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Home My WebLink AboutSession III - Venues Parks & Arts (1) - Morris & Palais2018 Budget Presentation Venues, Parks & Arts August 23, 2017 TABLE OF CONTENTS MORRIS PERFORMING ARTS CENTER ......................................................................... 2‐33 POWERPOINT PRESENTATION .................................................................................................. 2‐6 101‐0404 MORRIS PERFORMING ARTS CENTER ......................................................................... 7‐22 273 MORRIS & PALAIS MARKETING ........................................................................................... 23‐26 274 MORRIS & PALAIS SELF‐PROMOTION ................................................................................ 27‐29 416 MORRIS PERFORMING ARTS CENTER IMPROVEMENT ..................................................... 30‐33 PALAIS ROYALE BALLROOM ........................................................................................ 34‐46 101‐0405 PALAIS ROYALE BALLROOM .................................................................................... 34‐42 450 PALAIS HISTORIC PRESERVATION ....................................................................................... 43‐46 CENTURY CENTER ......................................................................................................... 47‐104 POWERPOINT PRESENTATION ............................................................................................. 47‐50 670 CENTURY CENTER OPERATING ........................................................................................... 51‐97 671 CENTURY CENTER CAPITAL ............................................................................................. 98‐101 672 CENTURY CENTER ENERGY CONSERVATION DEBT SERVICE ...................................... 102‐104 PARKS & RECREATION FUNDS ............................................................................... 105‐229 POWERPOINT PRESENTATION ........................................................................................ 105‐116 201 PARKS DEPARTMENT ....................................................................................................... 117‐181 203 RECREATION NONREVERTING ....................................................................................... 182‐198 271 EAST RACE WATERWAY .................................................................................................. 199‐201 401 COVELESKI STADIUM........................................................................................................ 202‐206 403 ZOO ENDOWMENT ............................................................................................................ 207‐209 405 PARK NONREVERTING CAPITAL .................................................................................... 210‐219 730 CITY CEMETERY ................................................................................................................ 220‐222 751 PARKS/EDIT BOND CAPITAL PROJECTS FUND ........................................................... 223‐226 757 PARKS/EDIT BOND DEBT SERVICE FUND .................................................................. 227‐229 601 PARKING GARAGE FUND .................................................................................. 230‐243 August 23rd, 2017 Venues Parks and Arts Morris Performing Arts Center and Palais Royale •Introduction of Team •Department Vision •Overall Budget Summary •Overall Staffing Changes •2017 Accomplishments •2018 Goals and Challenges •Response to Resident Feedback •Key Program and Costs Venues Parks and Arts Morris Performing Arts Center and Palais Royale Today’s Agenda 2 •The goal of Morris Complex is to be the Premier Performing Arts Center and Banquet – Meeting facility in the region, to serve as an economic catalyst. •This goal can be achieved by: Continuously increasing the economic impact that the Morris Complex has in our community Providing diverse events throughout the year fulfilling the needs and wishes of all who might use the facilities. Providing an improved quality of life to the City Citizens, and foster historic preservation of landmark City. Being recognized as one of the best rental venue in the nation Venues Parks and Arts Morris Performing Arts Center and Palais Royale Department Vision Venues Parks and Arts Morris Performing Arts Center and Palais Royale Overall Budget Summary •General Fund 101: The 2018 budget reflects a total revenue of $1,499,972. •Non‐Reverting Fund 273 (Marketing), Fund 416 (CIF) and Fund 450 (Historic Preservation): The 2018 budget reflects a budgeted revenue of $166,500. •A new Non Reverting Special Revenue Fund (Fund 274) was proposed to enable Morris PAC to fund and Self‐Promote events. •Fund 416 is used for Capital expenditures (no general fund requests for Morris PAC). For 2018 we plan to upgrade the Dimmer Rack (1/3)and Fly Rail (1/3). 3 Venues Parks and Arts Morris Performing Arts Center and Palais Royale Overall Staffing Changes •The position of Executive Director of the Morris Performing Arts Center is replaced by the position of Deputy Director of Venues Parks and Arts. •We are striving to increase the economic impact that the Morris Complex has on Downtown South Bend ($12.9 million in 2013). •Morris Performing Arts Center was: Ranked #88 theatres in the United States by Pollstar Magazine for the 17th consecutive year (based on sales). Awarded the 2017 “Prime Site Award” by Facilities Magazine for the 12th consecutive year. 2016 represented a stellar year – $432,625 in the black. •The www.MorrisCenter.org and www.PalaisRoyale.org websites were upgraded to reach new audiences. •The Palais Royale is the Premier Banquet/Meeting facility in the region for all events demanding superior service, fine dinning. We are building upon success and booking a wide variety of events including wedding receptions, corporate events, trade shows, fundraising events, proms, reunions, holiday parties and more! In 2016 Palais Royale had a record year in revenues surpassing the 2015 revenues by $21,762. •The Digital Display Cases project (under the Marquee) is complete. Venues Parks and Arts Morris Performing Arts Center and Palais Royale 2017 Accomplishments 4 •To build upon successes and book a wide variety of events. •To remain the Prime Site choice for all entertainment and family needs of our community and beyond •The merging of MPAC and PR within the VPA is expected to reduce overall expenditures while revenues are expected to increase (MPAC by $136,000 or 14% and PR by $40,070 or by 11%) •The creation of fund 274 will enable Morris PAC to book more events. •Morris Complex staff are collaborating with Venues Parks and Arts staff to reduce expenditures in building maintenance and promotions •Morris and VPA staff are collaborating with the contracted caterer to transform the Bistro space for a new food and beverage use on show nights. Venues Parks and Arts Morris Performing Arts Center and Palais Royale 2018 Goals & Challenges •The Morris Complex staff is working effortlessly to book a wide variety of events. •Fridays by the Fountain (lunchtime free events to the public) events have increased from only 6 to 13 events. Venues Parks and Arts Morris Performing Arts Center and Palais Royale Response to Resident Feedback 5 Venues Parks and Arts Morris Performing Arts Center and Palais Royale Key Programs and Costs Estimated Program 2017 Program Program Name Description Cost Historic Facility Maintenance and Repairs Upkeep and maintenance of the historic facility, repair and maintenance, inventory control 555,769 Box Office ticketing services Box office operations-event and ticket set-up, accounting, ticketing system/software updates and maintenance, program ticket set-up, generating promoter reports, selling tickets, guest services 202,668 Advertising and Promotion Provide marketing and promotional support for facility and events. 313,051 Event OperationsAdmin Support Day to day Administrative support 240,345 Event Technical Support Day to day technical support 159,487 6 City of South Bend, Indiana 2018 Budget Fund 101 - General Fund Department 0404 - Morris Performing Arts Center 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Expenditures by Type Personnel Salaries & Wages 499,447 484,775 331,317 149,440 393,995 401,875 409,912 418,110 426,473 62,678 19% Fringe Benefits 227,925 235,988 178,982 73,782 189,011 192,791 196,647 200,580 204,591 10,029 6% Total Personnel 727,372 720,763 510,299 223,222 583,005 594,666 606,559 618,690 631,064 72,706 14% Supplies 21,331 13,868 7,697 3,244 4,200 4,284 4,370 4,457 4,546 (3,497) -45% Services & Charges Professional Services 2,007 - - - - - - - - - - Printing & Advertising 38,991 30,081 182,136 4,673 172,890 176,348 179,875 183,472 187,142 (9,246) -5% Utilities 100,029 113,560 100,000 48,478 120,000 122,400 124,848 127,345 129,892 20,000 20% Education & Training 5,432 4,224 5,900 1,394 4,500 4,590 4,682 4,775 4,871 (1,400) -24% Travel 15,161 11,627 17,782 4,129 13,950 14,229 14,514 14,804 15,100 (3,832) -22% Repairs & Maintenance 51,192 51,699 243,602 10,920 229,536 234,127 238,809 243,585 248,457 (14,066) -6% Other Interfund Allocations 10,530 17,760 171,358 85,680 160,522 163,732 167,007 170,347 173,754 (10,836) -6% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance 22,140 20,460 20,760 10,380 19,065 19,446 19,835 20,232 20,637 (1,695) -8% Transfers Out - - - - - - - - - - - Other Services & Charges 10,921 8,975 11,505 3,677 10,850 11,067 11,288 11,514 11,744 (655) -6% Total Services & Charges 256,403 258,386 753,043 169,331 731,313 745,939 760,858 776,075 791,597 (21,730) -3% Capital - - - - - - - - - - - Total Expenditures 1,005,106 993,017 1,271,039 395,796 1,318,518 1,344,889 1,371,787 1,399,222 1,427,207 47,479 4% Revenue Charges for Services 346,546 611,614 478,000 252,938 540,500 554,000 574,000 594,000 614,000 62,500 13% Interest Earnings - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 432,643 814,028 487,000 262,039 560,500 580,600 595,300 610,000 630,700 73,500 15% Total Revenue 779,189 1,425,642 965,000 514,976 1,101,000 1,134,600 1,169,300 1,204,000 1,244,700 136,000 14% Department Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Operations Manager position was created in 2017 to furfill and replace the need for office manager / event operations, replacing the Executive Assistant position. The position of Executive Director of Morris Perfoming Arts Center is replaced by the position of Deputy Director of Venues Parks and Arts (fka Executive Director of Morris Performing Arts Center). 7 City of South Bend, Indiana 2018 Budget Department 101-0404 - Morris Performing Arts Center Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - - 2018 Department Goals & Objectives and Linkage to City Results - - 2007: $5.6 million 2012: $6.8 million 2013: $10.5 million - - - - - Key Performance Indicators (KPI's) Measure Type 2019 Long Term Goal 2016 Actual 2017 Estimated 2018 Target -GG 130,000 131,380 100,000 125,000 -PP 95 94 90 90 -GG 1,134,060 1,425,642 965,000 1,101,000 - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - - To be recognized as one of the best venues worldwide based on the number of gross tickets sold annually. Community Results To strive to increase the positive economic impact the Morris Center currently has on downtown South Bend. To build upon successes and book a wide variety of events including national tours of Broadway musicals, Pop concerts, County concerts, Governance Results To be the Premier Performing Arts Center in this region and provide a safe and well-maintained historic facility. Louie's Tux Shop and The Wedding Magazine chose the Morris Grand Lobby and Jon R. Hunt Plaza fountain for their 2017 prom season. R&B, Christian shows, Comedians, Children's shows, Ballet events and to also use the stage and Grand Lobby for Wedding Ceremonies, receptions, and social events. Ranked in Top 100 theatres in the United States by Pollstar Magazine for the 17th consecutive year (based on ticket sales). Awarded the 2017 "Prime Site Award" by Facilities Magazine for the 12th consecutive year. The award is voted on by the publication's WICKED returned to the Morris for another 16 performances. PHANTOM OF THE OPERA will go on stage in 2018 with 16 performances The www.MorrisCenter.org website was upgraded to reach new audiences. New Visitors has increased from 94,549 to 98,490. Morris Complex was part of the "Best. Week. Ever." celebration. the space for a new food and beverage use on show nights. Staff and promoters are working with downtown restaurants to create Morris Morris staff are collaborating with Venues, Parks and Arts staff to reduce expenditures in building maintenance and promotions. Morris Bistro Dinner prior to shows have been discontinued. Morris staff are collaborating with the contracted caterer staff to transform the The Morris Entertainment Inc. fundraised and installed 4 new 3'x6' digital display boards to replace existing paper posters. dinner/show packages and special offers from the restaurants to Morris patrons. Booking major national acts continues to be a challenge because the number of similar competing venues across the country exceeds the number of major acts on the road to play them. Booking deals continues to be complicated, and venues across the country are being asked to assume some financial risk of the show as well as guarantee money to the artist and split of the profits. Venues are being asked to do a lot more and take more financial risk than ever before. We are working on funding/promoting a few events during 2018. Morris staff continue to be proactive in soliciting events by attending national conferences, meeting with promoters and tour managers. Morris Website Visitors: 98,490 "Unique Visitors" as of 6/20/2017 compared to 94,549 in 2016. Morris Fan Club Members: 34,390 as of 6/6/2017 compared to 26,560 in 2016 and 23,345 in 2015. Number of gross tickets issued annually Number of shows booked Revenue Earned Morris Center received NO financial support from the Hotel / Motel Tax Board. Morris Facebook "Likes": 21,115 as of 6/6/2017 compared to 20,290 in 2016 and 17,075 in 2015. Morris Text Club Members: 663 as of 06/06/2017 compared to 618 in 2016 and 585 in 2015. 8 City of South Bend, Indiana 2018 Budget Department 101-0404 - Morris Performing Arts Center Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Deputy Director VPA (fka Executive Dire - - - 0.6 0.6 0.6 0.6 0.6 Director of Booking & Event Services - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Box Office Services - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Executive Assistant - 1.0 - - - - - - Manager - Production - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Box Office I - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Box Office II - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operations Manager - - 1.0 1.0 0.6 0.6 0.6 0.6 Executive Director of Morris PAC 0.6 - - - - - - Total Non-Bargaining - 6.6 6.0 6.6 6.2 6.2 6.2 6.2 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees - 6.6 6.0 6.6 6.2 6.2 6.2 6.2 Explain Significant Staffing Changes Below: The position of Executive Director of MPAC is replaced by Deputy Executive Director of Venues Parks and Arts (fka Executive Director MPAC). The position of Executive Director Morris Performing Arts Center) is currently vacant; the Director of Box Office Services is the active interim. The position of Operations Manager was created during 2016 to furfill and replace the need of Executive Assistant / Office Manager / Event Operations. 9 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue101-0404-360.00-00 MISCELLANEOUS REVENUE29,130 34,941 30,000 30,000 27,632 26,308 30,000LEVEL TEXTTEXT AMT02 MISCELLANEOUS REVENUES FROM THE BOX OFFICE ACC.30,0002018 ESTIMATE30,000101-0404-360.12-00 ROOM RENTAL129,681 230,822 175,000 175,000 80,246 79,396 225,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE225,000225,000101-0404-360.13-00 EQUIPMENT RENTAL4,215 3,228 6,000 6,000 2,925 2,550 3,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE3,0003,000101-0404-360.15-00 BOX OFFICE COMMISSIONS37,108 68,064 40,000 40,000 31,891 28,225 45,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE45,00045,000101-0404-360.16-00 TICKET HANDLING FEES279,073 580,345 285,000 285,000 154,860 154,860 350,000LEVEL TEXTTEXT AMT02 TICKET HANDLING FEES PHONE / INTERNET350,0002018 ESTIMATE350,000101-0404-360.17-00 MERCHANDISE SALES9,184 28,266 15,000 15,000 15,977 8,382 25,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE25,00025,000101-0404-360.18-00 CONCESSION67,051 96,319 85,000 85,000 55,745 50,256 100,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE100,000100,000101-0404-360.19-00 FACILITY FEE136,415 252,979 197,000 197,000 123,081 112,354 187,500LEVEL TEXTTEXT AMT02 2018 ESTIMATE312,500101-0404 - Morris Performing Arts CenterCity of South BendRevenue10 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue312,500101-0404-360.21-00 CREDIT CARD FEES20,090 50,000 50,000 50,000 25,388 25,388 50,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE50,00050,000101-0404-360.22-00 SECURITY8,569 10,872 10,000 10,000 6,366 5,230 11,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE11,00011,000101-0404-360.23-00 MPAC STAGE MANAGER23,460 32,183 30,000 30,000 17,505 15,885 32,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE32,00032,000101-0404-360.25-00 THEATRE SEATING LEASING 30,000 30,000 35,000 35,00000 35,000LEVEL TEXTTEXT AMT02 2018 ESTIMATED35,00035,000101-0404-360.51-00 INSURANCE REIMBURSEMENT0000 1,645 1,6450------------ ------------ ------------ ------------ ------------ ------------ ------------*773,976 1,418,019 958,000 958,000 543,261 510,478 1,093,500101-0404-380.10-99 MISC. REIMBURSEMENTS5,213 7,623 7,000 7,000 5,002 4,499 7,500LEVEL TEXTTEXT AMT02 2018 ESTIMATE7,5007,500------------ ------------ ------------ ------------ ------------ ------------ ------------*5,213 7,623 7,000 7,000 5,002 4,499 7,500------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS PAC779,189 1,425,642 965,000 965,000 548,263 514,976 1,101,000101-0404 - Morris Performing Arts CenterCity of South BendRevenue11 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0404-453.10-01 REGULAR WAGES477,515 458,152 300,438 300,438 154,087 133,778 355,574LEVEL TEXTTEXT AMT02 1 DEPUTY DIRECTOR VPA AT 60%58,4511 DIRECTOR OF BOOKING & EVENT SERVICES59,9951 DIRECTOR OF BOX OFFICE SERVICES59,9951 DIRECTOR OF FINANCIAL SERVICES-ADMIN DEPARTMENTMANAGER - OPERATIONS69,9941 PRODUCTION MANAGER48,8501 MANAGER - ASSISTANT BOX OFFICE II38,6791 MANAGER - ASSISTANT BOX OFFICE I34,610FULL TIME 7PART TIME BOX OFFICE 4X.5=2SALARY ADJUSTMENT15,000-355,574101-0404-453.10-04 EXTRA AND OVERTIME00 6,218 6,21800 6,342LEVEL TEXTTEXT AMT02 1MANAGER-ASSIS.BOXOFFICEI-OT2,9951 MANAGER-ASSIS. BOX OFFICE II- OT3,3476,342101-0404-453.10-05 TEMPORARY SERVICES048600000101-0404-453.10-09 PERMANENT PART-TIME21,932 26,137 24,661 24,661 17,738 15,661 32,078LEVEL TEXTTEXT AMT02 BOX OFFICE PART TIME TEMPORARY AND SEASONAL32,07832,078101-0404-453.11-01 FICA - REGULAR36,716 35,857 28,559 28,559 12,680 11,032 31,288LEVEL TEXTTEXT AMT02 TOTAL SALARIES INCLUDING PART TIME @7.65%31,28831,288101-0404-453.11-04 PERF - REGULAR53,482 51,314 39,050 39,050 17,258 14,983 42,215LEVEL TEXTTEXT AMT02 ELIGIBLE SALARIES FULL TIME @11.2%42,21542,215101-0404-453.11-07 UNEMPLOYMENT COMP1,313712999999000101-0404-453.11-08 HEALTH INSURANCE127,147 139,180 103,264 103,264 51,762 44,461 107,554LEVEL TEXTTEXT AMT02 LONG-TERM DISABILITY:6 EMP X $96.00576101-0404 - Morris Performing Arts CenterCity of South BendExpenditures12 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures1 EMP X $96.00 X 60.00%58HEALTH INSURANCE COVERAGE:6 EMP X $16,200.0097,2001 EMP X $16,200.00 X 60.00%9,720HEALTH INSURANCE REBATE:N/A107,554101-0404-453.11-09 LIFE INSURANCE1,267 1,143792792397341792LEVEL TEXTTEXT AMT02 6 EMP X $120.007201EMPX$120.00X60.00%72792101-0404-453.11-22 PARKING ALLOWANCE4,472 4,653 3,942 3,942 2,522 1,897 3,696LEVEL TEXTTEXT AMT02 5 EMPLOYEES X 12 MONTHS X $55.003,3001 EMPLOYEE X 12 MONTHS X $55.00 X 60.00%3963,696101-0404-453.11-24 CELL PHONE ALLOWANCE3,528 3,129 2,376 2,376 1,246 1,068 2,376LEVEL TEXTTEXT AMT02 3 EMP WITH $55.00 PER MONTH FOR 12 MONTH1,9801 EMP WITH $55.00 PER MONTH FOR 12 MONTH AT 60%3962,376101-0404-453.11-29 PARENTAL LEAVE000000 1,090LEVEL TEXTTEXT AMT02 SALARIES AT .25%1,0901,090------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES727,372 720,763 510,299 510,299 257,690 223,222 583,005101-0404-453.21-02 PRINT SHOP6,65044500000101-0404-453.21-03 C.S. OFFICE SUPPLIES448552500500168168600LEVEL TEXTTEXT AMT02 CS OFFICE SUPPLIES600600101-0404-453.21-04 OTHER OFFICE SUPPLIES2,972 2,258 2,000 2,941 1,513 1,477 2,500LEVEL TEXTTEXT AMT101-0404 - Morris Performing Arts CenterCity of South BendExpenditures13 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 OUTSIDE SOURCE FOR OFFICE SUPPLIES2,5002,500101-0404-453.21-05 SMALL OFFICE EQUIPMENT201671400400126126400LEVEL TEXTTEXT AMT02 SMALL OFFICE EQUIPMENT400400101-0404-453.22-05 UNIFORMS1,621475400656261261400LEVEL TEXTTEXT AMT02 VESTS,PINS AND NAME TAGS FOR USHERS200LOGO SHIRTS FOR STAFF USE DURING EVENTS200400101-0404-453.22-21 CLEANING SUPPLIES5,169 4,6380 2,0064694690101-0404-453.22-24 OTHER OPERATING SUPPLIES27313030030000300LEVEL TEXTTEXT AMT02 OTHER OPERATIONAL SUPPLIES300300101-0404-453.23-01 BUILDING MATERIALS2,478 3,17204384374370101-0404-453.23-20 SMALL TOOLS & EQUIPMENT65274005757570101-0404-453.23-99 OTHER R&M SUPPLIES86778703993672490------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES21,331 13,868 3,600 7,697 3,398 3,244 4,200101-0404-453.31-06 OTHER PROFESSIONAL SVCS2,007000000101-0404-453.31-70 ADM FEE ALLOCATION00 38,343 38,343 22,365 19,170 41,721LEVEL TEXTTEXT AMT02 2018 FIXED ALLOCATION #141,721CITY ADMINISTRATION FEE41,721101-0404-453.31-71 CENTRAL STORES ALLOCATION 2,671 2,388 2,566 2,566 1,498 1,284 5,012LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #35,012CENTRAL STORES5,012101-0404-453.31-73 PRINT SHOP ALLOCATION0 7,044 8,337 8,337 4,865 4,170 4,652LEVEL TEXTTEXT AMT02 2018 FIXED ALLOCATION #44,652101-0404 - Morris Performing Arts CenterCity of South BendExpenditures14 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresPRINT SHOP4,652101-0404-453.31-76 IT ALLOCATION000000 109,137LEVEL TEXTTEXT AMT02 2018 FIXED ALLOCATION #7109,137IT ALLOCATION109,137101-0404-453.32-02 POSTAGE6,091 5,011 7,200 7,200 1,819 1,649 7,200LEVEL TEXTTEXT AMT02 POSTAGE-EXPECT MASS MAILING7,2007,200101-0404-453.32-05 OTHER COMM/TRANS6805160172000101-0404-453.32-21 TRAVEL - MILEAGE45913225025000250LEVEL TEXTTEXT AMT02 MILEAGE250250101-0404-453.32-22 TRAVEL - AIRFARE3,218 2,102 3,250 4,187 1,112 1,112 4,500LEVEL TEXTTEXT AMT02 AIRFARE4,500APAP, CIC,IVAM NAT.,INTIX,IEBA, LHAT CONFERENCE/WORKSHOPS4,500101-0404-453.32-23 TRAVEL - HOTEL8,609 7,132 7,000 9,501 2,276 2,276 6,500LEVEL TEXTTEXT AMT02 HOTEL6,500IVAM NAT. IEBA,INTIX,RIGGINGCONFERENCE/WORKSHOPS6,500101-0404-453.32-24 TRAVEL - MEALS1,028782 1,250 1,722413413 1,500LEVEL TEXTTEXT AMT02 MEALS1,5001,500101-0404-453.32-25 TRAVEL - OTHER1,167963 1,550 1,950327327 1,200LEVEL TEXTTEXT AMT101-0404 - Morris Performing Arts CenterCity of South BendExpenditures15 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 OTHER1,2001,200101-0404-453.33-01 OTHER THAN OFFICE SUPPLY2,839 1,426250698448448250LEVEL TEXTTEXT AMT02 MISC. PRINTING250250101-0404-453.33-03 PROMOTIONAL36,152 28,655 176,916 181,438 4,224 4,224 172,640LEVEL TEXTTEXT AMT02 2018 MARKETING/PROMOTIONAL SERVICES172,640172,640101-0404-453.34-02 LIABILITY INSURANCE22,140 20,460 20,760 20,760 12,110 10,380 19,065LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #519,065LIABILITY INSURANCE19,065101-0404-453.35-01 ELECTRIC73,108 84,021 70,000 70,000 40,361 31,553 87,000LEVEL TEXTTEXT AMT02 ELECTRIC, INCLUDING MONTHLY ALLOCATION87,00087,000101-0404-453.35-02 GAS14,135 14,466 16,000 16,000 9,734 9,531 16,000LEVEL TEXTTEXT AMT02 GAS, INCLUDING MONTHLY ALLOCATIONS16,00016,000101-0404-453.35-04 WATER12,786 15,073 14,000 14,000 8,787 7,394 17,000LEVEL TEXTTEXT AMT02 WATER17,00017,000101-0404-453.36-01 BUILDING R&M43,688 45,340 226,387 240,677 8,658 8,658 229,536LEVEL TEXTTEXT AMT02 2018 MAINTENANCE SERVICES229,536229,536101-0404-453.36-04 COMPUTER EQUIP R&M12,821 12,834 122,109 122,234 72,195 62,0190101-0404-453.36-05 OTHER EQUIP R&M2,542 1,853 2,300 2,803 1,300 1,3000101-0404 - Morris Performing Arts CenterCity of South BendExpenditures16 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0404-453.39-10 SUBSCRIPTIONS1,071 1,071 1,200 1,200897598 1,250LEVEL TEXTTEXT AMT02 SB TRIBUNE DAILY & WEEKEND, BILLBOARD, POLLSTAR1,250VENUES TODAY, ARTS REACH UNLIMITED1,250101-0404-453.39-11 DUES & MEMBERSHIPS2,776 2,153 2,710 2,985 1,310 1,310 2,400LEVEL TEXTTEXT AMT02 LHAT, IVAM, INTIX, SAMS CLUB2,400IEBA, ETC.2,400101-0404-453.39-70 EDUCATION & TRAINING5,432 4,224 5,900 5,900 1,394 1,394 4,500LEVEL TEXTTEXT AMT02 CONF/WORKSHOP REGISTRATION FEES4,5004,500101-0404-453.39-89 MISC CHARGES & SVCS98374001201201200------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES256,403 258,386 728,278 753,043 196,213 169,331 731,313------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS PAC1,005,106 993,017 1,242,177 1,271,039 457,301 395,796 1,318,518101-0404 - Morris Performing Arts CenterCity of South BendExpenditures17 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0405-453.10-01 REGULAR WAGES150,366 163,464 81,279 75,779 34,494 28,849 95,601LEVEL TEXTTEXT AMT02 1 DEPUTY DIRECTOR VPA AT 40%38,9681 DIRECTOR OF FINANACIAL SERVICES-ADMIN FINANCE1 EVENT SERVICE TECHNICIAN I28,1091 ADMININISTRATIVE ASSISTANT40,524FULL TIME -2SALARY ADJUSTMENT12,000-95,601101-0405-453.10-04 EXTRA AND OVERTIME0300000101-0405-453.10-05 TEMPORARY SERVICES0 2,2470 5,500 5,500 5,5000101-0405-453.10-09 PERMANENT PART-TIME15,528000000101-0405-453.11-01 FICA - REGULAR12,683 12,156 8,360 8,360 2,886 2,484 8,231LEVEL TEXTTEXT AMT02 REGULAR SALARIES X 7.65%8,2318,231101-0405-453.11-04 PERF - REGULAR16,821 18,309 12,239 12,239 3,863 3,231 12,051LEVEL TEXTTEXT AMT02 SALARIES 11.2%12,05112,051101-0405-453.11-07 UNEMPLOYMENT COMP473248273273000101-0405-453.11-08 HEALTH INSURANCE38,097 42,048 37,550 37,550 15,369 12,248 39,110LEVEL TEXTTEXT AMT02 LONG TERM DISABILITY:2 EMP X $96.001921 EMP X $96.00 X 40.00%38HEALTH INSURANCE COVERAGE:2 EMP X $16,200.0032,4001 EMP X $16,200.00 X 40.00%6,48039,110101-0405-453.11-09 LIFE INSURANCE39345828828811894288LEVEL TEXTTEXT AMT02 LIFE INSURANCE:2 EMP X $120.002401EMPX$120.00X40.00%48288101-0405-453.11-22 PARKING ALLOWANCE1,863 1,332 1,458 1,458933648 1,584LEVEL TEXTTEXT AMT101-0404 - Morris Performing Arts CenterCity of South BendExpenditures18 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 PARKING ALLOWANCE:2EMPX$55.00X12MONTHS1,3201EMPX$45.00X12MONTHSX40.00%2641,584101-0405-453.11-24 CELL PHONE ALLOWANCE1,382 1,236684684154132684LEVEL TEXTTEXT AMT02 1 EMP WITH $55.00 AT 40% FOR 12 MONTHS2641 EMP WITH $35.00 AT 100% FOR 12 MONTHS420684101-0405-453.11-29 PARENTAL LEAVE000000269LEVEL TEXTTEXT AMT02 SALARIES AT .25%269269------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES237,606 241,501 142,131 142,131 63,317 53,186 157,818101-0405-453.21-02 PRINT SHOP3,92019200000101-0405-453.21-03 C.S. OFFICE SUPPLIES8814625025000300LEVEL TEXTTEXT AMT02 OTHER OFFICE SUPPLIES -CS300300101-0405-453.21-04 OTHER OFFICE SUPPLIES1698550 1,187637637800LEVEL TEXTTEXT AMT02 OTHER OFFICE SUPPLIES800800101-0405-453.21-05 SMALL OFFICE EQUIPMENT1,98235220020000200LEVEL TEXTTEXT AMT02 SMALL OFFICE EQUIPMENT200200101-0405-453.22-05 UNIFORMS83505500635135135500LEVEL TEXTTEXT AMT02 UNIFORMS500500101-0405-453.22-21 CLEANING SUPPLIES2,772 8,7650 1,01713130101-0405-453.22-24 OTHER OPERATING SUPPLIES7081009900100101-0404 - Morris Performing Arts CenterCity of South BendExpenditures19 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 OTHER OPERATING SUPPLIES (OUTSIDE)100100101-0405-453.23-01 BUILDING MATERIALS5,223 1,44300000101-0405-453.23-10 REPAIR PARTS023200000101-0405-453.23-20 SMALL TOOLS & EQUIPMENT31073400000101-0405-453.23-99 OTHER R&M SUPPLIES2249601010100------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES14,688 12,571 1,600 3,398795794 1,900101-0405-453.31-06 OTHER PROFESSIONAL SVCS892000000101-0405-453.31-70 ADM FEE ALLOCATION00 16,311 16,311 9,513 8,154 17,002LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #117,002CITY ADMINISTRATION FEE17,002101-0405-453.31-71 CENTRAL STORES ALLOCATION341288271271161138235LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #3235CENTRAL STORES235101-0405-453.31-73 PRINT SHOP ALLOCATION0 1,860 2,499 2,499 1,456 1,248 2,409LEVEL TEXTTEXT AMT02 2018 FIXED ALLOCATION #42,409PRINT SHOP2,409101-0405-453.32-02 POSTAGE256398 1,000 1,000184169 1,000LEVEL TEXTTEXT AMT02 POSTAGE1,0001,000101-0405-453.32-05 OTHER COMM/TRANS301226075000101-0405-453.32-22 TRAVEL - AIRFARE035600000101-0405-453.32-23 TRAVEL - HOTEL18561800000101-0405-453.32-24 TRAVEL - MEALS130000000101-0405-453.33-01 OTHER THAN OFFICE SUPPLY1,416 1,4082503449494250LEVEL TEXTTEXT AMT02 MISC. PRINTING ITEMS250101-0404 - Morris Performing Arts CenterCity of South BendExpenditures20 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures250101-0405-453.33-03 PROMOTIONAL38,003 36,054 80,147 93,023 7,464 7,464 80,147LEVEL TEXTTEXT AMT02 2017 MARKETING / PROMOTIONAL SERVICES80,14780,147101-0405-453.34-02 LIABILITY INSURANCE10,668 9,792 10,188 10,188 5,943 5,094 10,034LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #510,034LIABILITY INSURANCE10,034101-0405-453.35-01 ELECTRIC43,416 48,032 45,000 45,000 28,291 24,605 50,000LEVEL TEXTTEXT AMT02 INCLUDES COST ALLOCATION50,00050,000101-0405-453.35-02 GAS10,663 9,421 15,000 15,000 7,344 7,190 12,000LEVEL TEXTTEXT AMT02 INCLUDES COST ALLOCATION12,00012,000101-0405-453.35-04 WATER13,625 14,137 15,000 15,000 8,571 7,082 16,000LEVEL TEXTTEXT AMT02 WATER USAGE16,00016,000101-0405-453.36-01 BUILDING R&M43,565 45,779 174,469 182,962 7,409 7,409 174,469LEVEL TEXTTEXT AMT02 2017 MAINTENANCE SERVICES174,469174,469101-0405-453.36-04 COMPUTER EQUIP R&M1,488 2,183 1,500 1,500788788500LEVEL TEXTTEXT AMT02 MISC. SERVICES500500101-0405-453.36-05 OTHER EQUIP R&M1,668 1,4300647000101-0405-453.39-10 SUBSCRIPTIONS10010020020000200LEVEL TEXTTEXT AMT101-0404 - Morris Performing Arts CenterCity of South BendExpenditures21 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 SUBSCRIPTIONS200200101-0405-453.39-11 DUES & MEMBERSHIPS46029000000101-0405-453.39-70 EDUCATION & TRAINING24034965165100400LEVEL TEXTTEXT AMT02 EDUCATION, TRAINING400400101-0405-453.39-89 MISC CHARGES & SVCS74367500000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES168,160 173,396 362,486 384,671 77,218 69,435 364,646101-0405-453.43-08 THEATER EQUIPMENT12,07200000 15,000LEVEL TEXTTEXT AMT02 AV UPGRADE15,00015,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL12,07200000 15,000------------ ------------ ------------ ------------ ------------ ------------ ------------** PALAIS ROYALE BALLROOM432,526 427,468 506,217 530,200 141,330 123,415 539,364101-0404 - Morris Performing Arts CenterCity of South BendExpenditures22 City of South Bend, Indiana 2018 Budget Fund 273 - Morris PAC / Palais Royale Marketing Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services 11,021 20,624 18,000 7,021 20,000 20,000 20,000 20,000 20,000 2,000 11% Interest Earnings 158 323 300 201 400 400 400 400 400 100 33% Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 11,179 20,947 18,300 7,222 20,400 20,400 20,400 20,400 20,400 2,100 11% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising 7,541 4,212 21,675 5,673 18,000 18,000 18,000 18,000 18,000 (3,675) -17% Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 7,541 4,212 21,675 5,673 18,000 18,000 18,000 18,000 18,000 (3,675) -17% Capital - - - - - - - - - - - Total Expenditures 7,541 4,212 21,675 5,673 18,000 18,000 18,000 18,000 18,000 (3,675) -17% Net Surplus / (Deficit)3,638 16,735 (3,375) 1,550 2,400 2,400 2,400 2,400 2,400 Beginning Cash Balance 26,685 30,306 47,005 43,630 46,030 48,430 50,830 53,230 Cash Reserve Cash Adjustments (17) (36) - - - - - - Ending Cash Balance 30,306 47,005 43,630 46,030 48,430 50,830 53,230 55,630 Cash Reserves Target 1,508 1,053 5,419 4,500 4,500 4,500 4,500 4,500 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marqee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. Starting in 2013, the City was able to not only advertise on the local area ditigal billboards, but also secure sponsorships to help fund the advertising displayed on them. 23 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueMORRIS & PALAIS MARKETING273-0000-361.00-00 INTEREST EARNINGS158323300300259201400LEVEL TEXTTEXT AMT02 2018 ESTIMATED INTEREST ON FUND BALANCES400400------------ ------------ ------------ ------------ ------------ ------------ ------------*158323300300259201400------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS & PALAIS MARKETING158323300300259201400Fund 273 - Morris & Palais MarketingCity of South BendRevenue24 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue273-0404-360.24-00 MARQUEE SALES11,021 20,624 18,000 18,000 7,021 7,021 20,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE20,000SPONSORED TICKET STOCKSPONSORED TICKET ENVELOPESSPONSORED DTSB/BILLBOARD ADSTOUR DONATIONSSPONSORS FOR THE LOBBY MONITORSDONATIONS IN THE BOX OFFICE20,000------------ ------------ ------------ ------------ ------------ ------------ ------------*11,021 20,624 18,000 18,000 7,021 7,021 20,000------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS PAC11,021 20,624 18,000 18,000 7,021 7,021 20,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** MORRIS & PALAIS MARKETING11,179 20,947 18,300 18,300 7,280 7,222 20,400Fund 273 - Morris & Palais MarketingCity of South BendRevenue25 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresMORRIS & PALAIS MARKETING273-0404-415.33-01 OUTSIDE PRINTING SERVICES 7,541 4,212 18,000 21,675 5,673 5,673 18,000LEVEL TEXTTEXT AMT02 PRINTING AND ADVERTISING TICKET ENVELOPES3,800PRINTING AND ADVERTISING TICKET STOCK3,000DTSB ELECTRONIC BILLBOARD MESSAGE CO-OP3,600DTSB CO-OP COMMERCIALS ON WSBT4,000MISCELLANEOUS3,60018,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES7,541 4,212 18,000 21,675 5,673 5,673 18,000------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS PAC7,541 4,212 18,000 21,675 5,673 5,673 18,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** MORRIS & PALAIS MARKETING7,541 4,212 18,000 21,675 5,673 5,673 18,000Fund 273 - Morris & Palais MarketingCity of South BendExpenditures26 City of South Bend, Indiana 2018 Budget Fund 274 - Morris PAC Self-Promotion Fund Type Special Revenue Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services - - - - 99,000 109,000 119,000 129,000 99,000 99,000 - Interest Earnings - - - - 1,000 1,000 1,000 1,000 1,000 1,000 - Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue - - - - 100,000 110,000 120,000 130,000 100,000 100,000 - Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - 50,000 100,000 100,000 100,000 100,000 50,000 - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - - - 50,000 100,000 100,000 100,000 100,000 50,000 - Capital - - - - - - - - - - - Total Expenditures - - - - 50,000 100,000 100,000 100,000 100,000 50,000 - Net Surplus / (Deficit)- - - - 50,000 10,000 20,000 30,000 - Beginning Cash Balance - - - - 50,000 60,000 80,000 110,000 Cash Reserve Cash Adjustments - - - - - - - - Ending Cash Balance - - - 50,000 60,000 80,000 110,000 110,000 Cash Reserves Target - - - - - - - - Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: No reserve requirement This is a Special Revenue Fund created to account for Self Promoter Events. A fee of $1.00 per ticket sold will be deposited into this fund. Earnings on self-promoted events will be retained in this fund. 27 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueMORRIS PAC SELF-PROMOTION274-0404-347.02-00 EVENT SALES000000 50,000LEVEL TEXTTEXT AMT02 ESTIMATED FOR 201850,00050,000274-0404-347.02-01 TICKET SURCHARGE000000 49,000LEVEL TEXTTEXT AMT02 ESTIMATED FOR 201849,00049,000------------ ------------ ------------ ------------ ------------ ------------ ------------*00000099,000274-0404-361.00-00 INTEREST EARNINGS000000 1,000LEVEL TEXTTEXT AMT02 ESTIMATED FOR 20181,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------*0000001,000------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS PAC000000 100,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** MORRIS PAC SELF-PROMOTION000000 100,000Fund 274 - Morris PAC Self-PromotionCity of South BendRevenue28 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresMORRIS PAC SELF-PROMOTION274-0404-453.33-03 PROMOTIONAL000000 50,000LEVEL TEXTTEXT AMT02 ESTIMATED FOR 201850,00050,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES000000 50,000------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS PAC000000 50,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** MORRIS PAC SELF-PROMOTION000000 50,000Fund 274 - Morris PAC Self-PromotionCity of South BendExpenditures29 City of South Bend, Indiana 2018 Budget Fund 416 - Morris Performing Arts Center Capital Fund Type Capital Project Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services 61,164 101,781 100,000 45,125 125,000 125,000 125,000 125,000 125,000 25,000 25% Interest Earnings 2,969 4,856 4,000 2,700 4,000 4,000 4,000 4,000 4,000 - 0% Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 64,133 106,637 104,000 47,825 129,000 129,000 129,000 129,000 129,000 25,000 24% Expenditures by Type Supplies 30,025 9,534 20,958 3,199 25,000 20,000 20,000 20,000 20,000 4,042 19% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Repairs & Maintenance 32,803 23,996 80,186 817 27,500 25,000 25,000 45,000 25,000 (52,686) -66% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 32,803 23,996 80,186 817 27,500 25,000 25,000 45,000 25,000 (52,686) -66% Capital Land - - - - - - - - - - - Land Improvements - - - - - - - - - - - Buildings & Bldg Improve.- - - - - - - - - - - Motor Equipment - - - - - - - - - - - Machinery & Equipment - - 300,000 - 38,000 33,000 65,000 50,000 - (262,000) -87% Infrastructure - - - - - - - - - - - Total Capital - - 300,000 - 38,000 33,000 65,000 50,000 - (262,000) -87% Total Expenditures 62,828 33,530 401,144 4,016 90,500 78,000 110,000 115,000 45,000 (310,644) -77% Net Surplus / (Deficit)1,305 73,107 (297,144) 43,809 38,500 51,000 19,000 14,000 84,000 Beginning Cash Balance 514,868 515,940 588,797 291,653 330,153 381,153 400,153 414,153 Cash Reserve Cash Adjustments (233) (250) - - - - - - Ending Cash Balance 515,940 588,797 291,653 330,153 381,153 400,153 414,153 498,153 Cash Reserves Target 15,707 8,382 100,286 22,625 19,500 27,500 28,750 11,250 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). Some of the existing equipment is becoming obsolete - the projects are forecasted to be completed over the next three years. 30 City of South Bend, Indiana2018 BudgetFund 416 - Morris Performing Arts Center CapitalFive-Year Capital Improvement PlanFunding 2018ForecastNameSource Budget 2019202020212022TotalJustificationReplacement CapitalDimmer Rack Upgrade (1/3)Cash23,000 - - - - 23,000 Out of date with current production needsFly Rail Upgrade (1/3)Cash15,000 - - - - 15,000 Out of date with current production needsDimmer Rack Upgrade (3/3)Cash- 18,000 - - - 18,000 Out of date with current production needsFly Rail Upgrade (2/3)Cash- 15,000 - - - 15,000 Out of date with current production needsMain Stage CurtainCash- - 50,000 - - 50,000 Existing is 16 years old, signs of wear and dry rotFly Rail Upgrade (3/3)Cash- - 15,000 - - 15,000 Out of date with current production needsMain Stage Soft Goods ( Curtains) Cash- - - 50,000 - 50,000 Existing is 16 years old, signs of wear and dry rotTotal Replacement Capital38,000 33,000 65,000 50,000 - 186,000 Project CapitalTotal Project Capital- - - - - - Minimum Thresholds:Total Capital38,000 33,000 65,000 50,000 - 186,000 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below: The existing Dimmer Rack and Fly Rail is becoming obsolete for the current production needs - this project is forecasted to be completed in three phases over the next three years.31 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueMORRIS CIVIC IMPROVEMENT416-0000-347.02-01 TICKET SURCHARGE61,164 101,781 100,000 100,000 49,416 45,125 125,000LEVEL TEXTTEXT AMT02 2018 ESTIMATED BASED ON HISTORICAL TRENDS125,000PHANTOM OF THE OPERA WITH 16 PERFORMANCESINCREASED NUMBER OF EVENTS BY BROADWAY TL125,000------------ ------------ ------------ ------------ ------------ ------------ ------------*61,164 101,781 100,000 100,000 49,416 45,125 125,000416-0000-361.00-00 INTEREST EARNINGS2,969 4,856 4,000 4,000 3,499 2,700 4,000LEVEL TEXTTEXT AMT02 2018 ESTIMATED INTEREST4,0004,000------------ ------------ ------------ ------------ ------------ ------------ ------------*2,969 4,856 4,000 4,000 3,499 2,700 4,000------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS CIVIC IMPROVEMENT64,133 106,637 104,000 104,000 52,915 47,825 129,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** MORRIS CIVIC IMPROVEMENT64,133 106,637 104,000 104,000 52,915 47,825 129,000Fund 416 - Morris PAC ImprovementCity of South BendRevenue32 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresMORRIS CIVIC IMPROVEMENT416-0404-453.23-20 SMALL TOOLS & EQUIPMENT 30,025 9,534 20,000 20,958 3,533 3,199 25,000LEVEL TEXTTEXT AMT02 MISC.& UNEXPECTED REPAIRS/IMPROVMENTS20,000AUDIO CONSOLE REPLACEMENT/UPGRADE5,00025,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES30,025 9,534 20,000 20,958 3,533 3,199 25,000416-0404-453.36-01 BUILDING R&M32,803 23,996 27,500 80,186817817 27,500LEVEL TEXTTEXT AMT02 DECORATIVE PAINTING / REPAIRS7,500MISC. & UNEXPECTED REPAIRS/IMPROVEMENTS20,00027,500------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES32,803 23,996 27,500 80,186817817 27,500416-0404-453.43-08 THEATER EQUIPMENT00 50,000 300,00000 38,000LEVEL TEXTTEXT AMT02 DIMMER RACK UPGRADES (LIGHTING 2/3)23,000FLY RAIL UPGRADE (1/3)15,00038,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL00 50,000 300,00000 38,000------------ ------------ ------------ ------------ ------------ ------------ ------------** MORRIS PAC62,828 33,530 97,500 401,144 4,350 4,016 90,500------------ ------------ ------------ ------------ ------------ ------------ ------------*** MORRIS CIVIC IMPROVEMENT62,828 33,530 97,500 401,144 4,350 4,016 90,500Fund 416 - Morris PAC ImprovementCity of South BendExpenditures33 City of South Bend, Indiana 2018 Budget Fund 101 - General Fund Department 0405 - Palais Royale 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Expenditures by Type Personnel Salaries & Wages 165,894 165,714 81,279 34,349 95,601 97,513 99,463 101,452 103,481 14,322 18% Fringe Benefits 71,712 75,787 60,852 18,837 62,218 63,143 64,360 65,602 66,869 1,366 2% Total Personnel 237,606 241,501 142,131 53,186 157,819 160,656 163,823 167,054 170,350 15,688 11% Supplies 14,688 12,571 3,398 794 1,900 1,938 1,977 2,016 2,057 (1,498) -44% Services & Charges Professional Services 892 - - - - - - - - - - Printing & Advertising 39,419 37,462 93,367 7,558 80,397 82,005 83,645 85,318 87,024 (12,970) -14% Utilities 67,704 71,590 75,000 38,877 78,000 79,560 81,151 82,774 84,430 3,000 4% Education & Training 240 349 651 - 400 408 416 424 433 (251) -39% Travel 616 1,200 75 - - - - - - (75) -100% Repairs & Maintenance 46,721 49,392 185,109 8,197 174,969 178,468 182,038 185,679 189,392 (10,140) -5% Other Interfund Allocations 341 2,148 19,081 9,540 19,646 20,039 20,440 20,848 21,265 565 3% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance 10,668 9,792 10,188 5,094 10,034 10,235 10,439 10,648 10,861 (154) -2% Transfers Out - - - - - - - - - - - Other Services & Charges 1,559 1,463 1,200 169 1,200 1,224 1,248 1,273 1,299 - 0% Total Services & Charges 168,160 173,396 384,671 69,435 364,646 371,939 379,378 386,965 394,705 (20,025) -5% Capital 12,072 - - - 15,000 25,000 25,000 - - 15,000 - Total Expenditures 432,526 427,468 530,200 123,415 539,365 559,532 570,178 556,036 567,111 9,165 2% Revenue Charges for Services 273,245 297,475 332,072 115,153 374,572 404,572 419,572 434,572 449,572 42,500 13% Interest Earnings - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 31,677 29,210 26,830 7,824 24,400 23,000 23,500 24,000 24,500 (2,430) -9% Total Revenue 304,922 326,685 358,902 122,977 398,972 427,572 443,072 458,572 474,072 40,070 11% Department Purpose: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. Capital Expenditures: - AV Upgrade in the amount of $15,000.00 - existing equipment is 15 years old and out of date with current production needs Staffing: The position of Executive Director of Morris Performing Arts Center is replaced by the position of Deputy Director of Venues Parks and Arts (fka Executive Director Morris Performing Arts Center). 34 City of South Bend, Indiana 2018 Budget Department 101-0405 - Palais Royale Accomplishments, Goals, KPI's 2017 Accomplishments & Outcomes - - - - - - - 2018 Department Goals & Objectives and Linkage to City Results - - - People/Places: Economic Development - - - - - - Key Performance Indicators (KPI's) Measure Type 2019 Long Term Goal 2016 Actual 2017 Estimated 2018 Target -Output $347,572 $326,684 $358,902 $323,972 -Output 1,700 1,448 1,700 1,700 - - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2018 Significant Changes/Challenges/Opportunities - - - - - - - - The Palais Royale is the premier banquet/meeting facility in the region for all events demanding superior service, fine dining, and well- maintained historical atmosphere. We are striving to increase the positive economic impact the Palais Royale has on downtown South Bend. Today, after being returned to its 1920s grandeur, the Palais Royale is now the preferred venue in the area for wedding receptions, corporate events, trade shows, fundraising events, proms, reunions, holiday parties and more. To remain the premier banquet/meeting facility in the region for all events demanding superior service, dine dining and well - maintained historical atmosphere. The Palais Royale has a yearly economic impact of over $2.4 million on the City of South Bend To build upon success and book a wide variety of events. Basics are Easy: Good Government: As part of the "Best. Week.Ever." celebration, a book signing by author Ann Nyberg and songwriting forum were held in the Palais Royale. Free tours of the Palais Royale and Morris Center were given. The Palais Royale has received many unsolicited positive comments on the facility, food and especially the service. We are building upon success and booking a wide variety of events including wedding receptions, corporate events, trade shows, fundraising events, proms, reunions, holiday parties and more! provider at the Palais Royale. The name recognition is expected to increase the revenue generated by increasing the number of events/rental, hence, Palais continue to collaborate with Double Tree Hotel staff to negotiate special room rates to help entice new clients to hold events at the Palais Royale Revenues has increased yearly towards being self sufficient. Since February 2016, Navarre Hospitality has been the in-house food and beverage catering commission. The hotel rooms generated is under reported as we are unable to get exact numbers from other hotels, but the numbers we do capture are excellent. The Palais Royale receives NO financial support from the Hotel/Motel Tax Board. Palais Royale Revenue Earned Hotel Rooms Generated for PR events 35 City of South Bend, Indiana 2018 Budget Department 101-0405 - Palais Royale Staffing (Full-Time Employees only) 2017 2018 2016 Amended 06/30/17 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022 Non-Bargaining Executive Director of Morris PAC - 0.4 - - - - - - Event Service Technician II - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Assistant - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 - - - 0.4 0.4 0.4 0.4 0.4 Total Non-Bargaining - 2.4 2.0 2.4 2.4 2.4 2.4 2.4 Bargaining Total Bargaining - - - - - - - - Total Full-Time Employees - 2.4 2.0 2.4 2.4 2.4 2.4 2.4 Explain Significant Staffing Changes Below: The position of Executive Director of MPAC is replaced by Deputy Director of Venues Parks and Arts (fka Executive Director MPAC) The position of Executive Director of Morris Performing Arts Center is currently vacant; the Director of Box Office Services is the active interim. Deputy Director VPA (fka Executive Director Morris Performing Arts Center) 36 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue101-0405-360.00-00 MISCELLANEOUS REVENUE13,145 9,123 7,000 7,000 1,8950 4,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE4,000SMALL COMEDY EVENT, ETC.4,000101-0405-360.12-00 ROOM RENTAL41,310 28,917 49,572 49,572 23,753 19,622 49,572LEVEL TEXTTEXT AMT02 2018 ESTIMATE49,572RENTAL OF THE RETAIL SPACE49,572101-0405-360.18-00 CONCESSION169,967 197,548 200,000 200,000 93,050 64,274 250,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE250,000INCREASE IN CATERING SALES PROJECTED FOR 2018250,000------------ ------------ ------------ ------------ ------------ ------------ ------------*224,422 235,588 256,572 256,572 118,698 83,896 303,572101-0405-362.02-00 BALLROOM RENTAL61,968 71,010 82,500 82,500 41,748 31,257 75,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE75,000WR, LUNCHEONS, HOLIDAY PARTIES, NFPAVERAGE OF 50 EVENTS AT $1,500.0075,000------------ ------------ ------------ ------------ ------------ ------------ ------------*61,968 71,010 82,500 82,500 41,748 31,257 75,000101-0405-380.10-99 MISC. REIMBURSEMENTS18,532 20,087 19,830 19,830 10,399 7,824 20,400LEVEL TEXTTEXT AMT02 2% ON $750,000 OF CATERING SALES15,000MISC. REIMBURSEMENTS-DUMPSTER4,200MISC. REIMBURSEMENTS-PHONE, EMAIL, ETC.1,2002018 ESTIMATE20,400------------ ------------ ------------ ------------ ------------ ------------ ------------*18,532 20,087 19,830 19,830 10,399 7,824 20,400------------ ------------ ------------ ------------ ------------ ------------ ------------** PALAIS ROYALE BALLROOM304,922 326,685 358,902 358,902 170,845 122,977 398,972101-0405 - Palais RoyaleCity of South BendRevenue37 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0405-453.10-01 REGULAR WAGES150,366 163,464 81,279 75,779 34,494 28,849 95,601LEVEL TEXTTEXT AMT02 1 DEPUTY DIRECTOR VPA AT 40%38,9681 DIRECTOR OF FINANACIAL SERVICES-ADMIN FINANCE1 EVENT SERVICE TECHNICIAN I28,1091 ADMININISTRATIVE ASSISTANT40,524FULL TIME -2SALARY ADJUSTMENT12,000-95,601101-0405-453.10-04 EXTRA AND OVERTIME0300000101-0405-453.10-05 TEMPORARY SERVICES0 2,2470 5,500 5,500 5,5000101-0405-453.10-09 PERMANENT PART-TIME15,528000000101-0405-453.11-01 FICA - REGULAR12,683 12,156 8,360 8,360 2,886 2,484 8,231LEVEL TEXTTEXT AMT02 REGULAR SALARIES X 7.65%8,2318,231101-0405-453.11-04 PERF - REGULAR16,821 18,309 12,239 12,239 3,863 3,231 12,051LEVEL TEXTTEXT AMT02 SALARIES 11.2%12,05112,051101-0405-453.11-07 UNEMPLOYMENT COMP473248273273000101-0405-453.11-08 HEALTH INSURANCE38,097 42,048 37,550 37,550 15,369 12,248 39,110LEVEL TEXTTEXT AMT02 LONG TERM DISABILITY:2 EMP X $96.001921 EMP X $96.00 X 40.00%38HEALTH INSURANCE COVERAGE:2 EMP X $16,200.0032,4001 EMP X $16,200.00 X 40.00%6,48039,110101-0405-453.11-09 LIFE INSURANCE39345828828811894288LEVEL TEXTTEXT AMT02 LIFE INSURANCE:2 EMP X $120.002401EMPX$120.00X40.00%48288101-0405-453.11-22 PARKING ALLOWANCE1,863 1,332 1,458 1,458933648 1,584LEVEL TEXTTEXT AMT101-0405 - Palais RoyaleCity of South BendExpenditures38 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 PARKING ALLOWANCE:2EMPX$55.00X12MONTHS1,3201EMPX$45.00X12MONTHSX40.00%2641,584101-0405-453.11-24 CELL PHONE ALLOWANCE1,382 1,236684684154132684LEVEL TEXTTEXT AMT02 1 EMP WITH $55.00 AT 40% FOR 12 MONTHS2641 EMP WITH $35.00 AT 100% FOR 12 MONTHS420684101-0405-453.11-29 PARENTAL LEAVE000000269LEVEL TEXTTEXT AMT02 SALARIES AT .25%269269------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES237,606 241,501 142,131 142,131 63,317 53,186 157,818101-0405-453.21-02 PRINT SHOP3,92019200000101-0405-453.21-03 C.S. OFFICE SUPPLIES8814625025000300LEVEL TEXTTEXT AMT02 OTHER OFFICE SUPPLIES -CS300300101-0405-453.21-04 OTHER OFFICE SUPPLIES1698550 1,187637637800LEVEL TEXTTEXT AMT02 OTHER OFFICE SUPPLIES800800101-0405-453.21-05 SMALL OFFICE EQUIPMENT1,98235220020000200LEVEL TEXTTEXT AMT02 SMALL OFFICE EQUIPMENT200200101-0405-453.22-05 UNIFORMS83505500635135135500LEVEL TEXTTEXT AMT02 UNIFORMS500500101-0405-453.22-21 CLEANING SUPPLIES2,772 8,7650 1,01713130101-0405-453.22-24 OTHER OPERATING SUPPLIES7081009900100101-0405 - Palais RoyaleCity of South BendExpenditures39 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 OTHER OPERATING SUPPLIES (OUTSIDE)100100101-0405-453.23-01 BUILDING MATERIALS5,223 1,44300000101-0405-453.23-10 REPAIR PARTS023200000101-0405-453.23-20 SMALL TOOLS & EQUIPMENT31073400000101-0405-453.23-99 OTHER R&M SUPPLIES2249601010100------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES14,688 12,571 1,600 3,398795794 1,900101-0405-453.31-06 OTHER PROFESSIONAL SVCS892000000101-0405-453.31-70 ADM FEE ALLOCATION00 16,311 16,311 9,513 8,154 17,002LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #117,002CITY ADMINISTRATION FEE17,002101-0405-453.31-71 CENTRAL STORES ALLOCATION341288271271161138235LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #3235CENTRAL STORES235101-0405-453.31-73 PRINT SHOP ALLOCATION0 1,860 2,499 2,499 1,456 1,248 2,409LEVEL TEXTTEXT AMT02 2018 FIXED ALLOCATION #42,409PRINT SHOP2,409101-0405-453.32-02 POSTAGE256398 1,000 1,000184169 1,000LEVEL TEXTTEXT AMT02 POSTAGE1,0001,000101-0405-453.32-05 OTHER COMM/TRANS301226075000101-0405-453.32-22 TRAVEL - AIRFARE035600000101-0405-453.32-23 TRAVEL - HOTEL18561800000101-0405-453.32-24 TRAVEL - MEALS130000000101-0405-453.33-01 OTHER THAN OFFICE SUPPLY1,416 1,4082503449494250LEVEL TEXTTEXT AMT02 MISC. PRINTING ITEMS250101-0405 - Palais RoyaleCity of South BendExpenditures40 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures250101-0405-453.33-03 PROMOTIONAL38,003 36,054 80,147 93,023 7,464 7,464 80,147LEVEL TEXTTEXT AMT02 2017 MARKETING / PROMOTIONAL SERVICES80,14780,147101-0405-453.34-02 LIABILITY INSURANCE10,668 9,792 10,188 10,188 5,943 5,094 10,034LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #510,034LIABILITY INSURANCE10,034101-0405-453.35-01 ELECTRIC43,416 48,032 45,000 45,000 28,291 24,605 50,000LEVEL TEXTTEXT AMT02 INCLUDES COST ALLOCATION50,00050,000101-0405-453.35-02 GAS10,663 9,421 15,000 15,000 7,344 7,190 12,000LEVEL TEXTTEXT AMT02 INCLUDES COST ALLOCATION12,00012,000101-0405-453.35-04 WATER13,625 14,137 15,000 15,000 8,571 7,082 16,000LEVEL TEXTTEXT AMT02 WATER USAGE16,00016,000101-0405-453.36-01 BUILDING R&M43,565 45,779 174,469 182,962 7,409 7,409 174,469LEVEL TEXTTEXT AMT02 2017 MAINTENANCE SERVICES174,469174,469101-0405-453.36-04 COMPUTER EQUIP R&M1,488 2,183 1,500 1,500788788500LEVEL TEXTTEXT AMT02 MISC. SERVICES500500101-0405-453.36-05 OTHER EQUIP R&M1,668 1,4300647000101-0405-453.39-10 SUBSCRIPTIONS10010020020000200LEVEL TEXTTEXT AMT101-0405 - Palais RoyaleCity of South BendExpenditures41 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures02 SUBSCRIPTIONS200200101-0405-453.39-11 DUES & MEMBERSHIPS46029000000101-0405-453.39-70 EDUCATION & TRAINING24034965165100400LEVEL TEXTTEXT AMT02 EDUCATION, TRAINING400400101-0405-453.39-89 MISC CHARGES & SVCS74367500000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES168,160 173,396 362,486 384,671 77,218 69,435 364,646101-0405-453.43-08 THEATER EQUIPMENT12,07200000 15,000LEVEL TEXTTEXT AMT02 AV UPGRADE15,00015,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL12,07200000 15,000------------ ------------ ------------ ------------ ------------ ------------ ------------** PALAIS ROYALE BALLROOM432,526 427,468 506,217 530,200 141,330 123,415 539,364101-0405 - Palais RoyaleCity of South BendExpenditures42 City of South Bend, Indiana 2018 Budget Fund 450 - Palais Royale Historic Preservation Fund Type Capital Project Control City Funds 2017 2018 Budget 2015 2016 Amended 06/30/17 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change Revenue Charges for Services - - - - - - - - - - - Interest Earnings 388 743 600 426 600 600 600 600 600 - 0% Other Income 12,864 15,753 16,500 4,742 16,500 17,000 17,000 17,500 17,500 - 0% Transfers In - - - - - - - - - - - Total Revenue 13,252 16,496 17,100 5,168 17,100 17,600 17,600 18,100 18,100 - 0% Expenditures by Type Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - 5,000 - 45,000 5,000 5,000 5,000 5,000 40,000 800% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - - 5,000 - 45,000 5,000 5,000 5,000 5,000 40,000 800% Capital - - - - - - - - - - - Total Expenditures - - 5,000 - 45,000 5,000 5,000 5,000 5,000 40,000 800% Net Surplus / (Deficit)13,252 16,496 12,100 5,168 (27,900) 12,600 12,600 13,100 13,100 Beginning Cash Balance 63,093 76,297 92,747 104,847 76,947 89,547 102,147 115,247 Cash Reserve Cash Adjustments (48) (46) - - - - - - Ending Cash Balance 76,297 92,747 104,847 76,947 89,547 102,147 115,247 128,347 Cash Reserves Target - - 1,250 11,250 1,250 1,250 1,250 1,250 Fund Purpose: Explain Significant Revenue and Expenditure Changes/Variances Below: 25% of Annual expenditures This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/Improvements needed: - masonry repair - small repairs of the plaster/decorative paint - curtain replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot 43 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenuePALAIS HISTORIC PRESV FUN450-0000-361.00-00 INTEREST EARNINGS388743600600550426600LEVEL TEXTTEXT AMT02 2018 ESTIMATED INTEREST600600------------ ------------ ------------ ------------ ------------ ------------ ------------*388743600600550426600------------ ------------ ------------ ------------ ------------ ------------ ------------** PALAIS HISTORIC PRESV FUN388743600600550426600Fund 450 - Palais Royale Historic PreservationCity of South BendRevenue44 201720172017 6/30/17 201820152016 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue450-0405-368.00-00 HISTORIC PRESERVATION FND 12,864 15,753 16,500 16,500 7,214 4,742 16,500LEVEL TEXTTEXT AMT02 2018 ESTIMATE2% OF $750,000 CATERING SALES (EXCLUDING NFP)15,0002% OF $75,000 CHARGES FOR RENT (EXCLUDING NFP)1,50016,500------------ ------------ ------------ ------------ ------------ ------------ ------------*12,864 15,753 16,500 16,500 7,214 4,742 16,500------------ ------------ ------------ ------------ ------------ ------------ ------------** PALAIS ROYALE BALLROOM12,864 15,753 16,500 16,500 7,214 4,742 16,500------------ ------------ ------------ ------------ ------------ ------------ ------------*** PALAIS HISTORIC PRESV FUN13,252 16,496 17,100 17,100 7,764 5,168 17,100Fund 450 - Palais Royale Historic PreservationCity of South BendRevenue45 201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresPALAIS HISTORIC PRESV FUN450-0405-453.36-01 BUILDING R&M00 5,000 5,00000 45,000LEVEL TEXTTEXT AMT02 MASONRY REPAIRS20,000CURTAIN REPLACEMENT (1/3)25,00045,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES00 5,000 5,00000 45,000------------ ------------ ------------ ------------ ------------ ------------ ------------** PALAIS ROYALE BALLROOM00 5,000 5,00000 45,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** PALAIS HISTORIC PRESV FUN00 5,000 5,00000 45,000Fund 450 - Palais Royale Historic PreservationCity of South BendExpenditures46