HomeMy WebLinkAboutOpening of Quotes - LED Luminaires Proj No 117-078 - All Phase Electric SupplyI7-71�pp
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For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract with
an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain
this certification throughout the term of the contract with the City of South Bend, and
understands that the City may terminate the contract for default if the Contractor fails to
cure a breach of this provision no later than thirty (30) days after being notified by the
City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual orientation
or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by the
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State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against
said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid that
my proposal does not include the use of steel products or foundry products made in the
United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States made
steel or foundry products is unreasonable. Prior to award and upon submission of bid
which does not use steel products or foundry products made in the United States, the City,
through its director of public works, shall make a determination if the price of United States
made steel or foundry is unreasonable. I understand that violations hereunder may result
in forfeiture of contractual payments.
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QUOTE NAME
FOR QUOTES DUE
SPECIFICATIONS
CITY OF SOUTH BEND
117-078 LED Luminaires
JUIV 11th. 2017 at 9:30 am Local Time
Pursuant to notices given, the undersigned offers Quote(s) to the City of South Bend in accordance with
the following attachment(s) which specify the class or item number or description, quantity, unit, unit price.
F.O.B destination is the City of South Bend Bureau of Traffic and Lighting.
Delivery Address
731 South Lafayette Boulevard
South Bend, IN 46601
DESCRIPTION
A. This project includes the furnishing of all materials needed to install LED luminaires on existing
poles within the City of South Bend, IN. The City of South Bend intends to install the LED
fixtures with their own forces.
II. PREVAILING SPECIFCIATIONS AND DESIGN & CONSTRUCTION STANDARDS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN
& CONSTRUCTION STANDARDS, most recent version, are to be used on this project.
B. Each Quote provider is specifically instructed to become completely familiar with the most
recent version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION
STANDARDS prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean
the 2016 1NDOT Standard Specifications for the letting effective after September 1, 2015.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING
SPECIFICATIONS.
E. In the event of conflict between the SPECIAL. PROVISIONS and the PREVAILING
SPECIFICATIONS, the SPECIAL PROVISIONS will govern.
Ill. TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her Quote a letter fully explaining and justifying his/her
proposed article or equal. The City of South Bend shall be the sole judge in determining if
the "or equal" offered meets the specification.
IV. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a
permanent part of the structure or facilities constructed are not subject to the Indiana Gross
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Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon
award.
V. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1, Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its
agents, officers and employees, from all costs, losses, claims and suits, including court
costs, attorney fees, and other expenses, arising from or out of the negligent performance
of this Contract by Contractor, or because of arising out of any defect in the goods,
materials or equipment supplied by the Quote provider.
VI. CONTROL OF WORK
A. Prevailing Specifications: 2016, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City
of South Bend, Indiana acting through his authorized representatives.
Vll. DELIVERY
A. Prevailing specifications/INDOT Standard Specification Section: None
B. Additions:
1. Within thirty (30) days after receipt of formal purchase order.
2. Shipping costs included in total package price.
3. F.O.B. Destination
Vill. TERMS OF PAYMENT
A. Prevailing Specifications: None
B. Additions
1. One payment after product is received and accepted
IX. COMPLETION
A. The City reserves the right to cancel the order if the complete materials are not delivered by
thirty (30) days from time of receipt of formal purchase order.
X. WARRANTY
A. Prevailing Specifications: None
B. Additions
1, All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
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Xl. LED Luminalre Specifications
A. Prevailing Speclfications: None
B. Additions
1. LED luminaires are intended to replace existing street light fixtures at various locations
within the City of South Bend.
2. The majority of the existing street lights are Sterner EXEC-RT21-200-HPS-3S-120-C-10-
N-FL-DBZ mounted on a 9-inch mast arm to square pole that has an effective mounting
height of 30 feet.
3. The existing poles can withstand a wind load up to 80 miles per hour plus a 1.3 gust factor.
4. The existing light fixtures are attached to the existing poles by two inch diameter bolts
that are vertically separated by 3 inches center to center and between the two bolts there
is a '/ inch diameter wire hole that is in line with the bolts vertically. The existing poles,
wiring, controls and 120 or 277 volt services will be reused.
5. The luminaire shall be an LED shoe box like fixture, multi- volt and produce photometric
foot print at 30 foot mounting height with Type 3 distribution equal to or better than the
existing 200 watt HPS fixtures.
6. The intent is to light the roadway forward of the fixture and not behind the fixture.
7. The new fixtures shall be dark bronze to match the existing poles.
8. The LED color temperature shall be 4,000K and the current driver shall be 700 mA.
9. The luminaire will have a manufacturer's warranty of five years.
10. The fixture must be capable of mounting to the existing poles using the existing bolt pattern
and wire hole. There will be no drilling of the existing poles to accommodate a new bolt
pattern or wire hole.
11. The luminaire supplier shall furnish a mounting bracket and arm {if required by the
luminaire} with each luminaire and payment for the bracket and arm are to be included in
the unit cost of the luminaire.
12. The luminaire shall be Lithonia Lighting DSX 1-LED-60C-700-40K-T3M-MVOLT-SPA-
DDBXD with the mounting bracket Lithonia Lighting — SPUMBA and hardware, or an
approved equal.
13. The luminaire shall be paid for at the unit price established herein, and shall include the
cost of the mounting bracket, all necessary hardware needed to mount the fixture to the
existing pole, and delivery costs.
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