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HomeMy WebLinkAboutOpening of Bids - Spec Q - Four (4) More or Less 2017 or Newer Police Motorcycles with Equipment - McDaniels Harley Davidson (2) Bid Security Chk Submittedw CITY OF SOUTH BEND INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS v -' AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND , y lflLS NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec 0 — Four (4) More or Less 2017 or Newer Police Motorcycles with Equipment FOR BIDS DUE Au ust 8 2017 at 9:30 a.m. Date: Address: City/State/Zip Agent of Bidd When the prospective Contractor is unable to Certify to any q f the statements below, it shrill attach an t planation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OFQ SS: COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties 01' lacrjUry that: 1. Contractor has not, nor has any other member, representative, or agent of'the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale, and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, C ontradol'. engaged in investment activities in Iran. 4 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code ` 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from tinge -to -tinge, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or sere ices of twenty million dollars ($20,000,000) or more in value in the energy sector of Fran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use: the crcclit to provides goods and services in the energy sector in Iran: and (ii) at the tine the financial institution extends credit, is a person identified oil list published by the Indiana Department of Administration. 4, Contractor does not knowingly employ or contract with an utauthorized alien, no] - retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees throu&til the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) clays after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or coniniissdons shall not discriminate against any employee or applicant for employment in the per lormalice of a City contract with respect to hire, tenure, terms, conditions, or privileges of ernploynhcnt, or any matter directly or indirectly related to employment because of race, sox, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the worl<. In awarding contracts for the purchase of work, labor, services, supplic>. equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the 5 Contractor's good faith efforts to obtain participation by those Contractors ccrtificd by the State of Indiana as a Minority Business ("MBE") or as a Wonwn's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract he required to award a subcontract to an MBE/WBE; however, it may not L111lawlully discriminate against said WBEIMBE. A finding of a discriminatory practice by the City's MBE'WBE Utilization Board shall prohibit that person or entity from being awarder] a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach ofcontract. I, the undersigned bidder or agent as contractor on a public works project, understand rrly statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1), 1 hereby certify that I and all subcontractors employed by tile for this project will use steel products or foundry products made in the United States oil this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and u11011 suhiIlission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination it' the price of United States made steel or foundry is unreasonable, i understand that violations hereunder may result in forfeiture of contractual payments. 1 hereby affirm under the penalties of perjury that the facts and information contained in the ibregoing bid for public works are true and correct. Dated this day o4*1 2017 contractor/Bidder (Firm) Il ContractorlBidder (Firm) 2ffv%� Sign re of Contractor/Biddcr or Its Agent jw /24v0jw Printed Name acid Title Subscribed and sworn to before me this = `(day of ir u 7L My Commission Expires e, az✓ram �'�/ ` Notary Public I County of Residence 7 ANNA WDANI£L NOTARY PUBLIC, STATE OF INDIANA ST. JOSEPH COUNTY W COMMISSION €il .. TUNE 4, 2023 (To be completed only by Contractors/Bidders claiming to be a `local Indiana hrrsiuess"parr;srrant to 1.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" rq/er;s to any n/•the following: (I) A business whose principal place gf business is located in an affected county. (2) A business that perns a major•io, of its pcmroll (in dollar volunne) to residents ol'cifteted counties. (3) A business that employs residents of affected counties as a majority of its ernplgrc cs. (4) A business that makes significant capital investments in the affected counties as defiucrl in rules url„pre d hi nine political subdivision. (5).4 business that has a substantial positive economic impact on the Affected counties us (lc,/irrrd hr criteria in r rrlrs adnplccl h) the political subdivision. An "affected count}" refer;, to St. Joseph County, Indiana, or thefilloi-ving counties located 11(1/rrcent to 1r. Joseph Couny•: Elkhart County, Marshall County, Starke County and LaPorte County. There are the,following price purchased•Jrom a local Indiana husiness: • 5%for a purchase expected by the purchasing agency to be less than $50,000 • 3% far a purchase expected Gv the purchasing agency to be at least $50, 000 but less Man S 100, 001)• • I L. Lbr a urchase expected br the purchasing agency to be at least $100,000. Date, Pursuant to T.C. 35-1-1 I�IJ Ab�ArW � claims a local Indiana business preference for Project P (Project # I located within the City of South Bend, St. Joseph County, Indiana. The location of the principal place of business is St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, I ndiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this laid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ❑ The majority of the business's employees for the 12 months prior to the date ol'this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above, If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it xhr€ll provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll arnount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITYNUMBERS. Dated this day of , 20 oC ntractor/ i a d e€ (F€rrn Signat �Co acto •Bidder or Its Agent 1'7 i•inted Name and Title SPECIFICATIONS CITY OF SOUTH BEND Spec Q — Four (4) More or Less 2017 or Newer Police Motorcycles with BID NAME Equipment FOR BIDS DUE August 8, 2017 at 9:30 a.m. Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price, SPEC - FOUR 4 MORE OR LESS 2017 OR NEWER POLICE MOTORCYCLES WITH EQUIPMENT It is the intent of these specifications to describe a vehicle or piece of equipment for the City of South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached specifications. No partial ors lit bids will be accepted. Unit to be bid with and witliout trade-in if applicable. Vendor to complete bid proposal contained in this bid specification and attach to the submitted bid. These are minimum specifications. Any variation from the specifications must be spelled out on a separate deviation list in order for the bid to be valid. Any 'items not listed on the deviation sheet will be assumed to be part of the unit. Proprietary products or specific manufacturers may be referenced herein. Such rc[eI•ences are only made to demonstrate minimum scope, quality, and style of the equipment desired. Equipment that is bid pursuant to these specifications shall be of equal quality and size, or greater, to those referenced, and are subject to approval by the South Bend Board ell• Public Works. Vendor shall provide all information requested in specifications to qualify for bid, if information on brochure submitted does not completely cover specifications requested, it shal l be typed and attached to brochure. If an alternate is included within these specifications, please be advised that, alternate items placed in the specifications are to determine the best configuration of the item within a budgeted amount and may be included in the award criteria. If the Board elects to award one or Illore (s), the base bid price and the alternate bid price(s) will be totaled and compared file all bidders offering the final configuration. Award will be made based on the lowest respontiiblc/reslzonsivc bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on an alternate may result in the entire bid being non -responsive, depending on the final configuration of the product. M Payment will be processed once the unit is inspected and accepted as to nnecting the specifications by the Division of Central Services. This will include all manuals and warranty documentation. Bidder must state as accurately as possible an intended delivery date from the date of the bid award. Due to the age of the City's existing fleet, it is imperative that the unil's he delivered as quickly as possible. Stated delivery lead time may be included as an integral part of our bid selection process, FOB Central Services. The unit and all related paperworl< is to be delivered to: Central Services Division 1045 West Sample Street South Bend, Indiana 46619 All Certificates of Origin/Title Work shall list the owner as: The City of South Bend 1045 West Sample Street South Bend, Indiana 46619 The Board will award the bid to the lowest responsible and responsive bidder, I l'the bid is not awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the request of any bidder. The Board reserves the right to reject any and/or all bids or portions thereof and to waive any irregularities or informalities. Engine: Piston displacement of not less than 1746ce 107 cubic inch, I)ushrod- operated, overhead valves with hydraulic, self-adjusting lifters. lieu€• valves per cylinder and featuring EITMS {Engine Idle Temperature i 4,1111 lit System), producing minimal vibration frequencies and magnitudes. Engine and transi-nission isolated from motorcycle fl-allIC utilising it rubber mounting system. Powet-train deluxe chronic group designed foi- low maintenance; black powder coat finish on engine; chronic rocker luxes. timer covet', outer primary housing & transmission cover-S. Compression ratio: 10.0:1, Electronic Sequential Port Fuel Injection System (i:SP I). Single Cam design. Hydraulic Lifters requiring no maintenance service adjustments. Air and oil cooled. Fan -assisted oil cooler. Clutch/Transmission: Clutch shall be of the latest assist and slip nine (9) plate desig n. %vct. Hydraulically Actuated Clutch system. Transmission tO be uff latest design, manual type, with not less than six (6) forward speeds. Clutch disengage for started motor operations. Primary Drive, doable -row chain, 34/46 ratio. Greaseless shifter shaft with "anti -vibration" rubber spciec:ns. Gear .Ratios: 1 st 9.593, 2nd 6.650, 3rd 4.938, 4th 4MO. 5th 3.407. (nth 2.875. 11 Brakes: Rellex"m Linked Braking; with ABS, linking disengage~ hclow 15 Ii1ph. Hydraulic Dise brakes for both front and rear wheels. front breaks having dual 1 1,81-inch diameter floating discs. Rear bake having a single disc, Brakes shall be relatively free of heat fade. Calipers-4 Piston. Uniform Expanding Rear Rotor, Suspension: Motorcycles Shall be provided with a suspension system to permit optimum handling conditions as required in law crililrcenicnt. Front suspension use Showa© Dual Bending Valve (SBDV-r`') technology and gives you 117 znm of travel; bigger pistons improve dampening performance over the range ofsuspension travel. 1 land-aclju�tal1le enutlsion rear shocks provide 15-30% more preload '.ld'#L[:t111C Ilt and ;Icljust with the turn of single knob, no tools required: new bigger pistons irnprove damping performance over the range oI'sLis pens i(in Ira vet. Rear suspension swing; arm bearing shall require no ILIbrlcattoll l'or lilir (Ifthe motorcycle. 49 mn1 telescopic fi-ont forks. Wheels/Tires: Black Impeller Cast Aluminum wheels, rim material to he impermc able to compress air. Tubeless type tires to have non-skid tread, designed to operate on paved highways and shall have a full, tloLIr-ply tUhFic reinforcement. Bear -retention tires designed to remain 01) WhM during sudden loss of pressure. Sealed automotive sty[c wheel x.xllcel bearing requiring no endplay adjustment and service interval of 1 t)t),t oo miles (160,000 km). Fuel Tank: FLiel tank to have a capacity of six (6) U.S. gallons (22.71 I.J. NILIs€ provide a minimLIM of one (1) gallon (3.8 .L) reserve Riel rapacity %vhen main supply is exhausted. Electric fuel pump. Electrical System: Electrical system shall be nominal 12-volt as follows: *Battery - scaled, heavy-duty maintenance -free:, 12-volt. rated capacity - 28 ampere hours (Battery Council Intonational r;iting), 270 cold cranking amps. *Charging System - Three-phase, 48-amp high output alternator producing 28 amps at idle, solid state regulator. *Connectors - Industrial grade throughout, provided With clCetrical accessary connection. "Hand Controls - Water-resistant, integrated s�� itchc4, *Starting System - 12-volt started, solenoid operated cngageilient, rc;ly required. *Horn - Sound level audible above motorcycles ,illd traffic-gc:ncratcd noises. *Ignition - Non -waste spark, alpha control. 11 Lighting: Each motorcycle shall be provided with the following Iight:ing eLltrilirnerlt: Daymaker"'m LED Headlight, Tail light, Turn siL_=pals, self'-c,111COi€lg, system, Rear (RED) LED fender tip light. Front EmergQnc}, [-amps PAR- 36, one read and one blue (incandescent). flashers. tbur-\v'ily. \vith independent switch. License plate lighting with two blcle mMrkCr lttml)s. Visual Displays: Speedometer - Analog & digital speedometer, range 0-120niph (or kph equivalent). Two (2) re-settable trip meters, SpLecl rapt€try �� ith cli�tit�ll speed display. Gear indicator. Odometer - Calibrated, cttrnulali%,•e. Tachorneter— Analog. Fuel level gauge. Emergency Light Act i atlon Indicators — separate indicators for front and rear e€nergency lights. Stealth Mode indicator, if activated. Cruise Control indicator. Sight glass on brake master cylinders. Fuel mileage countdown rill C111ply displayed in odometer window when low fuel indicator lamp is lit. Turn Signtll indicators. Hazard -Warning Lights indicator. Neutral indicator. 1.1igh Bcam indicator. Low Oil Pressure indictor, Finginc Dia-Bostic light, ABS indicator tamp. Security lamp (if equipped with optional security system). Feature Requirement: Seat — Deluxe solo saddle, sliccial policc type. breathable material covering adjustable coil over sprilIQ su',llension system. Cruise Control — OE standard. Stealth MOdC -- ( )I-rtiEsn�ll activation. Push to Talk Switch. Power ON for Emerge€1CY eLlt611111ent for 20 minutes with ignition OFF, Analog and digital speed display with speed capture feature. Gear indicator. Side Stand -- Jitf". staml with electronic disengage to prevent drive oft with.jifl'y stand dep[oyed. Foot Boards —Pivoting type with non-skid rubber pacts. Guards I t-ont engine guard bar and rear saddlebags guard bars. 9-lorizontal "-addlebau rail, — optional*. Saddlebags —Factory installed, law enforce€111:r1t tyke injeclion molded GTX saddlebag, approximately 2000 cubic inches c51'storage ~pace per bag, water-resistant, utilizing one touch operations 1-ltchc -,. final belt drive with a rubber isolated 68 tooth rear drive sprocket, Chrome two into one into two exhaust system. Windshield — Constructed of'polycarbonate, designed to break away with minimal force. M irrors -_ "F o (2) long stem true image mirrors. Key— One key tits all lock. Wheelbasc (14 inches (1625 mm). Laden Seat Height-27.3 inches (695 mm). (irciss Vehicle Weight Rating — 1360 lbs. (617 leg). Dry Weight — 809 lbs. ( O kg1. Running Order— 845 tbs, (384 leg). Service lntervcdl -- I tit I ttf1ll miles and then every 5000 miles thereafter. 12 Emergency Equipment: 1. 53196-09 — Adaptor plate 2. 53194-07 — Barrel Lock Assembly 3. 54180-10 — Police Tour -Pak — Black — for LED's 4. 65989-97C — Auxiliary Battery 5. 68000137 — Wiring Adaptor Kit 6. 69200597 — Kit -Siren Amp Mounting 7. 69250-04A — Front Lamp, Par 36, LED Light K it — I Red & I Blue Extended Lens 8. 69251-04 — Engine Guard LET) Light Kit — 1 Red & 1 13lue 9. 69816- 10 — Tour -Pak, LED Light — Red w/Clear Lees 10. 69940-10 — Tour -Pak, LED Light -- Blue w/C'lear Lens 11. 69941-10 —Tour-Pak, LED Light— Split Red -Blue Lens 12. M06MJC — Whelen Fairing Light Array Warranty: 2 years unlimited mileage Quantity: Four (4) more or less Color: White Trade -Ins: MC 1, 2011 Harley Davidson, VIN# I HD 1 FMM I OBB641684 MC2, 2011 Harley Davidson, VIN#IHDIFMM I I B1363921.1 MC3, 201 1 Harley Davidson, VIN#IHDIFMM13BB63()556 MC4, 201 1 Harley Davidson, VIN#1HD I FMM 16BB63733? 13 BID/PROPOSAL CITY OF SOUTH BEND ,146> Spec Q - Pour (4) More or Less 2017 or Newer Police Motorcycles with BID NAME E ul meat FOR BIDS DUE Auqust 8, 2017 at 9:30 a.m. 0 I� 0V 17,rusyn NO Year Make/Model — Trade In Unit Price 2011 MCI, Harley Davidson, VIN# 1 HD 1 FMM 1 OBB641684 2011 MC2, Harley Davidson, VIN#1HDIFMM11BB63923 3 Q p 2011 MC3, Harley Davidson, VIN#IHDIFMM13BB639556 $ 2011 MC4, Harley Davidson, VIN# 1 HD 1 FMM 16BB637333 Estimated number of days for delivery from award 1,60-- date. Bidder (Firm): Address: City/State/Zip: nxo Telephone Number��� 14 t i iue} BOARD OF ,PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member .lames A. Mueller, Member 15 Elizabeth A, Maradik, Member Therese J. Doran, Member Attest: Linda M. Martin, Clerk CITY OF SOUTH BEND P'"" r J INSTRUCTIONS TO BIDDERS y x ti !. BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder's risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown. If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. 2. SEALED BIDS ONLY A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed envelope marked on the outside with the general classification of material bids, i.e. "Bid for Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies." B. When samples are required, such samples shall be delivered or shipped at the bidder's expense to the address specified in the Invitation to Bid. Samples must be shipped separately from bid documents and labeled clearly with the Bidder's name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable), All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C. In the event of an inconsistency between provisions of the contract documents, the inconsistency shall be resolved by giving precedence in the following order: ORDER OF PRECEDENCE A. Bid Form attached Proposal B. Amendments to Specifications C. Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders DELIVERY OF BIDS A. Bids must be delivered to the Office of the Board of Public Works, 131" Floor, County -City Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235- 9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally, the sealed envelope containing the Bid must be mailed to the following address: City of South Bend Clerk of the Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 ME B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The City will not be responsible for deliveries. Any Bids received after the time specified will be returned unopened. C. Bids will be opened and read publicly at the time and place designated in the Notice to Bidders. Bidders, their authorized agents, and the public are invited to be present. D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside as to the specific item for which the bid is being submitted. Bidders may submit separate bid bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all bids submitted. E. The Board may reject any bid that does not conform to these requirements as non- responsive. 5. ADDENDA — NO VERBAL, INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, such Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of'issuing an Addendum which would thereupon become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished to all prospective Bidders who have registered with the City. All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. 6, REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE BIDS AND ETC. A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids), In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City Is authorized to correct all erroneous extension and totals for the purpose of comparing bids. 7. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit price, unless otherwise specified. R, VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. B. The Board may reject any bid that does not conform to these requirements as non- responsive. 9. TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana 17 State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 10. WITHDRAWAL OF BIDS A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a bid is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. [I. ESCALATOR OR CONTINGENT CLAUSES A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be accompanied by any writing purporting to limit or qualify the City's right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 12. PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price, All materials shall be shipped F.O.B. destination as specified in the Invitation to Bid. No fuel surcharges accepted. 11 AWARD -- WAIVER OF TECHNICALITIES A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder who's Proposal complies with all the requirements prescribed, exclusive of technicalities waived. Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. 14, SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. 15, BIDDER gUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may consider any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 16. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 17, NEW MANUFACTURE A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. 18.1 SOURCE OF SUPPLY A. If the Bidder Is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 19. PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 20. INSPECTION OF GOODS A. The City of South Bend reserves the right to inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item HM unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend, C. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. D. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code. 21. ASSIGNMENTS A. No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the City. 22. CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 23• DEDUCTION OF DAMAGES A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor's wrongdoing. 24. METHOD OF INVOICING FOR PAYMENT A. Contractor shall bill the City of South Bend 1, On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number, 2• If the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the invoice (completely filled out), or the date the goods are delivered and accepted, whichever may be later, and shall not be less than twenty (20) days. 3. If more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 25, OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 26. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount. The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible• restrict decreases to twenty percent (20%) of the estimated quantity. 27, TERM "OR EQUAL" A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the "OR EQUAL" offered meets the Specifications. Z 28, INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder, NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If you are sending your bid via Federal Express or another overnight source, please confirm that your package will arrive before the bid opening time and date. 20 813117 Page: 1 10:30 AM MCDANIEL'S HARLEY-DAVIDSON 1910 LINCOLN WAY EAST SOUTH BEND, IN 46613 (574)289.6650 VEHICLE SALES QUOTE CUSTOMER: VEHICLE: Stock: Color: Cycls: Mileage: VIN: TRADE: Color: Cycls: Mileage: VIN: SALES INFO: GOOD UNTIL: QUOTE BY: NOTES: SOUTH BEND POLICE DEPT, SOUTH BEND POLICE DEPT. 701 W. SAMPLE ST. SOUTH BEND IN 46619 Sell Price Accessories & Labor Total Deal Add -On ESP PPM Payment Protection Charges & Fees Total Taxes Trade Allowances Trade Payoff Total Deposits Cash Down Rebate Total Due Amount Financed Monthly Payment(s) of APR 813117 SCOTT MCDANIEL 16,638.00 0. 00 5,251.50 0.00 0.00 0.00 945.00 0.00 7,000.00 0.00 0.00 0.00 0.00 15, 834.50 0.00 0.00 This quote is based on information provided and is not a final contract. Final Pricing may differ. " 8I3117 MCDANIEL'S HARLEY-DAVIDSON Page: 1 10:30 am Deal Accessory List Deal Number: 7886 VINISerlal: Ref#: Contract Date: 812117 Model: Year: Delivery Date: 813117 Make: Color: Salesperson: MCDANIEL, SCOTT Date Expected: Date In: Customer: 25849 SOUTH BEND POLICE DEPT. Phone: Work: Ext: SOUTH BEND POLICE DEPT., 701 W. SAMPLE ST, Fax: SOUTH BEND, IN 46619 Status Item Number Vendor Description qty. pin Lac 1 Bin Loc 2 Install? Ext List Total 53194-07 HD T-PAK LOCK KIT (REO KEYCO 1,00 SO N 24.47 0.00 24,47 53196-09 HD POLICE T-P ADAPTER PLATE 1,00 N 109.95 30,95 79.00 54180-10 HD BLACK TOUR-PAK WITH PRE-D 1.00 N 1,299.95 284.95 1,015,00 65989-9713 HD BATTERY, 17.5AHISEALED 1.00 N 129.95 44.95 85.00 66000137 HD KIT -EMERGENCY LIGHT,TOUR- 1.00 N 60.01 8.01 52.00 69200697 HD KIT-SIREN,AMP MOUNTING 1.00 N 59.95 16.95 43.00 69250-04A HO KIT -STROBE LITE,RED-BLUE! 1,00 N 599.95 104,93 495.02 69251-04 HD ENGINE GUARD LED KIT, RED 1,00 N 649.95 121.93 528.02 69816-10 HD RED LED LIGHT WITH CLEAR 1.00 N 239.95 52.96 186.99 69940.10 HD BLUE LED LIGHT WITH CLEAR 1.00 N 239,95 52.96 186.99 69941-10 H❑ SPLIT RED/BLUE LED LIGHT 1.00 N 239.95 50,94 189.01 M06MJC WHEL FAIRING LIGHT ARRAY 1.00 N 867.00 0.00 867,00 PREPAID LABOR INSTALL EMERGENCY EQUIPMENT 15.00 Y 1,500,00 0.00 1,500.00 Retail Total: 6,021,03 Discount Total: 769,53 Total: 5,251,50 THIS IS NOT AN INVOICE