The URL can be used to link to this page

Home My WebLink About080317 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of July 20, July 25, and August 1, 2017 2. OPENING OF BIDS A. Demolition of Howard Park Recreation Center – Project No. 117-058 1. Funding: REDA TIF (429.1050.460.39.82) B. Four (4), More or Less, 2017 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec V 1. Funding: Wastewater & Fire Department Capital Budget (642.0630.415.43.02/287.0902.422.43.02) C. Four (4), More or Less, 2017 or Newer, Police Motorcycles with Equipment – Spec Q 1. Funding: Police Department Motor Equipment Fund (220.8101.421.43.02) 3. OPENING OF QUOTATIONS A. River Walk Subdivision Street Lighting - Project No. 117-080 1. Funding: REDA TIF (429.1050.460.42.03) B. Howard Park Lodge HVAC Installation 1. Funding: Park Bond (751.1101.452.39.89) 2. Award C. Conservatory Roof Repair 1. Funding: Park Bond (751.1101.452.29.89) 2. Award D. Veteran’s Memorial Park Electrical Work 1. Funding: IUSB Memorial Fund (405.1101.452.36.09) 2. Award 4. AWARD BIDS AND APPROVE CONTRACT A. 2017 South Bend Police Vehicle Equipment 1. Company: a) On-Duty Depot of Indiana, Inc. (1) Item Nos. 2, 4, 5, 6, 7, 8, 10, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 29, 33, 34, 35 and 37 (2) Amount: Unit Prices NTE $171,189 b) Waymire Fleet Equipment (1) Item Nos. 1 and 24 (2) Amount: Unit Prices NTE $34,642.75 c) Crown North America (1) Item Nos. 30, 31 and 32 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 (2) Amount: Unit Prices NTE $25,536 2. Funding: Vehicle Lease (404.0401.415.37.11/.12) B. Newman Center Site Development – Project No. 117-060R 1. Company: a) The Robert Henry Corporation (1) Division A: Unit Prices NTE $299,310.20 (2) Alternate A1: Unit Prices NTE $71,930 b) HRP Construction, Inc. (1) Division B: Unit Prices NTE $113,807.07 (2) Division C: Unit Prices NTE $70,546.05 2. Funding: REDA TIF (429.1050.460.42.02/.03) 5. AWARD QUOTATIONS AND APPROVE CONTRACT A. Seitz River Wall Solar Light Upgrade 1. Company: Martell Electric, LLC. 2. Amount: $4,766 3. Funding: Park Bond (751.1101.452.39.89) B. South Bend Water Works Leak Survey 2017 1. Company: American Leak Detection 2. Amount: $70,000 3. Funding: Water Works Operating Fund (620.0640.605.31.06) 6. CHANGE ORDERS A. Fellows Streetscape, Phase II – Project No. 116-041B 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $5,000 4. Percent of Increase: 1.07% 5. Revised Contract Amount: $471,190.00 6. Funding: RWDA TIF (324.1050.460.42.01) B. Wastewater Treatment Plant Compressor Building Roof Replacement – Project No. 116-052 1. Company: Dudeck Roofing and Sheet Metal 2. Change Order No.: 1 3. Increase Amount: $2,800 4. Percent of Increase: 1.13% 5. Revised Contract Amount: $251,600 6. Funding: Utilities/Wastewater Building Maintenance (641.0630.793.36.01) C. Western Avenue Corridor Improvements from Bendix Drive to Olive Street – Project No. 115-097 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 1. Company: Selge Construction Co. 2. Change Order No.: 2 3. Increase Amount: TBD 4. Percent of Increase: TBD 5. Revised Contract Amount: TBD 6. Funding: RWDA TIF (324.1050.460.42.03) 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Corby Boulevard Sidewalk Improvements, Divisions A, B, and C – Project No. 116-087 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($175.31) 4. Percent of Decrease: (0.11%) 5. Total Percent of Change: 15.91% 6. Revised Contract Amount: $155,415.87 7. Funding: MVH (202.0619.431.31.06) B. Lincoln Way East and Caroline St. Sewer Repair – Project No. 115-138 1. Company: C & E Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($7,981.35) 4. Percent of Decrease: (24.29%) 5. Revised Contract Amount: $24,872.15 6. Funding: Sewer Contractual Services (641.0621.792.63.35) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Four Winds Field Concourse Painting 1. Funding: Non-Reverting Fund (401.1101.452.36.01 ) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. South Bend Police Department Body and In-Car Video Camera Systems 1. Funding: (101.0801.421.22.24/295.0801.421.22.24) 10. RESOLUTIONS A. No. 29-2017 – A Resolution of the South Bend Board of Public Works Regarding the Retirement of “Otter”, a K-9 Police Department Unit B. No. 30-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Helmet and Boots for Deceased Firefighter, Battalion Chief Kevin Kolber CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 C. No. 31-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Park Department 2003 Genie Towable Boom Lift 50’ Platform Trailer 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract – Kaser’s Auction Service 1. Description: Auctioneer for sale of City Vehicles, Equipment, and Miscellaneous Items at the Central Services Facility 2. Amount: Five Percent (5%) of Proceeds B. Professional Services Agreement – Gibson Insurance 1. Description: Annual Property Insurance Policy Renewal for July 1, 2017 through July 1, 2018 2. Amount: $386,024.74 3. Funding: Liability Fund (226.0417.672.34.02) C. Contract – South Bend Police Officer Angie Kline 1. Description: Purchase of Retired South Bend Police Department K-9 2. Amount: $1.00 D. Professional Services Agreement – Prosperity Now 1. Description: Create a City Profile and Scorecard for Racial and Economic Justice 2. Amount: $16,000 3. Funding: DCI Administration (211.1001.460.31.06) E. Contract – Indiana Housing and Community Development Authority (IHCDA) 1. Description: Mortgage Foreclosure Prevention Counseling for IHCDA’s Clients from July 1, 2017 to September 30, 2017 2. Amount: $5,750 paid to City F. Second Amendment to Temporary Use and Management Agreement – Downtown South Bend, Inc. 1. Description: Addition of Five (5) Parking Lots owned by Redevelopment Commission and Board of Public Works for Management by Downtown South Bend Team: a) Main St. and Jefferson Blvd. b) St. Joseph County Public Library c) 313 S. Lafayette Blvd. d) 117 S. Lafayette Blvd. e) 214-216 W. Wayne St. 2. Amount: $300 per Month 3. Funding: COIT (404.0617.431.37.05) G. Landscape Maintenance Agreement - INDOT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: City to perform Landscape Maintenance at Prairie Avenue (SR 23) and US 31 Interchange Corridor H. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Field Survey, Design and Permitting for the Ravina Park/Bowman Creek Bank Restoration 2. Amount: NTE $40,000 3. Funding: Pokagon Tribe Donation Fund I. Amendment No. 2 to Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Extend Construction Administration Services for Wastewater Treatment Plant Secondary Treatment Improvements 2. Amount: NTE $50,740 3. Funding: Utilities/Wastewater Engineering (641.0630.793.31.02) J. Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Design and Construction Administration for Wastewater Headworks Influent Gates Improvements 2. Amount: NTE $105,720 3. Funding: Utilities/Wastewater Engineering (641.0630.793.31.02) K. Professional Services Agreement – Donohue & Associates 1. Description: Design of South Well Field Improvements 2. Amount: NTE $150,000 3. Funding: SSDA TIF (430.1050.460.31.06) L. Professional Services Agreement – Mark Dowd 1. Description: Transportation and Innovations Strategy Study 2. Amount: NTE $50,500 ($45,500 plus $5,000 Travel Reimbursement Allowance) 3. Funding: Community Investment Professional Services (211.1001.460.31.06) M. Memorandum of Assignment and Assumption – Redevelopment Commission 1. Description: Recordable Document of Multi-Employer Property Trust’s (Building Owner) Leighton Parking Garage and Complex Ground and Airspace Lease assigned to the Board of Public Works in September 2016 (subject to Redevelopment Commission approval) N. Memorandum of Assignment and Assumption – Redevelopment Commission 1. Description: Recordable Document of Memorial Hospital’s (tenant) Leighton Parking Garage and Complex Ground Lease assigned to the Board of Public Works in September 2016 (subject to Redevelopment Commission approval) O. Professional Services Agreement – Life Account LLC d/b/a Compass Professional Health Services 1. Description: Health Insurance Plan Consulting Services 2. Amount: $5.00 per Beneficiary per Month 3. Funding: Health Insurance Professional Services Fund (711.0401.671.31.06) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 P. Lease Finance Agreement – Public-finance.com 1. Description: Lease Financing for Vehicles and Equipment 2. Amount: $1,632,000 (Principal) 3. Funding: Various Department’s Principal and Interest Accounts Q. Memorandum of Understanding – Teamsters Local Union 364 1. Description: Seniority for Newly Hired Teamsters 12. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Aaron Marsh a) Event: Summer Fun Block Party b) Location: Eckman St. from Erskine St. to High St. c) Date/Time: August 12, 2017/ 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Archie Donaldson a) Event: Back to School Block Party b) Location: Bergan St. from Huey St. to Elmer St. c) Date/Time: August 19, 2017/ 12:00 p.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: Viline Thompson a) Event: Block Party b) Location: Haney St. from Columbia St. to Fellows St. c) Date/Time: August 19, 2017/ 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Riley High School a) Event: Riley Homecoming Parade b) Date/Time: September 8, 2017/ 4:00 p.m. to 6:00 p.m. c) See Comments 2. Applicant: The Pack of Indiana a) Event: Angel of Hope Memorial Benefit and Ride b) Date/Time: August 19, 2017/ 9:00 a.m. to 2:00 p.m. c) Favorable Recommendations C. Sidewalk Sale 1. Applicant: Classic Boutique a) Location: 796 College St. b) Date/Time: Every Monday through Saturday, Weather Permitting c) See Comments D. Temporary Occupancy Permit 1. Applicant: F.A. Wilhelm Construction CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 a) Location: 1140 E. Angela Blvd. b) Description: Occupy Parking Lane on East Bound Angela Blvd. and South Bound Burns Ave. Travel Lane for access to Building, Deliveries, Staging and Public Safety c) Dates: July 17, 2017 to July 17, 2018 2. Applicant: Majority Builders, Inc. a) Location: 321 S. Main Street; Hibberd Building b) Description: Occupy Full Sidewalk and North and West Alleys to allow Construction on Building c) Dates: August 8, 2017 to July 10, 2018 d) Board requested Applicant attend Meeting to discuss Length of Application and Full Sidewalk Closure request previously Tabled E. Encroachments/Revocable Permits 1. Applicant: La Casa de Amistad a) Location: 746 S. Meade St. b) Description: Adding ADA Ramp and Relocating Sidewalk c) Engineering recommends that the Sidewalk on the Left Side Corner be Rounded Off Instead of a 90-Degree Angle 2. Applicant: LePeep a) Location: 127 S. Michigan St. b) Description: Projecting Sign c) Favorable Recommendations 13. VACATIONS A. Applicant: Scott Baracka 1. Location: East/West Alley in the 1100 Block of Blaine Avenue between Blaine Ave. and North/South Alley from Humboldt Ave. to Vassar Ave. 2. Purpose: Safety 3. Favorable Recommendations B. Applicant: Joe Hart on behalf of South Bend Cubs 1. Location: Williams Street Cul De Sac 2. Purpose: Four Winds Field Fun Zone Relocation 3. Favorable Recommendations; Engineering Comments 14. TRAFFIC CONTROL DEVICES A. New Installation – Temporary No Parking Signs 1. Location: Lafayette Blvd. in Front of Old Courthouse Steps 2. Description: No Parking Signs from 9:00 a.m. to 11:30 a.m. on August 15, 2017 for “Drive for our Lives Press Conference” Bus Parking 3. Favorable Recommendations; Courthouse has approved use of Steps for Event CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 B. New Installation – 3-Way Stop Sign 1. Location: Notre Dame Ave. and Northside Blvd. 2. All criteria has been met C. New Installation – Residential Parking Zone 1. Location: Champions Way 2. All criteria has been met D. New Installation, Removal and Revision 1. Location: West Side of Michigan St. North of Jefferson Blvd. a) Marked Space just North of Leighton Parking Garage Entrance, change Police Parking Only to 15-Minute Loading Zone b) North Side of Jefferson Blvd., 1st Marked Spaced East of Main St., change 15-Minute Parking from 6:00 a.m. to 6:00 p.m. to 15-Minute Loading Zone 2. All criteria has been met E. New Installation – No Parking 1. Location: Both Sides of St. Joseph St. South of Ireland Rd. and Both Sides of Callander St. West of St. Joseph St. 2. All criteria has been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21570 Holly Berry Court – Water 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.