HomeMy WebLinkAboutOpening of Bids - One (1) or More New Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab & Chassis Spec U - 502 Equipmenta rm.g
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States, I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this � Y day of f_, 20/7
6
Subscribed and sworn to before me this Z N
My Commission Expires /0Ct(-. Z?r lc) 2 [
County of Residence
BRANDON ALLEN
Notary public
Kentucky — State at Large
My Commission Expires Mar 22, 2021
Contractor 'd (Firm))
Sig ture of Con ; orBiddcr or Its nt
Printed Name and Title
day of 3 r^ , 20 17
Notary Public
(To be completed only by Contractors/Bidelers claiming to he a "local Indiana business"pursuant to I.C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business " refers to any of thefollowing:
(I) A business whose principal place of business is located in an affected county.
(2) A business thatpays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of'its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopled by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the, following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased fr•orn a local Indiana business:
• 5%for a purchase expected by the purchasing agency to be less than $50,000
• 3%for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100,000.
• 1 %for a purchase expected by the purchasing agency to be at least $100, OOU.
Date:
Pursuant to I.C. 36-1-12-22, claims a local Indiana business
preference for Project (Project # ) located within the City of
South Bend, St. Joseph County, Indiana.
❑ The location of the principal place of business is
(Address)
❑ St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of:
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL
SOCIAL SECURITYNUMBERS.
Dated this day of , 20
Contractor/Bidder (Firm.)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
BID NAME
FOR BIDS DUE
BID/PROPOSAL
CITY OF SOUTH BEND
Spec U - One (1) or More New Positive Displacement Hydro -Excavating
Machine with Tandem Axle Cab & Chassis
July 25, 2017 at 9:30 a.m.
Description
YearlMakelModel
Price
cf Vlik V ��
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4lQ U !"C u'��`�7f
JUG/niit
$ "7VJ, 6(,
Alternate#
Description
Cost
Total
A
Liquid return system to return
recovered water from debris body back
to manhole 575 GPM minimum.
$
$
B
High lift system for dump body.
$
$
C
Vibrator system for debris body.
$ /f (,7S
$ 4JOS.3gQ
D
Additional storage compartment under
body on driver's side.
$
$
Estimated number of days for delivery from award l JrJr
date.
Bidder (Firm): �,r men 7�
Address:
City/State/Zip: C6,,,10dc1 , rry 4/00/e-1
Telephone Number: _. Q a - 03 ?- 0/0 '� Fax Number:
(Si ure)
TX, 5 q/ol')
(Printed Name)
A,eS ; cle.7 i-
Lazz
(Title)
25
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Suzanna M. Fritzberg, Member
James A. Mueller, Member
Elizabeth A. Maradik, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
we
Deviation Sheet
Engine
Frame
5 year, 100K mile warranty
Integral front extension N/A
78', not 75'
Aluminum instead of steel bumper
Cab:
- Aluminum Cab
- Single air horn due to 11'9" height restriction
- No cab mounted beacon
Debris Body:
- No Door Grabber
- 6" Air controlled Knife valve located on rear door, not the curbside
- Dump angle is 49°, not 60'
Water Tanks:
- 1000 gallons
- To ensure optimal center -of gravity and eliminate the possibility of teaks and
subsequent pump cavitation, the water storage shall be in a single tank design
- Water tank is apart of the debris tank. Stainless steel bulkhead prevents corrosion
- Tank is mounted at and above the chassis frame rails to provide a flooded inlet for
the water pump and for protection from road debris damage and off road
applications
- The tank shall be mounted to a full-length sub frame, unitized with the debris tank
to provide for resistance to twisting and distortion.
- 15 year Warranty
Vacuum System Pick Up Hose:
- Gear Type Rotation
- 26' Reach
- Joy stick at side panel only
- Tube trays as opposed to lazy Susan style
High Pressure Water Pump
- Air to Oil Cooler
- Triplex style pump
- 12 gpm @ 3000 PSI
- Safety dump valves will not allow unit to over pressurize
Electrical System
- Wiring not labeled every 12 inches
Lights
- We mount below the mirror
Warranties
- Vacuum pump warrantied for 5 years as opposed to 2000 hours
SPECIFICATIONS
CITY OF SOUTH BEND
Spec U — One (1) or More New Positive Displacement Hydro -Excavating
BID NAME Machine with Tandem Axle Cab & Chassis
FOR BIDS DUE .duly 26, 2017 at 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
SPEC U — ONE (1) OR MORE NEW POSITIVE DISPLACEMENT HYDRO -
EXCAVATING MACHINE WITH TANDEM AXLE CAB & CHASSIS
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No partial ors lit bids will be accepted. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more (s),
the base bid price and the alternate bid price(s) will be totaled and compared for all bidders
offering the final configuration. Award will be made based on the lowest responsible/responsive
bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on
an alternate may result in the entire bid being non -responsive, depending on the final
configuration of the product.
C
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process, FOB Central Services. The unit and all related paperwork is
to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
SPECIFICATIONS
SHALL BE AS SPECIFIED
Chassis:
Tandem axle, conventional cab, wheel base set to allow
(y" NO
for a minimum of 181 inches cab to axle dimension.
Front Axle:
20,000 lb with 20,000 lb suspension with HD shock
YES / NO
absorbers.
Rear Axle/
46,000 lb capacity minimum, locking differentials, fore,
YES, NO
Suspension:
aft and transverse torque rods. Drive line and inter axle
extended lube feature. 46,000 lb leaf spring suspension
with HD shock absorbers. <-- ,
Engine:
370 horsepower, with 1,250 ft lbs torque minimum diesel
CS) NO
engine. Emergency shut down system for low oil
pressure, high water temperature. Unit to include
provisions for a front mounted PTO including flange for
adapting to front mounted pump. Air filters shall be
replaceable paper type with a restriction gauge. Oil
filters to be full flows in -on type. Fuels stem to
10
include primary and secondary filter with fuel/water
separator. 1,000 watt engine block heater to be included.
Engine warranty to be 5
S ? ee,w
Cooling:
Heaviest available for model bid. Radiator to be located
YE/NO
to allow PTO shaft to pass under lower tank. Permanent
anti -freeze set to minus 35 degrees.
Transmission:
Allison 3000 RDS six speed automatic transmission with
(9'/ NO
PTO provision or equal. Furnished with transmission
temperature gauge, auxiliary in -line oil filter and oil
cooler. Electronic transmission fluid level check from
inside of cab, along with electronic customer access
connector to be included. Allison 5 year/unlimited
mileage extended service coverage shall be included.
Fuel Tank:
80 gallon minimum fuel tank to be marked "Diesel
YE / NO
Fuel". Davco Series 210 heated fuel/water separator or
equal located in the engine compartment.
Electrical:
Two (2) maintenance free 12 volt batteries, 2,200 CCA
YES NO
minimum. Alternator to be 160 amp minimum,
automatic reset circuit breakers in lieu of fuses. Lighting
per DOT specifications, all electrical connections to be
waterproof. All wiring to be color coded and marked as
to function.
Exhaust:
Vertical exhaust not to interfere with mounting of
(�O
equipment. Vertical tail pipe guard and rain cap to be
included.
Frame:
120,000 PSI minimum, C channel reinforced full length.
/0
Frame to include 24 inch integral front extension. Frame
shall have 75 inches from rear axle trunnion to end of
rail. Heavy duty steel front bumper.
Brakes:
Dual anti -lock air brake system. 18 CFM minimum air
(�-
�/ NO
compressor, automatic slack adjusters. Bendix AD-9 or
equal air dryer.
Steering:
Full power assist.
OLE_V NO
Tires &
Steel disc wheels, Front tires — conventional HSU2 -
YES NO
Wheels:
425/65R22.5 20 ply, Rear tires — conventional HDC -
11R/22.5 14 ply. One spare front & rear wheel and tire
to be included, all wheels to be hub piloted and painted
white.
A,- /`s
11
Cab:
Conventional all steel two man cab. Bostrom air ride
Wo 0
driver's seat, fixed passenger seat. External assist
handles on both sides. 16"x7" heated remote controlled
mirrors with 8" heated convex mirror. Right side lower
door window with mirror. Tinted windshield, dual sun
visors, seat belts, automatic turn signals, intermittent
wipers and adjustable steering column. Cab to include
hour meter, transmission temperature gauge, oil pressure,
water temperature gauge, dual air horns, heavy duty
heater and defroster, air conditioning, am/fm radio. Cab
to have overhead console for mounting of radio and
storage. A second red and white dome light is to be
included. Cab to include cab mounted strobe light.
Chassis to include electronic back-up alarm. Color to be
white.
Safety:
Truck to conform to all D.O.T. requirements including
(YES) NO
back up warning alarm.
Hydro-
12 cubic yard minimum capacity. Positive displacement
YES NO
Excavator
type pump and simultaneous high pressure water system.
Specifications:
Vacuum and flushing system must have the ability to be
varied separately. Maximum height to be 1 V 9".
Debris Body:
The debris storage body shall be constructed of a
YES /(0)
minimum 1/4" corrosion and abrasion resistant steel with
5
a minimum yield point of 50,000 PSI and a minimum
tensile strength of 70,000 PSI. Bulk heads to be 3/8"
minimum. The body shall be round for maximum
strength and have a minimum usable fill capacity of 12
cubic yards or 2,000 gallons.
The body shall have a full size rear door that is hinged at
the top and equipped with a replaceable neoprene type
seal to prevent leakage. This door shall be hydraulically
opened and closed by the operator and include hydraulic
door locks. The rear door system shall include a
hydraulic door grabber operated with the same control as
the door locks. The grabber shall engage the door at the
bottom from 0" — 6" to allow water run-off prior to
dumping. Beyond the 6" stroke the grabber shall
automatically disengage the door and allow dumping of
the debris tank.
The body shall be supplied with a load level indicator
and buzzer to show when the body is loaded to capacity,
A curb side 6" drain with an air controlled knife valve
12
shall be included. Drain to include 10 feet of 6 inch lay
flat hose.
Debris body shall be dumped by raising the body to a 60
degree angle utilizing a forward mounted, double acting
hydraulic dump cylinder or equal. Debris body internal
wash out system shall be included that operates directly
from the high pressure water pump and is capable of full
pump capacity. Wash out jets (6 minimum) shall be
located in front upper part of debris body.
The debris body shall be fixed on an independent frame,
separate from the chassis frame and mounted via a 3
point mounting system to allow flexing to occur without
causing frame damage.
Dump controls and accessory controls shall be provided
at a central curb side location directly behind the cab of
truck for safety. The rear door shall include a reflective
chevron for safety.
Water Tanks:
Water tanks must have a minimum metered capacity of
YES / N�O
650 gallon minimum.
S�e
The water tank capacity shall be achieved via four
0 e v,
separate cells, which must be constructed of a non-
corrosive material, aluminum or stainless steel, painted
due to water spotting, etc. The water cells shall not
require internal coatings and shall be easily repaired or
patched if required. The water tank shall not be a part of
the debris hopper or tank.
The four cells shall be hung via rubber line "J" straps
which will allow cells to easily be removed from the unit
if required.
The water cells shall be located beginning directly
behind the cab of the truck and ending at the very rear of
the unit, thus providing the best possible weight
distribution.
The water tanks shall be adequately vented and
connected to provide complete filling. A minimum 6"
and 4" connection between tanks shall be provided.
The water tanks shall be totally separate from and
provide no structural support for the debris tanks. The
13
water tanks shall share no common walls with the debris
tanks to prevent corrosion.
All water cells shall be positioned at or below the frame
of the unit thus providing the best possible and lowest
available center of gravity. The water cells shall not
raise with the debris body when dumping.
The water tank shall come equipped with an anti -syphon
device and 25' of hydrant fill hose and fittings. A water
level sight gauge shall also be provided.
The water tank shall come supplied with a "Y" pattern
stainless steel strainer to filter the water before it enters
the tank.
The water tank shall carry a 10-year warranty against
corrosion or cracking.
Vacuum
System shall be a positive displacement rotary lobe type
EIS 1 NO
System:
vacuum pump. Blower to be American made roots type
model 824RCS-18 HG or equal. Blower to be capable of
4500 CFM @ 18 inches of mercury. Include blower
manufacturer's performance chart and certification.
System to include vacuum relief valves for protection.
Blower to be protected by a centrifugal separator capable
of separating 50 microns. A stainless steel micro strainer
shall be installed between the centrifugal separator and
the blower. A stainless steel ball shut off to prevent
liquid debris carry over must be included.
Vacuum and water systems to be independently
controlled so each can be increased or decreased without
affecting the other. Vacuum controls to be located in the
cab and at the operators station. The vacuum system to
have its own hour meter separate from the chassis hour
meter, positive displacement pump to be fully warranted
for 2,000 hours.
Blower Drive:
Chassis driven directly through a continuous duty
CYLEV NO
transfer case. Any bidder wishing to bid an alternatively
driven blower may do so with a detailed explanation of
the system and the benefits to be received by the City of
South Bend from the use of such a system.. All bidders
must include detailed diagrams of blower drive
system being bid. Central Services personnel will
review the systems bid for reliability and ease of service,
The results of this review will be used as a part of the
14
overall evaluation of the units bid.
Vacuum
Shall be designed for front end operation with hose
YES No
System Pick Up
mounted and stored at front mounted work station. Front
S
Hose:
mounted location is desired for ease of positioning
vacuum hose as well as minimizing need for operator to
swing hose into traffic. Elbow to be heavy duty.
All connections between debris body and vacuum system
will be of the self-adjusting pressure fitting type.
Vacuum hose will remain stationary and not raise with
debris body in order to minimize possibility of running
vacuum hose into power lines and low hanging branches.
The upper debris tube shall consist of an anchored steel
tube and elbow for additional life. The lift and swing
movements shall be accomplished by cylinder actuated
means. Gear type rotations are not preferred due to
maintenance consideration.
The boom shall be hydraulically drive up, down, left, and
right directions. Boom shall be controlled by a remote
push button control station by cable to the hydraulic
power swing and lift cylinders. Joy stick controls to be
located at the vehicle side control panel and at the front
control panel. Unit to include a wireless remote control
for all functions.
The control station shall come equipped with control
switches for all directions as well as a safety emergency
shut down button which automatically eliminates power
to the boom.
For operator safety, a vacuum shut off switch shall be
provided at the operator station that will instantly cut off
vacuum air flow and reduce engine RPM to idle.
The unit shall include an emergency stop system at every
operator interface/control station.
A cab protection device independent of cab that will
protect cab from boom will be provided.
The following 8" dia. pipe extensions with clamps will
be provided and carried on the truck:
15
(2) 4' aluminum pipe extensions
(4) spare quick clamps
(2) 10' aluminum tubes
All pipes to be carried on a lazy susan type holder easily
accessible from ground level.
The vacuum hose will be mounted on a boom which will
rotate a minimum 180 degrees and provide a full 90
degree rotation to each side of the unit,
The boom shall extend and retract a minimum of 10 feet
and shall be located at the front work station in its
retracted position.
The boom shall provide 22 feet minimum reach off the
center line.
The boom shall include a true telescoping suction tube
which will extend and retract without affecting the steel
elbow or lower debris hose vertical position.
The boom shall maintain a proper seal of the telescoping
suction tube.
High Pressure The following is a description of the hydraulically driven
Water Pump; high pressure water pump currently use by the City of
South Bend. This system has proven very effective and
does meet all of our requirements. Any bidder wishing
to bid an alternatively driven pump may do so with a
detailed explanation of that system and the benefits to be
received by the City of South Bend from the use of such
a system. Such an alternative system may or not be
acceptable to the City. Belt type drive will not be
acceptable.
Water pump shall be triplex, plumber type pump or
piston type pump with continuous smooth water pressure
and the ability to run dry without damage. An
accumulator will be provided, if necessary, for
continuous smooth water pressure.
The hydraulic flow to drive the water pump will be from
a hydraulic oil pump by the truck engine via a heavy
duty air shift power take off. The water pump shall
operate with an oil to water ratio of 1 to 1.
The power take off shall engage the hydraulic pump but
YES
16
not the water pump to eliminate unnecessary high
pressure ball valve bypass and water pump wear.
The rated design capacity of the high pressure water
pump shall be 20 GPM and 3000 PSI. This capacity
shall insure long pump life. A certification by the pump
manufacturer for continuous duty shall be provided.
The high pressure water pump will be designed so no
damage will occur if run at normal operating speed
without water for 10 minutes. A certification by the
original water pump manufacturer to operate in such a
manner shall be provided.
The water pump will be used to purge residual water out
of the water system by pumping air through entire water
system. Drain plugs will be provided in the bottom
section of the water pump for complete cold weather
draining.
The water pump shall be capable of maximum water
pressure and flow while achieving maximum vacuum
pressure. The water pump shall operate independent of
vacuum system.
An oil to water heat exchanger will be provided in the
water system to cool all hydraulic fluids on the unit.
A monitor light shall be provided to indicate when
designed flow or pressure is exceeded.
Water pump shall have capabilities of being engaged or
disengaged form driving mechanism at one front control
panel by turning on or off an electric switch thus
providing added control and safety.
Hydro A smooth continuous variable flow of up to 20 GPM and
excavation 3,000 PSI shall be provided at the hand gun. The hand
System: gun shall be high pressure full functioning with on/off
control, replaceable tips, and a relief valve set at 3,000
PSI. The gun shall include 20' of %2" stainless steel high
pressure pipe extensions. Three nozzles, high speed
rotating, dual orifice and triple orifice.
The system shall include 50' of 1/2" high pressure hose on
a retractable spring loaded hose reel located on the
passenger side of the unit next to the manhole cleaning
YES NO
5re-
Sd «{-
17
system. System to have a main control valve, heavy duty
unloader valve, and high pressure quick disconnect
fittings.
Cold Weather
A water recirculation system shall be included that is
YES NO
Protection:
designed to prevent freezing of water in winter
conditions by circulating the water through the water
system. This system must be designed so that the truck
is usable while recirculating water. Controls to be in an
enclosed heated cabinet. Unit to include water heater
system.
Draining of the water system must be accomplished by
having drain ports on the lowest components on the
water system. An air system to blow out all water in
pump and lines using the chassis air system shall be
provided,
Handgun
The high pressure water pump will be utilized to supply
5..
S 1 O
Manhole
20 GPM at 600 PSI (relieved to protect operator) to
Cleaning
handgun system.
System:
A handgun will be supplied that comes equipped with 50'
of %" wire reinforced hose. The handgun should come
equipped with quick connect coupler. Hose to be stored
on a retractable hose reel.
Handgun system will include a center mounted coupler
that allows the operator to deliver water to area served by
pick up hose and to the inside of the debris body for
clean out. The handgun should allow for changing of
flow pattern from a fine mist to a steady stream.
Electrical
The entire electrical system shall be vapor sealed to
YES /0
System:
eliminate moisture damage to NEMA 4 (National
Electrical Manufacture Association) standards.
All electrical connections shall require no exposed wires
or terminals and shall be water proof.
All light bulbs shall be shock mounted to eliminate bulb
failure.
All wiring shall be color coded, labeled every 12 inches,
and run in sealed terminal boxes.
Hydraulic
Vendor to supply information describing all components
S / NO
System:
of the system including capacities. Any vendor bidding
18
an alternative power source should include a list of all
components, their function, periodic maintenance
required, and system advantages. Unit to include a 7 to 9
GPM tool circuit.
Lights:
In addition to all lights customarily provided with this
YES Q O
type of equipment, strobe lights are to be mounted, one
on the rear of debris body and one on cab guard in front
of debris body. Mirror mounted strobe lights to be
included along with mid body work lights. A hand held
spot light with 25' retractable core to be included. An
arrow board is to be mounted on the highest point
possible on the rear debris door.
Boom to be equipped with two spot lights for operation
at night.
A hand held spot light is to be provided powered by
chassis, 12 volt system with plug in on front of chassis.
Maintenance:
All bearings, bushings, pivot points and boom to be
YES )NO
greased by the operator from ground level.
Mounting:
Unit bid will be mounted on an approved truck chassis at
YES NO
the factory of the body manufacturer. Shall include a
tool box as specified by the City, located behind the cab,
17'/z" wide, 68" long, 4' tall with a full size door on each
end and one full length shelf 17" from the top.
Parts &
Due to the type of work this equipment will perform,
�/ NO
Service:
down time must be kept to a minimum. Accordingly,
parts and service must be available as listed below:
Parts must be shipped within 48 hours of notification
(excluding weekends and holidays) or they are at no
charge to the City.
Service and repair at the City's facilities from the
manufacturer must be available within twenty-four (24)
hours of notification to the manufacturer, excluding
weekends and holidays.
All travel pick-up and delivery for any warranted repairs
is the vendor's responsibility and must be within twenty-
four (24) hours of notification to the manufacturer,
excluding weekends and holidays.
Factory authorized service location with stock parts must
19
be provided by the manufacturer,
Two copies each of operational, parts and repair manuals
shall be provided. Any available technical date sheets
shall also be provided, and two sets of line tickets shall
be furnished on the truck.
Warranties: The equipment furnished pursuant to these specifications YES(9
shall be warranted by the manufacturer as follows:
All equipment supplied by the bidder, whether or not
manufactured by the bidder, will be warranted by the
bidder for a minimum of one (1) year from the date of
acceptance after delivery.
The vacuum pump shall be warranted for a period of
2,000 hours.
The debris tank shall be warranted for a period of ten
(10) years.
The water tanks will be warranted for a period of ten
(10) years against cracking or corrosion.
The warranties indicated above shall be provided to the
City at no additional charge. The manufacturer, under
these warranties, shall replace all equipment or parts
required without cost to the City for the periods of the
warranties, provided that the unit is serviced as outlined
by the manufacturer. Said written warranty shall be
certified and provided to the City at the time of delivery.
In addition to the warranties required above as a part of
the bid price, the bidder is asked to describe any
additional warranties that are provided by the
manufacturer on the equipment. Specifically, the bidder
is asked to describe any additional warranties that might
be available for the water pump, the power train, the
vacuum pump, and the debris body. If additional
warranties on these and other parts of the equipment can
be provided to the City at an additional cost, bidder
should indicate the terms of these warranties and the cost
involved. The cost of additional warranties should not
be included in the bid price, but listed separately as
options.
Chassis 12 months124,000 miles complete. Engine and
20
transmission as specified. The unit shall be awarded as a
complete unit including all sewer cleaning equipment.
The successful bidder will be responsible for all warranty
repairs and/or the transportation of the unit to and from
authorized warranty repair facility within 8 hours of
notification excluding weekends and holidays. Failure to
do so will result in a $200 per day late charge. The unit
shall include a one year/unlimited mileage towing
coverage policy. Exceptions to this policy may be
grounds to reject a vendors bid. It is the objective of
Equipment Services to keep this equipment available for
use on a 24 hour basis. Therefore, repairs that may
require lengthy travel time and distance may affect this
bid. State location of nearest chassis warranty repair
facility,
- q 00 h boT/V
State location of nearest positive displacement hydro -
excavating warranty repair facility,
Performance
Each bidder should be prepared to provide the City with
Evaluation:
a unit for evaluation. A positive displacement hydro -
excavating performance evaluation will be conducted by
a team of City employees. Performance as determined
by the City will be used to decide if the unit bid is
responsive to the needs of the City of South Bend. The
City of South Bend reserves the right to have a
representative from an outside agency attend the
performance evaluations. The results of these
performance evaluations will be used to determine if the
unit bid meets the minimum performance standards of
the City of South Bend. The evaluation results are the
property of the City of South Bend and cannot be used
by anyone other than City employees for evaluation
purposes.
Alternates;
The City is interested in obtaining price quotations on
&�So
the following optional equipment:
A. Liquid return system to return recovered
water from debris body back to manhole 575
GPM minimum.
B. High lift system for dump body.
C. Vibrator system for debris body.
D. Additional storage compartment under body on
driver's side.
Bids on alternate equipment shall be listed separately in
21
your bid form the bid price for the positive displacement
hydro -excavating machine described above.
Training:
Training for City personnel on the safety and the
operation of this equipment is required as part of any bid
submitted herein. Training will include, but not be
limited to, those items outlined below. Part of the
training will take place at the manufacturer's plant, and
any expenses incurred to complete this training will be at
the expense of the successful bidder, including travel,
lodging, school materials, and meals for South Bend City
employees, including the following:
Two (2) operators, two (2) mechanic, and one (1)
supervisor
At a minimum, the training will include those
items set out below:
Introduction to the Equipment and Plant Tour
This will include an overview of the complete
production process from the arrival of the chassis
to completed unit. Viewing this production
system will give the employees a better
understanding of the finished product.
Introduction to Operator's Manual
This will include a breakdown of each section of
the manual, operational controls, safety
shutdown, daily and weekly maintenance, and
trouble shooting.
In-house
Upon delivery of the unit to the City of South Bend, the
Training:
successful bidder will provide a factory authorized
trainer to do on -street training for the operators.
This training will include a review of daily and weekly
maintenance and proper operations of this equipment.
Training will continue as long as the City of South Bend
deems necessary. The successful bidder will be
responsible for the cost of training the first two (2) days
and the City will pay a reasonable hourly rate for any
additional training past that time. Lodging and meals for
the trainer are the responsibility of the bidder.
22
Continued
Additional information and answers to questions from
Training:
the City shall be provided by the manufacturer for the
life of the machine at no cost to the City of South Bend.
Inspection and
The successful bidder shall arrange a final inspection of
Delivery:
the positive displacement hydro -excavating machine
upon delivery with the manager of the City Equipment
Services Department. If it is found that the equipment
does not conform to the specifications as written, the
City reserves the right not to accept the unit until such
time as all corrections have been made by the bidder to
meet the specifications.
Criteria for
The award of a contract pursuant to this specification, if
Award.
any be made, will be made within thirty (30) calendar
days after the opening of the proposals to the lowest
responsible and responsive bidder whose proposal
complies with all of the requirements prescribed. Until
the final award of the contract, however, the right is
reserved by the City to reject any and all proposals and
to waive technical errors.
Additional
For additional technical information regarding these
Information:
specifications, contact Matt Chlebowski, Director of
Central Services, City of South Bend, at 574-235-9316.
For additional information regarding the legal
requirements for bids pursuant to these specifications,
contact, Assistant City Attorney, City of South Bend,
Indiana, 574-235-9241.
The unit and all related paper work is to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
Quantity:
One (1) or more
CY-E)SNO
Color: Cab — White
Body — C6480KH — Alt. #1 T-- Blue, free of decals
Note to Bidder: Bidder to circle Yes or No for each area of this specification as listed and
return with submitted bid. When a No is circled the bidder must attach an
explanation of the reason and comparable technology or performance to
the unit being bid. Failure to do so will be grounds to reject the bid as
non -responsive. Any and all exceptions to this specification must be listed
on a separate sheet and attached to the bid in order for the bid to be valid.
23
Any system or systems required in the operation, maintenance, or safety of
a complete worming unit and not described in this specification should be
noted and explained on a separate sheet and attached to the bid,
FAE
.1�85. 'a- '-§�,. 71,� ; 71,
�Ml
POWER OF ATTORNEY FOR
DEVELOPERS SURETY AND INDEMNITY COMPANY
INDEMNITY COMPANY OF CALIFORNIA
PO Box 19725, IRVINE, CA 92623 (949) 263-3300
KNOW ALL BY THESE PRESENTS that except as expressly limited, DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA, do each
hereby make, constitute and appoint:
***Martha G. Ross, James Bell, Jeffrey H. Nath, Brian A. O'Neal, Esmeralda Ureno, Todd Buechter, Julie D. Klinner, Noe Guerrero,
Thomas M. Cimino, Ryan Knowle, Rey Villa, jointly or severally***
as their true and lawful Attorney(s)-in-Fact, to make, execute, deliver and acknowledge, for and on behalf of said corporations, as sureties, bonds, undertakings and contracts of
suretyship giving and granting unto said Attorneys) -in -Fact full power and authority to do and to perform every act necessary, requisite or proper to be done in connection therewith as
each of said corporations could do, but reserving to each of said corporations full power of substitution and revocation, and all of the acts of said Altorney(s)-in-Fact, pursuant to these
presents, are hereby ratified and confirmed.
This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Boards of Directors of DEVELOPERS SURETY
AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA, effective as of January 1st, 2008.
RESOLVED, that a combination of any two of the Chairman of the Board, the President, Executive Vice -President, Senior Vice -President or any Vice President of the
corporations be, and that each of them hereby is, authorized to execute this Power of Attorney, qualifying the attomey(s) named in the Power of Attorney 10 execute, on behalf of the
corporations, bonds, undertakings and contracts of suretyship; and that the Secretary or any Assistant Secretary of either of the corporations be, and each of them hereby is, authorized
to attest the execution of any such Power of Attorney;
RESOLVED, FURTHER, that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate ralating thereto by facsimile, and any such
Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any bond, undertaking
or contract of suretyship to which it is attached.
IN WITNESS WHEREOF, DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA have severally caused these presents to be signed by
their respective officers and attested by theirrespectiveSecretary or Assistant Secretary this 6th day of February, 2017.
r,nrrr�.
By- ` _... ,,•'�ZsANDryo fl�hPA!JY0
�•,•
Daniel Young, Senior Vice -President Z
By.c?LfFos`�' Ds �?CrFd�+ta� y
Mark Lansdon, Vice -President dp• ••'res°��`
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document 10 which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
Slate of CaRomia
County of Orange
On February6, 2017 before me,
Date
personally appeared
ii
LUCILLE RAYMOND
Commission 0 2091945
Notary Public - California
Orange County
M Comm, Expires Oct 13, 2018
Place Notary Seal Above
Lucille Raymond, Notary Public
Nero Insel Name and Tile of the Officer
Daniel Young and. Mark.Lansdon
Name(s) of S'gner(sl
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) islare subscribed
to the within instrument and acknowledged to me that helshelthey executed the same in his/her/their authorized
capacily(ies), and that by hislherltheir signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal. f {r ,
Signature __ - /"
Luciil¢ RAy Dort, Notary Public
CERTIFICATE c�
The undersigned, as Secretary or Assistant Secretary of DEVELOPERS SURETY AND INDEMNITY COMPANY or INDEMNITY COMPANY OF CALIFORNIA, does hereby
certify that the foregoing Power of Attorney remains in full force and has not been revoked and, furthermore, that the provisions of the resolutions of the respective Boards of Directors of
said corporations set forth in the Power of Attorney are in force as of the date of this Certificate.
This Certificate is executed in the City of Irvine, California, this 201 day of July 2017 ,•``�qY AND 14,.'•.X.�7.\Y O
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Specifications
Model MP4124W
Volume............................................................................................... . Up to 12.8 GPM
Discharge Pressure.........................................................................................
Up to 3000 PSI
InletPressure..................................................................................................
Up to 90 PSI
Speed___ ................................... ...................................................................
Up to 1450 RPM
Plunger Diameter.. ..... ... _ ............. ......................................................
2411rm
PlungerStroke.................................................................................................
2611i n
Crankcase Oil Capacity..................................................................................
32 fl.oz.
Temperature of Pumped Fluids.......................................................................
Up to 160 OF
Inlet Ports.............................................................................
.
.......................... (2) 1" NPT
Discharge Ports..............................................................................................
(2) 3/4" NPT
Pulley Mounting..............................................................................................
Either side
Shaft Rotation....................................................................................
Top of Pulley Towards Fluid End
Weight.............................................................................................................
72 lbs.
Crankshaft Diameter.......................................................................................
28nrrn
Consult the factory for special requirements that must be met if the pump is
to operate beyond one oi- more of the limits specified above.
l*. J
PULLEY INFORMATION
Pulley selection and purnp speed are based on a 1725 PRM motor and "B" section belts. When selecting
desired GPM, allow for a ±5% tolerance on pumps output due to variations in pulleys, belts and motors
among manufacturers.
1. Select GPM required, then select appropriate motor pulley from the same line.
2. The desired pressure is acheived by selecting the correct nozzle size that corresponds with the pump GPM.
MP4124W PULLEY SELECTION AND HORSEPOWER
REQUIREMENTS
PUMP
PULLEY
MOTOR
PULLEY
RPM
GPM
1500 PSI
2000 PSI
2500 PSI
3000 PSI
9.75"
4.75"
805
7.2
7.5
10.0
12.5
15.0
9.75"
5.25"
900
8.0
8.4
112
14.0
16.8
9.75"
5.75"
990
8.9
9.2
12.3
15.4
18.4
9.75"
6.25"
1085
9.7
10.1
13.5
16.8
20.2
7.75"
5.45"
1140
10.1
10.5
14.0
17.5
21.0
7.75"
5.95"
113051
11.61
12.0
16.1
20.1
24.2*
7.75"
6.45"
114501
12-81
13.1
1 17.5 1
21.8
26.7*
*Intermittent duty
HORSEPOWER RATINGS:
The rating shown are the power requirements for the pump. Gas engine power outputs must be
approximately twice the pump power requirements shown above.
We recommend a 1.15 service factor be specified when selecting an electric motor as the power
source. To compute specific pump horsepower requirements, use the Following formula:
11P = (GPM X PSI) / 1440 MP4124 - Spec Sheet.pdf
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.;! .t n< iW.41
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
1. BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
3. ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13th Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
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B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7. TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
8. VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
9. TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code, It is also exempt from the Indiana
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State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDSIDIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
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unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B, All items rejected must be removed immediately by the Contractor at the expense of the
Contractor, If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend,
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code,
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23, DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26, ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL„
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with hislher bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
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28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goads, materials or
equipment supplied by the Bidder.
NOTE, Incoming mail does not reach the Board of Public Works until after 9.30 a.m. if
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
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