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HomeMy WebLinkAbout08082017 Board of Public Works MinutesAGENDA REVIEW SESSION AUGUST 3, 2017 236 1 I ATTEST: Linda M. Martin, Clerk Therese J. Dorau, ember James A. Mueller, Member Suzanna M. Fritzberg, Member REGULAR MEETING AUGUST 8, 2017 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on August 8, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, James Mueller, and Therese Dorau present. Board Member Suzanna Fritzberg was absent. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on July 20, July 25 and August 1, 2017, were approved. TABLE OPENING OF BIDS — DEMOLITION OF HOWARD PARK RECREATION CENTER — PROJECT NO. 117-058 (REDA TIF) Mr. Corbitt Kerr, Community Investment, advised the Board that this opening has been delayed until August 22, 2017, via addendum. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid opening was tabled. OPENING OF BIDS — FOUR (4), MORE OR LESS 2017 OR NEWER MID -SIZE FOUR DOOR HYBRID SEDAN AUTOMOBILES — SPEC V (WASTEWATER AND FIRE DEPARTMENT CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: LAKE SHORE FORD 244 Melton Road Burns Harbor, IN 46304 Bid was signed by: Don Hadley Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. m Description Year/Make/Model Unit Price 2018 Ford CMAX 2018 Ford CMAX Hybrid SE $22,491 1- Red = $22,839 3 white DH Estimated number of days for delivery from award date: Production times TBD by Ford Motor Company GATES AUTOMOTIVE 636 W McKinley Avenue Total Unit Cost = $90,312 (4 vehicles) REGULAR MEETING AUGUST 8, 2017 237 Mishawaka, IN 46545 Bid was signed by: Shaun Dralle Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: 1) Description Year/Make/Model Unit Price 3 + 1 2018 Chevrolet Malibu Hybrid Red $25,065 $25,415 Estimated number of days for delivery from award date: 90 days 2) Description I Year/Make/Model Unit Price 4 12018 Toyota Camry Hybrid $25,065 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — FOUR (4). MORE OR LESS. 2017 OR NEWER POLICE MOTORCYCLES WITH EQUIPMENT — SPEC O (POLICE DEPARTMENT MOTOR EQUIPMENT FUND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following four (4) bids from McDaniel's Harley-Davidson were opened and publicly read: MCDANIEL'S HARLEY-DAVIDSON 1910 Lincoln Way East South Bend, IN 46613 Bid was signed by: Scott McDaniel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. Description Year/Make/Model I Unit Price Police Motorcycle 2018 Harley-Davidson FLHTP 1 $22,834.50 Year Make/Model — Trade In Unit Price 2011 MCI, Harley Davidson, VIN $7,000 #1HD1FMM10BB641684 2011 MC2, Harley Davidson, VIN #1HD1FMM11BB639233 2011 MC3, Harley Davidson, VIN # 1 HD 1 FMM 13 BB639566 2011 MC4, Harley Davidson, VIN #1HD1FMM16BB637333 Estimated number of days for delivery from award date: 60 1 1 1 REGULAR MEETING AUGUST 8, 2017 238 1 1 .o Description Year/Make/Model Unit Price Police Motorcycle 2018 Harley-Davidson FLHTP 1 $22,834.50 Year Make/Model — Trade In Unit Price 2011 MCI, Harley Davidson, VIN # 1 HD 1 FMM 10BB641684 2011 MC2, Harley Davidson, VIN $7,000 #1 HD 1 FMM11 BB639233 2011 MC3, Harley Davidson, VIN #1HD1FMM13BB639566 2011 MC4, Harley Davidson, VIN # 1 HD 1 FMM 16BB637333 Estimated number of days for delivery from award date: 60 an Description Year/Make/Model Unit Price Police Motorcycle 12018 Harley-Davidson FLHTP 1 $22,834.50 Year Make/Model — Trade In Unit Price 2011 MCI, Harley Davidson, VIN #1HD1FMM10BB641684 2011 MC2, Harley Davidson, VIN #1HD1FMM11BB639233 2011 MC3, Harley Davidson, VIN $7,000 #1HD1FMM13BB639566 2011 MC4, Harley Davidson, VIN # 1 HD 1 FMM 16BB637333 Estimated number of days for delivery from award date: 60 on Description Year/Make/Model Unit Price Police Motorcycle 2018 Harley-Davidson FLHTP $22,834.50 Year Make/Model — Trade In Unit Price 2011 MCI, Harley Davidson, VIN # 1 HD 1 FMM 1 OBB641684 2011 MC2, Harley Davidson, VIN # 1 HD 1 FMM11 BB639233 2011 MC3, Harley Davidson, VIN #1HD1FMM13BB639566 2011 MC4, Harley Davidson, VIN $7,000 #1HD1FMM16BB637333 Estimated number of days for delivery from award date: 60 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — RIVER WALK SUBDIVISION STREET LIGHTING — PROJECT NO. 117-080 (REDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: TGB UNLIMITED DBA S/T BANCROFT ELECTRIC 25020 SR 2 South Bend, IN 46619 Quotation was submitted by Ty Bancroft Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING AUGUST 8, 2017 239 QUOTATION: $146,805.00 MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by Jennifer Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $181,387.60 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Community Investment and Engineering for review and recommendation. OPENING AND AWARD OF QUOTATIONS — HOWARD PARK LODGE HVAC INSTALLATION (PARK BOND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: D.A. DODD, LLC 14 E. Michigan St., PO Box 430 Rolling Prairie, IN 46371 Quotation was submitted by J. Mark McKnight Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. QUOTATION: $16,325.00 DYNAMIC MECHANICAL SERVICES 1606 Chestnut Street Mishawaka, IN 46545 Quotation was submitted by Jay Hertel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $16,694.00 IDEAL CONSOLIDATED, INC. 806 W. Sample Street South Bend, IN 46601 Quotation was submitted by Fred Mohler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $8,700.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Venues, Parks, and Arts (VPA) for review and recommendation. After reviewing those quotations, Mr. Patrick Sherman, VPA, recommended that the Board award the contract to the lowest responsive and responsible bidder, Ideal Consolidated, Inc, in the amount L__ 1 1 REGULAR MEETING AUGUST 8, 2017 240 of $8,700. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS - CONSERVATORY ROOF REPAIR (PARK BOND Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: DUDECK ROOFING AND SHEET METAL, INC. 1634 Franklin Street South Bend, IN 46613 Quotation was submitted by Gregory Dudeck Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $21,500.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Venues, Parks, and Arts (VPA) for review and recommendation. After reviewing those quotations, Mr. Patrick Sherman, VPA, recommended that the Board award the contract to the sole responsive and responsible bidder, Dudeck Roofing and Sheet Metal, Inc., in the amount of $21,500. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — VETERAN'S MEMORIAL PARK ELECTRICAL WORK (IUSB MEMORIAL FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by Jennifer Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $5,497.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Venues, Parks, and Arts (VPA) for review and recommendation. After reviewing those quotations, Mr. Patrick Sherman, VPA, recommended that the Board award the contract to the sole responsive and responsible bidder, Martell Electric, LLC in the amount of $5,497. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — 2017 SOUTH BEND POLICE VEHICLE EQUIPMENT (VEHICLE LEASE) Mr. Chris Voros, Police Department, advised the Board that on June 27, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Voros recommended that the Board award the contract to the lowest responsive and responsible bidders in unit prices as follows: On -Duty Depot of Indiana, Inc, 1140 Mosely St., Owensboro, KY 42303: (1) Item Nos. 2, 4, 5, 6, 7, 8, 10, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 29, 33, 34, 35 and 37 (2) Unit Prices not to exceed $171,189 Waymire Fleet Equipment, 820 Chadwick St., Indianapolis, IN 46225 (1) Item Nos. 3, 9, 11, 13, 28, and 36 REGULAR MEETING AUGUST 8, 2017 241 (2) Unit Prices not to exceed $34,642.75 Crown North America, 2320 Michigan St., Hammond, IN 46320 (1) Item Nos. 30, 31 and 32 (2) Unit price not to exceed $25,536 Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — NEWMAN CENTER SITE DEVELOPMENT — PROJECT NO. 117-06OR (REDA TIF) Mr. Rich Estes, Community Investment, advised the Board that on July 25, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Estes recommended that the Board award the contract to the lowest responsive and responsible bidders in unit prices as follows: The Robert Henry Corporation. 404 S. Frances St., South Bend, IN 46617 (1) Division A: Unit Prices NTE $299,310.20 (2) Alternate Al: Unit Prices NTE $71,930 HRP Construction Inc., 5777 Cleveland Road, South Bend, IN 46624 (1) Division B: Unit Prices NTE $113,807.07 (2) Division C: Unit Prices NTE $70,546.05 Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — SEITZ RIVER WALL SOLAR LIGHT UPGRADE (PARK BOND) Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on July 25, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, in the amount of $4,766. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — SOUTH BEND WATER WORKS LEAK SURVEY 2017 (WATER WORKS OPERATING FUND) Mr. Ed Herman, Water Works, advised the Board that on July 25, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Herman recommended that the Board award the contract to the lowest responsive and responsible bidder, American Leak Detection, PO Box 2073, Portage, MI 49081, in the amount of $70,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — FELLOWS STREETSCAPE, PHASE II— PROJECT NO. 116-041 B (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $5,000 for a new contract sum, including this Change Order, in the amount of $471,190.00. Upon a motion made by Ms. Maradik, seconded by Ms. Doaru and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — WASTEWATER TREATMENT PLANT COMPRESSOR BUILDING ROOF REPLACEMENT — PROJECT NO. 116-052 (UTILITIES/WATERWATER BUILDING MAINTENANCE) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 1 on behalf of Dudeck Roofing and Sheet Metal, 1634 South Franklin St., South Bend, IN 46613, indicating the contract amount be increased by $2,800 for a modified contract sum, including this Change Order, in the amount of $251,600. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. TABLE CHANGE ORDER NO. 2 — WESTERN AVENUE CORRIDOR IMPROVEMENTS FROM BENDIX DRIVE TO OLIVE STREET — PROJECT NO. 115-097 (RWDA TIF) REGULAR MEETING AUGUST 8, 2017 242 Mr. Corbitt Kerr, Community Investment, requested the Board table the above request. Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the Change Order was tabled. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — CORBY BOULEVARD SIDEWALK IMPROVEMENTS DIVISIONS A B AND C — PROJECT NO. 116-087 (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 indicating the contract amount be decreased by $175.31 for a new contract sum, including this Change Order, of $155,415.87. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $155,415.87. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — LINCOLNWAY EAST AND CAROLINE ST. SEWER REPAIR — PROJECT NO. 115-138 (SEWER CONTRACTUAL SERVICES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of C&E Excavating, Inc., 53767 County Road 9, Elkhart, IN 46514 indicating the contract amount be decreased by $7,981.35 for a new contract sum, including this Change Order, of $24,872.15. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $24,872.15. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. TABLE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — FOUR WINDS FIELD CONCOURSE PAINTING (COVELESKI NON -REVERTING FUND Mr. Patrick Sherman, Venues, Parks, & Arts, requested the Board table this request to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — SOUTH BEND POLICE DEPARTMENT BODY AND IN -CAR VIDEO CAMERA SYSTEMS (POLICE OPERATING SUPPLIES In a memorandum to the Board, Captain Chris Voros, South Bend Police Department, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. ADOPT. RESOLUTION NO. 29-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "OTTER", A K-9 POLICE DEPARTMENT UNIT Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.29-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "OTTER", A K-9 POLICE DEPARTMENT UNIT WHEREAS, the South Bend Board of Public Works has been advised by the City's Police Chief that "Otter", a K-9, is no longer needed by the South Bend Police Department; and WHEREAS, it has been determined by the Board of Public Works that "Dixie" is unfit for the purpose for which she was acquired and is no longer of use to the City of South Bend; and WHEREAS, Patrolman Angie Kline, South Bend Police Department, has agreed to care for "Otter" at her own expense and to keep her as a house pet and understands that "Otter" can never again be used as a Police Dog; and REGULAR MEETING AUGUST 8, 2017 243 WHEREAS, the South Bend Police Chief has submitted a letter stating that the dog is no longer fit for purpose for which she was intended, to be a member of the Canine Unit of the South Bend Police Department, and is therefore no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that "Otter", a K-9 Police Dog, is unfit for the purpose for which she was acquired, is no longer of use to the City of South Bend, and has.an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that "Otter" the Police Dog, should be retired (she has already been removed from active duty) and sold to Patrolman Angie Kline for One Dollar ($1.00), providing Patrolman Angie Kline executes an indemnity agreement. ADOPTED this 81h day of August 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 30-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.30-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY DECEASED FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Battalion Chief Kevin Kolber deceased on June 13, 2017, as a tribute to his service to the South Bend Fire Department for his thirty years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he would have retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: REGULAR MEETING AUGUST 8, 2017 244 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 8tn day of August, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 31-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 31-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2003 Genie Towable Boom Lift 50' Platform Trailer WHEREAS, Indiana Code 5-22-21-6(4)(B) permits and establishes procedure for disposal of personal property which is considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property. This equipment is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property. This equipment is no longer needed by the City. BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 8th day of August, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING AUGUST 8, 2017 245 APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Contract Kaser's Auction Auctioneer for sale of City Five Percent Maradik/Dorau Service Vehicles, Equipment, and (5%) of Miscellaneous Items at the Proceeds Central Services Facility Professional Gibson Annual Property Insurance $386,024.74 Maradik/Dorau Services Insurance Policy Renewal for July 1, (Liability Agreement 2017 through July 1, 2018 Fund) Contract South Bend Purchase of Retired South $1.00 Maradik/Dorau Police Officer Bend Police Department K- Paid to City Angie Kline 9 Professional Prosperity Now Create a City Profile and $16,000 Maradik/Dorau Services Scorecard for Racial and (DCI Agreement Economic Justice Administrati on) Contract Indiana Housing Mortgage Foreclosure $5,750 paid Maradik/Dorau and Community Prevention Counseling for to City Development IHCDA's Clients from July Authority 1, 2017 to September 30, (IHCDA) 2017 Second Downtown Addition of Five (5) Parking $300 per Maradik/Dorau Amendment South Bend, Inc. Lots owned by Month to Temporary Redevelopment (COIT) Use and Commission and Board of Management Public Works for Agreement Management by Downtown South Bend Team: Main St. and Jefferson Blvd., St. Joseph County Public Library, 313 S. Lafayette Blvd., 117 S. Lafayette Blvd., 214-216 W. Wayne St. Landscape INDOT City to perform Landscape N/A Maradik/Dorau Maintenance Maintenance at Prairie Agreement Avenue (SR 23) and US 31 Interchange Corridor Professional Jones Petrie Field Survey, Design and NTE $45,000 Maradik/Dorau Services Rafinski Permitting for the Ravina (Pokagon Agreement Corporation Park/Bowman Creek Bank Tribe Restoration Donation Fund) Amendment Arcadis U.S., Extend Construction NTE $50,740 Maradik/Dorau No. 2 to Inc. Administration Services for (Utilities/Wa Professional Wastewater Treatment Plant stewater Services Secondary Treatment Engineering) Agreement Improvements Professional Arcadis U.S., Design and Construction NTE Maradik/Dorau Services Inc. Administration for $105,720 Agreement Wastewater Headworks (Utilities/Wa Influent Gates stewater Improvements Engineering) Professional Donohue & Design of South Well Field NTE Maradik/Dorau Services Associates Improvements $150,000 Agreement (SSDA TIF) Professional Mark Dowd Transportation and $50,500 Maradik/Dorau Services Innovations Strategy Study (($45,500 REGULAR MEETING AUGUST 8, 2017 246 1 1 Agreement plus $5,000 Travel Reimbursem ent Allowance) (Community Investment Professional Services) Memorandum Redevelopment Recordable Document of N/A Maradik/Dorau of Assignment Commission Multi -Employer Property and Trust's Leighton Parking Assumption Garage and Complex Ground and Airspace Lease assigned to the Board of Public Works in September 2016 (subject to Redevelopment Commission approval) Memorandum Redevelopment Recordable Document of N/A Maradik/Dorau of Assignment Commission Memorial Hospital's and Leighton Parking Garage Assumption and Complex Ground Lease assigned to the Board of Public Works in September 2016 (subject to Redevelopment Commission approval) Professional Life Account Health Insurance Plan $5.00 per Maradik/Dorau Services LLC d/b/a Consulting Services Beneficiary Agreement Compass per Month Professional (Health Health Services Insurance Professional Services Fund) Lease Finance Public- Lease Financing for $1,632,000 Maradik/Dorau Agreement finance.com Vehicles and Equipment (Principal) (Various Department's Principal and Interest Accounts) Memorandum Teamsters Local Seniority for Newly Hired N/A Maradik/Dorau of Union 364 Teamsters Understanding Agreement A&D Emergency Procurement for $268,044.74 Maradik/Dorau Constructors Morris Performing Arts (Subject to LLC Center Phantom of the Broadway Opera Chandelier Support Theatre Installation League Funding) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlicntinnc wPrP nrPCPYItPli fnr n"r%ri,,rol• Applicant Description Date/Time Location Motion Carried Aaron Marsh Residential Block August 12, Eckman St. from Maradik/Dorau Party - Summer 2017/ 3:00 p.m. Erskine St. to Fun Block Party to 8:00 p.m. High St. Archie Residential Block August 19, Bergan St. from Maradik/Dorau Donaldson Party - Back to 2017/ 12:00 Huey St. to Elmer REGULAR MEETING AUGUST 8, 2017 247 School Block p.m. to 8:00 St. Party p.m. Viline Residential Block August 19, Haney St. from Maradik/Dorau Thompson Party 2017/ 11:00 Columbia St. to a.m. to 8:00 Fellows St. p.m. Riley High Procession - September 8, On route as Maradik/Dorau School Riley 2017/ 4:00 p.m. submitted Homecoming to 6:00 p.m. Parade The Pack of Procession - August 19, On route as Maradik/Dorau Indiana Angel of Hope 2017/ 9:00 a.m. submitted Memorial Benefit to 2:00 p.m. and Ride Classic Sidewalk Sale Every Monday 796 College St. Maradik/Dorau Boutique through Subject to ADA Saturday, Sidewalk Clearance; Weather Compliance with Permitting Local Ordinance regarding Parking on Sidewalk and Grass; and Clarification of Address of Business and Location of Display F.A. Wilhelm Temporary July 17, 2017 to 1140 E. Angela Dorau/Mueller Construction Occupancy July 17, 2018 Blvd. Permit - Occupy Parking Lane on East Bound Angela Blvd. and South Bound Burns Ave. Travel Lane for accessto Building, Deliveries, Staging and Public Safety Majority Temporary August 8, 2017 321 S. Main Maradik/Dorau Builders, Inc. Occupancy to July 10, 2018 Street; Hibberd Permit - Occupy Building Partial Sidewalk (with Cycle Path Open as Multi - Use Path for Cyclists and Pedestrians) and North and West Alleys to allow Construction on Building APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — LA CASA DE AMISTAD — 746 S. MEADE ST. Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of allowing the installation of an ADA ramp and relocating the sidewalk at 746 S. Meade St. The applications received favorable recommendations with Engineering recommending that the sidewalk on the left side corner be rounded off instead of a 90-degree angle. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the 1 1 REGULAR MEETING AUGUST 8, 2017 248 highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — LEPEEP — 127 S. MICHIGAN ST. Mr. Gilot stated an application for a Revocable Permit for an encroachment has been received for the purpose of allowing the installation of a projecting sign at 127 S. Michigan St. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY IN THE 1100 BLOCK OF BLAINE AVENUE BETWEEN BLAINE AVENUE AND NORTH/SOUTH ALLEY FROM HUMBOLDT AVENUE TO VASSAR AVENUE Mr. Gilot indicated that Scott Baracka, 1121 Blaine Ave., South Bend, IN 46616, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Solid Waste, Community Investment and Engineering. The vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion for a favorable recommendation for the request for vacation. Ms. Dorau seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE WILLIAMS STREET CUL DE SAC Mr. Gilot indicated that Mr. Joe Hart, on behalf of the South Bend Cubs, 501 W. South St. South Bend, IN 46601, has submitted a request to vacate the above referenced street. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Street Department, Fire Department, Solid Waste and Community Investment. The vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Engineering gave a favorable recommendation subject to clarification of the location for a new turn -around. Mr. Rich Estes, Community Investment, stated the parking lot will have two (2) approaches, one for entry and one for exit to provide a turn -around. Therefore, Ms. Maradik made a motion for a favorable recommendation for the request for vacation. Ms. Dorau seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control devices were approved: NEW INSTALLATION: Temporary No Parking Signs LOCATION: Lafayette Blvd. in Front of Old Courthouse Steps DESCRIPTION: No Parking Signs from 9:00 a.m. to 11:30 a.m. on August 15, 2017 for "Drive for our Lives Press Conference" Bus Parking REMARKS: Favorable Recommendations; Courthouse has approved use of Steps for Event - REVISION: All -Way Stop Signs LOCATION: Notre Dame Ave. and Northside Blvd. DESCRIPTION: Revise Intersection to All -Way Stop (3 approaches) REMARKS: All criteria has been met REGULAR MEETING AUGUST 8, 2017 249 NEW INSTALLATION AND REMOVAL: LOCATION: West Side of Michigan St. North of Jefferson Blvd. DESCRIPTION: Marked Space just North of Leighton Parking Garage Entrance; Remove Police Parking Only and Install 15 Minute Loading Zone REMARKS: All criteria has been met NEW INSTALLATION: No Parking LOCATION: Both Sides of St. Joseph St. South of Ireland Rd. and Both Sides of Callander St. West of St. Joseph St. REMARKS: All criteria has been met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 21570 HOLLY BERRY COURT - WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mike and Michelle Remley, 18901 Cedar Mill Ct., South Bend, IN 46637. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the above referenced property at 21570 Holly Berry Court (Key # 004-1007-009028), the Remley's waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $9,248,280.65 07/31/2017 City of South Bend $1,606.89 08/02/2017 City of South Bend $1,053,404.79 08/08/2017 U.S. Bank National Association; 2015 EDIT Parks Bond; Requisition No. 47 $2,295 08/04/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, questioned if the final approval of the alley vacation is done through the Common Council. Mr. Gilot stated yes, the Board makes a recommendation to the Council and the Council takes action on the approval. Ms. Sue Kesim, City resident, asked if any city funds are being used for the Lime Bikes. Ms. Maradik stated the City doesn't pay them anything, no city funds are used. Mr. Gilot noted a previous project brought forth would have required a large investment of city funds; this one does not. A resident, Mike Leda, asked if there would be public access for turning around at the Four Winds Field with the vacation of the Cul de Sac. Mr. Rich Estes, Community Investment, stated there would be through the parking lot with two (2) approaches; one (1) for entry and one (1) for exit. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:23 a.m. BOARD OF PUBLIC WORK Gary A. Gilot, President ,-X " Elizabeth A. Maradik, Member 1 REGULAR MEETING AUGUST 8, 2017 250 Therese J. borau, Member James A. Mueller, Member Suzanna Fritzberg, Member ATTEST: inda M. Martin, Clerk k�Wt- 1