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Home My WebLink About072017 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 AGENDA REVIEW SESSION 1. REJECT QUOTATIONS A. Unity Gardens Site Development – Project No. 117-050 1. Description: Quote Exceeds Budget; Change in Scope of Project 2. Funding: RWDA TIF (324.1050.460.42.01) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of July 6, July 11, and July 18, 2017 2. OPENING OF BIDS A. Demolition of Howard Park Recreation Center – Project No. 117-058 1. Funding: REDA TIF (429.1050.460.39.82) B. Newman Center Site Development – Project No. 117-060R 1. Funding: REDA TIF (429.1050.460.42.02) C. 100 Wayne Street Plaza and Streetscape – Project No. 114-067 1. Funding: RWDA TIF (324.1050.460.42.01) D. One (1) or More, New Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab & Chassis – Spec U 1. Funding: Water Works Capital Budget (622.0604.415.43.02) 3. OPENING OF QUOTATIONS A. Seitz River Wall Solar Light Upgrade 1. Funding: Park Bond (751.1101.452.39.89) B. Conservatory Roof Repair 1. Funding: Park Bond (751.1101.452.39.89) C. South Bend Water Works Leak Survey 2017 1. Funding: Water Works Operating Fund (620.0640.605.31.06) 4. AWARD BIDS AND APPROVE CONTRACTS A. Janitorial-Cleaning Supplies 2017 – Spec S 1. Company: a) HP Products Corporation (1) Sec 1: Chemicals – Line Items 1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 17, 18, 19, 20, 21, 22, 24, 26, 28 & 31; (2) Sec 2: Supplies – Line Items 34, 35, 37, 39, 40, 41, 42, 43, 46, 48, 49, 54, 55, 56, 59, 60, 61, 62, 66 & 67; (3) Sec 3: Paper Products – Line Items 73, 75, 76 & 77 b) Kabelin Commercial Supply CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 (1) Sec 1: Chemicals - Line Items 3, 4, 16, 23 & 32; (2) Sec 2: Supplies – Line Items 47, 57, 58, 63, 64, 65 & 70; (3) Sec 3: Paper Products – Line Items 72 & 78; (4) Sec 4: Poly Trash Bags – Line Item 83 c) Sanco Distributing, Inc. (1) Sec 1: Chemicals - Line Item 29 & 30 d) South Bend Chemical (1) Sec 1: Chemicals - Line Item 27; (2) Sec 2: Supplies - Line Item 36, 69, & 71; (3) Sec 3: Paper Products – Line Item 74 e) KSS Enterprises (1) Sec 1: Chemicals - Line Item 15 & 25; (2) Sec 2: Supplies – Line Item 38, 44, 45, & 68 f) Acuity Specialty Products, Inc. d/b/a Zep Sales and Services (1) Sec 2: Supplies - Line Item 33 g) Central Poly-Bag Corp (1) Sec 4: Poly Trash Bags – Line Item 84 h) Interboro Packaging (1) Sec 2: Supplies - Line Item 50, 51, 52, & 53; (2) Sec 4: Poly Trash Bags – Line Item 86 i) Unipak Corp (1) Sec 4: Poly Trash Bags – Line Item 81 j) All American Poly (1) Sec 4: Poly Trash Bags – Line Item 79, 80, 82 & 85 2. Amount: Unit Prices 3. Funding: Various B. Eighteen (18), More or Less, New Heavy Duty Mobile Lifting Systems – Spec T 1. Company: M.S. Foster & Associates, Inc. 2. Amount: $114,180 3. Funding: Central Services Capital Budget (224.0605.419.43.10) 5. REJECT BIDS AND READVERTISE A. Downtown Mill and Asphalt Overlay – Project No. 117-052 1. Description: Bids Exceed Budget 2. Funding: TIF Bond 6. AWARD QUOTATIONS AND APPROVE CONTRACT A. LED Luminaires – Project No. 117-078 1. Company: All Phase Electric Supply 2. Amount: Unit Prices NTE $63,000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 3. Funding: COIT (404.0602.431.22.40) 7. CHANGE ORDERS A. Western Avenue Corridor Improvements – Project No. 115-097 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: Change Intermediate Completion Dates: a) Phase III: Thirty-One (31) Days; Change from July 31, 2017 to August 31, 2017 b) Phase IV: Twenty-Five (25) Days; Change from September 15, 2017 to October 10, 2017 4. Funding: RWDA TIF (324.1050.460.31.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Hibberd Site Improvements – Project No. 117-063 1. Funding: RWDA TIF (324.1050.460.42.01) B. Morris Performing Arts Center Marquee Upgrade – Project No. 117-070 1. Funding: MPAC Capital Improvements (416.0404.453.43.08) C. Marriott Hotel Site Development at Hall of Fame Phase 3 – Project No. 117-064 1. Funding: RWDA TIF (324.1050.460.42.01) 2. Title Sheet D. One (1) or More, 2017 or Newer, Single Axle Dump Truck with Underbody Scraper – Spec W 1. Funding: Venues Parks and Arts Capital Lease (201.1101.452.37.11/.12) 9. TITLE SHEET – INDOT A. Monroe and Studebaker Safe Routes to School – Project No. 116-039 1. Funding: LOIT (257.0608.431.42.96) 10. RESOLUTIONS A. No. 27-2017 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Appointing Authorized Representatives to Conduct Certain Administrative Acts 1. Description: Authorize Eric Horvath, Director of Public Works, to perform certain Administrative Acts on behalf of the Board of Public Works B. No. 28-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: 2003 Pierce Enforcer Fire Truck 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 A. Software License Renewal – CDW Government 1. Description: Third Year of Three (3) Year Renewal of Microsoft Subscription Licensing 2. Amount: $253,284.09 3. Funding: IT Operating (279.0672.415.36.04) B. Professional Services Agreement – AccordWare, LLC 1. Description: Affordable Care Act Reporting for IRS Forms 1094 and 1095 Amount: $3,900.00 ($1.25 per 1095-C Form and $1.00 per Employee Reporting Fee plus $750 Base Fee) 2. Funding: Health Insurance Fund (711.0401.671.31.06) C. Professional Services Agreement – Lawson-Fisher Associates, P.C. 1. Description: Fellows St. Raised Crosswalk at Riley High School 2. Amount: NTE $8,750 3. Funding: RWDA TIF (324.1050.460.31.02) D. Professional Services Agreement – Abonmarche Consultants 1. Description: Lincolnway West and Charles Martin Intersection Improvements 2. Amount: NTE $109,600 3. Funding: RWDA TIF (324.1050.460.31.02) E. Amendment No. 1 to Professional Services Agreement – Abonmarche Consultants 1. Description: Howard St. Traffic Impact Study 2. Amount: $5,000: New NTE Total $15,000 3. Funding: REDA TIF (429.1050.460.31.02) F. Professional Services Agreement – KIL Architecture and Planning 1. Description: Erskine Clubhouse Remodeling Assessment 2. Amount: NTE $18,600 3. Funding: SSDA TIF (430.1050.460.31.06) Subject to Redevelopment Funding G. Contract – SBC Global Services, Inc. d/b/a AT&T Global Services 1. Description: Renewal of T1 and DS3 Circuits for Network Connectivity between the Police Department and Fire Stations 2. Amount: $1,490/Month for Thirty-Six (36) Months; Total of $53,640 3. Funding: COIT (279.0617.431.21.04) H. Software Agreement – Aquitas Solutions, Inc. 1. Description: Software Renewal 2. Amount: $22,092 3. Funding: O&M (641.0630.793.39.10) I. Professional Services Agreement – Epoch Architecture + Planning, LLC 1. Description: Fire Station No. 9 Design 2. Amount: NTE $285,570 3. Funding: Fire Department Capital Improvements (287.0902.422.31.06) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 J. Special Purchase – Brown Equipment Company 1. Description: Compatible Heavy Duty 14,500 lb. Truck with Multi-Conductor TV/Lateral Inspection System Hardware and Software per I.C. 5-22-10-8. 2. Amount: NTE $285,000 3. Funding: Sewers Capital (642.0621.415.43.02) K. Professional Services Agreement – Lawson-Fisher Associates, P.C. 1. Description: Ironwood Road Pavement Restoration Survey and Design 2. Amount: NTE $49,800 3. Funding: LOIT (257.0608.431.31.06) L. Professional Services Agreement – Lawson-Fisher Associates, P.C. 1. Description: West Race Bank Trail Improvements Survey and Design 2. Amount: NTE $82,600 3. Funding: RWDA TIF (324.1050.460.31.02) M. Memorandum of Understanding – St. Joseph County 1. Description: Mayflower Road Paving from Western Ave. to Lincolnway West 2. Amount: $172,631.88 3. Funding: MVH (202.0607.431.36.01) N. Professional Services Agreement - EnFocus 1. Description: Renewal of Internship Program 2. Amount: TBD 3. Funding: COIT (404.0672.415.31.06) 12. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: Jonathan Jones a) Event: 2017 Urban Adventure Games b) Location: South St. from Taylor St. to Lafayette Blvd. with a Temporary Blocking of Intersection for Fifteen (15) Minutes c) Date/Time: July 29, 2017; 5:00 a.m. to 1:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Living Stones Church a) Event: Ready. Set. School! b) Date/Time: August 5, 2017; 9:00 a.m. to 10:00 a.m. c) Favorable Recommendations for Revised Route 2. Applicant: Fraternal Order of Police No. 36 a) Event: Fallen Officer Scholarship Ride b) Date/Time: August 5, 2017; 12:00 p.m. to 5:00 p.m. c) Favorable Recommendations 3. Applicant: Stanley Clark School CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 a) Event: The Clark Run 5K b) Date/Time: October 14, 2017; 8:30 a.m. to 11:00 a.m. c) Favorable Recommendations 4. Applicant: Maranatha Missionary Baptist Church, Inc a) Event: Maranatha Accessibility Riding for a Lift b) Date/Time: August 5, 2017; 8:00 a.m. to 12:45 p.m. c) Favorable Recommendations C. Temporary Occupancy Permit 1. Applicant: Majority Builders, Inc. a) Location: 321 S. Main Street b) Description: Sidewalk/Alley Closure to allow Construction on Building c) Dates: July 10, 2017 to July 10, 2018 13. VACATIONS A. Applicant: Carolyn Peppers 1. Location: North/South Alley from Linden St. to Hine St. West of Pagin St., East of Studebaker St. 2. Purpose: Fence Property and Entrance 3. Unfavorable Recommendations due to Access Issues 14. TRAFFIC CONTROL DEVICES A. New Installation – Residential Handicapped Accessible Parking Space Signs 1. Locations: a) 1614 S. Taylor St. b) 133 E. Ewing Ave. 2. All criteria has been met B. Removal and New Installation 1. Location: North Side of Western Ave. between Main St. and Michigan St. a) Remove Two Hour Parking this Block and Install No Parking with Two- Hour Parking where the Curb is bumped in. 2. Location: North Side of Monroe St. East of Intersection with Main St. a) Remove No Parking Restriction and Replace with Two-Hour Parking C. Removal, New Installation and Revision 1. Location: South Side of Jefferson Blvd. between Michigan St. and Dr. Martin Luther King Jr. Blvd. a) Remove: Half-Hour Parking Restriction b) Install: Two (2) Hour Parking on this Block and No Parking in Spaces on either side of Mailboxes and Fire Hydrants c) Revision: Adjust Locations of No Parking Restrictions to align with Newly Marked Spaces CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 D. Revision 1. LaPorte Ave. and Colfax Ave. Intersection a) Convert Traffic Signal to all Red Flashing for a period of at least Ninety (90) Days based on Traffic Signal Warrant Study recommending Removal of the Traffic Signal 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 19375 Foley Circle North, Lot 27, Cottages of Pendle Woods – Water/Sewer B. 52652 Blue Winged Trail, Lot 237, Augustine Lakes Estates – Water/Sewer C. 52651 Common Eider Trail, Lot 228, Augustine Lakes Estates – Water/Sewer D. 52635 Common Eider Trail, Lot 227, Augustine Lakes Estates – Water/Sewer 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.