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HomeMy WebLinkAbout06272017 Board of Public Works MinutesAGENDA REVIEW SESSION JUNE 22, 2017 191 Indian development project. Mr. Horvath noted they will be contributing to the cost of this project. No other business came before the Board. Upon a motion by Mr. Mueller, seconded by Ms. Maradik and carried, the meeting adjourned at 11:19 a.m. BOARD OF PUBLIC WORKS �� 6(.,4 �"l Gary A. Gilot, PresidT 41 , W Elizabeth A. Maradik, Member Therese J. D rau, ember James . Mueller, Member i a rrtzb g, Mem IindTEST: a M. Martin, Cler REGULAR MEETING The Regular Meeting of the Board of Public by Board President Gary A. Gilot, with B present. Board Members Elizabeth Maradi k ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of Resolution No. 24-2017, Accepting the Assignment of Tax Sale Certificates from the St. Joseph County Board of Commissioners. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on June 8, June 13, and June 20, 2017, were approved. APROVE NOTICE OF INTENT — 2017 SELF -PAVING PROGRAM Mr. Gilot stated the city intends to self -perform two (2) paving projects, Washington Street and Mayflower Road, that exceed $100,000 including labor and material. He noted under Indiana law, the City is required to publish its Notice of Intent when using its own workforce for any projects exceeding $100,000. Mr. Gilot stated neither project will exceed the $250,000 limit. He added the Street Department has the qualified staff to do the work and it is less costly to do so. Mr. Gilot asked if there was anyone present that had any further questions or needed further discussion. Hearing none, upon a motion by Mr. Gilot, seconded by Ms. Dorau and carried the Board approved the Notice of Intent. OPEN AND AWARD OF BIDS — FELLOW STREETSCAPE: BROADWAY STREET TO EWING AVENUE — PROJECT NO. 116-041 B (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 REGULAR MEETING JUNE 27, 2017 192 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $466,190.00 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $488,356.00 LAPORTE CONSTRUCTION CO., INC PO Box 577 LaPorte, IN 46352 Bid was signed by: Lori Schrad Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $567,345.00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. After reviewing those bids, Mr. Corbitt Kerr, Community Investment, asked to award the bid and recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., in the amount of $466,190. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mueller seconded the motion, which carried. OPEN AND AWARD OF BIDS — 2017 DEMOLITIONS PHASE I — PROJECT NO. 117-065 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROS., INC. 1204 W. Sample Street South Bend, IN 46619 Bid was signed by: Rachelle Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A: $32,744.00 Division B: $73,986.00 0 1 REGULAR MEETING JUNE 27, 2017 193 Division C: $69,315.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, IN 46545 Bid was signed by: William Loudin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A: $37,370 Division B: $71,550 Division C: $76,880 INDIANA EARTH, INC. 10343 McKinley Highway Osceola, IN 46561 Bid was signed by: Mark Osler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A: $41,208 Division B: $86,200 Division C: $75,500 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bids were referred to Code Enforcement for review and recommendation. After reviewing those bids, Mr. Corbitt Kerr, Community Investment, asked to award the bid and recommended that the Board award the contract to the lowest responsive and responsible bidders, Ritschard Bros. in the amount of $32,744 for Division A and $69,315 for Division C, and R&R Excavating in the amount of $71,550 for Division B. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Mueller seconded the motion, which carried. OPENING OF BIDS — CENTURY CENTER COOLING TOWER REPLACEMENT — PROJECT NO. 117-035 (HOTEL/MOTEL TAX) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: D.A. DODD, LLC 14 E. Michigan Street, PO Box 430 Rolling Prairie, IN 46371 Bid was signed by: J. Mark McKnight Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid: $251,293.00 Alternate No. 1: $260,557 Alternate No. 2: $258,164 Alternate No. 3: $227,190 REGULAR MEETING JUNE 27, 2017 194 Alternate No. 4: $254,618 HERRMAN & GOETZ, INC. 225 S. Lafayette Blvd. South Bend, IN 46601 Bid was signed by: Larry Cripe Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid: $275,000 Alternate No. 1: $9,000 (ADD) Alternate No. 2: $7,000 (ADD) Alternate No. 3: $20,000 (DEDUCT) Alternate No. 4: $5,000 (ADD) EDWARD J. WHITE, INC. 1011 S. Michigan Street South Bend, IN 46601 Bid was signed by: Jeff Bucher Jr. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid: $229,710.00 Alternate No. 1: $8,578 (Add to Base) Alternate No. 2: $6,362 (Deduct from Base) Alternate No. 3: $23,103 (Deduct from Base) Alternate No. 4: $3,079 (Deduct from Base) Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — 2017 SOUTH BEND POLICE VEHICLE EQUIPMENT (VEHICLE EQUIPMENT LEASE) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: WAYMIRE FLEET EQUIPMENT 820 Chadwick St. Indianapolis, IN 46225 Bid was signed by: Mike Kistler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required Indiana Local Business Preference Claim Form Submitted BID: $245,842.40 CROWN NORTH AMERICA 2320 Michigan St. Hammond, IN 46320 1 1 REGULAR MEETING JUNE 27, 2017 195 Bid was signed by: Wes Stafford Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required BID: $295,848.71 ON -DUTY DEPOT OF INDIANA, INC. 1140 Moseley St. Owensboro, KY 42303 Bid was signed by: John Noblitt Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required BID: $253,894.00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — 2017 JANITORIAL SUPPLIES — SPEC S (VARIOUS) This was the date set for receiving and opening of sealed bids for the above referenced supplies. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Attorney Dougherty noted there were pages of line items so in the interest of time, he would read just the names of the vendors into the record. Mr. Gilot added a bid tab would be put together by Central Services that would be made available. He asked if there were any bidders present that had particular line items they would like to hear read. Hearing none, the following bids were opened and vendor names publicly read: ACUITY SPECIALTY PRODUCTS, INC. D/B/A ZEP SALES AND SERVICES 3300 Cumberland Boulevard, Suite 700 Atlanta, GA 30339 Bid was signed by: Maureena Fabien-Watson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required ALL AMERICAN POLY 40 Tuner Place Piscataway, NJ 08854 Bid was signed by: Nikki Klein Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required UNIPAK CORP PO Box 300027 Brooklyn, NY 11230 Bid was signed by: Brian Marcus REGULAR MEETING JUNE 27, 2017 196 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required — Bid Security Check was submitted. CENTRAL POLY CORP 2400 Bedle Place Linden, NJ 07036 Bid was signed by: Andrew Hoffner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required HP PRODUCTS CORPORATION 4220 Saguaro Trail Indianapolis, IN 46268 Bid was signed by: Cy Nahvi Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required Indiana Local Business Preference Claim Form submitted INTERBORO PACKAGING 114 Bracken Rd. Montgomery, NY 12549 Bid was signed by: Toby Friedman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required KABELIN COMMERCIAL SUPPLY 512 Andrew Ave. LaPorte, IN 46350 Bid was signed by: Kristin Moss Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required Indiana Local Business Preference Claim Form Submitted REIT PRICE COMPANY, INC 532 W. Chestnut St. Union City, IN 47390 Bid was signed by: Tom Kerns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required REGULAR MEETING JUNE 27, 2017 197 KSS ENTERPRISES 208 E. Sample St. South Bend, IN 46601 Bid was signed by: Deborah S. Bickel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required SOUTH BEND CHEMICAL 732 S. Michigan St. South Bend, IN 46601 Bid was signed by: Thomas Pennino Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required Indiana Local Business Preference Claim Form submitted SANCO DISTRIBUTING, INC. 919 N. Olive St. South Bend, IN 46628 Bid was signed by: John Sanders Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Required Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — 2017 INFRARED ASPHALT PAVEMENT PATCHING L( RSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: ASPHALT RESTORATION SERVICES, LLC PO Box 2484 South Bend, IN 46680 Quotation was submitted by Jamie Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: 117,210. 00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above quotation was referred to Engineering and the Street Department for review and recommendation. OPENING OF QUOTATIONS — I&M SERVICE POINT AT THE COOPER BRIDGE — PROJECT NO. 117-076 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: MARTELL ELECTRIC, LLC 4601 Cleveland Road REGULAR MEETING JUNE 27, 2017 198 South Bend, IN 46628 Quotation was submitted by John Martell Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $6,535.00 MICHIANA CONTRACTING, INC 7843 Lilac Road PO Box 929 Plymouth, IN 46563 Quotation was submitted by Scott Kirkpatrick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $8,980.00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above Quotations were referred to Engineering for review and recommendation. AWARD BID — ONE (1) OR MORE 2017 OR NEWER 40' ARTICULATING BOOM LIFT — SPEC R (SUBJECT TO VPA CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on June 13, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder MacAllister Machinery Company, 7515 East 301h Street, Indianapolis, Indiana, 46219, in the amount of $45,500. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — CENTURY CENTER MASONRY RESTORATION — PROJECT NO. 117-037 (HOTEL/MOTEL TAXI Ms. Tara Weigand, Engineering, advised the Board that on June 13, 2017 bids were received and opened for the above referenced project. After reviewing those bids, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, in the amount of $157,078. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — EDISON AND IRONWOOD ROAD CORRIDOR REHABILITATION — PROJECT NO. 116-070 (LOCAL ROAD &B'RIDGE MATCHING GRANT) Mr. Kevin Fmk, Engineering, advised the Board that on June 13, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Fink recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in unit prices not to exceed the amount of $1,399,624.80. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — THIRTY-NINE (39)MORE OR LESS 2017 OR NEWER ALL WHEEL DRIVE POLICE PATROL VEHICLES — SPEC E (SUBJECT TO POLICE CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on May 23, 2017, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the second lowest, responsive and responsible bidder, Wade Ford, Inc., 3860 South Cobb Drive, Smyrna, GA 30080, in the amount of $24,978 each, total of $974,142. In his memo, Mr. Hudak noted the low bidder, Bloomington Ford, did not submit a bid security with their bid and is therefore, non -responsive to the bid specs. The Board discussed the award of the CNG alternate. Ms. Dorau stated the Board was told the order needed to be placed to avoid missing the deadline, and the alternates can be decided on later. Lieutenant Chris Voros, Police Department, stated they had decided against the CNG on this C L_ 1 REGULAR MEETING JUNE 27, 2017 199 1 order. He noted studies have shown a very small payback in five (5) years and they intend to do further studies. Mr. Gilot stated that because of City policy and practice he spoke to Mayor Buttigieg to confirm the Mayor was okay with the award without the CNG. He stated he wanted to make sure the action was in line with the Mayor's policy. Mr. Gilot stated the Mayor confirmed he was okay with this but going forward, he wants a thorough review of CNG benefits. Ms. Dorau stated to clarify, the Police Department doesn't have any intention of adding the CNG later? She noted she was told differently and there was not enough information to proceed with the award. Mr. Eric Horvath, Public Works, stated it was his understanding there is going to be a review and a discussion in the next couple of weeks, but the award is to go forward and the addition of the CNG award is to be left open as an option if it is determined that should be added. Ms. Dorau questioned the legality of adding the option at a later date, noting it would be the same vendor and in fact, the other vendors did not bid the CNG. Attorney Dougherty stated he would need to research Indiana law and confirm that later. Mr. Mueller asked what the payback on the CNG is. Lieutenant Voros stated the current rate of savings is about $14,000 a year, but when you deduct the cost of installation of the CNG equipment, it takes approximately five (5) years to see a small payback. Mr. Gilot requested in the future, any studies on savings be included with the Memo to the Board for their review. Upon a motion by Mr. Gilot, seconded by Mr. Mueller and carried, the Board approved the award of the Police vehicles as recommended above. AWARD QUOTATION — SPECIALTY PAVEMENT MARKINGS — PROJECT NO 117 039 LRSA Mr. Kevin Fink, Engineering, advised the Board that on June 13, 2017, one (1) quotation was received and opened for the above referenced project. After reviewing that quotation, Mr. Fink recommended that the Board award the contract to the sole responsive and responsible bidder, DBL Services, Inc., 1811 Clover Road, Mishawaka, IN 46545, in unit prices not to exceed the amount of $22,146.11. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS AND RE -ADVERTISE — NEWMAN CENTER SITE DEVELOPMENT — PROJECT NO 117-060 (REDA TIF) In a memorandum to the Board, Corbitt Kerr, Community Investment, requested permission to reject all bids and re -advertise for the above referenced project due to adjustments needed to the project scope. Attorney Dougherty asked for clarification on why they were rejecting the bids. Mr. Kerr stated they are eliminating a canopy and the scope is being revised. Therefore, upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE, NEW POSITIVE DISPLACEMENT HYDRO -EXCAVATING MACHINE WITH TANDEM AXLE CAB & CHASSIS — SPEC U (WATER WORKS CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional H.J. Umbaugh 2017 Circuit Breaker NTE $44,000 Dorau/Mueller Services & Associates Property Tax Revenue (COIT) Agreement Analysis Professional Brian IT Consultation from $40, 000 Dorau/Mueller Services Donoghue July 1, 2017 to (COIT) Agreement December 31, 2017 Professional The Provide the Fire Ground $77,000 Dorau/Mueller Services International Survival Train the (EMS/Other Agreement Association of Trainer Program to South Services, Fire Fighters Bend Fire Department Education & Employees I Training) Professional South Bend Design and User Testing $10,000 1 Dorau/Mueller REGULAR MEETING JUNE 27, 2017 200 Services Agreement Code School LLC of New City Website (COIT) Redevelopment Supervisory Services Agreement Redevelopment Commission Transfer of Funds to the Redevelopment Commission for Supervisory Services for $46,750 (RWDA TIF) Dorau/Mueller Inclusive Technology Resource Center Amendment to Professional Services Agreement Lawson -Fisher Associates Include Dam Safety Surveillance Monitoring Report with the South Bend Dam Underwater Inspection and $3,000; New Total $19 600 (Engineering Professional Dorau/Mueller Bathymetric Survey, and extend Contract to Services) Professional Services Agreement HWC Engineering September 30, 2017 Water Main Extension for Prairie Avenue Water Main Loop Unit Prices NTE $14,500 (Water Dorau/Mueller Professional Professional Services Agreement Alliance Architects, Inc. Engineering and Architectural Services for Howard Park Services) $175,000 (REDA TIF) Subject to Dorau/Mueller Redevelop- Right of Entry Agreement Memorial Health System, Inc. Temporary Right of Entry for City to Construct New Manhole ment Funding N/A Dorau/Mueller Lease Agreement Town of New Carlisle at 1708 S. High Street Use of South Bend's Ambulance for One (1) $1 paid to City Dorau/Mueller Weekend ADOPT RESOLUTION NO. 24-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ACCEPTING THE ASSIGNMENT OF TAX SALE CERTIFICATES FROM THE ST. JOSEPH COUNTY BOARD OF COMMISSIONERS Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.24-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ACCEPTING THE ASSIGNMENT OF TAX SALE CERTIFICATES FROM THE ST. JOSEPH COUNTY BOARD OF COMMISSIONERS WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "City Board") has custody of real property owned by the City of South Bend, Indiana (the "City") pursuant to IC 36-9-6-3; and WHEREAS, pursuant to IC 6-1.1-24-6 and IC 6-1.1-24-9, the St. Joseph County Board of Commissioners (the "County Board") holds a tax sale certificate for each of the thirty (30) parcels described in attached Exhibit A (collectively, the "Certificates"); and WHEREAS, IC 6-1.1-24-9(d) provides that, subject to IC 36-1-11-8, the County Board may assign the Certificates to the City Board; and WHEREAS, IC 36-1-11-8 provides that the County Board's assignment of the Certificates to the City Board may be made upon terms agreed upon by the County Board and the City Board as evidenced by their adoption of substantially identical resolutions; and WHEREAS, the County Board has adopted or is expected to adopt a resolution pursuant to IC 36-1-11-8 assigning the Certificates to the City Board for no consideration; and ril REGULAR MEETING JUNE 27, 2017 201 1 1 WHEREAS, the City Board desires to accept the County Board's assignment of the Certificates and thereafter to complete the legal procedures necessary to acquire fee simple ownership of the parcels described in the Certificates; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The City Board approves and accepts the County Board's assignment of the Certificates pursuant to IC 6-1.1-24-9(d). 2. The City Board authorizes David Relos of the City's Department of Community Investment to act on behalf of the City Board in taking any necessary and lawful actions to accept the Certificates from the County Board and otherwise to accomplish the purposes of this Resolution. 3. This Resolution will be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on June 27, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following hermit and license nnnliontinnc were nrPePntPA f.%r - - Applicant Description Date/Time --rr- Location Motion Carried Victor & Lois Residential July 1, 2017; Bonds Street from Olive Dorau/Mueller Steward Block Party; III 7:30 a.m. to Street to Meade Street Annual Bonds 8:00 P.M. Street Block Parry Flora Cole Residential July 4, 2017; Brookfield St. from Dorau/Mueller Block Party; 8:00 a.m. to Keller St. to Marquette The 2"d Annual 8:00 p.m. Blvd. Block Party Judd McNally Residential July 4, 2017; Madison St. from Dorau/Mueller Block Party; 8:30 a.m. to Greenlawn Ave. to Madison St. 1:00 P.M. Coquillard St. Block Party South Bend Non -Residential October 7, South Street from Dorau/Mueller Education Block Party — 2017; 6:00 Lafayette Blvd. to Foundation Pull for South a.m. to 3:00 Taylor Street Bend Schools p.m. Day Downtown Non -Residential August 19, Michigan St. from Dorau/Mueller South Bend, Block Party — 2017; 6:00 Colfax Ave. to Wayne Inc. Art Beat a.m. to 9:00 St.; Washington St. from p.m. (Rain TCU to Martin Luther Date August King Jr. Blvd.; Jefferson 20, 2017) Blvd. from Leighton Garage to Martin Luther King Jr. Blvd.; Martin Luther King Blvd. from Colfax Ave. to Wayne St. REGULAR MEETING JUNE 27, 2017 202 Rev. Derrick G. Non Residential July 22, 2017; Lindsey St. from Scott Dorau/Mueller Weaver Block Party - St. 8:00 a.m. to St. to Leland St. Paul Bethel on 2:00 p.m. the Yard Church Picnic South Bend Procession - July 8, 2017; On Route as submitted Dorau/Mueller Venues, Parks, Kid's Triathlon 5:30 a.m. to & Arts 11:00 a.m. Center for Procession — September 17, On Route as submitted Dorau/Mueller Hospice Care Bike Michiana 2017; 7:00 for Hospice a.m. to 6:00 p.m. Corvilla, Inc. Procession — August 20, On Route as submitted Dorau/Mueller Corvilla Ride 2017; 11:00 for the Cuase a.m. to 2:30 p.m. Linden Grill Sidewalk Cafd Sunday 119 South Michigan Dorau/Mueller Permit through Street Saturday; 11:00 a.m. to 8:00 p.m. Cops & Sidewalk Cafe Monday 231 South Michigan Dorau/Mueller Doughnuts Permit through Street Saturday; 5:00 a.m. to 8:00 p.m.; Sunday, 8:00 a.m. to 5:00 p.m. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — THE TOWER AT WASHINGTON, LLC. - 111 N. MAIN STREET Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of allowing the installation of an entrance canopy at Aloft South Bend, 111 N. Main Street. The Building Department stated the plan did not meet snow load requirements and required revised plans to meet their regulations. After resubmitting those plans, the Building Department approved the design. Therefore, upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Revocable Permit was approved. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATIONS: 226 Altgeld St. 1024 Quimby St. REMARKS: All criteria has been met TABLE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 51994 CARRIAGE HILLS DRIVE — SEWER AND WATER Ms. Martin, Clerk of the Board, informed the Board this agreement should be tabled. Therefore, Mr. Gilot made a motion that the Consent be tabled. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the n j u 1 1 REGULAR MEETING JUNE 27, 2017 203 1 u 1 goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,470,336.88 06/27/2017 U.S. Bank National Association; Requisition No. 69; Smart Streets $24,349.17 06/23/2017 St. Joseph County Housing Consortium Tb,-- lc___ Alf- - T- - ' $12,358.49 06/22/2017 111�1�1�1�, IVI,. Lurau made a motion that alter review of the expenditures, the claims be approved as submitted. Mr. Mueller seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Labor Union No. 645, asked how the town of New Carlisle is charged for use of the City of South Bend's ambulance, adding citizens are charged every time they are transported. Ms. Dorau stated the way she understood was the city was just loaning the ambulance to New Carlisle for an event to have it on site. Mr. Miller asked also if anybody explained the paving work the City was self -performing and the costs. Mr. Gilot stated they listed the two (2) projects and explained the costs exceeded $100,000 and Ms. Boyles, the City Engineer, explained in detail at the Agenda Review Session that it was in the best interest of the City to do the work themselves, providing a substantial savings to the City, and the City had the talented qualified staff on hand that could perform the work. He added she provided a complete list of all of the paving projects the City is doing this year with material and labor included. He noted she probably didn't need to provide that much information, but it was a good list. Mr. Miller questioned if the work was advertised anywhere besides this agenda. Ms. Martin, Clerk of the Board, stated it was advertised in the South Bend Tribune also and supplied the ad to the Board. Mr. Gilot read the ad out loud stating the Board published notice, per I.C. 36-1-12-3 and I.C. 5-3-1, of its intent to self -perform two (2) paving projects with an estimate of greater than $100,000. He confirmed the Board had covered all the information required noting the ad lists the actual expected cost of each of the projects. Attorney Dougherty stated the law does not require a public hearing on the matter. Mr. Mueller noted also that Mr. Gilot asked if there were any other questions or any further discussion on that item when he came to it on the agenda. The Board agreed they were addressing Mr. Miller and expected him to ask questions at that time. Mr. Gilot stated he was allowing an opportunity for discussion before the Board made their motion. Mr. Miller stated he wasn't sure he should speak at that time or wait until privilege of the floor. Mr. Gilot noted he was purposely addressing Mr. Miller when asking for questions or discussion. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the meeting adjourned at 10:41 a.m. Td EST. M. Martin, Cler BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Mar/adik, Member -A. Therese J. Dorau, Member James A. Mueller, Member Suz a e�me