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Home My WebLink AboutSession I - Public Works (1) PowerPoint2018 Budget Presentation Public Works August 16, 2017 TABLE OF CONTENTS POWERPOINT PRESENTATION ..................................................................................... 2‐35 STREETS AND ENGINEERING .................................................................................... 36‐103 202 MOTOR VEHICLE HIGHWAY ...................................................................................................... 36‐61 101‐0602 ENGINEERING ................................................................................................................ 62‐74 251 LOCAL ROAD & STREETS ........................................................................................................... 75‐80 257 LOIT SPECIAL DISTRIBUTION .................................................................................................... 81‐85 265 LOCAL ROAD & BRIDGE GRANT ................................................................................................ 86‐88 412 MAJOR MOVES ............................................................................................................................ 89‐93 227 LOSS RECOVERY ...................................................................................................................... 94‐101 101‐0302 WNIT CONTRACT ...................................................................................................... 102‐103 SOLID WASTE AND RELEAF ..................................................................................... 104‐130 610 SOLID WASTE OPERATIONS & MAINTENANCE .................................................................. 104‐121 611 SOLID WASTE DEBT SERVICE ............................................................................................... 122‐125 655 PROJECT RELEAF ................................................................................................................... 126‐130 WATER WORKS ........................................................................................................... 131‐181 620 WATER WORKS OPERATIONS & MAINTENANCE ............................................................... 131‐165 622 WATER WORKS DEPRECIATION .......................................................................................... 166‐169 624 WATER WORKS CUSTOMER DEPOSITS ................................................................................ 170‐172 625 WATER WORKS DEBT SERVICE ............................................................................................ 173‐175 626 WATER WORKS BOND RESERVE .......................................................................................... 176‐178 629 WATER WORKS O&M RESERVE ........................................................................................... 179‐181 WASTEWATER AND SEWERS .................................................................................. 182‐261 640 SEWER INSURANCE ............................................................................................................... 182‐189 641 WASTEWATER OPERATIONS & MAINTENANCE ................................................................ 190‐242 642 WASTEWATER/SEWAGE DEPRECIATION ........................................................................... 243‐247 643 WASTEWATER/SEWAGE O&M DEBT RESERVE ................................................................. 248‐250 649 WASTEWATER/SEWAGE DEBT SERVICE ............................................................................ 251‐253 653 SEWAGE WORKS DEBT SERVICE RESERVE ......................................................................... 254‐256 661 2012 SEWER BOND ............................................................................................................. 257‐261 DEPARTMENT OF PUBLIC WORKS 2018 BUDGET PRESENTATION AUGUST 2017 Mayor Pete Buttigieg WE BUILD THE FOUNDATION FOR A THRIVING CITY PUBLIC WORKS MISSION We accomplish this mission by: 1. Providing essential household services 2. Developing sustainable assets and infrastructure 3. Enhancing the community’s quality of life 2 Department of Public Works EXECUTIVE ASSISTANT & SPECIAL PROJECTS DIRECTOR LLINDA MARTIN DEPUTY DIRECTOR JITIN KAIN SUSTAINABILITY DIRECTOR THERESE DORAU STREETS & SEWERS DIRECTOR DERICK ROBERTS ENGINEERING CITY ENGINEER KARA BOYLES UTILITIES DIRECTOR AL GREEK SOLID WASTE DIRECTOR MIKE BRONSTETTER DIRECTOR ERIC HORVATH PUBLIC WORKS ORGANIZATION Department of Public Works Sewage Ops 641 Sewer Insurance 640 Sustainability 222 Traffic & Lighting 202 Project Releaf 655 Major Moves 412 Solid Waste 610 Water Works 620 MVH/ Streets 202 Engineering/ GIS 101 Local Road & Street 251 PUBLIC WORKS FUNDS 3 Department of Public Works 370 361 338 345 340 318 327 323 310 305 296 298 301 301 261 200 220 240 260 280 300 320 340 360 380 PUBLIC WORKS STAFFING Department of Public Works Solid Waste, 24 Street& Sewers, 95 Utilities, 119 Sustainability, 2 Engineering, 21 By Division PUBLIC WORKS FTE 4 Department of Public Works ENGINEERING Manages the development and expansion of our city’s infrastructure. Oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and inspecting construction. Department of Public Works Morris PAC Projects Curb and Sidewalk Program Century Center Projects Fellows & Dubail Streetscape Downtown Cross-Streets Lincoln Way W. & Charles Martin Jefferson & Twyckenham Ameritech Drive Ironwood Drive Olive Street Bendix Drive Engineering Projects ROADWAYS AND TRAFFIC Corby-Rockne-Ironwood NEIGHBORHOODS FACILITIES WATER MANAGEMENT Small Drainage Issues Yard Lamppost Program Coal Line Trail Boland Trail LaSalle and Marquette SRTS Monroe and Studebaker SRTS Light-Up South Bend Fire Station #9 Fire Station #4 LTCP Relook/Reassessment Leeper Park CSO Tank Design Lift Station Upgrades West Race Gate Repairs 5-Year Capital Plan Secondary Treatment Improvements Howard Park Charles Black Center School Zone Flashing Beacons Prairie Ave. Water Main Extension South Well Field Upgrades Seitz Park 5 Department of Public Works Engineering Department of Public Works Smart Streets Downtown Conversion 6 Department of Public Works $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2014 2015 2016 2017 2018 Engineering Expense budget Department of Public Works 251 LRSA •Supplies •Median Channelization Devices $120,000 •Paving Street Material $550,000 •Professional Services •MACOG, Other $30,000 •Street Maintenance $250,000 •Traffic Signal Maintenance $450,000 •Marking Maintenance $50,000 •Capital Projects •Traffic Calming Devices $100,000 •Drainage Projects $500,000 •Total $2,050,000 7 Department of Public Works 257 LOIT Special Distribution •LPA Capital Projects •Bendix Drive, Lathrop to ITR $100,000* •Olive Road, Prairie to Tucker $100,000* •SRTS, LaSalle/Marquette $450,000** *Estimated Right of Way Engineering and aquisition cost share expenses – budgeted at 100%, with City to be reimbursed 80/20. **Construction projects are 80/20 funded and this number above represent the city’s 20% share of the cost of construction. •2018 Community Crossings Grant •Ironwood Road, SR 23 to Corby $2,300,000 CCG projects are funded 50/50 with the State of Indiana, up to a max of $1M from the State. This number represents the total construction cost. Department of Public Works 412 Major Moves •Capital Projects •Ironwood/Corby/Rockne Intersection Modernization $1,200,000 •School Zones Flashing Beacons $100,000 •Parking Garages $750,000 8 Department of Public Works Bendixx Drive Pavement Replacement Project Number 1141414- p 44-065 •Description: •Road reconstruction along Bendix Drive from Lathrop Road to the south end of the bridges over the Indiana Toll Road •Public Works Duties: •Managing Design, Procurement, and Inspection •Construction Cost Estimate: $4,816,000 (2019 Letting) •Funding: LRSA (20% Local) Department of Public Works Olive Street et Pavement Replacement Project Number 1141414- pp 44-064 •Description: •Road Reconstruction from Prairie Avenue (State Road 23) North to Tucker Drive •Public Works Duties: •Managing Design, Procurement, and Inspection •Cost: Estimated $3,600,000 (2019 Letting) •Funding: LRSA (20% Local) 9 Department of Public Works Corby and Ironwood Intersection Improvement Project Number 1161616-66-034 •Description: •Intersection improvement consisting of reconstruction of the existing signalized intersection •Public Works Duties: •Managing Design, Procurement, and Inspection •Construction Cost Estimate: $3,600,000 (2019 Letting) •Funding: LRSA (20% Local) Department of Public Works Coal L ine Trail Phase 1 & 2 PProject No. 11515-5-063 and 11515-5-064 •Description: •INDOT/Federal funded cost sharing 80/20 program to convert an abandoned Coal Line rail line to a multi-purpose trail with lights and recreational facilities between existing East Bank trail on Angela Boulevard and Lincoln Way West. •Public Works Duties: •Managing Design, Procurement, and Inspection •Cost: TBD (2019 Letting) •Funding: River West TIF (20% Local) PROJECT LOCATION 10 Department of Public Works LaSalle and Marquette Safe Routes to School Project Number er 11616-6-040 •Description: •INDOT/Federal funded cost sharing 80/20 program to improve the sidewalks and curb ramps in the area around and between LaSalle Intermediate and Marquette Primary Schools •Public Works Duties: •Managing Design, and Procurement •Cost: TBD (2018 Letting) •Funding: LOIT (20% Local) PROJECT LOCATION Department of Public Works Ameritech Drive Pavement Improvements Project Number er 11717-7-057 •Description: •Full depth pavement removal of 900’ of asphalt roadway and 3” depth milling and resurfacing of 600’ of asphalt roadway on Ameritech Drive south of Cleveland Road. •Public Works Duties: •Managing Design, Procurement, and Inspection •Cost: $500,000 (2018 Letting) •Funding: RWDA TIF PROJECT LOCATION 11 Department of Public Works School Zone Flashing Beacons Project Number er 11717-7-075 •Description: •INDOT/Federally funded cost sharing 90/10 program to install speed limit signs with flashing beacons in school zones throughout city limits •Public Works Duties: •Managing Design, Procurement, and Inspection •Cost: $100,000 (2018 Letting) •Funding: Major Moves (10% Local) Department of Public Works 2017 Community Crossings s ––Ironwood Pavement RestorationCrossings ronwoIr Project Number ood wo er er 117 od 1717- PavePod 77-071 •Description: •Community Crossings Matching Grant project including concrete pavement reconstruction, asphalt milling and resurfacing, and traffic signal modernization •Public Works Duties: •Managing Design, Procurement, and Inspection •Cost: $2,300,000 (2018 Letting) •Funding: Local Road and Bridge Matching Grant Fund - 265 ($1,300,000) PROJECT LOCATION 12 Department of Public Works Small Drainage Improvements •Description: •Resolving drainage issues at various locations within the City through solutions including retention pond expansion, roadway re-grading, inlet and pipe repairs, and drywell installations •Public Works Duties: •Managing Design, Procurement, and Inspection •Cost: $500,000 (2018 Letting) •Funding: LRSA Capital Projects TOP TEN LIST Department of Public Works 2017 Light-Up South Bend Project Number er 11717-7-010 •Description: •Annual partnering program with I&M Power to install additional street lights in neighborhoods throughout the City •Lamppost Program to install residential street lights •Public Works Duties: •Selecting Locations, Coordinating Installation with I&M Power •Cost: $200,000 •Funding: COIT PROJECT LOCATIONPROJECT LOCATION 2017, District 1: 14 Lights 2017, District 2: 16 Lights 2016, District 4: 40 Lights 2014, District 2: 48 Lights 2016, District 6: 39 Lights 2015, District 3: 34 Lights 2015, District 5: 36 Lights 2017, District 3: 40 Lights 2014, District 1: 26 Lights PROJECT LOCATIONS – 2014-2017 13 Department of Public Works UTILITIES Sustains the wellbeing of residents and businesses through essential water services. Provides drinking water for South Bend's people and places and treats wastewater to protect our residents and waterways. Department of Public Works Water er is the only commodity whose value so far exceeds its nominal price and whose price is often so Wateer the only commodity whose value sois unreflective of the real cost of providing it. We are dedicated to providing reliable, high quality drinking water at an exceptional value. “True Value of Drinking Water” Water Works 14 Department of Public Works Booster Stations - 6 Reservoirs - 3 Elevated Tower – 1 Wells - 30 Treatment Facilities - 5 Miles of Water Main – 583 Fire Hydrants - 5,439 Customer Accounts Served – 43,000 Delivered Safe Reliable Water 2016 – 5.343 MG UTILITY-Water Works Department of Public Works Solid Waste $5,000,462 Water Works $13,604,077 Project ReLeaf $440,649 Sewage Works $38,060,624 2016 Revenues Billed $58,232,633 Water Works Provides Meter Reading, Billing, and Collections For City Services Water Works –Meter Reading 15 Department of Public Works Water Works -Accomplishments Chet Waggoner Drive Water Main Water Works personnel installed 12” main from Dylan Drive to Mayflower Road. 2400 feet of ductile iron with polywrap was installed along the new road. Department of Public Works Fund 620Fnd620 Water Works O&M Fund 14,418,675 15,183,038 15,750,622 17,169,352 14,856,079 15,457,297 17,727,254 17,255,536 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2015 2016 2017 2018 (P) Revenue Expense 16 Department of Public Works Fund 622Fd622 Water Works Capital Budget 753,000 644,000 992,000 1,168,000 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 2015 2016 2017 2018 (P) Budget Department of Public Works Water Works Expenses 2015-2018 Personnel Supplies Services Capital Total 2015 Actual $4,669,608 $1,386,062 $8,800,409 $262,273 $15,118,352 2016 Actual $5,116,862 $1,180,467 $9,159,968 $318,317 $15,775,614 2017 Amended Budget $5,604,157 $1,727,233 $10,395,864 $1,414,466 $19,141,720 2018 Budget (P)$5,720,076 $1,424,736 $10,110,724 $1,168,000 $18,423,536 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 17 Department of Public Works 22018 Budget includes a Rate increase •Last Rate increase was in 2006 •Projected increase is 22% each year for the next two years •Proposed increase has been submitted to IURC for approval. •Approval expected sometime in 2018 Water Rate Increase Department of Public Works •Reduced staff 16 positions •Increases in Pilot and Admin fees •Deferred Maintenance on Capital Equipment •Pumping capacity has dropped from 70 MGD to around 40 MGD •Pumping less water (6.4 billion in 2006, 5.3 billion in 2016) SSignificant impacts on Waterworks budget for past 12 years Water Works Budget Impacts 18 Department of Public Works TIF Support •$1,563,000 2017 Upgrade to South GAC Plant to provide redundancy and direct entry to south pressure zone •$747,000 in 2018 to complete the South GAC project •$786,000 Upgrade to Olive GAC Plant to update onsite disinfection, replace fluoride addition, and reactivate GAC vessels 22017-2018 Capital Supported by TIF Funds Department of Public Works Water Works Budget Highlights •Service Line Repair is largest cost but supported by user rate •Water rate increase projected in Q2 of 2018 •$380,000 for billing, account and service mgmt. software •Capital spending- vehicle and equipment replacement, meters •TIF supporting capital projects 19 Department of Public Works Wastewater & Organic Resources Department of Public Works Key Facts South Bend WWTP is a Class IV 48 MGD Facility with a Peak design flow of 77 MGD South Bend Collection system has 671 miles of sewers 49 Lift stations The WWTP Processes 13.1 Billion Gallons per year WWTP serves 40 square miles and maintains 35 Combined Sewer overflow points WWTP generates 2700 dry tons of bio- solids for Land application Wastewater & Organic Resources 20 Department of Public Works Primary Clarifier Rehabilitation Complete in 2015/2016 Final Cost: $5,150,540 Clarifier Equipment and Motors Hydrogritter Equipment Process Piping in Primary Tunnel Electrical Upgrades at Headworks Automation with SCADA System Accomplishments Department of Public Works Grit & Screening Improvements Completed in 2017 Final Cost: $1,172,917 New Solids Conveyor System New Compactor Equipment Two (2) Hydrogritters with Cyclones and Grit Washers Process Pipe & Automated Valves Automation with SCADA System Electrical Upgrades Accomplishments 21 Department of Public Works SSecondary Treatment Improvements Est. Completion November 2017 Current Cost: $13,983,645 Final Clarifier 6 & 7 Mechanisms Return Activated Sludge Pump Station RAS Process Pipe Modifications Aeration Influent, Aeration Effluent and Final Clarifier Influent Channel Modifications Scum Pump Station and Force Main Automated Gates and Actuators Automation with SCADA System Accomplishments Department of Public Works Accomplishments Est. Completion July 2017 Current Cost: $927,805 New Submersible Lift Station and Valve Vault w/ ability for expansion Two (2) Submersible Pumps Flow Meter Sanitary Force Main Gravity Sewer and Structures Automation with SCADA System CCalvert Street –Renewable Drive LLift Station 22 Department of Public Works Wastewater Revenue & Expense Budget 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 2013 2014 2015 2016 2017 2018 Revenue Expense Department of Public Works Wastewater & Organic Resources Expenses 2014 4 --2018 Personnel Supplies Services Total 2014 $3,858,983 $871,595 $22,265,479 $26,996,057 2015 $3,883,750 $703,176 $26,968,106 $31,555,032 2016 $4,011,095 $1,004,469 $23,729,197 $28,744,761 2017 Amended Budget $4,392,923 $980,117 $29,435,656 $34,808,696 2018 Budget $4,590,851 $1,200,189 $33,034,418 $38,825,458 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 23 Department of Public Works Wastewater Capital Expense Budget Fund 642 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 2012 2013 2014 2015 2016 2017 2018 Budget Department of Public Works Year to date 2017: •20% increase of yards of Kompost sold from 2016 •Renewed certification of Kompost with the USCC •Kompost production continues to increase with the use of newer equipment •Quality of Kompost continues to be strong with the ban on plastics Organic Resources 24 Department of Public Works Wastewater & OR Budget Highlights •Majority of programs identified as Quartile 1 and 2 in PBB process. •3 programs in Quartile 3: Administration, safety training & sewer meter reading are essential to operations •1 program is Quartile 4: Lift Station operations and maintenance which was not clearly defined. •8 programs in Organic Resources are Quartile 3 & 4 •Increase in Pilot (88K) •Increase in Civil City cost allocations ($73K) •IT allocation for OR is $82K; Total OR revenue is estimated at $80K •Capital Spending: 1. Replace Farmington 14B lift station. ($500K) 2. WWTP Electrical and Backup generators upgrade projects ($4.million) 3. WWTP Raw pump #2 rebuild and upgrade ($500K 4. St Joe River Bank stabilization project ($93k) 5. Abandon old dewatering wells at the WWTP site ($100K) 6. Purchase new customer service and billing software ($380K) 7. Replace Influent and Headworks Sluice Gates ($1.3 Million) Department of Public Works SUSTAINABILITY Designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. 25 Department of Public Works Sustainability Division Mission: We design and implement projects and programs that bring environmental, social, and economic value to city government and the public Department of Public Works Find efficiencies to reduce municipal operating costs Create a culture of sustainability as “business as usual” across all City operations Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents 1 2 3 Sustainability Office Goals 26 Department of Public Works Utility Costs •Electricity •Level prices expected thru 2018 •Usage increasing due to new energy-using equipment •Upcoming coal scrubber rate case likely to significantly impact pricing 2019 and beyond •Natural Gas •Small increase in prices expected in 2018 •Usage expected to be flat •Long term projections suggest stable low pricing •Hedging and active commodity management continue to yield cost savings. Department of Public Works Other Projects •High-efficiency buildings •Howard Park & Fire station new construction •Solar PV installation •Energy saving performance contracts •Lighting & HVAC upgrades (including streetlights) •Clean fleet •Cost-benefit-emissions analyses to evaluate new tech •Support grant and recognition applications •Install electric vehicle charging stations •Idle reduction – policies and technologies •GHG Reduction Strategy Development •Employee engagement to reduce costs at work •Support mobility projects (biking, walking, transit) 27 Department of Public Works Budget Highlights •Weatherization support for residents •Utilize AmeriCorps volunteers •Possible service-learning course w/ ND •Consultants to accelerate Sustainability projects •HVAC and lighting designers •Solar and electric vehicle experts •Community GHG Inventory •Building systems inventory (for improved facilities mgmt.) •To populate buildings work order mgmt. software Department of Public Works STREETS & SEWERS Maintains the streets and sewer infrastructure for the City and provides essential services including snow removal and leaf pickup. Maintains street lights and traffic signals. 28 Department of Public Works Accomplishments •Paved approx. 12 lane miles of streets in the city •Sweepers have completed one pass through the city •Upgraded 59 Street lights to LED •Supported 73 events YTD Department of Public Works Paving Map SOUTHBENDIN.GOV/PROJECTMAP 29 Department of Public Works MVH Revenue & Expense Budget 2015 2016 2017 2018 Revenue $9,895,950 $9,663,579 $9,934,110 $11,295,697 Expense $8,630,943 $8,671,202 $11,765,531 $11,953,408 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 Department of Public Works MVH Expenses $3,665,648$3,859,792$4,585,702$4,745,196$2,086,254$1,615,606$2,639,357$2,448,534$2,839,583$3,156,346$4,520,472$4,759,678$39,458$39,458$20,000$8,630,943$8,671,202$11,765,531$11,953,4082015 2016 2017 2018 Personnel Supplies Services Capital Total 30 Department of Public Works SOLID WASTE Delivers collection services for trash, yard waste, and bulky items for all city residents. Mission: We provide exceptional waste management services Department of Public Works Accomplishments •77% of our fleet has been converted to CNG •51% of City participates in Yard Waste Program •Decreased complaints by 45% •Started the alley to curbside initiative •Fully implemented ELEMOS system. 31 Department of Public Works Trash Pick-up •Average of 32,996 , # of customer •139 tons daily / 28,909 tons total •Over 13,000 customer moved from alley collection to curbside as of 7/14/17 Department of Public Works Yard Waste Pickup •51 % participation rate (16,940) •Picked up 4,720 yard waste extra’s •Took 3878 tons of yard waste to Organic Resources 32 Department of Public Works Extra Pickups •Special Item/ Extra Trash Pickups •Completely utilize ELEMOS for routing and picking up of extra’s •Increased pickup’s by 12% - over last year – overall from last year •Increased efficiency by 33% •Decreased misses by 35% Department of Public Works Container Management •1,554 trash containers delivered •494 containers repaired •7,636 yard waste containers delivered 33 Department of Public Works Solid Waste Revenue & Expenses $5,367,033 $5,565,055 $5,799,475 $5,474,191 $5,470,216 $5,649,708 $5,662,910 $5,454,695 $5,100,000 $5,200,000 $5,300,000 $5,400,000 $5,500,000 $5,600,000 $5,700,000 $5,800,000 $5,900,000 2015 2016 2017 2018 (P) Revenue Expenses Department of Public Works Solid Waste Expenses: 2014-2018 Personnel Supplies Services Capital Total 2015 $1,656,183 $283,987 $3,530,046 $0 $5,470,216 2016 $1,529,342 $309,671 $3,810,695 $0 $5,649,708 2017 $1,781,122 $187,532 $3,694,256 $0 $5,662,910 2018 $1,721,069 $373,700 $3,359,926 $0 $5,454,695 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2015 2016 2017 2018 34 Department of Public Works Solid Waste Ending Cash Balance $443,013 $318,912 $193,005 $329,570 $349,066 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 2014 2015 2016 2017 2018 ERIC HORVATH, PUBLIC WORKS DIRECTOR JITIN KAIN, PUBLIC WORKS DEPUTY DIRECTOR Department of Public Works 1316 County-City Building South Bend, IN 46601 WWWW.SOUTHBENDIN.GOV 35