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INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT 7/11/2017
TO: U d Gleckler, Traffic & Lighting
G e Eyster, Police Department:
att Longfellow, Engineering
C s. Dressel, Community Investment
L irico Rodriguez, Fire Department
`Marcia Qualls, Engineering
FROM: Linda M. Martin, Clerk.`'
SUBJECT: STREET CLOSURE RECOMMENDATION -Eckman St
LOCATION: Eckman St from Erskine to High St
DATE AND TIME: August 12, 2017 3.00pm-8:00pm
SPONSOR: Aaron Marsh
DATE DUE: July 18, _2017
FAX OR E-MAIL TO: 235-9171 1 ImartinRsouthbendin.gov
RECOMMENDATIONS AND COMMENTS:
By Date
12
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Names and phone numbers of THREE security guards ❑
• To monitor underage drinking.
• Qualifications must be listed (e.g. Off -duty police officer, professional security guard, or event
APPLICANT).
A drawing must be submitted showing. ❑
• Fencing around serving area
• Trash receptacles.
o Ample trash receptacles must be provided to ensure proper disposal of refuse.
Temporary liquor license. ❑
• Call the Alcohol & Tobacco Commission at (317) 234-431 S for more information.
• Application cannot be processed without a copy of this license.
SOUTH jf
APPLICATION �°�
FOR THE USE OF AND BLOCKING OF ACCESS TO THE PUBLI,
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RIGHT-OF-WAY FOR A RESIDENTIAL BLOCK PARTY
5.
City of South Bend, Indiana Board of Public Works6�
PERMIT AND AGREEMENT FOR THE
USE OF RIGHT-OF-WAY FOR RESIDENTIAL BLOCK PARTIES
1. Pursuant to Local Ordinance No. 10224-13, there is a $50.00 non-refundable fee for residential
Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code
are exempt from the fee provided copies of the 501(c)(3) Internal Revenue Exemption Status
Document and a current copy of Form 990 of Form 990-EZ are filed with this application and with
the Office of the City Clerk, 4'h Floor, County -City Building, 227 W. Jefferson Blvd., South Bend,
Indiana.
2. Block parties are allowed solely for neighborhood events. No block party application will be
approved for private parties.
3. All residents within the affected area must be notified of this event. The APPLICANT must obtain
signatures from and/or has made an attempt to notify all residents that reside on the block. A copy
of a brochure or letter of invitation distributed to all affected neighbors describing the event
purpose, date, and time must be included with the application.
4. The cones will be delivered to the APPLICANT'S address. The APPLICANT assumes full
responsibility for clean-up and assures the City that all cones will be maintained and returned
undamaged.
5. Block parties must end by 8:00 p.m.
6. A street will be blocked off fi•om intersection to intersection only. No half -blocks or alleys can be
blocked off.
7. The Board of Works reserves the right to deny any block party application based on traffic and
speed limit records. No street may be closed with a speed Iimit over 30 MPH or considered to be a
major arterial.
8. The Board of Public Works reserves the right to deny any block party application based on
information gathered from the South Bend Police Department or other sources.
9. The APPLICANT agrees to allow residents that live on the above -referenced block access in and
out of the restricted area as needed.
10. The APPLICANT agrees to abide by all terms and condition of the South Bend Municipal Code
and Board of Public Works' policy adopted in Resolution No. 21-2011 on February 28, 2011
11. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana,
from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of
South Bend, may suffer or incur as a result of any claims or actions which may be made by any
person, including a participant in the activity, arising out of the approval of this request by the
Board of Public Works to close a portion of the public right-of-way for a party or similar event.
The undersigned certifies that he/she is authorized to bind the APPLICANT to the terms hereof.
12. Notification of approval/denial of this request will be issued by return of this form, upon signed
authorization by the Board of Public Works.
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