,417 2,466,359 1,248,186 96,129 60,433 127,373 Cash Reserves Target 75,185 358,302 997,867 534,015 430,793 413,264 383,924 383,265 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. The fund receives revenues from Medicaid settlements and transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects. For detail regarding capital expenditures, see Capital Spending page. Services are down as the 2017 budget includes architectural fees for the design and construction of Station 4 and design of Station 9. Other Services 2017 budget includes monies for the State Medicaid reimbursement program. Per the Fire Department's consultant on Medicaid reimbursement programs, the payments are going to start decreasing in 2018 and will eventually disappear. 33 City of South Bend, Indiana2018 BudgetFund 287 - Emergency Medical Services CapitalFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement Capital1 Aerial TruckLease1,000,000 - - - - 1,000,000 Included in Debt Service payments1 New Medic Cash275,000 275,000 - - - 550,000 Replacement of vehicles2 Pickup trucksCash52,000 - - - - 52,000 Replacement of vehicles1 Midsize carCash25,000 30,000 30,000 30,000 30,000 145,000 Replacement of vehicles1 Medic RebuildCash210,000 - 210,000 210,000 210,000 840,000 Replacement of vehicles2 Pumpers/EnginesLease- 1,000,000 - - 1,000,000 2,000,000 Included in Debt Service paymentsPortable RadiosCash100,000 - - - - 100,000 Replacement of equipmentCardiac MonitorsCash250,000 - - - - 250,000 Replacement of equipmentSpecialty EquipmentCash- 75,000 75,000 75,000 75,000 300,000 Replacement of equipmentPersonnel EquipmentCash- 75,000 75,000 75,000 75,000 300,000 Replacement of equipmentOther EquipmentCash- 50,000 50,000 50,000 50,000 200,000 Replacement of equipmentStation 9 and Training Center additionBond5,000,000 - - - - 5,000,000 Included in Debt Service paymentsTotal Replacement Capital6,912,000 1,505,000 440,000 440,000 1,440,000 10,737,000 Project CapitalSelf-Contained Breathing Apparatus (SCBA) Fill StationCash85,000 - - - - 85,000 Better, more automated fill stationCentral Fire Station Exhaust SystemCash20,000 - - - - 20,000 Catch exhaust fumes from vehicles starting in bayWasher & Dryer CabinetsCash45,000 - - - - 45,000 Improving efficiencyTotal Project Capital150,000 - - - - 150,000 Minimum Thresholds:Total Capital7,062,000 1,505,000 440,000 440,000 1,440,000 10,887,000 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, design and oversight of construction for Station 4, as well as ucomming costs for Station 9's replacment. Smaller capital projects include completing exhaust capture upgrades at the Central Fire Station and Station 2, adding gear washers at additional stations, as well as an upgrade to the self-contained breathing apparatus (SCBA) fill station.34 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueEMS CAPITAL FUND287-0000-342.09-00 EMERGENCY MEDICAL SERVICE0 1,307,757 1,200,000 1,200,00000 500,000LEVEL TEXTTEXT AMT02 ANTICIPATED GOVERNMENTAL MEDICAID REIMBURSEMENTFOR CALENDAR YEARS 20142,400,000LESS: $1,200,000 DEPOSITED IN FUND 288 OPERATING 1,200,000-1,200,000287-0000-342.09-01 MEDICAID REIMBURSEMENTS 2,472,740 1,153,0180 3,210,349 1,798,417 1,798,4170287-0000-342.15-00 FIRE GRANTS396,7270 75,000 75,00000 75,000LEVEL TEXTTEXT AMT02 PROJECTED ASSITANCE TO FIREFIGHTERS GRANTS75,00075,000------------ ------------ ------------ ------------ ------------ ------------ ------------*2,869,467 2,460,775 1,275,000 4,485,349 1,798,417 1,798,417 575,000287-0000-361.00-00 INTEREST EARNINGS3,511 29,729 10,000 44,000 23,713 18,555 10,000LEVEL TEXTTEXT AMT02 INTEREST INCOME ESTIMATE10,00010,000------------ ------------ ------------ ------------ ------------ ------------ ------------*3,511 29,729 10,000 44,000 23,713 18,555 10,000------------ ------------ ------------ ------------ ------------ ------------ ------------** EMS CAPITAL FUND2,872,978 2,490,504 1,285,000 4,529,349 1,822,130 1,816,972 585,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** EMS CAPITAL FUND2,872,978 2,490,504 1,285,000 4,529,349 1,822,130 1,816,972 585,000Fund 287 - EMS CapitalCity of South BendRevenue9/1/17 11:04am35 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresEMS CAPITAL FUND287-0902-422.31-06 OTHER PROFESSIONAL SVCS000 474,010 133,030 75,2000287-0902-422.36-01 BUILDING R&M000 130,000000287-0902-422.36-02 OFFICE EQUIP R&M0 42,45300000287-0902-422.37-11 CAPITAL LEASE PRINCIPAL0 112,975 401,746 401,746 343,695 200,524 546,795LEVEL TEXTTEXT AMT02 VEHICLE AND EQUIPMENT LEASES 15221,179VEHICLE LEASES 144116,587BOND STATION 5 AND TRAINING CENTER 116225,000RICOH COPIER LEASE1,250TURNOUT GEAR VENDOR LEASE100,000STATION 9 AND TRAINING CENTER ADDITION82,779546,795287-0902-422.37-12 CAPITAL LEASE INTEREST0 8,771 328,010 328,010 186,328 96,707 277,263LEVEL TEXTTEXT AMT02 EQUIPMENT LEASE 1521,239EQUIPMENT LEASES 1445,035BOND PAYMENT STATION 5 AND TRAINING CENTER 116170,730RICOH COPIER LEASE259STATION 9 AND TRAINING CENTER ADD`100,000277,263287-0902-422.39-89 MISC CHARGES & SVCS0 385,7750 471,089 471,088 471,0880------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES0 549,974 729,756 1,804,855 1,134,141 843,519 824,058287-0902-422.42-01 LAND000 400,000 385,595 385,5950287-0902-422.42-02 BUILDINGS0 173,1050 44,157 13,574 4,982 250,000LEVEL TEXTTEXT AMT02 EXPENSES FOR ROOF/PARKING LOTS/AIRCOND REPLACE250,000250,000287-0902-422.43-02 MOTOR EQUIPMENT59,387 499,603 232,000 1,462,154 570,790 147,872 562,000LEVEL TEXTTEXT AMT02 1 AERIAL TRUCKMEDIC REFURBISH210,0002 PICKUPS FOR INSPECTORS52,000MIDSIZE CAR25,000MEDIC - NEW PURCHASE275,000562,000287-0902-422.43-10 MATERIALS & EQUIPMENT241,351 210,528 280,300 280,300 75,000 75,000 500,000LEVEL TEXTTEXT AMTFund 287 - EMS CapitalCity of South BendExpenditures9/1/17 11:04am36 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 SCBA FILL STATION85,000CENTRAL EXHAUST SYSTEM 2, 9, CENTRAL20,000PORTABLE RADIOS100,000WASHER & DRYER CABINETS 2, 10, 645,000CARDIAC MONITORS250,000500,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL300,738 883,236 512,300 2,186,611 1,044,959 613,449 1,312,000------------ ------------ ------------ ------------ ------------ ------------ ------------** EMERGENCY MEDICAL SERVICE300,738 1,433,210 1,242,056 3,991,466 2,179,100 1,456,968 2,136,058------------ ------------ ------------ ------------ ------------ ------------ ------------*** EMS CAPITAL FUND300,738 1,433,210 1,242,056 3,991,466 2,179,100 1,456,968 2,136,058Fund 287 - EMS CapitalCity of South BendExpenditures9/1/17 11:04am37 City of South Bend, Indiana 2018 Budget Fund 288 - Emergency Medical Services Operating Fund Type Enterprise Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Grants/Intergovernmental 139,017 - - - - - - - - - - Charges for Services 5,084,641 5,518,993 6,356,765 2,610,977 5,163,884 5,207,996 5,235,536 5,263,351 5,291,445 (1,192,881) -19% Fines, Forfeitures, and Fees 2,500 3,400 2,500 1,000 2,500 2,500 2,500 2,500 2,500 - 0% Interest Earnings 19,490 19,696 20,000 7,569 15,000 15,000 15,000 15,000 15,000 (5,000) -25% Donations - - 750 750 - - - - - (750) -100% Other Income 48,591 97,953 5,000 597 5,000 5,000 5,000 5,000 5,000 - 0% Transfers In - - - - - 600,000 1,500,000 1,600,000 1,600,000 - - Total Revenue 5,294,239 5,640,042 6,385,015 2,620,892 5,186,384 5,830,496 6,758,036 6,885,851 6,913,945 (1,198,631) -19% Expenditures by Type Personnel Salaries & Wages 3,761,684 3,726,560 3,737,403 1,671,700 3,794,500 3,984,225 4,054,071 4,125,315 4,197,983 57,097 2% Fringe Benefits 978,486 1,255,836 1,442,901 642,022 1,489,833 1,564,325 1,595,611 1,627,523 1,660,074 46,932 3% Total Personnel 4,740,170 4,982,396 5,180,304 2,313,721 5,284,333 5,548,550 5,649,682 5,752,838 5,858,057 104,029 2% Supplies 266,488 253,433 358,825 156,282 369,340 369,340 369,340 369,340 369,340 10,515 3% Services & Charges Professional Services 162,958 55,994 80,413 6,369 74,610 74,610 74,610 74,610 74,610 (5,803) -7% Printing & Advertising - - - - - - - - - - - Utilities 7,286 7,612 30,500 4,225 30,500 31,110 31,732 32,367 33,014 - 0% Education & Training 16,087 17,000 94,000 799 17,000 17,000 17,000 17,000 17,000 (77,000) -82% Travel - - - - - - - - - - - Repairs & Maintenance 71,022 193,644 181,150 84,524 243,600 243,600 243,600 243,600 243,600 62,450 34% Other Interfund Allocations - - - - 200,294 204,300 208,386 212,554 216,805 200,294 - Debt Service Principal 245,612 260,920 1,044 304 - - - - - (1,044) -100% Interest & Fees 207,326 190,517 49 14 - - - - - (49) -100% Insurance - - 20,026 10,014 20,162 20,162 20,162 20,162 20,162 136 1% Transfers Out - - - - - - - - - - - Other Services & Charges 97,433 75,051 171,603 112,719 126,000 126,750 127,065 127,386 127,714 (45,603) -27% Total Services & Charges 807,724 800,738 578,785 218,967 712,166 717,532 722,555 727,679 732,905 133,381 23% Capital 149,003 - - - - - - - - - - Total Expenditures 5,963,385 6,036,567 6,117,914 2,688,971 6,365,839 6,635,422 6,741,577 6,849,857 6,960,301 247,925 4% Net Surplus / (Deficit)(669,146) (396,525) 267,101 (68,079) (1,179,455) (804,926) 16,459 35,995 (46,357) Beginning Cash Balance 2,906,216 2,210,747 1,755,548 2,022,649 843,194 38,269 54,727 90,722 Cash Reserve Cash Adjustments (26,322) (58,674) - - - - - - Ending Cash Balance 2,210,747 1,755,548 2,022,649 843,194 38,269 54,727 90,722 44,365 Cash Reserves Target 1,490,846 1,509,142 1,529,479 1,591,460 1,658,855 1,685,394 1,712,464 1,740,075 Fund Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: 25% of Annual expenditures This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. An additional 6 firefighters will be allocated to Fund 288 as the Advanced Life Support (ALS) Non-Transport vehicles are brought on line. These firefighters are currently budgeted in the General Fund (101- 0901) and do not represent an increase in personnel, only a reallocation from one fund to another. Services have a significant increase due to the addition of an administration fee allocation. 38 City of South Bend, Indiana 2018 Budget Fund 288 - Emergency Medical Services Operating Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Financial Specialist I 1.0 1.0 1.0 1.0 - - - - Accounting Clerk IV 3.0 3.0 3.0 3.0 - - - - Financial Specialist II - - - - 1.0 1.0 1.0 1.0 Billing Specialist I - - - - 2.0 1.0 1.0 1.0 Billing Specialist II - - - - 1.0 2.0 2.0 2.0 Total Non-Bargaining 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Bargaining Assistant Chief 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Captain 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Paramedic Lieutenant 9.0 8.0 7.0 7.0 11.0 11.0 11.0 11.0 Firefighter 1st Class 21.0 21.0 18.0 21.0 23.0 23.0 23.0 23.0 Firefighter 2nd Class 12.0 14.0 17.0 15.0 15.0 15.0 15.0 15.0 Firefighter 3rd Class - - - - - - - - Firefighter Recruits - - - - - - - - Total Bargaining 46.0 47.0 46.0 47.0 53.0 53.0 53.0 53.0 Total Full-Time Employees 50.0 51.0 50.0 51.0 57.0 57.0 57.0 57.0 Explain Significant Staffing Changes Below: An additional 6 firefighters will be allocated to Fund 288 as the Advanced Life Support (ALS) Non-Transport vehicles are brought on line. These firefighters are currently budgeted in the General Fund (101-0901) and do not represent an increase in personnel, only a reallocation from one fund to another. 39 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueEMS OPERATING FUND288-0000-322.01-01 PLAN REVIEW - SPRINKLED2,997 2,854 3,000 3,000 2,331 2,331 3,000LEVEL TEXTTEXT AMT02 ESTIMATE BASED ON TRENDS3,0003,000288-0000-322.01-02 PLAN REVIEW - NONSPRINKLE 1,568 1,140 1,000 1,238998998 1,000LEVEL TEXTTEXT AMT02 ESTIMATE BASED ON TRENDS1,0001,000288-0000-322.01-03 PLAN REVIEW - ADDITION18,213 17,008 20,000 20,000 9,621 8,012 20,000LEVEL TEXTTEXT AMT02 BUILDING PLAN REVIEW FEES20,000ESTIMATE BASED ON TRENDS20,000------------ ------------ ------------ ------------ ------------ ------------ ------------*22,778 21,002 24,000 24,238 12,950 11,341 24,000288-0000-331.02-00 PUBLIC SAFETY135,288000000------------ ------------ ------------ ------------ ------------ ------------ ------------*135,288000000288-0000-340.22-00 UNIVERSITY NOTRE DAME131,924 194,631 150,000 150,000 63,226 60,394 150,000LEVEL TEXTTEXT AMT02 2016 NOTRE DAME REVENUE ESTIMATE150,000SPECIAL EVENT COVERAGE150,000------------ ------------ ------------ ------------ ------------ ------------ ------------*131,924 194,631 150,000 150,000 63,226 60,394 150,000288-0000-341.03-00 COPIES OF PUBLIC RECORDS3,951 5,687 4,000 4,000 2,358 1,921 4,000LEVEL TEXTTEXT AMT02 FEES FOR FIRE AND EMS REPORTS4,0004,000------------ ------------ ------------ ------------ ------------ ------------ ------------*3,951 5,687 4,000 4,000 2,358 1,921 4,000288-0000-342.09-00 EMERGENCY MEDICAL SERVICE 2,740,713 3,009,240 2,700,000 2,700,000 1,596,338 1,377,622 2,700,000LEVEL TEXTTEXT AMTFund 288 - EMS OperationsCity of South BendRevenue9/1/17 11:04am40 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue02 EMS COLLECTIONS FOR CITY AMBULANCE SERVICE2,700,000ESTIMATE BASED ON COLLECTION TRENDS2,700,000288-0000-342.09-01 MEDICAID REIMBURSEMENTS00 1,200,000 1,200,000000LEVEL TEXTTEXT AMT02 2018 ESTIMATED MEDICAID REIMBURSEMENT(NOT DEPOSITED IN FUND 288)288-0000-342.10-00 NEO NATAL REVENUE261,720 289,511 289,512 289,512 174,650 149,700 299,400LEVEL TEXTTEXT AMT02 2016 NEO NATAL REVENUE ESTIMATE299,400TRANSFER FROM #101-0901-340-20-00MONTHLY PAYMENTS FROM MEMORIAL299,400288-0000-342.10-01 MEMORIAL TRANSPORT188,642 226,256 210,000 210,000 100,168 87,741 210,000LEVEL TEXTTEXT AMT02 EMS BILLING COLLECTIONS FOR NEO NATAL TRANSPORTS210,000210,000288-0000-342.11-00 EMS-COUNTY1,707,888 1,737,069 1,740,000 1,740,000 1,030,450 883,243 1,766,484LEVEL TEXTTEXT AMT02 INTERLOCAL AGREEMENT 2018 TO 201,766,484ESTIMATED REVENUE $147,207 X 12 PER MONTHASSUME A 2% INCREASE PER YEAR1,766,484288-0000-342.15-00 FIRE GRANTS2,229000000288-0000-342.15-01 FIRE TRAINING GRANT1,000000000------------ ------------ ------------ ------------ ------------ ------------ ------------*4,902,192 5,262,076 6,139,512 6,139,512 2,901,606 2,498,306 4,975,884288-0000-354.00-00 ORDINANCE VIOLATION2,500 3,400 2,500 2,500 1,200 1,000 2,500LEVEL TEXTTEXT AMT02 ESTIMATE FOR FALSE ALARM FEES2,5002,500------------ ------------ ------------ ------------ ------------ ------------ ------------*2,500 3,400 2,500 2,500 1,200 1,000 2,500288-0000-360.00-00 MISCELLANEOUS REVENUE48,131 85,948 5,000 5,000 3,190597 5,000LEVEL TEXTTEXT AMTFund 288 - EMS OperationsCity of South BendRevenue9/1/17 11:04am41 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue02 EMERGENCY MEDICAL SERVICES AT SPECIAL EVENTS5,000ESTIMATE BASED ON TRENDS5,000------------ ------------ ------------ ------------ ------------ ------------ ------------*48,131 85,948 5,000 5,000 3,190597 5,000288-0000-361.00-00 INTEREST EARNINGS19,490 19,696 15,000 20,000 9,656 7,569 15,000LEVEL TEXTTEXT AMT02 ESTIMATED INTEREST EARNINGS ON FUND BALANCES15,00015,000------------ ------------ ------------ ------------ ------------ ------------ ------------*19,490 19,696 15,000 20,000 9,656 7,569 15,000288-0000-367.00-00 DONATION PRIVATE SOURCES0007507507500------------ ------------ ------------ ------------ ------------ ------------ ------------*0007507507500288-0000-391.01-00 SALE OF FIXED ASSETS460 12,00500000LEVEL TEXTTEXT AMT02 AUCTION PROCEEDS/SALES OF ASSESTS2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------*460 12,00500000------------ ------------ ------------ ------------ ------------ ------------ ------------** EMS OPERATING FUND5,266,714 5,604,445 6,340,012 6,346,000 2,994,936 2,581,877 5,176,384Fund 288 - EMS OperationsCity of South BendRevenue9/1/17 11:04am42 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue288-0909-342.15-02 FIRE EQUIPMENT GRANT500000000------------ ------------ ------------ ------------ ------------ ------------ ------------*500000000288-0909-351.10-01 TUITION27,025 35,597 10,000 39,015 39,015 39,015 10,000LEVEL TEXTTEXT AMT02 COURSE TUITION AT FTC10,00010,000------------ ------------ ------------ ------------ ------------ ------------ ------------*27,025 35,597 10,000 39,015 39,015 39,015 10,000------------ ------------ ------------ ------------ ------------ ------------ ------------** TRAINING CENTER27,525 35,597 10,000 39,015 39,015 39,015 10,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** EMS OPERATING FUND5,294,239 5,640,042 6,350,012 6,385,015 3,033,951 2,620,892 5,186,384Fund 288 - EMS OperationsCity of South BendRevenue9/1/17 11:04am43 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresEMS OPERATING FUND288-0902-422.10-01 REGULAR WAGES3,252,395 2,633,041 2,754,831 2,754,831 1,547,664 1,342,014 2,809,928LEVEL TEXTTEXT AMT02 EMS CHIEF84,010EMS CAPTAIN - 3187,505EMS LIEUTENANTS - 8471,893EMS 1ST CLASS - 4231,263EMS 1ST CLASS - 17 (REIMB BY COUNTY)982,866EMS 2ND CLASS - 14718,712FINANCIAL SPECIALIST II39,001EMS BILLING SPECIALIST - 3101,982SALARY CAP ADJUSTMENT7,304-2,809,928288-0902-422.10-03 SEASONAL & INTERNS00 6,000 6,0003450 6,000LEVEL TEXTTEXT AMT02 SEASONAL INTERN6,0006,000288-0902-422.10-04 EXTRA AND OVERTIME303,624 534,855 310,300 310,300 162,162 134,651 316,500LEVEL TEXTTEXT AMT02 ESTIMATED OT316,500316,500288-0902-422.10-06 SPECIAL PAYS40,931 40,658 57,500 57,500480480 53,300LEVEL TEXTTEXT AMT02 LONGEVITY5-9 YEARS1,75010-14 YEARS4,40015-197,00020 +25,000EMS TRAINING COORDINATOR3,000SPECIAL PAY @ $15/HOUR6,000RESIDENCY2,400CERTIFIED AMBULANCE CODERS3,75053,300288-0902-422.10-07 FLSA19,584 26,661 30,000 30,000 17,590 15,958 30,000LEVEL TEXTTEXT AMT02 FLSA PAY30,00030,000288-0902-422.10-08 SICK LEAVE BUY BACK/RETIR 30,997 28,79200000Fund 288 - EMS OperationsCity of South BendExpenditures9/1/17 11:04am44 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 EST BASED ON 10% OF ORIGINAL GENERAL FUND BUDGET288-0902-422.10-11 WORKING OUT OF CLASSIFICA518 1,464 5,000 5,000 2,039 1,791 5,000LEVEL TEXTTEXT AMT02 WORKING OUT OF CLASS PAY5,0005,000288-0902-422.10-12 CRITICAL DUTY DAYS12,070 13,734 27,540 27,540 7,416 6,530 27,540LEVEL TEXTTEXT AMT02 9 CRITICAL DUTY DAYS @ $20427,54027,540288-0902-422.10-13 NEO-NATAL18,240 69,094 77,750 77,750 41,116 35,681 77,750LEVEL TEXTTEXT AMT02 NEO-NATAL PAY - $150 PER DAY X 365 DAYS54,750NEO-NATAL - $10 PER HOUR X 2,000 HOURS20,000NEO-NATAL - $25 PER HOUR X 120 HOURS3,00077,750288-0902-422.10-14 FIRE PRO PAY83,325 378,261 468,482 468,482 134,684 134,595 468,482LEVEL TEXTTEXT AMT02 CERTIFICATION INCENTIVES:FIRSTRESPONDER5@$2501,250EMT-B 84 @ $35029,400EMT-A 69 @ $90062,100EMT-P 78 @ $90070,200LEAD INCENTIVES:EMT-P 51 @ $100051,000ASSIGNED TO AMBULANCE INCENTIVES:NON-LEAD EMT-P SEAT PAY $42.25 PER DAY107,949LEAD EMT-P SEAT PAY $50.00 PER DAY133,833FIELD TRAINING OFFICERS 15 @ $85012,750468,482288-0902-422.11-01 FICA - REGULAR7,655 9,583 16,042 16,042 5,519 4,760 16,362LEVEL TEXTTEXT AMT02 CIVILIAN PAY X 7.65%16,36216,362288-0902-422.11-02 FICA - FIRE37,347 46,490 60,872 60,872 25,421 22,053 62,089LEVEL TEXTTEXT AMTFund 288 - EMS OperationsCity of South BendExpenditures9/1/17 11:04am45 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 EMS WAGES X 1.45%62,08962,089288-0902-422.11-04 PERF - REGULAR11,476 14,419 14,679 14,679 8,285 7,178 14,972LEVEL TEXTTEXT AMT02 $131,058 X 11.2%14,97214,972288-0902-422.11-05 PERF - UNION501,146 499,667 486,772 486,772 274,855 238,207 496,096LEVEL TEXTTEXT AMT02 47 X $60,316 X 17.5%496,096496,096288-0902-422.11-07 UNEMPLOYMENT COMP0 4,686 6,887 6,887000LEVEL TEXTTEXT AMT02 UNEMPLOYMENT COMP288-0902-422.11-08 HEALTH INSURANCE384,382 623,955 790,884 790,884 404,219 346,008 826,584LEVEL TEXTTEXT AMT02 HEALTH INSURANCE @ $16,200826,200CIVILIAN LONG TERM DISABILITY384826,584288-0902-422.11-09 LIFE INSURANCE3,983 5,245 6,840 6,840 2,960 2,540 6,120LEVEL TEXTTEXT AMT02 $120 X 51 EES6,1206,120288-0902-422.11-10 CLOTHING ALLOWANCE31,947 39,781 43,475 43,475 21,275 21,275 43,475LEVEL TEXTTEXT AMT02 47 EMS X $92543,47543,475288-0902-422.11-24 CELL PHONE ALLOWANCE55000000660LEVEL TEXTTEXT AMT02 1 @ $55 PER MONTH660660288-0902-422.11-29 PARENTAL LEAVE000000 7,025LEVEL TEXTTEXT AMT02 .25% OF PAYROLL7,025Fund 288 - EMS OperationsCity of South BendExpenditures9/1/17 11:04am46 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures7,025288-0902-422.11-99 OTHER FRINGE BENEFITS0 12,010 16,450 16,45000 16,450LEVEL TEXTTEXT AMT02 DEFERRED COMP 47 EMS @ $35016,45016,450------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES4,740,170 4,982,396 5,180,304 5,180,304 2,656,030 2,313,721 5,284,333288-0902-422.21-02 PRINT SHOP00 12,200 12,20000 12,200LEVEL TEXTTEXT AMT02 FORMS AND PRINTING NEEDS FOR EMS BILLING12,20012,200288-0902-422.21-04 OTHER OFFICE SUPPLIES00 2,000 2,0003030 2,000LEVEL TEXTTEXT AMT02 MISC OFFICE SUPPLIES FOR BILLING STAFF2,0002,000288-0902-422.22-01 CENTRAL SERVICE GASOLINE00 54,740 54,74000 54,740LEVEL TEXTTEXT AMT02 FUEL FOR AMBULANCES - 2 YR AVG FROM CENTRAL SVC54,74054,740288-0902-422.22-24 OTHER OPERATING SUPPLIES 261,104 251,782 265,000 276,087 184,173 154,365 288,000LEVEL TEXTTEXT AMT02 MEDICAL SUPPLIES (GLOVES, EQUIP, ETC)105,000HOSPITAL SUPPLIES133,000OXYGEN30,0001ST AID SUPPLIES FOR TRUCKS20,000288,000288-0902-422.23-20 SMALL TOOLS & EQUIPMENT1,4000 7,400 8,79800 7,400LEVEL TEXTTEXT AMT02 MAINTENANCE7,4007,400------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES262,504 251,782 341,340 353,825 184,203 154,395 364,340288-0902-422.31-04 ACCOUNTING18,475 9,440 20,000 20,680 6,623 6,219 20,000Fund 288 - EMS OperationsCity of South BendExpenditures9/1/17 11:04am47 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 EMS BILLING COLLECTION FEES20,00020,000288-0902-422.31-06 OTHER PROFESSIONAL SVCS 144,483 46,554 59,733 59,733150150 54,610LEVEL TEXTTEXT AMT02 LEXIPOL AND LOCUTION MAINTENANCE AGREEMENT25,000FIREFIGHTER PHYSICALS29,61054,610288-0902-422.31-70 ADM FEE ALLOCATION000000 200,294LEVEL TEXTTEXT AMT02 ADMIN ALLOCATION200,294200,294288-0902-422.32-02 POSTAGE9,030 10,577 11,000 11,000 6,364 5,229 11,000LEVEL TEXTTEXT AMT02 POSTAGE FOR BILLING11,00011,000288-0902-422.32-04 TELEPHONE15,294 14,020 20,000 20,603 11,019 7,530 20,000LEVEL TEXTTEXT AMT02 MOBILE CHARGES STAFF & AMBULANCES17,000CELLULAR PHONE CHARGES MEDIC UNITS FOR MONITORS500AT&T REPAIR WORK1,000INDIANA PAGING NETWORK1,50020,000288-0902-422.34-02 LIABILITY INSURANCE00 20,026 20,026 11,683 10,014 20,162LEVEL TEXTTEXT AMT02 ALLOCATION #520,16220,162288-0902-422.36-01 BUILDING R&M10,351000000288-0902-422.36-02 OFFICE EQUIP R&M0 43,411 26,0000000LEVEL TEXTTEXT AMT02 EMS DATA SUPPORTEMS BILLING SUPPORTEMS BILLING SUPPORT DATAEASEAUTOMATIC VEHICLE LOCATOR SUPPORTSOFTWARE SUPPORT EMS BILLING, E-PCRFund 288 - EMS OperationsCity of South BendExpenditures9/1/17 11:04am48 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures288-0902-422.36-04 COMPUTER EQUIP R&M48,636 26,0450 40,000 38,961 38,961 26,000LEVEL TEXTTEXT AMT02 MAINTEANCE FEES26,00026,000288-0902-422.36-05 OTHER EQUIP R&M4,944 113,246 97,600 86,150 2,942 2,602 97,600LEVEL TEXTTEXT AMT02 REPAIRS TO MISC EQUIPMENT2,600AMBULANCE HEART MONITOR MAINTENANCE20,000MISC REPAIRS TO AMBULANCES -2 YEAR AVG CENTRAL SVC75,00097,600288-0902-422.37-11 CAPITAL LEASE PRINCIPAL 245,612 260,9200 1,0443043040288-0902-422.37-12 CAPITAL LEASE INTEREST207,326 190,51704914140288-0902-422.39-01 REFNDS,AWARDS,INDEMNITIES 73,109 50,454 80,000 140,000 101,384 99,960 80,000LEVEL TEXTTEXT AMT02 REFUNDS12,000REFUNDS - NEO NATAL68,00080,000288-0902-422.39-39 BANK CREDIT CARD CHARGES000000 15,000LEVEL TEXTTEXT AMT02 CHECK SCANNING CHARGES15,00015,000288-0902-422.39-70 EDUCATION & TRAINING16,087 17,000 17,000 94,000799799 17,000LEVEL TEXTTEXT AMT02 PARAMEDIC TUITION13,000ABC3 CONFERENCE/BILLING CERTIFICATION4,00017,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES793,347 782,184 351,359 493,285 180,243 171,782 561,666288-0902-422.43-02 MOTOR EQUIPMENT149,003000000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL149,003000000------------ ------------ ------------ ------------ ------------ ------------ ------------** EMERGENCY MEDICAL SERVICE5,945,024 6,016,362 5,873,003 6,027,414 3,020,476 2,639,898 6,210,339Fund 288 - EMS OperationsCity of South BendExpenditures9/1/17 11:04am49 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures288-0909-422.22-24 OTHER OPERATING SUPPLIES3,984 1,651 5,000 5,000 1,925 1,887 5,000LEVEL TEXTTEXT AMT02 OPERATING SUPPLIES AT FTC5,0005,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES3,984 1,651 5,000 5,000 1,925 1,887 5,000288-0909-422.35-01 ELECTRIC00 10,000 10,00000 10,000LEVEL TEXTTEXT AMT02 ELECTRICITY AT FTC10,00010,000288-0909-422.35-02 GAS00 14,500 14,50000 14,500LEVEL TEXTTEXT AMT02 NATURAL GAS FTC CLASSROOM6,000NATURAL GAS CPAT6,000NATURAL GAS PROPS2,50014,500288-0909-422.35-04 WATER7,286 7,612 6,000 6,000 4,915 4,225 6,000LEVEL TEXTTEXT AMT02 SOUTH BEND WATER WORKS CHARGES6,0006,000288-0909-422.36-01 BUILDING R&M888000000288-0909-422.36-05 OTHER EQUIP R&M6,203 10,942 55,000 55,000 45,131 42,961 120,000LEVEL TEXTTEXT AMT02 REPAIRS AT FTC10,000EQUIPMENT NEEDED TO OUTFIT RECRUITS110,000120,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES14,377 18,554 85,500 85,500 50,046 47,186 150,500------------ ------------ ------------ ------------ ------------ ------------ ------------** TRAINING CENTER18,361 20,205 90,500 90,500 51,971 49,073 155,500------------ ------------ ------------ ------------ ------------ ------------ ------------*** EMS OPERATING FUND5,963,385 6,036,567 5,963,503 6,117,914 3,072,447 2,688,971 6,365,839Fund 288 - EMS OperationsCity of South BendExpenditures9/1/17 11:04am50 City of South Bend, Indiana 2018 Budget Fund 701 - Firefighters Pension Fund Type Trust & Agency Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Other Taxes 5,039,025 4,866,271 4,920,712 2,461,856 5,212,638 4,930,500 4,900,600 4,900,600 4,887,000 291,926 6% Interest Earnings 2,660 2,858 4,500 419 4,500 4,500 4,500 4,500 4,500 - 0% Other Income 2,667 6,279 - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 5,044,352 4,875,408 4,925,212 2,462,275 5,217,138 4,935,000 4,905,100 4,905,100 4,891,500 291,926 6% Expenditures by Type Personnel Salaries & Wages 4,990,812 5,175,988 5,091,119 2,339,338 5,105,307 4,920,392 4,890,392 4,987,392 4,831,392 14,188 0% Fringe Benefits 216,576 - - - - - - - - - - Total Personnel 5,207,388 5,175,988 5,091,119 2,339,338 5,105,307 4,920,392 4,890,392 4,987,392 4,831,392 14,188 0% Supplies - 27 200 10 200 200 200 200 200 - 0% Services & Charges Professional Services 3,000 3,000 5,000 3,000 5,000 5,000 5,000 5,000 5,000 - 0% Printing & Advertising - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - 350 - 350 350 350 350 350 - 0% Repairs & Maintenance - - 100 - 100 100 100 100 100 - 0% Transfers Out - - - - - - - - - - - Other Services & Charges 964 1,125 1,500 440 1,500 1,500 1,500 1,500 1,500 - 0% Total Services & Charges 3,964 4,125 6,950 3,440 6,950 6,950 6,950 6,950 6,950 - 0% Capital - - - - - - - - - - - Total Expenditures 5,211,352 5,180,140 5,098,269 2,342,788 5,112,457 4,927,542 4,897,542 4,994,542 4,838,542 14,188 0% Net Surplus / (Deficit)(167,000) (304,732) (173,057) 119,487 104,681 7,458 7,558 (89,442) 52,958 Beginning Cash Balance 638,442 471,586 167,278 - 104,681 112,139 119,696 30,254 Cash Reserve Cash Adjustments 144 424 5,779 - - - - - Ending Cash Balance 471,586 167,278 - 104,681 112,139 119,696 30,254 83,212 Cash Reserves Target 521,135 518,014 509,827 511,246 492,754 489,754 499,454 483,854 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 10% of Annual expenditures This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and December. In 2018, one firefighter will retire under the DROP plan. This will be an increase of $124,914.96. There is only one active firefighter (1937 Plan) eligible for DROP after year 2019 and only three more active firefighters that are part of the old conversion plan. 51 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueFIRE PENSION FUND701-0000-335.05-00 CIGAR. TAX DIST.-FIRE PEN 5,039,025 4,866,271 5,212,638 4,920,712 2,461,856 2,461,856 5,212,638LEVEL TEXTTEXT AMT02 ESTIMATED FIRE PENSION RELIEF PER GERARD ELLIS,5,212,638PENSION SECRETARY5,212,638------------ ------------ ------------ ------------ ------------ ------------ ------------*5,039,025 4,866,271 5,212,638 4,920,712 2,461,856 2,461,856 5,212,638701-0000-360.00-00 MISCELLANEOUS REVENUE2,667 6,27900000------------ ------------ ------------ ------------ ------------ ------------ ------------*2,667 6,27900000701-0000-361.00-00 INTEREST EARNINGS2,660 2,858 4,500 4,500419419 4,500LEVEL TEXTTEXT AMT02 INTEREST EARNINGS ON FUND BALANCES4,5004,500------------ ------------ ------------ ------------ ------------ ------------ ------------*2,660 2,858 4,500 4,500419419 4,500------------ ------------ ------------ ------------ ------------ ------------ ------------** FIRE PENSION FUND5,044,352 4,875,408 5,217,138 4,925,212 2,462,275 2,462,275 5,217,138------------ ------------ ------------ ------------ ------------ ------------ ------------*** FIRE PENSION FUND5,044,352 4,875,408 5,217,138 4,925,212 2,462,275 2,462,275 5,217,138Fund 701 - Fire PensionCity of South BendRevenue9/1/17 11:04am52 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresFIRE PENSION FUND701-0903-645.10-01 REGULAR WAGES10,230 10,230 10,927 10,927 4,341 3,721 10,927LEVEL TEXTTEXT AMT02 SECRETARY SALARY7,442TRUSTEE SALARY 5 X $6973,48510,927------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES10,230 10,230 10,927 10,927 4,341 3,721 10,927701-0903-645.21-03 C.S. OFFICE SUPPLIES0272002001010200LEVEL TEXTTEXT AMT02 REPLACEMENT OFFICE EQUIPMENT AND SUPPLIES200200------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES0272002001010200701-0903-645.31-01 LEGAL SERVICES00 2,000 2,00000 2,000LEVEL TEXTTEXT AMT02 OUTSIDE COUNSEL SUPPORT2,0002,000701-0903-645.31-06 OTHER PROFESSIONAL SVCS3,000 3,000 3,000 3,000 3,000 3,000 3,000LEVEL TEXTTEXT AMT02 INPRS - GASB 67 & 68 VALUATION - PRICE WATERHOUSE3,000COOPERS3,000701-0903-645.32-02 POSTAGE964 1,125 1,400 1,400510440 1,400LEVEL TEXTTEXT AMT02 POSTAL FEES1,4001,400701-0903-645.32-23 TRAVEL - HOTEL0020020000200LEVEL TEXTTEXT AMT02 PESION SYMPOSIUM200200701-0903-645.32-24 TRAVEL - MEALS0015015000150LEVEL TEXTTEXT AMTFund 701 - Fire PensionCity of South BendExpenditures9/1/17 11:04am53 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 PENSION SYMPOSIUM150150701-0903-645.36-02 OFFICE EQUIP R&M0010010000100LEVEL TEXTTEXT AMT02 REPLACEMENT OFFICE EQUIPMENT100100701-0903-645.39-20 PREMIUM ON OFFICAL BONDS0010010000100------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES3,964 4,125 6,950 6,950 3,510 3,440 6,950701-0903-701.10-06 DEATH BENEFITS48,000 132,000 96,000 96,000 48,000 48,000 96,000LEVEL TEXTTEXT AMT02 DEATH BENEFIT PAYMENT 8 @ $12,00096,00096,000701-0903-701.10-07 PENSION RETIRED PERSONNEL 3,560,241 3,404,785 3,688,179 3,569,310 1,957,090 1,678,198 3,409,054LEVEL TEXTTEXT AMT02 RETIRED FIREFIGHTRERS BENEFITS,SEE ATTACHED3,409,054LIST OF RETIRED FIREFIGHTERS RECEIVING BENEFITS3,409,054701-0903-701.10-08 PENSIONS CURRENT YEAR139,891 226,292 200,000 200,00000 200,000LEVEL TEXTTEXT AMT02 FIREFIGHTERS ELIGIBLE TO RETIRE WITH BENEFITS200,000SEE ATTACHED LIST OF FIREFIGHTERS ELIGIBLETO RETIRE IN CURRENT YEAR200,000701-0903-701.10-09 PENSIONS DEPENDENTS1,232,450 1,167,139 1,214,882 1,214,882 712,102 609,419 1,264,411LEVEL TEXTTEXT AMT02 WIDOW AND DEPENDENT BENEFITS. SEE ATTACHED1,264,411LIST OF WIDOWS AND DEPENDENTS RECEIVING BENEFITSIN CURRENT YEAR1,264,411701-0903-701.10-10 DEFF RETI OPT PLAN(DROP)0 235,5420000 124,915LEVEL TEXTTEXT AMT02 ONE DROP PAYMENTS EXPECTED FOR 2018124,915DROP PAYMENT FOR KILLELEA124,915Fund 701 - Fire PensionCity of South BendExpenditures9/1/17 11:04am54 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures701-0903-701.11-08 RETIREE HEALTH INSURANCE 216,576000000LEVEL TEXTTEXT AMT02 RETIRE INSURANCE272,808272,808------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES5,197,158 5,165,758 5,199,061 5,080,192 2,717,192 2,335,617 5,094,380------------ ------------ ------------ ------------ ------------ ------------ ------------** FIRE PENSION5,211,352 5,180,140 5,217,138 5,098,269 2,725,053 2,342,788 5,112,457------------ ------------ ------------ ------------ ------------ ------------ ------------*** FIRE PENSION FUND5,211,352 5,180,140 5,217,138 5,098,269 2,725,053 2,342,788 5,112,457Fund 701 - Fire PensionCity of South BendExpenditures9/1/17 11:04am55 September 6, 2017 Fire Department •Introduction of Team •Fire Chief Stephen F. Cox •Assistant Chief of Services Todd Skwarcan •Fiscal Officer Danny Cocanower •Pension Secretary Gerard Ellis •Battalion Chief Robert Means (IRRS) •Battalion Chief Chris Baker (IRRS) •Mission/Vision •Overall Budget Summary •2017 Accomplishments •2018 Goals •Indiana River Rescue School (IRRS) •Fire Fighter Pension Fire Department Today’s Agenda 56 Fire Department Mission The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. It is the shared vision of the South Bend Fire Department to create an environment of operational excellence. This will be achieved through innovative training and participative decision making throughout the organization. We will foster a reputation of setting standards of professionalism guided by principles of trust, integrity, honesty, loyalty and respect for all; Being accountable to each other and those we serve. This vision will guide us as we strive to provide exceptional service and education to our customers. Fire Department Department Vision 57 Fire Department Fire Pension Fund Fire Department Overall Budget Summary South Bend Fire Department Budget 2018 101-0901 249 287 288 257 Fire Fighters General Fund LOIT EMS - Capital EMS Total Personnel Services 18,065,312 3,354,279 5,284,333 26,703,924 Supplies 461,150 369,340 830,490 Services 1,242,956 491,710 1,734,666 Allocations & Insuance 1,498,972 220,456 1,719,428 Total 21,268,390 3,354,279 - 6,365,839 30,988,508 Capital & Debt Service - - 2,136,058 - 2,136,058 Total Budget 2018 21,268,390 3,354,279 2,136,058 6,365,839 33,124,566 58 Fire Department Year over Year Comparison Fire Department Overall Staffing Changes •Received funding from the Assistance to Firefighters Grant Program (AFG) in the form of the Staffing for Adequate Fire & Emergency Response (SAFER) Grant to help offset personnel costs 59 •Graduated 2 Regional Recruit Academies •Trained and Certified in Incident Command system for entire Command Staff and Company Officers •Host International Association of Water Rescue Professionals annual conference in September •Indiana River Rescue School received St. Joseph County Tourism Award •SBFD received Northern Indiana Hospice Foundation Award •Received funding from the Assistance to Firefighters Grant Program (AFG) in the form of the Staffing for Adequate Fire & Emergency Response (SAFER) Grant to help offset personnel costs •Placed new HAZ MAT command vehicle in service •Completed first annual Work Performance Evaluations for Wellness and Fitness Initiative Fire Department 2017 Accomplishments •Complete Construction of Fire Station 4 •Begin Construction of Fire Station 9 and Fire Training Center Hot Classroom •Continue positive trends of Recruitment Committee •Roll out Fire ground Survival Training to all members (train the trainer this fall) •SBFD Cancer prevention initiative •Long Term Capital Funding •Replacing firefighters who retire or have enrolled in the Deferred Retirement Option Program (DROP) •Expect decreasing Medicaid Reimbursement payments (supplemental) Fire Department 2018 Goals & Challenges 60 Fire Department FireDepartment Indiana River Rescue School South Bend Fire Department Budget 2018 291 IRRS Revenues (3 Schools) 45,500 Personnel Services 15,500 Supplies 17,800 Services 68,500 Total Budget 2018 101,800 61 Fire Department Response to Resident Feedback •Does budget include infant safe sleep? •No – there isn’t anything specific in our budget for Infant Safe Sleep. SBFD has trained our responders in Direct On‐Scene Education (DOSE program) and we have information and Sleep Sacks that we can provide to parents when appropriate, but those items we’re donated through the State’s Sudden Unexplained Infant Death Investigation •High School/IVY Tech CTE Program? •The CTE program is a partnership with the South Bend Fire Department and the South Bend Community School Corporation to provide state fire certifications to Juniors and Seniors that complete the program. The program is provided on the grounds of the Luther J. Taylor Sr. Fire Training Academy. Costs are covered per pupil by the SBCSC. 62