HomeMy WebLinkAboutOpening of Bids - Spec Q - Four (4) More or Less 2017 or Newer Police Motorcycles with Equipment - McDaniels Harley Davidson (4) Bid Security Chk Submitted01
CITY OF SOUTH BEND, INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND rats x
NON-DISCRIMINATION COMMITMENT FOR SELLERS
BID NAME Spec Q — Four (4) More or Less 2017 or Newer Police Motorcycles with Equipment
FOR BIDS DUE August 8, 2017 at 9:30 a.m.
Bidder
Date: 8--3-1 (Firm):
6,9
Wien the prospective Contractor is unable to certify to any offhe statements heloiv, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT Ali FIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMI"I TENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print}
STATE OF ` }
N} SS:
COUNTY }
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penaltics of pcijury
that:
I . Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding not- to induce anyone to retrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding, Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
oil account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
11
a. For purposes of this Certification, "Iran" means the government of Ilan and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time-to-titne.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -tithe, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or scrOces ol' t\vcnty
million dollars ($20,000,000) or more in value in the energy wetor of lran;
or
ii. Contractor, its successor or its affiliate, Is a financial illStit(16011 that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) Ilse the credit to provides
}roods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, no] -
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) clays after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of enployment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender idrntity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to.. public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
5
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlaWfully discriminate
against said WBE/MBE. A Ending of a discriminatory practice by the City's MBE'WBE
Utilization Board shall prohibit that person or entity fiom being awarded l City contract
for a period of one (I ) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, rnnderstand illy
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon srtbmission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this nd -- day of 1���, 20&
Contractor/Bidder (hire►)
6
rd6z L
Signature of Contractor/Bic der or Its Agent
1:Z
A*-Vplp4-
Printed Name and Title
an ji
Subscribed and sworn to before me this day of %% �i S , 20_f'
My Commission Expires tk/-/� I/ -I
County of Residence
7
Notary Public
ANNA NicDANIEL
NOTARY PUBLIC, STATE OF INDIANIE
S%IOSEPHCOUNA..,
•IMYwPAMast I'o JUNE 4, 26b
(To be carnpleted only by Contractors/Bidders clahnitng to be a `local Indiana businesss "pursuant to LC 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana bnsincss"r'eJ�rs to arty 41'1he Jolloivirrg.
(1) A business whose principal place gf business is located in all affected totally.
(2) A business that pays a major'ih' gfits put�roll (ill dollar ethane) to residents of c&cled colonies.
(3) A business that employs residents g1'affected cotrrtties as a majority of ifs employees.
(4) A business that makes significant capital irt>>cstrrteuts lu the affected counties as dejiued in r nlc.c rrdnprcd its tlrc hnJiticul
subdivision.
(5) A business that has a strbslattiial positive economic impact on the affected couunties as dc.Jiued hr crilcria ill rates• mdopled by
the political subdivision.
An "affecledcounty"refers to St, Joseph County, Indiana, or thefollowingcorunties loccrlcclacljac•crrl In St, doseph Count
Elkhart County, Marshall Counh� Starke County and Worle County
There are the,fnllowvirrg price preJ�r•e aces for supplies purchased front a local Indiana brrsirres•s:
• 5%•for a prrrchcrse expected hY the purchasing agency to be less than $50,000
• 3%for a prrrchcrse expected 1w the ptu•chasing agency to beat leers! 950,000 bill less thus 5' l till, 000,
• I % for a purchase expected by the: parchasing agency to be at least $100,000.
Date: o -3 1 ' I
Pursuant to T,C. 36-1-1 -2 fC/.5 �� vwo? claims a local Indiana business
preference for Project i' (Project # } located within the City of
South Bend, St. Joseph County, Indiana.
The location of the principal place of business is --+�
NA
St, Joseph Cot€nty, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the elate of'this Bid are residents of
St. Joseph County, Indiana, or the adjacent comity noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the laid of lit the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St, Joseph County and the adjacent county noted above.
WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL
SOCIAL SECURITYNUiMIBERS.
1�1
Dated this day of klpa 20 /.__./V
_
.A4 A F. I f r A_. t I.
ITer o, it�t` uh6dal'
Qi
ame and Title
1UTI gF
SPECIFICATIONS
CITY OF SOUTH BEND w
Spec Q — Four (4) More or Less 2017 or Newer Police Motorcycles with
BID NAME Equipment
FOR BIDS DUE August S, 2017 at 9:30 aan.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
SPEC O - FOUR (4) MORE OR LESS 2017 OR NEWER POLICE MOTORCYCLES
WITH EQUIPMENT
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No partial ors lit bids will be accepted. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will he assumed to he part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. if information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more (s),
the base bid price and the alternate bid price(s) will be totaled and compared for all bidders
offering the final configuration. Award will be made based on the lowest responsible/responsive
bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on
an alternate may result in the entire bid being non -responsive, depending on the final
configuration of the product.
0
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process. FOB Central Services. The unit and all related paperworl< is
to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. II'ttrc bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
Engine: Piston displacement of not less than 1746cc 107 cubic ineh, operated, overhead overhead valves with hydraulic, self-adjusting lifters, lixn• valves
per cylinder and featuring EITMS (Engine Idle Teml)eratt€i•c M fliage€rrent
System), producing minimal vibration frequencies and 111agnitudcs.
Engine and transmission isolated from motorcycle (1-an7e utili/ins,' a rt€bber
mounting system. Powertrain deluxe chrome group designed for low
maintenance; black powder coat finish on engine; chrome rocker boxes,
timer cover, outer- primary Dousing & transmission covcrti. (: onipression
ratio: 10.0:1. Electronic Sequential Port Fuel In,iection System (F.SPFI).
Single Cam design. Hydraulic lifters requiring €xi €»aintenancc scrvicc
adjustments. Air and oil cooled. Pan -assisted oil cooler.
Clutch/Transmission: Clutch shall be of the latest assist and slip nine (9) plate design,
Hydraulically Actuated Clutch system. Transmission to he of latest
design, manual type, with not less than six (6) fbiward speeds. Clutch
disengage for started motor operations. Primary [)rive, douhlc-roW c.lhain,
34/46 ratio. Greaseless shifter shaft with "anti -vibration" rubber sp.€ccI s.
Gear Ratios: 1st 9.593, 2nd 6.650, 3rd 4,938, 4th 4.000, 5t1r 3.407, (nth
2.875.
k�
Brakes: Reflex`_" Linked Braking with ABS, linking disengages below 25 nnph.
Hydraulic Disc brakes for both front and rear wheels. From breitl(; having
dual 1 1.81-inch diameter floating discs. Rear brake having it ;ingle disc,
Brakes shall be relatively free of heat fade. Caliper;-4 Pis' lot). Uniform
Expanding Rear Rotor.
Suspension: Motorcycles shall be provided with a suspension system to perrtlit
optimum handling conditions as required in law cciforccrlicnt. Front
suspension use Showa® Dual Bending Valve (SB.I)V",,) teclmology and
gives you 117 mm of travel; bigger pistons improve dampening
performance over the range of suspension travel. Hand-adju;tahle
emulsion rear shocks provide 15-30`Yo more preload ,idjustulclit ;Ind adjust
with the turn of a single knob, no tools required; new biggcr pi;toils
improve damping performance over the range oi'sLispensiorr travel. RCar
suspension swing arm Dearing shall require no lulu ication fen lilir of'the
motorcycle. 49 mm telescopic front forks.
Wheels/Tires: Black Impeller Cast Aluminum wheels, rim material to be iinpermeisble to
compress air. Tubeless type tires to have non-skid tread, dcsTnlc 1 to
operate on paved highways and shall have a bill, flour -ply tahric
reinforcement. Bear -retention tires designed to reinaii3 on Wheel (luring
sudden loss of pressure. Sealed automotive style when wheel bearing
requiring no endplay adjustment and service interval of 100,t100 miles
(160,000 km).
Fuel Tank: Fuel tank to have a capacity of six (6) U.S. gallons (22.71 L.). N/lr]st
provide a minimum of one (1) gallon (3.8 L) reserve fuel capacity when
main supply is exhausted. Electric fuel pump,
Electrical System: Electrical system shall be nominal 12-volt as follows:
,'Battery - sealed, heavy-duty maintenance -free, 12-volt, iiiinimunn rifled
capacity - 28 ampere hours (Battery Council International r sting), 270
cold cranking amps.
*Cliarging System - Three-phase, 48-amp high outprlt alterl7ittor producing
28 amps at idle, solid state regulator.
'Connectors - Industrial grade throughout, provided 4vith electrical
accessary connection.
*Band Controls - Water-resistant, integrated switches.
`Starting System - 12-volt started, solenoid operated cngagenicnt, rely
required.
*Horn - Sound level audible above motorcycles and traffic -generated
noises,
*Ignition - Non -waste spark, alpha control.
II
Lighting: Each motorcycle shall be provided with the following 1i11l11in2. ryuil�n�ent:
Daymal<eri'm LED Headlight, Tail light, Turn signals, sell'-cameling
system, Rear (RED) LED fender tip light. Front l nrergency I.,,ijups PAR-
36, one read and one blue (incandescent). Flashers, Ns ith
independent switch. License plate lighting with two bloc ni�trl<cr lmiips.
Visual Displays: Speedometer - Analog & digital speedometer, rangc 0-120inph for 1<1-111
equivalent). Two (2) re-settable trip meters. Speed capture with digital
speed display. Gear indicator. Odometer - Calibrated, cumuli€tine.
Tachometer— Analog. Fuel level gauge. Emergency Light . i k:atio n
Indicators — separate indicators for front and rear' crliergency lights.
Stealth Mode indicator, if activated. Cruise Control indicator. Sight glass
on brake plaster cylinders. Fuel mileage cour€tdown till empty displayed
in odometer window when low fuel indicator la€rrp is lit. Turn Signal
indicators. Hazard -Warning Lights indicator. Neutral indic�ilor. high
Beam indicator. Low Oil Pressure indictor. kiwine Dig€gnostic. light.
ABS indicator lamp. Security lamp (if equipped with option,€I scar€•ity
system),
Feature Requirement: Seat — Deluxesolo saddle, special police type.
breathable material covering adjustable coil over spring tiusl)cnsion
system. Cruise Control --- OE standard. Stealth Made -- ()I7tnaI
activation. Push to Talk Switch, Power ON for Finergcnc.y c quipnlc€7t for
20 minutes with ignition OFF. Analog and digital speed display with
speed capture feature. Gear indicator, Side Stand - .lifl'y st'.md with
electronic disengage to prevent drive off with jif y stand deployed. Foot
Boards —Pivoting type with non-skid rubber pads. Guards front engine
guard bar and rear saddlebags guard bars. 1:11orizontal saddlebag rails --
optional*. Saddlebags -Factory installed, law enlorcet»cnt €ypc injection
molded GTX. saddlebag, approximately 2000 cubic inches of'storage space
per bat;, water-resistant, utilizing one touch operations latchc:":. I' final belt
drive with a rubber isolated 68 tooth rear drive sprocl<ct. Chronic two into
one into two exhaust system. Windshield — COnStrUCtCd of pulycar_bonate,
designed to break away with minimal force. Mirrors -- Two t -'-1 lone stem
true image inirrors. Key —One Ivey fits all loch. Wheelbase 64 inches
(1625 min). Laden Seat Height— 27.3 inches (695 ninti), (iron s Vehicle
Weight Rating— 1360 lbs. (617 kg). Dry Weight - 801) lbs. (3,67 1<`,).
Running Order— 845 lbs. (384 kg). Service Intervals - I sl 1000 miles and
then every 5000 miles thereafter.
12
Emergency
Equipment: I .
53196-09 —
Adaptor plate
2.
53194-07 —
Barrel Lock Assembly
3.
541 SO- 10 —
Police Tour -Pais — Black — for LED's
4.
65989-97C
— Auxiliary Battery
5.
69000137 —
Wiring Adaptor Kit
6.
69200597 —
Kit -Siren Amp Mounting
7.
69250-04A
— Front Lamp, Par 36, LED Light K it — 1 Red & I Blue
Extended Lens
8.
69251-04 —
Engine Guard LED Light Kit — l Red & 1 131uc
9.
69816-10 —
Tour -Pais, LED Light — Red w/Clear Lens
10.
69940-10 —
Tour -Pak, LED Light — Blue w/Clear Lens
11.
69941-10—Tour-Pak,
LED Light— Split Red -Blue w/Clear Lens
12.
M06MJC —
Whelen Fairing Light Array
Warranty: 2 years unlimited mileage
Quantity: Four (4) more or less
Color: White
Trade -Ins: MC 1, 201 1 Harley Davidson, VIN#1 HD I FMM 10BB641684
MC2, 2011 Harley Davidson, VIN#1HDIFMM 111313639233
MC3, 2011 Harley Davidson, VIN#1HDIFMM13BB639556
MC4, 2011 Harley Davidson, VIN#1HDIFMM 16BB637333
13
BID/PROPOSAL
CITY OF SOUTH BEND
Spec Q — Four (4) More or Less 2017 or Newer Police Motorcycles with
BID NAME Equipment
FOR BIDS DUE August 8, 2017 at 9:30 a.m.
.................. ..... ... ... ......... .. . ..... .. ..........
Year/Make/Model
Unit Price
I, - MINA, 00, R A—FIM"M
111.
uo
Year
Make/Model — Trade In
Unit Price.
2011
MCI, Harley Davidson, VIN#1HD1FMM1OBB641684
$
2011
MC2, Harley Davidson, VtN#1HD1FMM1IBB639233
2011
MC3, Harley Davidson, VIN#IHDIFMMI3BB639556
2011
MC4, Harley Davidson, V IN#1 HD 1 FMM 16BB637333
Estimated number of days for delivery from award 66)
S
date.
Bidder (Firm):
Address:
9/0 / Ji
City/State/Zip: ]�7
Telephone Number: 57z 10�8`7
rinted Na e)
� bVi7e__
(Title) __
14
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Suzanna M. Fritzberg, Member
Elizabeth A. Maradik, Member
Therese J. Dorau, Member
James A. Mueller, Member Attest. Linda M. Martin, Clerk
15
C
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
1 Y(s5
BID FORMS AND EXECUTION
A, Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf,
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
3. ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E, Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 131h Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
16
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
17
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
l0. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD —WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
W� SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each Item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City,
11, NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
is.. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
18
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code,
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24, METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25, OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26, ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
Le
28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
20
8I3117 Page: 1
10:30 AM MCDANIEL'S HARLEY•DAVIDSON
1910 LINCOLN WAY EAST
SOUTH BEND, IN 46613
(574) 289-6650
VEHICLE SALES QUOTE
CUSTOMER:
VEHICLE:
Stock:
Color,
Cycls:
Mileage:
VIN:
TRADE:
Color:
Cycls:
Mileage:
VIN:
SALES INFO:
GOOD UNTIL:
QUOTE BY:
NOTES:
SOUTH BEND POLICE DEPT,
SOUTH BEND POLICE DEPT. 701 W. SAMPLE ST.
SOUTH BEND IN 46619
Sell Price
Accessories & Labor
Total Deal Add -On
ESP
PPM
Payment Protection
Charges & Fees
Total Taxes
Trade Allowances
Trade Payoff
Total Deposits
Cash Down
Rebate
Total Due
Amount Financed
Monthly Payment(s) of
APR
813117
SCOTf MCDANIEL
16.638.00
0.00
5,251.50
0.00
0.00
0.00
945.00
0.00
7.000.00
0.00
0.00
0.00
0.00
15,834.50
0.00
0.00
** This quote Is based on information provided and Is not a final contract. Final Pricing may differ. **
813/17
10:30 am
MCDANIFUS HARLEY-DAVIDSON
Deal Accessory List
Page: 1
Deal Number. 7886
Contract Date: 812/17
Delivery Date: 813117
Salesperson: MCDANIEL, SCOTT
Customer: 25849
SOUTH BEND POLICE DEPT.
SOUTH BEND POLICE DEPT„ 701 W. SAMPLE ST,
SOUTH BEND, IN 46619
Status Item Number Vendor Description
VIN/Serial:
Ref#:
Model:
Year:
Make:
Color:
Date Expected:
Date In:
Phone: Work:
Fax:
Oty. Bin Loc 1 Bin Loc 2 Install? Ext List
53194.07
HD
T-PAK LOCK KIT (REQ KEYCO
1.00 SO
53196-09
HD
POLICE T-P ADAPTER PLATE
1.00
54180-10
HD
BLACK TOUR-PAK WITH PRE-D
1.00
65989.97D
HD
BATTERY,17.5 AH/SEALED
1.00
68000137
HD
KIT -EMERGENCY LIGHT,TOUR-
1,00
69200597
HD
KIT-SIREN,AMP MOUNTING
1.00
69250.04A
HD
KIT -STROBE LITE,RED-BLUE!
1,00
69251-04
HD
ENGINE GUARD LED KIT, RED
1.00
69816-10
HD
RED LED LIGHT WITH CLEAR
1.00
69940-10
HD
BLUE LED LIGHT WITH CLEAR
1.00
69941-10
HD
SPLIT REDIBLUE LED LIGHT
1.00
M06MJC
WHEL
FAIRING LIGHT ARRAY
1,00
PREPAID LABOR
INSTALL EMERGENCY EQUIPMENT
15.00
Exi:
Total
N 24.47
0.00
24.47
N 109.95
30,95
79,00
N 1,299.95
284.95
1,015.00
N 129.05
44.95
85.00
N 60,01
8.01
52.00
N 59,95
16,95
43.00
N 599.95
104,93
495,02
N 649.95
121.93
528,02
N 239.95
52.96
186,99
N 239.95
52.96
186.99
N 239,95
60.94
189.01
N 867.00
0.00
867.00
Y 1,500.00
0.00
1,500.00
Retail Total:
6,021.03
Discount Total:
769.53
Total:
5,251,50
THIS IS NOT AN INVOICE