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Home My WebLink About07252017 Board of Public Works MinutesAGENDA REVIEW SESSION JULY 20, 2017 220 Ja4 A. Mueller, Member Suzanna M. Fritzberg, Member ATTEST: af Linda M. Martin, Clerk REGULAR MEETING JULY 25, 2017 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on July 25, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, James Mueller, and Therese Dorau present. Board Member Suzanna Fritzberg was absent. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on July 6, July 11, and July 18, 2017 were approved. OPENING OF BIDS — NEWMAN CENTER SITE DEVELOPMENT - PROJECT NO. 117- 060R (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION. INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Bid was signed by: Paul Fallon Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid. Bond was submitted. BID: Division A Total: $316,801.25 Division B Total: $113,807.07 Division C Total: $70,546.05 Alternate Al Total: $74,100.00 THE ROBERT HENRY CORPORATION 404 S. Frances St. South Bend, IN 46617 Bid was signed by: Stephen Henry Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A Total: $299,310.20 Division B Total: $119,773.77 Division C Total: $85,466.64 Alternate Al Total: $71,930.00 REGULAR MEETING JULY 25, 2017 221 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING AND REJECTION OF BIDS AND APPROVAL TO RE -ADVERTISE — 100 WAYNE STREET PLAZA AND STREETSCAPE — PROJECT NO. 116-047 (RWDA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $293,000 Alternates Total: $91,930 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. After reviewing the bid, Mr. Corbitt Kerr, Community Investment, recommended that the Board reject the bid and re -advertise. Mr. Gilot asked if the bid was over the budget. Mr. Kerr stated they would adjust the scope of the project. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be rejected and the project be re -advertised. Ms. Dorau seconded the motion, which carried. OPENING OF BIDS — ONE (1) OR MORE NEW POSITIVE DISPLACEMENT HYDRO - EXCAVATING MACHINE WITH TANDEM AXLE CAB AND CHASSIS — SPEC U (WATER WORKS CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JACK DOHENY COMPANIES, INC. PO Box 609 Northville, MI 48167 Bid was signed by: Steve Shafer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. 1 Description Year/Make/Model Unit Price One (1) 2017/Vactor/Mode12112 CB 1 $333,898.00 Alternate Description Cost Total A Liquid return system to return recovered $9,500.00 $9,500.00 water from debris body back to manhole 575 GPM minimum B High lift system for dump body No charge See exceptions 0 REGULAR MEETING JULY 25, 2017 222 I C Vibrator system for debris body _ . $500.00 $500.00 D Additional storage compartment under body on driver's side $1,250.00 $1,250.00 *Estimated number of days for delivery from award date: 120 Days BEST EQUIPMENT CO., INC. 5550 Poindexter Dr. Indianapolis, IN 46235 Bid was signed by: Mike Dahlmann Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. .n Description Year/Make/Model Unit Price Vac -con Xcavator 12018 Freightliner 114SD $358,973.00 Alternate Description Cost Total A Liquid return system to return recovered water from debris body back to manhole 575 GPM minimum $11,734.00 $11,734.00 B High lift system for dump body $15,005.00 $15,005.00 C Vibrator system for debris body $3,956.00 $3,956.00 D Additional storage compartment under body on driver's side Included Included hstimated number of days for delivery from award date: 160-180 days ARO 502 EQUIPMENT 9602 West Side Ct. Crestwood, KY 40014 Bid was signed by: J.C. Spalding Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. .o Description Year/Make/Model Unit Price Gap Vax VHE 2018 Peterbuilt $403,665 Alternate Description Cost Total A Liquid return system to return recovered water from debris body back to manhole 575 GPM minimum B High lift system for dump body C Vibrator system for debris body $1,675 $405,340 D Additional storage compartment under body on driver's side Estimated number of days for delivery from award date: 155 BROWN EQUIPMENT CO., INC. PO Box 9799 Fort Wayne, IN 46899 Bid was signed by: Scott Brown REGULAR MEETING JULY 25, 2017 223 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. 1 Description Year/Make/Model Unit Price Hydro -Excavator 12017 Aquatech CB-10 $346,900 Alternate Description Cost Total A Liquid return system to return $4,800.00 $4.800.00 recovered water from debris body NOTE: 300 gpm back to manhole 575 GPM minimum B High lift system for dump body N/A N/A C Vibrator system for debris body $3,400.00 $3,400.00 D Additional storage compartment $1,300.00 $1,300.00 under body on driver's side NOTE: 48"x24"x24"w/shelf *Estimated number of days for delivery from award date: 120-150 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — SEITZ RIVER WALL SOLAR LIGHT UPGRADE (PARK BOND Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by John Martell Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $4,766.00 BRITE ELECTRIC, INC. 51285 Bittersweet Rd., Ste. I Granger, IN 46530 Quotation was submitted by Steve Zomig Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $7,300.00 KW CONSTRUCTION SERVICES, LLC 3801 Voorde Drive, Suite B South Bend, IN 46628 Quotation was submitted by Corey Noland Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $4,900.00 REGULAR MEETING JULY 25, 2017 224 1 Upon a motion made by Ms. Maradik, seconded by Ms.. Dorau and carried, the above quotations were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS - CONSERVATORY ROOF REPAIR (PARK BOND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated there were no quotations received. Attorney Schmidt stated he would review this project to determine if it falls under public works construction, or whether it is considered a repair and whether that determination would allow the department to go to the open market for the work to be done. OPENING OF QUOTATIONS - SOUTH BEND WATER WORKS LEAK SURVEY 2017 (WATER WORKS OPERATING FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: AMERICAN LEAK DETECTION PO Box 2073 Portage, MI 49081 Quotation was submitted by Jeff Meckley Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Estimated Quantity in miles Unit Price per mile 500 $140.00 Total $70,000 M.E. SIMPSON CO.. INC. 3406 Enterprise Ave. Valparaiso, IN 46383 Quotation was submitted by John Van Arsdel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Estimated Quantity in miles Unit Price per mile 500 $149.00 Total $74,500.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Water Works for review and recommendation. AWARD BID - JANITORIAL CLEANING SUPPLIES 2017 - SPEC S (VARIOUS) Ms. Toni Laisure, Central Services, advised the Board that on June 27, 2017, bids were received and opened for the above referenced supplies. After reviewing those bids, Ms. Laisure recommended that the Board award the contracts to the lowest responsive and responsible bidders in unit prices as follows: HP Products Corporation, 4220 Saguaro Trail, Indianapolis, IN 46268: Sec 1: Chemicals - Line Items 1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 17, 18, 19, 20, 21, 22, 24, 26, 28 & 31; Sec 2: Supplies - Line Items 34, 35, 37, 39, 40, 41, 42, 43, 46, 48, 49, 54, 55, 56, 59, 60, 61, 62, 66 & 67; Sec 3: Paper Products - Line Items 73, 75, 76 & 77 Kabelin Commercial Supply, 512 Andrew Avenue, LaPorte, IN 46350: Sec 1: Chemicals - Line Items 3, 4, 16, 23 & 32; Sec 2: Supplies - Line Items 47, 57, 58, 63, 64, 65 & 70; Sec 3: Paper Products - Line Items 72 & 78; REGULAR MEETING JULY 25, 2017 225 Sec 4: Poly Trash Bags — Line Item 83 Sanco Distributing, Inc., 919 N. Olive St., South Bend, IN 46628: Sec 1: Chemicals - Line Item 29 & 30 South Bend Chemical, 732 S. Michigan St., South Bend, IN 46601: Sec 1: Chemicals - Line Item 27; Sec 2: Supplies - Line Item 36, 69, & 71; Sec 3: Paper Products — Line Item 74 KSS Enterprises, 208 E. Sample St., South Bend, IN 46601: Sec 1: Chemicals - Line Item 15 & 25; Sec 2: Supplies — Line Item 38, 44, 45, & 68, Acuity Specialty Products, Inc. d/b/a Zep Sales and Services, 3300 Cumberland Boulevard, Suite 700, Atlanta, GA 30339: Sec 2: Supplies - Line Item 33 Central Poly -Bag Corp, 2400 Bedle Place, Linden, NJ 07036: Sec 4: Poly Trash Bags — Line Item 84 Interboro Packaging, 114 Bracken Road, Montgomery, NY 12549: Sec 2: Supplies - Line Item 50, 51, 52, & 53; Sec 4: Poly Trash Bags — Line Item 86 Unipak Corp, PO Box 300027, Brooklyn, NY 11230: Sec 4: Poly Trash Bags — Line Item 81 All American Poly, 40 Turner Place, Piscataway, NJ 08854: Sec 4: Poly Trash Bags — Line Item 79, 80, 82 & 85 Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — EIGHTEEN G 8), MORE OR LESS, NEW HEAVY DUTY MOBILE LIFTING SYSTEMS — SPEC T (CENTRAL SERVICES CAPITAL BUDGET) Mr. Jeff Hudak, Central Services, advised the Board that on July 11, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder M.S. Foster & Associates, Inc., 1866 N. Country Lane, Michigan City, IN 46360, in the amount of $114,180 for three (3) sets at $38,060 each. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS AND RE -ADVERTISE — DOWNTOWN MILL AND ASPHALT OVERLAY — PROJECT NO. 117-052 (TIF BOND) In a memorandum to the Board, Ms. Sue Ellen Doudrick, Engineering, requested permission to reject all bids and re -advertise for the above referenced project due to bids exceeding the budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to reject bids and re -advertise was approved. AWARD QUOTATION — LED LUMINAIRES — PROJECT NO. 117-078 (COIT) Mr. Kevin Fink, Engineering, advised the Board that on July 11, 2017, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Fink recommended that the Board award the contract to the lowest responsive and responsible bidder, All Phase Electric Supply, 1385 N. Bendix Drive, South Bend, IN 46628, in unit prices not to exceed $63,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — WESTERN AVENUE CORRIDOR IMPROVEMENTS— PROJECT NO. 115-097 (RWDA TIF) Mr. Gilot advised that Mr. Corbitt Kerr, Engineering, has submitted Change Order No. 1 on behalf of Selge Constructions Co., 2833 S. I Vh Street, Niles, MI 49120, indicating the contract intermediate completion dates be increased by thirty-one (31) days for Phase III, for a revised date of August 31, 2017, and twenty-five (25) for Phase IV for a revised date of October 10, 2017. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. REGULAR MEETING JULY 25, 2017 226 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — HIBBERD SITE IMPROVEMENTS — PROJECT NO. 117-063 (RWDA TIF) In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission to advertise for the receipt of bids for the above referenced services. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — MORRIS PERFORMING ARTS CENTER MARQUEE UPGRADE — PROJECT NO. 117-070 (CAPITAL IMPROVEMENTS In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME PHASE 3 — PROJECT NO. 117-064 (RWDA TIF) In a memorandum to the Board, Mr. Rich Estes, Community Investment, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1)OR MORE, 2017 OR NEWER, SINGLE AXLE DUMP TRUCK WITH UNDERBODY SCRAPER — SPEC W (VENUES PARKS AND ARTS CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced truck. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CHARLES BLACK CENTER RENOVATION AND ADDITION — PROJECT NO. 116-073 (PARK BOND) In a memorandum to the Board, Mr. Kevin Fink, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVE INDOT TITLE SHEET— MONROE AND STUDEBAKER SAFE ROUTES TO SCHOOL —PROJECT NO. 116-039 (LOIT) Mr. Gilot advised that the INDOT Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above referenced Title Sheet was approved and signed. ADOPT RESOLUTION NO. 27-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA APPOINTING AUTHORIZED REPRESENTATIVE TO CONDUCT CERTAIN ADMINISTRATIVE ACTS Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.27-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPOINTING AUTHORIZED REPRESENTATIVES TO CONDUCT CERTAIN ADMINISTRATIVE ACTS WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting body for the City of South Bend, Indiana ("City") and the Board has the authority under the laws of Indiana to purchase, acquire and lease property; WHEREAS, the Board have determined that a need exists to delegate certain administrative tasks in order to promote the efficiency and operation of the City; and REGULAR MEETING JULY 25, 2017 227 WHEREAS, as a result of the vast array of activity involving the City's Public Works Department, staff of the City's Public Works Department receive frequent requests to perform administrative functions on behalf of the department, including but not limited to, executing the transfer of title to personal property, the submission of forms to other various entities, the certification of the senior citizen rate for refuse, and the execution of documents related to the ownership and maintenance of property; and WHEREAS, the Board desires to expressly authorize the department's Director to take such administrative acts and to execute such administrative documents as necessary to provide for the proper maintenance and management of its property interests. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works as follows: 1. Mr. Eric Horvath, in his capacity as Director of the City of South Bend's Department of Public Works is authorized to perform, on behalf of the Board, administrative acts related to the department's transfer of title to personal property, the submission of forms to other various entities, the certification of the senior citizen rate for refuse, and the execution of documents related to the ownership and maintenance, of property. For purposes of this Resolution, an administrative act is one in which the Director determines, upon the advice of legal counsel, that said act occurs within the normal course of owning, operating, or managing department property and does not adversely impact an interest of the Board. 2. This Resolution shall be in full force and effect after its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on July 25, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 28-2017 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 28-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2003 Pierce Enforcer Fire Truck WHEREAS, Indiana Code 5-22-21-6(4)(B) permits and establishes procedure for disposal of personal property which is considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property. This equipment is no longer needed by the City. REGULAR MEETING JULY 25, 2017 228 L� NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property. This equipment is no longer needed by the City. BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on July 25, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Software CDW Third Year of Three (3) Year $253,284.09 Maradik/Dorau License Government Renewal of Microsoft (IT Operating) Renewal Subscription Licensing Professional AccordWare, Affordable Care Act $3,900.00 Maradik/Dorau Services LLC Reporting for IRS Forms ($1.25 per Agreement 1094 and 1095 1095-C Form and $1.00 per Employee Reporting Fee plus $750 Base Fee) (Health Insurance Fund) Professional Lawson- Fellows St. Raised Crosswalk NTE $8,750 Maradik/Dorau Services Fisher at Riley High School (RWDA TIF) Agreement Associates, P.C. Professional Abonmarche Lincoln Way West and NTE $109,600 Maradik/Dorau Services Consultants Charles Martin Intersection (RWDA TIF) Subject to Agreement Improvements Funding Amendment Abonmarche Howard St. Traffic Impact $5,000: New Maradik/Dorau No. 1 to Consultants Study NTE Total Subject to Professional $15,000 Funding Services (REDA TIF) Agreement Professional KIL Erskine Clubhouse NTE $18,600 Maradik/Dorau Services Architecture Remodeling Assessment (SSDA TIF) Subject to Agreement and Planning Funding Contract SBC Global Renewal of T1 and DS3 $1,490/Month Maradik/Dorau Services, Inc. Circuits for Network for Thirty -Six d/b/a AT&T Connectivity between the (36) Months; Global Police Department and Fire Total of Services Stations $53,640 (COIT) REGULAR MEETING JULY 25, 2017 229 Software Aquitas Software Renewal $22,092 Maradik/Dorau Agreement Solutions, (O&M) Inc. Professional Epoch Fire Station No. 9 Design NTE $285,570 Maradik/Dorau Services Architecture (Fire Capital Agreement + Planning, Improvements) LLC Special Brown Compatible Heavy Duty NTE $285,000 Maradik/Dorau Purchase Equipment 14,500 lb. Truck with Multi- (Sewers Company Conductor TV/Lateral Capital) Inspection System Hardware and Software per I.C. 5-22- 10-8. Professional Lawson- Ironwood Road Pavement NTE $49,800 Maradik/Dorau Services Fisher Restoration Survey and (LOIT) Agreement Associates, Design P.C. Professional Lawson- West Race Bank Trail NTE $82,600 Maradik/Dorau Services Fisher Improvements and Design (RWDA TIF) Subject to Agreement Associates, Funding P.C. Memorandum St. Joseph Mayflower Road Paving from $172,631.88 Maradik/Dorau of County Western Ave. to Lincoln Way (MVH) Understanding West Professional EnFocus Renewal of Internship NTE $20,000 Dorau/Mueller Services Program (COIT) Mr. Gilot Agreement abstained Professional Thomas Replacement of Hail $8,300 Maradik/Dorau Services Cook d.b.a. Damaged Rooftop Air (Liability Agreement M/E Design Conditioning Units at Insurance) Services Studebaker Museum Professional ESG Event Security Services Hourly Rates Maradik/Dorau Services Security, Inc. Agreement Pursuant to the reimbursed by Agreement Award of Proposal for Ticket Sales MPAC, Palais Royale, and Century Center APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Jonathan Jones Non- July 29, 2017; South St. from Taylor Maradik/Dorau Residential 5:00 a.m. to St. to Lafayette Blvd. Block Party - 1:00 P.M. with a Temporary 2017 Urban Blocking of Intersection Adventure for Fifteen (15) Minutes Games Living Stones Procession - August 5, 2017; On Police and Traffic Maradik/Dorau Church Ready. Set. 9:00 a.m. to recommended Revised School! 10:00 a.m. Route Fraternal Order Procession - August 5, 2017; On route as submitted Maradik/Dorau of Police No. Fallen Officer 12:00 p.m. to 36 Scholarship 5:00 p.m. Ride Stanley Clark Procession - October 14, On route as submitted Maradik/Dorau School The Clark Run 2017; 8:30 a.m. 5K to 11:00 a.m. Maranatha Procession - August 5, 2017; On route as submitted Maradik/Dorau Missionary Maranatha 8:00 a.m. to Baptist Church, Accessibility 12:45 p.m. 1 REGULAR MEETING JULY 25, 2017 230 1 I Inc Riding for a Lift TABLE/APPROVE PARTIAL TEMPORARY OCCUPANCY PERMIT — 321 SOUTH MAIN STREET Ms. Donna Hanson, Engineering Department, submitted an application for Temporary Occupancy at 321 S. Main Street on behalf of Majority Builders, Inc., to close the full sidewalk and west alley from July 10, 2017 to July 10, 2018 for construction on the Hibberd Building. The Board agreed a one (1) year closing of the sidewalk was excessive, and an inconvenience. Ms. Maradik noted the drawing showed the north alley closed in addition to the west alley and suggested that was needed to be open for trash pickup. She noted also the cycle path was part of the closure and that would be needed the following week. The Board agreed the sidewalk was wide enough that that lane shouldn't need to be included. Mr. Gilot suggested the contractor be contacted and asked to narrow down the time and asked to leave the cycle path open. Mr. Eric Horvath, Public Works, suggested the Board approve a temporary permit of two (2) weeks to a month until the questions could be answered. Mr. Gilot asked the Board table the request and ask the contractor to come to the next meeting to explain why they needed a full year and full sidewalk. Mr. Mueller made a motion to approve a temporary permit as shown, through August 8, 2017. Ms. Maradik seconded the motion which carried. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH ALLEY FROM LINDEN ST. TO HINE ST. WEST OF PAGIN ST., EAST OF STUDEBAKER ST. Mr. Gilot indicated that Carolyn Peppers, 328 Linden Ave., South Bend, IN 46628, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Solid Waste Department. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Community Investment, and Engineering Departments because the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient, noting there is garage access for several garages on this alley. Therefore, Ms. Maradik made a motion for an unfavorable recommendation of the request for vacation. Ms. Dorau seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 1614 S. Taylor St. 133 E. Ewing Ave. REMARKS: All criteria has been met REMOVAL INSTALLATION AND REVISIONS: LOCATION: South Side of Jefferson Blvd. between Michigan St. and Dr. Martin Luther King Jr. Blvd.; remove Half -Hour Parking Restriction, install Two -Hour Parking on this Block and No Parking in Spaces on either side of Mailboxes and Fire Hydrants, adjust Locations of No Parking Restrictions to align with newly marked Spaces REMARKS: All criteria has been met REVISION: LOCATION: LaPorte and Colfax Ave. Intersection; convert Traffic Signal to all Red Flashing for a period of at least Ninety (90) Days based on Traffic Signal Warrant Study recommending removal of the Traffic Signal REGULAR MEETING JULY 25, 2017 231 TABLE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Mr. Gilot and carried, the following traffic control device was tabled: REMOVAL AND NEW INSTALLATIONS: LOCATIONS: North Side of Western Ave. between Main St. and Michigan St. - Remove Two Hour Parking this Block and Install No Parking with Two -Hour Parking where the Curb is bumped in. North Side of Monroe St. East of Intersection with Main St. - Remove No Parking Restriction and Replace with Two - Hour Parking APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 19375 FOLEY CIRCLE NORTH, LOT 271 52652 BLUE WINGED TRAIL, LOT 237, 52651 COMMON EIDER TRAIL LOT 228 52635 COMMON EIDER TRAIL, LOT 227 — SEWER/WATER Mr. Gilot stated that the Board is in receipt of several Consents to Annexation and Waivers of Right to Remonstrate as submitted by the Thomas H. Morrison Group, LLC, 2560 Portage Road, Niles, MI 49120. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced properties at 19375 Foley Circle North, Lot 27, Cottages of Pendle Woods (Key # 002-1007-017039), 52652 Blue Winged Trail, Lot 237, Augustine Lakes Estates (Key # 021- 1038-061950), 52651 Common Eider Trail, Lot 228, Augustine Lakes Estates (Key #021-1038- 061927) and 52635 Common Eider Trail, Lot 227, Augustine Lakes Estates (Key #021-1038- 061928) the Morrison Group waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the properties by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,136,855.58 07/25/2017 City of South Bend $625 07/19/2017 St. Joseph County Housing Consortium $24,689.33 07/20/2017 U.S. Bank National Association; 2015 EDIT/Park Bond $120,924.45 07/18/2017 U.S. Bank National Association; Smart Streets Requisition No. 70 $659,977.93 07/21/2017 U.S. Bancorp Association/U.S. Bank National; Midwest Meters; Requisition No. 6 $30,297 07/21/2017 PNC Equipment Finance/U.S. Bank National Association; Rosenbauer Requisition No. 9 (final) $372,185.24 07/21/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:14 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President V��L I )I � Elizabeth A. Maradik, Member REGULAR MEETING JULY 25, 2017 232 ATTEST: gid:�a: M. Martin, Clerk 1 1 Therese J. Dorau, Member Jam A. Mueller, Member Suzanna Fritzberg, Member