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Home My WebLink About07062017 Agenda Review SessionAGENDA REVIEW SESSION JULY 6, 2017 205 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on July 6, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board Members James Mueller and Suzanna Fritzberg were absent. Also, present was Attorney Ben Dougherty. The meeting was held in the 13th Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, was not present. Administrative Assistant, Elizabeth Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. CHANGES TO THE AGENDA Mr. Gilot noted the addition of Agenda Item 313, Opening of Quotations, Unity Gardens Site Development, Project No. 117-050. OPENING OF QUOTATIONS — MAIN AT WASHINGTON STREET ROADSIDE IMPROVEMENTS —PROJECT NO 116-001A (TIF BOND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: PREMIUM CONCRETE SERVICES INC 712 Richmond Street Elkhart, IN 46516 Quote was signed by: Becky Yeakey Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTE: Division A: $101,128.00 Division B: $11,955.00 Alternate 1: $2,750.00 Alternate 2: $4,000.00 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Quote was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTE: Division A: $108,835.00 Division B: $10,775.00 Alternate 1: $7,000.00 Alternate 2: $8,500.00 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Quote was signed by: Lynn Bauer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTE: Division A: $150,195.00 Division B: $26,635.00 Alternate 1: $3,150.00 AGENDA REVIEW SESSION JULY 6, 2017 206 Alternate 2: $3,150.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment for review and recommendation. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — 100 WAYNE STREET PLAZA AND STREETSCAPE — PROJECT NO 116-047 RWDA In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. Board members discussed the following item(s) from the agenda. - Mr. Gilot announced he had an unidentified piece of mail from AECOM addressed to him he wanted to open publicly at the meeting in case it was a quote or proposal. He identified the package as a fax sheet of test and findings for 2012-2017 right-of-way of McKinley Avenue, South Bend, IN at former 7-11 Gas Station #21387. Mr. Gilot stated they were in compliance of submitting this information and would forward on. - Professional Services Agreement — Neutron Holdings, Inc. Mr. Tim Corcoran, Community Investment, stated this is for a bike share agreement the City has been working on for the past year that is free to the community. He states the bikes are self - tracking and have automatic locks through Wi-Fi. Mr. Dougherty stated it is required the Board be advised on docking locations and the proper permits will be applied for. Mr. Corcoran states they are going to see where people use the bikes the most to decide the best locations for docking stations. He stated there will be no fee to the City but there will be a user fee. Mr. Corcoran stated there will be a press conference held for this agreement. - Professional Services Agreement — Jones Petrie Rafinski Corporation Mr. Roger Nawrot, Engineering, stated this agreement is through the Redevelopment Commission and is subject to funding. Mr. Nawrot stated he and Mr. Gilot have a meeting scheduled to go over permits on this and also discuss the replacement bridge. He stated the contract currently doesn't have the replacement bridge included in it, therefore, could be tabled at the regular meeting. - Amendment No. 1 to Professional Services Agreement — American Structurepoint, Inc. Ms. Dorau questioned what this Amendment was mainly for. Mr. Nawrot states the primary purpose is for the design of the Main St. and Sample. St. Intersection and preparing right-of-way documents to secure more land off the Arby's Parcel and Dew Drop Parcel. He states right-of- way documents haven't been done before. Mr. Nawrot verified Ms. Dorau's question asking if this was just a "cleaned up contract" - Opening of Bids —Downtown Mill Asphalt Overlay —Project No. 117-052 Ms. Maradik questioned where exactly downtown this project would be covering. Mr. Nawrot stated Wayne St. from Jefferson Bridge to Michigan St., St. Joseph St. from Marion to Bartlett, Marion from the roundabout East to Riverside, Riverside North to Bartlett, and Navarre from Michigan to Riverside. He stated it will also include areas of LaSalle that didn't get resurfaced. Opening of Bids — Unity Gardens Site Development — Project No. 117-050 Mr. Corbitt Kerr, Community Investment, stated this is a Redevelopment Commission agreement with Unity Gardens for site improvements. Mr. Kerr stated it will mainly focus on parking lot improvements and site draining. - Professional Services Agreement — Abonmarche Consultants, Inc. Mr. Kerr stated this is for St. Louis Street/Festival Street improvement design. He stated this is subject to funding with Venues Parks and Arts. They received money through Regional Cities that will be going to the Parks Department to fund this. - Professional Services Agreement — Abonmarche Consultants, Inc. Mr. Kerr stated this agreement is focused on traffic study developments at the Ireland and St. Joseph intersection. He stated soon there will be new construction of hotels and restaurants at this intersection and this agreement will take a look at the existing traffic signals and determine if any improvements are necessary. Mr. Kerr stated this will be subject to funding. - Opening of Bids — Eighteen (18) More or Less, New Heavy Duty Mobile Lifting Stations Mr. Gilot requested Ms. Horvath send an email to Jeff Hudak in Central Services to describe what exactly a mobile lift station is. - Opening of Quotations — LED Luminaires — Project No. 117-078 n 1 AGENDA REVIEW SESSION JULY 6, 2017 207 Ms. Dorau questioned what department will be installing these bulbs. Mr. Nawrot stated this is through the City's Traffic and Lighting Department. He stated they are replacing current light bulbs on City -owned fixtures to white LED high temp bulbs. Mr. Nawrot stated Traffic and Lighting has already completed Cleveland Road and Olive Street North of the bridge, these quotes are for Olive Street South of the bridge. Ms. Dorau questioned why the high temp bulbs, and Mr. Nawrot stated the lower temp bulbs are blue in color. - Change Order and Project Completion Affidavit — 2016 Curb and Sidewalk Construction, Phase II — Project No. 116-006 Ms. Dorau questioned the deduction. Mr. Nawrot stated this is to close out last year's curb and sidewalk program. Professional Services Agreement — Abonmarche Consultants, Inc. Mr. Nawrot stated this agreement is to extend the elevation network so all outlets will be tied into the same data. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:07 a.m. BOARD OF PUBLIC WORKS a-AJ't Gary A. ilot, Pre 'dent Elizabeth A. Maradik, Member Therese J. Dorau Me er C Jam A. Mueller, Member Suzanna M. Fritzberg, Member ATTEST: a t'inAa M. Martin, 6erk REGULAR MEETING JULY 11, 2017 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on July 11, 2017, by Board President Gary A. Gilot with Board Members Elizabeth Maradik, Suzanna Fritzberg, and Therese Dorau present. Board Member James Mueller was absent. Also present was Board Attorney Michael Schmidt. CHANGE TO AGENDA Mr. Gilot noted the amount of Item No. 11 C should be changed on the agenda from $89,500 to $125,700. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on June 22, June 27, and July 5, 2017, were approved. OPENING OF BIDS — DOWNTOWN MILL AND ASPHALT OVERLAY — PROJECT NO. 117-052 (TIF BOND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: