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HomeMy WebLinkAboutOpening of Bids - Spec Q - Four (4) More or Less 2017 or Newer Police Motorcycles with Equipment - McDaniels Harley Davidson (1) Bid Security Chk Submittedt1�1 TFI Its CITY OF SOUTH BEND INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND ,� ~ NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec Q — Four (4) More or Less 2017 or Newer Police Motorcycles with Equipment FOR BIDS DUE August 8 2017 at 9:30 a.m. 07. } Bidder ©ate: 3-/ (Firm 6WAG Address: It hl/ elephone N Agent of Bidder (if Applicable): 0 When the prospective Contractor is unable to certify to any of'the statements below, it shall attach an explanation to this Af fidtrvit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPIIOVMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) jjSTAT Oi ,' , SS: COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the ptmaltics ()l' licijury that: 1, Contractor has not, nor has any other member, representative, or agent ofthe firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, not- has any successor to, nor an affiliate of, Contractor. engaged in investment activities in Iran. 4 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time. a Contractor is engaged in investment activities in Iran if either. Contractor, its successor or its affiliate, provides goods or sere ices oftwenty million dollars ($20,000,000) or more in value in the energy scc€or of Iran, 01' ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) List: the credit to provides goods and services in the energy sector in Iran, and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verily the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part or this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City, 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, tenns, conditions, or privileges of etliployment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to. public worl<s contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Womcn's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawflully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE'WBE Utilization Board shall prohibit that person or entity fi•om being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or coin missiOtis, Contractor agrees not to discriminate against or intimidate any employee; or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach oi'contract. i, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (l.C. 5-16_8-1), I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the C'i€y in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and u11011 submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments, I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this �r ed day of 20'7 Contractor/Bidder (Firm) 101 G Signature of ontractor/Bidder or Its Agent e Printed Naive and Title Subscribed and sworn to before me this rdday of ?() My Commission Expires Ae vi e, y Z e;? Notary Public County of Residence f MNA McDAMEL NOTARY PUBLIC, STATE OF INDIANA ST. JOSEPH COUNTY WCOMMISSION E%P. JUKE 4, 2023 7 (To be completed only by Contr•actor•sBidders clahning to be a "local Indiana bu,sirre>ss "pur•.s'rrrrrrt to 1. C. 36..1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana busirres.s" refer,, to any oj'the follmving: (1) A business whose principal place of business is located in an g1kcted county. (2) A business that pays a rnajor•ih, gJ'its prri,roll (in dollar volume) to residents o1'af e(ed cotwicv, (3) A business that employs residents gf •afrec•ted counties as a rncjor•ity of'its ernplc ivees. (4) A business that rnalces• significant capital investments in the al%ected counties as deJirx rl in rules rrrlrrpt< r! bs tlrc political subdivision, (5) A business that has a substantial positire economic intpact on the ajlected caurrtics its clejiurrl !,s criteria iu rrrlcs uclnlrted h� the political subdivision. An "affected county"reler•s to St. Joseph County, Indiana, or the following counties located adjacent to St..1os•eph Counts•: Elkhart County, Marshall County. Starke County and LaPorte County There are the following price preJererares.fnr ,supplies purchased from a local Indiana business: • 5%for a purchase expected b'r the purchasing agency to be less than $50,000 3 % for a pur•c•hase expected by the purchasing agency to beat least 350,000 bill less thctrr Sl oo, 000. • I % or a purchase expected br the purchasing a enct, to be at least $]00,000, Date; 0 rJ Pursuant to I.C, 36-1Admt 2, claims a local Indiana business preference for Project e (Project # 1 located within the City of South Bend, St. Joseph County, Indiana, The location of the principal place of business is 4 AC W C��% /%' F�,✓ A14h I'll) St. Joseph County, Indiana ❑ The following county located adjacent to St, Joseph County, Indiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this laid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ❑ The majority of the business's employees for the 12 months prior to the date of this Bid arc residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of l.i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above, WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECU IIfTYNUMBERS. Dated this day of , 20 / Contractor/ icArign) ---. %r Signat re of r cart r iddcr nr Its Ag lit Printed Natnc and Title J . SPECIFICATIONS^ CITY OF SOUTH BEND Spec Q — Four (a) More or Less 2017 or Newer Police Motorcycles with BID NAME Equipment FOR BADS DUE August 8, 2017 at 9:30 a.m. Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordancc with the following attachment(s) which specify the class or itcm number or description, quantity, unit, unit price. SPEC Q - FOUR 4 MORE OR LESS 2017 OR NEWER POLICE MOTORCYCLES WITH EQUIPMENT It is the intent of these specifications to describe a vehicle or piece of equipment for the City of South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached specifications. No partial or split bids will be accepted, Unit to be bid with and without trade-in if applicable. Vendor to complete bid proposal contained in this bid specification and attach to the submitted bid. These are minimum specifications. Any variation from the specifications must he spelled out on a separate deviation list in order for the bid to be valid. Any items not listed on the deviation sheet will be assumed to be part of the unit. Proprietary products or specific manufacturers may be referenced herein. Such relerences are only made to demonstrate minimum scope, quality, and style of the equipment desired. Equipment that is bid pursuant to these specifications shall be of equal quality and sire. or greater, to those referenced, and are subject to approval by the South Bend Board of Public Works. Vendor shall provide all information requested in specifications to qualify for bid. If information on brochure submitted does not completely cover specifications requested, it shall be typed and attached to brochure, If an alternate is included within these specifications, please be advised that, alternate items placed in the specifications are to determine the best configuration of the item within a budgeted amount and may be included in the award criteria. If the Board elects to award one or 111ore (s), the base bid price and the alternate bid price(s) will be totaled and compared fir all bidders offering the final configuration. Award will be trade based on the lowest responsible/responsive bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on an alternate may result in the entire bid being non -responsive, depending on the final configuration of the product. 0 Payment will be processed once the unit is inspected and accepted as to meeting the specifications by the Division of Central Services. This will include all manuals and warranty documentation. Bidder must state as accurately as possible an intended delivery date from the date of the bid award. Due to the age of the City's existing fleet, it is imperative that the uni€'s be delivered as quickly as possible. Stated delivery lead time may be included as an integral part of our bid selection process. FOB Central Services. The unit and all related paperwork is to be delivered to: Central Services Division 1045 West Sample Street South Bend, Indiana 46619 All Certificates of Origin/Title Work shall list the owner as: The City of South Bend 1045 West Sample Street South Bend, Indiana 46619 The Board will award the bid to the lowest responsible and responsive bidder, ll'the bid is not awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the request of any bidder. The Board reserves the right to reject any and/or all bids or portions thereof and to Nvaive any irregularities or informalities. Engine: Piston displacement of not less than 1746cc 107 cubic inch, luEshrod- operated, overhead valves with hydraulic, self-adjusting lilitr4. lour valves per cylinder and featuring EITMS (Engine Idle Teinlleraturc �-i inagen�ent System), producing minimal vibration frequencies and i1tagnitu(Ies. Engine and transmission isolated from motorcycle firame utilising 0 rubber mounting system. Powertrain deluxe chrome grout) desigMd tin. 1mv maintenance; black powder coat finish on engine; chrome rocker boxes. timer cover, outer primary housing & transmission covers. Compression ratio: 10.0:1. Electronic Sequential Port Fuel Injection System (FSPF1). Single Cam design. Hydraulic Lifters requiring no niaintemince service adjustments. Air and oil cooled. Fan -assisted oil cooler. Clutch/Transmission: Clutch shall be of the latest assist and slip nine (9) plate desitn. Wei. Hydraulically Actuated Clutch system. Transmission to he ol' latest design, manual type, with not less than six (6) forward sherds. Clutch disengage for started motor operations. Primary Drive, double -row chain, 34/46 ratio. Greaseless shifter shaft with "anti -vibration" rubber spacers. Gear Ratios: 1st 9.593, 2nd 6.650, 3rd 4.938, 4th 4.000, Sth 3,407. 61h 2.875. 10 Brakes: Reflex"'' Linked Braking with ABS, linking disengages Wow 25 n1ph. Hydraulic Disc brakes for both front and rear wheels. front brt ;al<s having dual 1 1.81-inch diameter floating discs. Rear oral<c having a jingle disc, Brakes shall be relatively free of heat fade. Calipers-4 Piston. Uniiurnl Expanding Rear Rotor, Suspension: Motorcycles shall be provided with a suspension system to pc•rimt optimum handling conditions as required in law cnforcen3ent. front suspension use Showag Dual Bending Valve (SBDV"',') technology and gives you 117 t1iun of travel; bigger pistons improve danlpenin�., performance over the range of suspension travel_ Hand-ad.ju4Iahle emulsion rear shocks provide 15-30% more preload 1djusitllent and zid.jttst with the turn of a single knob, no tools required: new bigger pistons improve damping performance over the range of suspension travel, Real - suspension swing arm bearing shall require no lubric4ttiOrl for lilt ol'the motorcycle. 49 mrn telescopic front forks. Wheels/Tires: Black Impeller Cast Aluminum wheels, rim material to be inipernieable to compress air. Tubeless type tires to have non-skid trend, dcsiunc:d to operate on paved highways and shall have a full, flour-piv t".chric n reinforcement. Bear -retention tires designed to remain oN'11ce1 during sudden loss of pressure. Sealed automotive style when wheel bettring requiring no endplay adjustment and service interval o1' 100.000 0.000 miles (160,000 Ian). Fuel Tank: Fuel tank to have a capacity of six (6) U.S. gallons (22.71 I _). MUM provide a minimum of one (1) gallon (3.8 L) reserve fuel Calrtcity when main supply is exhausted. Electric fuel pump. Electrical System: Electrical system shall be nominal 12-volt as fo llo%vs: *Battery - sealed, heavy-duty maintenance -free, l2-volt, rtlittitnum rated capacity - 28 ampere hours (Battery Council International rating), 270 cold cranking amps. *Charging System - Three-phase, 48-amp high output alternator producing 28 amps at idle, solid state regulator, *Connectors - Industrial grade throughout, provided wilh clec meal accessary connection. * land Controls - Water-resistant, integrated switches. *Starting System - 12-volt started, solenoid operated cng;q enletlt, rely required. *Horn - Sound level audible above motorcycles and traffic -generated noises. *Ignition - Non -waste spark, alpha control. Lighting; Each motorcycle shall be provided with the following lighting equillnient; Daymaker''M LID Headlight, Tait light, Turn si!onals, sell=caircclirr4g system, Rear (RED) LED fender tip light. Front Emergency Lamps PAR- 36, one read and one blue (incandescent). Flashers. four--\vkIY. With independent switch. License plate lighting with two blue nlarkker kimps. Visual Displays: Speedometer - Analog & digital speedometer, range: 0-12()nlph (err I(ph equivalent), Two (2) re-settable trip meters. Speed captrlre with digital speed display. Gear indicator. Odometer - Calibrated, cunulaliVe. Tachometer — Analog. Fuel level gauge. Emergency Light Act i\ ati()Il Indicators — separate indicators for front and rear enler"ency lights, Stealth Mode indicator, if activated. Cruise Control indicator, S12111 glass on brake master cylinders. Fuel mileage countdown 1-111 empty displayed in odorrlcter window when low fuel indicator land} is lit. TUT-Il Siu pal indicators. Hazard -Warning Lights indicator. Neutral inclicaioi,. high Bearn indicator. Low Oil Pressure indictor, Enginc Ditu,i Z71oytie li�-ht. ABS indicator lamp. Security lamp (if equipped with optional security system). Feature Requirement: Seat — Deluxe solo saddle, special police type. breathable material covering agjustable coil over spring stls11CIl" tail system. Cruise Control — OE standard. Stealth Mode - ( p on;11 activation. Push to Talk Switch, Power ON for Emergency L'Llukl7111G]lt for 20 rninutes with ignition OFF. Analog and digital speed display with speed capture feature. Gear indicator. Side Stand .1ifty stoii,I with electronic disengage to prevent drive off with.jifiy stand deployed. Foot Boards —Pivoting type with non-skid rubber pads. tivards Front e►lgine guard bar and rear saddlebags guard bars. `Horizontal srldcllchag rails -- optional*. Saddlebags — Factory installed, law t��pe 1111 tinl1 molded GTX saddlebag, approximately 2000 cubic inch" of.swragc space per bag, water-resistant, utilizing one touch operations latches. 1: irlal belt drive with a rubber isolated 68 tooth rear drive sprocket. C'hronn two into one into two exhaust system. Windshield — C011strlieted of liolycarboilate, designed to break away with minimal force. M irrors -- 'Two (2) lan<< stem true image mirrors. Key — One key fits all loch, Wheelbase 64 inches (1625 inn). Laden Seat Height —27.3 inches(695 min). (irws Vchicle Weight Rating — 1360 lbs. (617 kg). Dry Weight — ,809 IN,. (307 kg), Running Order— 845 lbs. (384 kg), Service lntcrvals -- I st 1000 miles and then every 5000 miles thereafter. 12 Emergency Equipment: I . 53196-09 — Adaptor plate 2. 53194-07 — Barrel Lock Assembly 3, 54180-10 — Police Tour -Pak — Black — for LED's 4. 65989-97C — Auxiliary Battery S. 68000137 — Wiring Adaptor Kit 6. 69200597 — Kit -Siren Aznp Mounting 7. 69250-04A — Front Lamp, Par 36, LED Light Kit — I Rcd & I Blue Extended Lens 8. 69251-04 — Engine Guard LED Light Kit — 11Zed & 1 131LIc 9. 69816-10 -,. Tour -Pak, LED Light — Red w/Clear Lens 10, 69940- 10 — Tour -Pak, LED Light — Blue w/C'lear Lens 11. 69941-10 -- Tour -Pak, LED Light — Split Red-B I ue w/Clean Lens 12. M06MJC — Whelen Fairing Light Array Warranty: 2 years unlimited mileage Quantity: Four (4) more or less Color: White Trade -Ins: MC1, 2011 Harley Davidson, VIN#1HD1FMM1OBB641684 MC2, 201 1 Harley Davidson, VIN#1HD I FMM 1 I BB631)23 MC3, 2011 Harley Davidson, VIN#1HDlFMM13BB639556 MC4, 201 1 Harley Davidson, VIN#1HD 1 FMM 16BB637333 13 BID/PROPOSAL CITY OF SOUTH BEND Spec Q -- Four (4) More or Less 2017 or Newer Police Motorcycles with BID NAME i= ul meet FOR BIDS DUE August 8, 2017 at 9:30 a.m. D-Year/Make/Model Unit Price Year Make/Model — Trade to Unit Price 2011 MC 1, Harley Davidson, V 1N# 1 HD I FMM I OBB 641684 ®©� f V $ 2011 MC2, Harley Davidson, VIN#IHDIFMMI I313639233 $ 2011 MC3, Harley Davidson, VIN#1HDIFMMI3BB639556 x 2011 MC4, Harley Davidson, V1N#1HDIFMMI6BB637333 Estimated Dumber of days for delivery from award D date. Bidder (Firm): Address: City/State/Zip: Telephone Number:,SNa 7 60 14 (Printed Name) c O (Title) BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member James A. Mueller, Member 15 Elizabeth A. Maradik, Member Therese J. Dorau, Member Attest: Linda M. Martin. Cork 4� �l J CITY OF SOUTH BEND INSTRUCTIONS TO BIDDERS f3e5 BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder's risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown, If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. 2. SEALED BIDS ONLY A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed envelope marked on the outside with the general classification of material bids, i.e. "Bid for Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies." B. When samples are required, such samples shall be delivered or shipped at the bidder's expense to the address specified in the Invitation to Bid. Samples must be shipped separately from bid documents and labeled clearly with the Bidder's name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable). All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C. In the event of an inconsistency between provisions of the contract documents. the inconsistency shall be resolved by giving precedence in the following order: ORDER OF PRECEDENCE A. Bid Form attached Proposal B. Amendments to Specifications C, Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders DELIVERY OF BIDS A. Bids must be delivered to the Office of the Board of Public Works, 131h Floor, County -City Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235- 9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally, the sealed envelope containing the Bid must be mailed to the following address: City of South Bend Clerk of the Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The City will not be responsible for deliveries. Any Bids received after the time specified will be returned unopened. C. Bids will be opened and read publicly at the time and place designated in the Notice to Bidders. Bidders, their authorized agents, and the public are invited to be present. D. Bidders may bid on one (1) or more Item, provided however, that the bid submitted for each is delivered in a separate, sealed envelope,, with the envelope clearly labeled on the outside as to the specific item for which the bid is being submitted. Bidders may submit separate bid bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all bids submitted. E. The Board may reject any bid that does not conform to these requirements as non- responsive. 5. ADDENDA — NO VERBAL INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, such Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of issuing an Addendum which would thereupon become applicable to all Bidders, Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, In the form of Addenda, will be furnished to all prospective Bidders who have registered with the City. All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. 6. REJECTION OF PROPOSALS CONTAINING ALTERATION AND ETC. IERASURES INCOMPLETE BIDS A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City is authorized to correct all erroneous extension and totals for the purpose of comparing bids. 7. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit price, unless otherwise specified, 3. VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. B. The Board may reject any bid that does not conform to these requirements as non- responsive. 9. TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana 17 State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 10, WITHDRAWAL OF BIDS A, Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a bid is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. l 1, ESCALATOR OR CONTINGENT CLAUSES A, The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be accompanied by any writing purporting to limit or qualify the City's right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 11 PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price. All materials shall be shipped F.O.B, destination as specified in the Invitation to Bid. No fuel surcharges accepted. 13. AWARD — WAIVER OF TECHNICALITIES A, The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder who's Proposal complies with all the requirements prescribed, exclusive of technicalities waived, Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. 14. SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid, The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. 15, BIDDER QUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may consider any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 16. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 17. NEW MANUFACTURE A, Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. t 8. SOURCE OF SUPPLY A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 19, PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions, Any items not received in good condition will be rejected, 20. INSPECTION OF GOODS The e City of South Bend reserves the right to Inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor, If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. C. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. D. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code. 21. ASSIGNMENTS A. No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the Clty. 22. CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 23. DEDUCTION OF DAMAGES A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor's wrongdoing. 24. METHOD OF INVOICING FOR PAYMENT A. Contractor shaft bill the City of South Bend 1, On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number. 2, if the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the ered and accepted, invoice (completely filled out), or the date the goods are deliv whichever may be later, and shall not be less than twenty (20) days. 3. If more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 25. OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 26. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount, The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible. restrict decreases to twenty percent (20%) of the estimated quantity. 27. TERM "ORE UAL" A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Send shall be the sole judge in determining if the "OR EQUAL" offered meets the Specifications. [Go 28. INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, fosses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder. NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m, If you are sending your bid via Federal Express or another overnight source, please confirm that your package will arrive before the bid opening time and date. 20 813117 10:30 AM VEHICLE SALES QUOTE CUSTOMER: VEHICLE: Stock: Color: Cycls: Mileage: VIN: TRADE: Color: Cycls: Mileage: V€N: SALES INFO: GOOD UNTIL: QUOTE BY: NOTES: MCDANIEL'S HARLEY-DAVIDSON 1910 LINCOLN WAY EAST SOUTH BEND, IN 46613 (674)289-6650 SOUTH BEND POLICE DEPT. SOUTH BEND POLICE DEPT. 701 W. SAMPLE ST. SOUTH BEND IN 46619 Sell Price Accessories & Labor Total Deal Add -On ESP PPM Payment Protection Charges & Fees Total Taxes Trade Allowances Trade Payoff Total Deposits Cash Down Rebate Total Due Amount Financed Monthly Payment(s) of APR 813117 SCOTT MCDANIEL 16,638.00 0.00 5,251,60 0.00 0.00 0,00 945.00 0.00 7,000, 00 0.00 0.00 0.00 0.00 15,834.50 0.00 0.00 Page:1 ** This quote is based on information provided and is not a final contract. Final Pricing may differ. ** 813117 MCDANIEL'S HARLEY-DAVIDSON Page: 1 ` 10:30 am Deal Accessory List Deal Number: 7886 VINISerial: Ref#; Contract Date: 812/17 Model: Year: Delivery Date: 8/3l17 Make: Color: Salesperson: MCDANIEL, SCOTT Date Expected: Date In: Customer: 25849 SOUTH BEND POLICE DEPT. Phone: Work: Ext: SOUTH BEND POLICE DEPT., 701 W. SAMPLE ST. Fax: SOUTH BEND, IN 46619 Status Item Number Vendor Descr€ption Qty. Bin Loc 1 Bin Loc 2 Install? Ext List Total 53194-07 HD T-PAK LOCK KIT (REQ KEYCO 1.00 SO N 24.47 0.00 24.47 63196-09 HD POLICE T-P ADAPTER PLATE 1,00 N 109.95 30.95 79.00 54180-10 HD BLACK TOUR-PAK WITH PRE-D 1.06 N 1,299.95 284.95 1,015.00 65989-97D HD BATTERY, 1 T 5 AH/S EALED 1.00 N 129.95 44.95 85.00 68000137 HD KIT -EMERGENCY LIGHT,TOUR- 1,00 N 60.01 8.01 52.00 69200597 HD KIT-SIREN,AMP MOUNTING 1.00 N 59.95 16.95 43.00 69250-04A HD KIT -STROBE LITE,RED-BLUE! 1.00 N 599.95 104.93 495.02 69251-04 HD ENGINE GUARD LED KIT, RED 1.00 N 649,95 121,93 528.02 69816-10 HD RED LED LIGHT WITH CLEAR 1.00 N 239,95 52,96 186.99 69940-10 HD BLUE LED LIGHT WITH CLEAR 1.00 N 239.95 52.96 186.99 69941-10 HD SPLIT REDIBLUE LED LIGHT 1.00 N 239.95 50.94 189.01 M06MJC WHEL FAIRING LIGHT ARRAY 1.00 N 86T00 0.00 867.00 PREPAID LABOR INSTALL EMERGENCY EQUIPMENT 15.00 Y 1,500.00 0.00 1,500.00 Retail Total: 6,021.03 Discount Total: 769.53 Total: 5.251.50 THIS IS NOTAN INVOICE