HomeMy WebLinkAboutSession I - Mayors Office2018 Budget Presentation
Mayor’s Office
August 16, 2017
TABLE OF CONTENTS
POWERPOINT PRESENTATION ........................................................................................ 2‐7
FUND 101‐0101 MAYOR’S OFFICE ................................................................................ 8‐14
1
8/16/2017
City of South Bend
2018 Mayor’s Office Budget
August 16, 2017
2
8/16/2017
Core Values
3
8/16/2017
Chief of Staff
Angela Kouters
Director of
Communications
Mark Bode
Director of Community
Outreach
Cherri Peate
Executive Assistant and
Director of Special
Projects
Yesenia Garcilazo
Deputy Chief of Staff
Suzanna Fritzberg
Administrative Assistant
Shay Davis
Project Manager
Matt Cruz
Mayor’s Office
Organization Chart
Overall budget—increase of $34,917 from $872,923 in 2017 to $907,840
proposed in 2018
Roughly 90% of increase due to rising personnel costs and request for
paid interns
$29,299 increase in wages and fringe (not including health care)
for paid internships and change from PT secretary to PT Project
Manager
$4,550 due to 4% increase of health care costs
Roughly 10% of increase due to the change in accounting for internal
services that promotes transparency and shared ownership of their
costs
$12,994 increase in computer, GIS, print shop allocations
Salary changes
2% increase for most current positions; Director of Community
Outreach increase request of 14.8%
Change from Part Time Secretary to Part Time Project Manager
Mayor’s Office
Budget Summary
4
8/16/2017
Mayor’s Office Budgeted Expenditures by Year
•Guided completion of Smart Streets infrastructure improvements, unlocking over $90 million in private
investment downtown
•Ensured support for weather amnesty emergency shelter, and convened Mayor’s Working Group on Chronic
Homelessness to generate strategic recommendations for assisting South Bend’s most vulnerable residents
and improving downtown business climate and quality of life
•Collaborated with community partners to create the “LaSalle Park Summer Fest: People Coming Together”, an
event that promotes unity between the African American and Latino community
•Joined the Lead Exposure Affinity Group, the St. Joseph County Fetal Infant Mortality Community Action
Team, Mayor’s Against LGBTQ Discrimination, the St Joseph County Juvenile Detention Alternatives Initiative
(JDAI) Steering Committee and signed onto the “We Are With Dreamers” support letter
•Convened transit working group to guide access initiatives, including one of the country’s first dockless bike
share systems (implemented at no cost to the city)
•South Bend Youth Task Force finished its third cohort and will bring a new class in Fall 2017
•Maintained a community wide response to group related gun violence, integrating the approach as part of
the reorganization of SBPD
•Municipal ID Program: Over 1000 IDs dispensed through partnership with La Casa de Amistad
•Implemented Diversity and Inclusion plan, including staff diversity training and small business development
partnership with Latin American Chamber of Commerce
•Focused economic development strategy on inclusive growth, targeting workforce development and small
and diverse business development
•Advocated for legislative action on early childhood education, road funding, and mental health, contributing
to unprecedented state funding for Pre‐Kandpaving
2017 Accomplishments
5
8/16/2017
Youth Task Force
The City of South Bend’s Youth Task Force gives the youth of South Bend an opportunity to make a
positive impact in their community and lets their voices be heard.
•A community‐based group open to all South Bend residents in grades 9th through 12th
•Members of the Youth Task Force design and drive an advocacy program that targets
issues that specifically affect the youth in our community
•Held rolling town halls in 2017 at South Bend schools to talk about ending youth violence
in our community
•Presented findings to the South Bend Community School Corporation Board
•Continue rollout of PSAP coordinated dispatch
•Municipal ID program
•Bike share
•My SB Parks & Trails rollout
•Promote performance‐based management
throughout the City Administration
•Increase diversity of city workforce and boards
•Facilitate development and implementation of
strategic vision for the City, ensuring the
sustainability of administration progress
•Develop and implement strategic plan for
community outreach and neighborhood advocacy
•Focus economic development on inclusive
growth in workforce and small business sector
•Continue to drive improvements in employee
engagement and morale
Ongoing in 2017
6
8/16/2017
Mayor’s Office
Key Goals and Challenges for 2018
•Combat opioid crisis in South Bend, decreasing fatal drug overdoses through investments in
harm reduction and treatment. Support implementation of synthetic marijuana ordinance.
•Protect South Bend residents and their children from environmental lead poisoning through
rental unit inspection and dedicated low‐income homeowner abatement fund
•Implement recommendations of Mayor’s Working Group on Homelessness to establish a low‐
barrier shelter and additional supportive housing
•Maintain progress towards reducing gun violence through Group Violence Initiative and
outreach
•Stay ahead of the 2020 “fiscal curb”
•Sustainably and equitably utilize state infrastructure funds while addressing long‐term
funding challenges for infrastructure
•Identify and reduce barriers to inclusive economic growth.
•Continue to implement diversity and inclusion plan. Implement strategic plan on city
purchasing and encouraging growth of small and diverse business enterprises
•Work with South Bend schools to ensure efforts are coordinated; ratify Schools Compact
•Finalize integration of performance management and priority‐based budgeting into city
operations
•Continue efforts to enhance quality of place: neighborhoods, parks, planning
7
City of South Bend, Indiana 2018 Budget
Fund 101 - General Fund
Department 0101 - Mayor's Office
2017 2018 Budget
2015 2016 Amended 06/30/17 Proposed Forecast Variance %
Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 Change
Expenditures by Type
Personnel
Salaries & Wages 486,062 448,581 487,219 211,629 516,518 526,687 537,059 547,638 558,430 29,299 6%
Fringe Benefits 196,005 179,047 217,630 89,876 219,758 226,130 232,720 239,538 246,590 2,128 1%
Total Personnel 682,067 627,628 704,849 301,504 736,276 752,817 769,779 787,176 805,019 31,427 4%
Supplies 11,666 1,045 3,119 741 700 700 700 700 700 (2,419) -78%
Services & Charges
Professional Services 1,412 - - - - - - - - - -
Printing & Advertising 21,895 29,060 25,000 6,730 20,925 20,925 20,925 20,925 20,925 (4,075) -16%
Utilities - - - - - - - - - - -
Education & Training 1,999 1,924 1,800 650 1,800 1,800 1,800 1,800 1,800 - 0%
Travel 2,512 1,350 4,130 179 2,190 2,190 2,190 2,190 2,190 (1,940) -47%
Repairs & Maintenance 966 848 1,600 263 1,000 1,000 1,000 1,000 1,000 (600) -38%
Other Interfund Allocations 7,063 14,510 127,568 63,786 140,562 143,373 146,241 149,166 152,149 12,994 10%
Debt Service
Principal 1,608 425 - 562 1,084 1,165 1,251 108 - 1,084 -
Interest & Fees 88 16 - 105 225 145 58 1 - 225 -
Grants & Subsidies - - - - - - - - - - -
Insurance 1,716 1,932 1,657 828 1,478 1,508 1,538 1,568 1,600 (179) -11%
Transfers Out - - - - - - - - - - -
Other Services & Charges 2,194 687 3,200 42 1,600 1,600 2,700 2,700 2,700 (1,600) -50%
Total Services & Charges 41,453 50,752 164,955 73,145 170,864 173,705 177,702 179,458 182,364 5,909 4%
Capital - - - - - - - - - - -
Total Expenditures 735,186 679,425 872,923 375,390 907,840 927,222 948,182 967,334 988,083 34,917 4%
Revenue
Charges for Services - - - - - - - - - - -
Interest Earnings - - - - - - - - - - -
Donations 65 - - - - - - - - - -
Other Income 113 610 600 70 600 100 100 100 100 - 0%
Total Revenue 178 610 600 70 600 100 100 100 100 - 0%
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city.
In 2018, planning for a paid internship program. Significant increase in expenditures due to the increase in the allocation for Technology. No other significant changes are planned for 2018.
8
City of South Bend, Indiana 2018 Budget
Department 101-0101 - Mayor's Office
Staffing (Full-Time Employees only)
2017 2018
2016 Amended 06/30/17 Proposed Forecast
Position (* New title or additional position)Actual Budget Actual Budget 2019 2020 2021 2022
Non-Bargaining
Mayor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Chief of Staff to Mayor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Deputy Chief of Staff to Mayor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Exec Asst & Dir of Special Projects 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Director of Communications 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Administrative Assistant II 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Director of Community Outreach 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Total Non-Bargaining 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0
Bargaining
Total Bargaining - - - - - - - -
Total Full-Time Employees 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0
Explain Significant Staffing Changes Below:
9
201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresGENERAL FUND101-0101-413.10-01 REGULAR WAGES467,284 431,562 468,909 468,909 237,985 201,093 469,165LEVEL TEXTTEXT AMT02 1 MAYOR108,7111 CHIEF OF STAFF TO THE MAYOR77,2811 DEPUTY CHIEF OF STAFF TO THE MAYOR73,4461 EXECUTIVE ASST AND DIRECTOR OF SPECIAL PROJECTS54,1691 DIRECTOR OF COMMUNICATIONS64,4161 ADMINISTRATIVE ASSISTANT II41,7261 DIRECTOR OF COMMUNITY OUTREACH64,416LESS ADJUSTMENT FOR SALARIES UNDER CAP15,000-TOTAL FTE - 7469,165101-0101-413.10-03 SEASONAL & INTERNS2,2900 1,200 1,20000 8,080LEVEL TEXTTEXT AMT02 2 INTERNS X 40 HOURS X 10 WEEKS X $10.10 PER HOUR8,0808,080101-0101-413.10-04 EXTRA AND OVERTIME1,638183400400000101-0101-413.10-09 PERMANENT PART-TIME14,850 14,836 16,710 16,710 7,536 7,536 39,273LEVEL TEXTTEXT AMT02 PART-TIME PROJECT MANAGER (29 HOURS PER WEEK)39,27339,273101-0101-413.10-10 HIRING BONUS0 2,00000 3,000 3,0000101-0101-413.11-01 FICA - REGULAR37,821 34,712 37,272 37,272 19,248 16,371 36,510LEVEL TEXTTEXT AMT02 WAGES - $477,245 X 7.65%36,51036,510101-0101-413.11-04 PERF - REGULAR52,476 48,580 52,518 52,518 26,920 22,858 52,547LEVEL TEXTTEXT AMT02 FULL TIME SALARIES $469,165 X 11.2%52,54752,547101-0101-413.11-07 UNEMPLOYMENT COMP1,199622 1,218 1,218000101-0101-413.11-08 HEALTH INSURANCE83,296 83,018 109,522 109,522 52,195 44,307 114,072LEVEL TEXTTEXT AMT02 HEALTH - 7 EMPLOYEES X $16,200 PER YEAR113,400LTD - 7 EMPLOYEES X $96672114,07210
201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0101-413.11-09 LIFE INSURANCE705680840840410340840LEVEL TEXTTEXT AMT02 LIFE - 7 EMPLOYEES X $120 PER YEAR840840101-0101-413.11-12 AUTO ALLOWANCE18,188 11,050 15,600 15,600 7,300 6,000 14,400LEVEL TEXTTEXT AMT02 2 EMPLOYEES X $300 X 12 MONTHS7,2003 EMPLOYEES X $200 X 12 MONTHS7,20014,400101-0101-413.11-22 PARKING ALLOWANCE1,660000000LEVEL TEXTTEXT AMT02 PARKING - MOVING ALL EES TO SHILLINGS PARKING101-0101-413.11-24 CELL PHONE ALLOWANCE660385660660000101-0101-413.11-29 PARENTAL LEAVE000000 1,389LEVEL TEXTTEXT AMT02 WAGES $555,261 X 0.25%1,3891,389------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES682,067 627,628 704,849 704,849 354,594 301,504 736,276101-0101-413.21-02 PRINT SHOP9,788366 1,000 1,0001671670101-0101-413.21-04 OTHER OFFICE SUPPLIES1,878679 2,000 2,119584574700LEVEL TEXTTEXT AMT02 2018 ESTIMATED700700------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES11,666 1,045 3,000 3,119751741700101-0101-413.31-06 OTHER PROFESSIONAL SVCS1,412000000101-0101-413.31-71 CENTRAL STORES ALLOCATION1851681621629884259LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #3259CENTRAL STORES259101-0101-413.31-72 GIS ALLOCATION2,162 2,27000000101-0101-413.31-73 PRINT SHOP ALLOCATION0 9,156 9,250 9,250 5,397 4,626 2,02811
201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMT02 2018 PRINT SHOP ALLOCATION2,0282,028101-0101-413.31-76 IT ALLOCATION000000 138,275LEVEL TEXTTEXT AMT02 IT ALLOCATION #7138,275138,275101-0101-413.32-02 POSTAGE1,217348 1,000 1,0006642500LEVEL TEXTTEXT AMT02 2017 ESTIMATE500500101-0101-413.32-21 TRAVEL - MILEAGE090700000101-0101-413.32-22 TRAVEL - AIRFARE777265 1,500 1,500179179750LEVEL TEXTTEXT AMT02 2018 ESTIMATE750750101-0101-413.32-23 TRAVEL - HOTEL1,685160 1,500 1,5003430750LEVEL TEXTTEXT AMT02 2018 ESTIMATE750750101-0101-413.32-24 TRAVEL - MEALS30182502501180250LEVEL TEXTTEXT AMT02 2018 ESTIMATE250250101-0101-413.32-25 TRAVEL - OTHER200880880810440LEVEL TEXTTEXT AMT02 2018 ESTIMATE440440101-0101-413.33-03 PROMOTIONAL21,895 29,060 25,000 25,000 10,369 6,730 20,925LEVEL TEXTTEXT AMT02 2018 ESTIMATE FOR PROMOTIONAL ACCOUNT20,92520,92512
201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0101-413.34-02 LIABILITY INSURANCE1,716 1,932 1,657 1,657966828 1,478LEVEL TEXTTEXT AMT02 2018 FIXED COST ALLOCATION #51,478LIABILITY INSURANCE1,478101-0101-413.36-02 OFFICE EQUIP R&M966848 1,600 1,600513263 1,000LEVEL TEXTTEXT AMT02 2018 ESTIMATE1,0001,000101-0101-413.36-04 COMPUTER EQUIP R&M4,716 2,916 118,156 118,156 68,922 59,0760101-0101-413.37-11 CAPITAL LEASE PRINCIPAL1,60842500646562 1,084LEVEL TEXTTEXT AMT02 2017 RICOH COPIER #1591,0841,084101-0101-413.37-12 CAPITAL LEASE INTEREST881600130105225LEVEL TEXTTEXT AMT02 2017 RICOH COPIER #159225225101-0101-413.39-10 SUBSCRIPTIONS177020020000200LEVEL TEXTTEXT AMT02 SOUTH BEND TRIBUNE200200101-0101-413.39-11 DUES & MEMBERSHIPS800111 2,000 2,0001000900LEVEL TEXTTEXT AMT02 2018 ESTIMATEAIM800NORTHERN INDIANA MAYORS ROUNDTABLE100US CONFERENCE OF MAYORS ($1,100 REMOVED;MAY NEED TO ADD BACK IN 2020)900101-0101-413.39-70 EDUCATION & TRAINING1,999 1,924 1,800 1,800 2,591650 1,800LEVEL TEXTTEXT AMT02 2016 ESTIMATE1,8001,80013
201720172017 6/30/17 201820152016 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0101-413.39-89 MISC CHARGES & SVCS022800000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES41,453 50,752 164,955 164,955 90,519 73,145 170,864------------ ------------ ------------ ------------ ------------ ------------ ------------** MAYOR735,186 679,425 872,804 872,923 445,864 375,390 907,840------------ ------------ ------------ ------------ ------------ ------------ ------------*** GENERAL FUND735,186 679,425 872,804 872,923 445,864 375,390 907,840735,186 679,425 872,804 872,923 445,864 375,390 907,84014