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Home My WebLink About081717 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 17, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. Downtown Mill and Asphalt Overlay – Project No. 117-052R 1. Funding: RWDA TIF Bond 2. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement – Department of Public Safety of the City of Indianapolis, Indiana 1. Description: Provide Trained Personnel throughout Indiana when an Emergency Response Team is needed 3. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Murray Miller on behalf of Greater St. John Missionary Baptist Church a) Event: Community Outreach Weekend Fun Fair b) Location: Adams St. from Orange St. to Liston St. c) Date/Time: August 19, 2017; 10:00 a.m. to 8:00 p.m. d) Police, Traffic and Lighting and Engineering approve Adams St., No Closure or Restrictions on Orange St. REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of August 3, August 8, and August 15, 2017 2. PUBLIC HEARING A. New Massage Establishment License 1. Applicant: Mainstage Massage 2. Location: 105 E. Jefferson Blvd. 3. Favorable Recommendations B. New Massage Establishment License 1. Applicant: Council Oak Massage Therapy, LLC 2. Location: 3302 Portage Ave., Suite A 3. See Comments 3. OPENING OF BIDS A. Charles Black Center Renovations – Project No. 116-073 1. Funding: Park Bond and RWDA TIF (751.1101.452.39.89; 324.1050.460.42.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 17, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 B. One (1) or More, 2017 or Newer, Single Axle Dump Truck with Underbody Scraper – Spec W 1. Funding: Venues Parks and Arts Capital Lease (201.1101.452.37.11/.12) C. Marriott Hotel Site Development at Hall of Fame, Phase 3 – Project No. 117-064 1. Funding: RWDA TIF (324.1050.460.42.01) D. Demolition of Howard Park Recreation Center – Project No. 117-058 1. Funding: REDA TIF (429.1050.460.39.82) 4. OPENING OF PROPOSALS A. Morris Performing Arts Center Marquee Upgrade – Project No. 117-070 1. Funding: MPAC Capital Improvements (416.0404.453.43.08) 5. OPENING OF QUOTATIONS A. Twenty-Five (25) More or Less, Setina Single Prisoner Transport Cages 1. Funding: Subject to Police Department Capital Lease (404.0401.415.37.11/.12) B. Sewer Cleaning Nozzles 1. Funding: Sewer Maintenance Materials (641.0621.792.23.04) C. Four Winds Field Concourse Painting 1. Funding: Coveleski Non-Reverting Fund (401.1101.452.36.01) D. Morris Theatrical Lighting Controls Upgrade 1. Funding: Morris Capital Improvement Fund (416.0404.453.43.08) E. 2017 Lamppost Programs Installations – Project No. 117-011A 1. Funding: COIT (404.0602.431.31.06) F. Bowen Street Drainage Improvements – Project No. 116-082A 1. Funding: SSDA TIF (430.1050.460.31.02) G. 2017 Tree Plantings – Project No. 117-009B 1. Funding: MVH (202.0619.431.31.06) 6. AWARD BIDS AND APPROVE CONTRACT A. Downtown Mill and Asphalt Overlay – Project No. 117-052R 1. Company: TBD 2. Amount: TBD 3. Funding: RWDA TIF Bond B. Four (4) More or Less, 2017 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec V 1. Company: Gates Automotive 2. Amount: $25,065 each; Total $100,260 3. Funding: (3) Wastewater Capital and (1) Fire Department Capital (642.0630.415.43.02/287.0902.422.43.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 17, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 7. CHANGE ORDERS A. Calvert Street Lift Station Replacement – Project No. 116-053 1. Company: HRP Construction, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($7,197.60); Increase Thirty (30) Days 4. Percent of Decrease: (0.78%) 5. Total Percent of Change: 0.40% 6. Revised Contract Amount: $920,608.20; Revised Completion Date August 30,2017 7. Funding: Wastewater Capital (642.0630.415.43.66) B. Wastewater Treatment Plant Secondary Treatment Improvements – Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 14 3. Decrease Amount: ($66,489.40) 4. Percent of Decrease: (0.56%) 5. Total Percent of Change: 17.14% 6. Revised Contract Amount: $13,921,615.47 7. Funding: Wastewater Capital (642.0630.415.43.66) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2017 or Newer, One Ton Four Wheel Drive Pick-Up Truck Including Animal Transport Module – Spec Y 1. Funding: Subject to Animal Control Capital Lease (600.1207.415.37.11/.12) B. One (1) or More, 2017 or Newer, Single Axle 4x4 Dump Truck with Contractor Dump Bed – Spec Z 1. Funding: Subject to VPA Capital Lease (201.1101.452.37.11/12) 9. REQUEST TO ADVERTISE FOR PROPOSALS A. Venues, Parks, and Arts Guaranteed Energy Savings Contract Qualifications 1. Funding: TBD 10. RESOLUTIONS A. No. 32-2017 – A Resolution of the City of South Bend Board of Public Works Approving an Updated and Amended Industrial Revolving Fund Plan B. No. 35-2017 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Vehicles and Equipment 1. Description: Vehicles and Equipment for 2017 Central Services Auction CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 17, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 C. No. 36-2017 – A Resolution of the South Bend Board of Public Works Approving the Donation of Funds to South Bend Heritage Foundation, Inc. for Commercial Relief Purposes 1. Description: Assist in Development of Downtown Business Retention D. No. 37-2017 – A Resolution of the Board of Public Works for the City of South Bend, Indiana Approving the Master Tax-Exempt Lease/Purchase Agreement with Publicfinance.com Acting Through U.S. Bancorp Government Leasing and Financing, Inc. 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement – The Center for the Homeless, Inc. 1. Description: Provide Implementation of the BOS Merger, Coordinated Entry and HMIS Services for Services to the Homeless in St. Joseph County from September 1, 2017 to December 31, 2017 2. Amount: $40,000 3. Funding: DCI Administration Fund 211 B. Professional Services Agreement – Alliance Architects, Inc. 1. Description: Renovate Morris Bistro and Palais Entrance 2. Amount: TBD 3. Funding: Joint Licensing Funds C. Professional Services Agreement – Earth Exploration 1. Description: Geotechnical Services for Howard Park Reconstruction 2. Amount: NTE $10,200 3. Funding: REDA TIF (429.1050.460.31.02) Subject to Redevelopment Funding D. Amendment No. 1 to Professional Services Agreement – Alliance Architects, Inc. 1. Description: Increase Scope for Engineering and Architectural Services for Howard Park Reconstruction to include Entire Park 2. Amount: $10,500; New Total $185,500 3. Funding: REDA TIF (429.1050.460.31.02) Subject to Redevelopment Funding E. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Traffic Impact Study for Ireland Road Development 2. Amount: $14,700 3. Funding: SSDA TIF (430.1050.460.42.03) F. Memorandum of Understanding - MACOG 1. Description: 2017-2018 Traffic Study 2. Amount: $14,000 3. Funding: LRSA (251.0608.431.23.02) G. Professional Services Agreement – Abonmarche Consultants, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 17, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: Ironwood Sidewalks on the West Side from Edison St. to State Road 23 2. Amount: $75,700 3. Funding: LRSA (251.0608.431.42.96) H. Professional Services Agreement – Quest Diagnostics Clinical Laboratories, Inc. 1. Description: Substance Abuse Testing Services 2. Amount: Pricing per Lab Test Type 3. Funding: Liability Insurance Fund (226.0418.671.39.80) I. Professional Services Agreement – McCormick Engineering, LLC 1. Description: Southfield Lake Drainage Study 2. Amount: $39,370 3. Funding: LRSA & Engineering Professional Services (251.0608.431.42.96/101.0602.431.31.06) 12. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: South Bend Venues Parks & Arts a) Event: Fall Family Fun Fair b) Locations: (1) Ewing Ave. from Douglas St. to Gertrude St. (2) Gertrude St. from Ewing Ave. to 200’ South of Entrance to Park, Both Sides (3) Walnut St. from Ewing Ave. to 2114 Walnut St., East Side c) Date/Time: October 14, 2017; 6:00 a.m. to 3:00 p.m. d) Favorable Recommendations 2. Applicant: South Bend Heritage Foundation a) Event: Get to Know Your Neighbor Lincoln Park Block Party b) Location: Cottage Grove Ave. from Fuerbringer St. to Alley South of Lincoln Way West c) Date/Time: September 9, 2017; 8:00 a.m. to 3:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: University of Notre Dame a) Event: Notre Dame Trail b) Date/Time: August 26, 2017; 6:00 a.m. to 12:00 p.m. c) Favorable Recommendation 2. Applicant: Michiana Runner’s Association a) Event: Game Day Chase 5K & 10K b) Date/Time: September 9, 2017; 6:30 a.m. to 10:30 a.m. c) Favorable Recommendation CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 17, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 C. Encroachments/Revocable Permits 1. Applicant: Finnies Next Door a) Location: 223 S. Main St., South Side on Wayne St. b) Description: Canvas Entry Canopy c) Favorable Recommendations 13. VACATIONS A. Applicant: Bernardo Contreras 1. Location: North/South Alley, East of William St. East Right-of-Way, West of N. Lafayette Blvd. West Right-of-Way, running North approximately 116 Ft. from W. Madison Street North Right-of-Way 2. Purpose: Safety and Privacy 3. Engineering, Fire Department and Community Investment Comments 14. TRAFFIC CONTROL DEVICES A. New Installation – Lincoln Highway Historic Byway Signs 1. Locations: a) Lincolnway East near Eddy St. – Two (2) Signs b) Michigan St. at Monroe St. Intersection – Two (2) Signs c) Michigan St. at Western Ave. Intersection – Two (2) Signs d) Martin Luther King Jr. Blvd. and Western Ave. Intersection – Two (2) Signs e) Michigan St. at Washington St. Intersection – Two (2) Signs f) Washington St. at Lafayette Blvd. Intersection – Two (2) Signs g) Lafayette Blvd. at LaSalle Ave. Intersection – Two (2) Signs 2. All criteria has been met B. Revision – Parking Spot Designations 1. Location: South Side Parking Spots on East Bound Lane of Jefferson Blvd., East of Lafayette Blvd. 2. Description: Parking Spot 1: Change from No Parking to City-Owned Electric Vehicle Parking Only; Parking Spot 2: Change from Public 1-Hour Parking to Public 2 Hour Electric Vehicle Parking Only 3. All criteria has been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18275 Forest Glade Drive – Water/Sewer B. 18391 Forest Glade Drive – Water/Sewer 16. RATIFY BONDS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 17, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 A. Contractor Bonds 1. Holladay Construction Group, Released Effective August 14, 2017 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.