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Home My WebLink About070617 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 AGENDA REVIEW SESSION 1. OPENING OF QUOTATIONS A. Main at Washington Street Roadside Improvements – Project No. 116-001A 1. Funding: TIF Bond 2. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 100 Wayne Street Plaza and Streetscape - Project No. 116-047 1. Funding: RWDA REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of June 22, June 27, and July 5, 2017 2. OPENING OF BIDS A. Downtown Mill and Asphalt Overlay – Project No. 117-052 1. Funding: TIF Bond B. Eighteen (18) More or Less, New Heavy Duty Mobile Lifting Stations – Spec T 1. Funding: Central Services Capital Budget (224.0605.419.43.10) 3. OPENING OF QUOTATIONS A. LED Luminaires – Project No. 117-078 1. Funding: COIT (404.0602.431.22.40) 4. AWARD BIDS AND APPROVE CONTRACT A. Century Center Cooling Tower – Project No. 117-035 1. Company: Edward J. White, Inc. 2. Amount: $226,631; Base Bid plus Alternate 4 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) 5. AWARD QUOTATIONS AND APPROVE CONTRACT A. I&M Service Point at the Cooper Bridge – Project No. 117-076 1. Company: Martell Electric, LLC 2. Amount: Unit Prices Not to Exceed $6,535 3. Funding: MVH (202.0607.431.36.01) B. 2017 Infrared Asphalt Pavement Patching – Project No. 117-074 1. Company: Asphalt Restoration Services, LLC 2. Amount: $57,250 3. Funding: LRSA (251.0608.36.10) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 C. Main Street at Washington Street Roadside Improvements – Project No. 116- 001A 1. Company: TBD 2. Amount: TBD 3. Funding: TIF Bond 6. CHANGE ORDERS A. Wastewater Treatment Plant Secondary Treatment Improvements – Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 13 3. Increase Amount: $4,459 4. Percent of Increase: 0.04% 5. Total Percent of Change: 17.70% 6. Revised Contract Amount: $13,988,104.87 7. Funding: Wastewater Capital (642.0630.415.43.66) 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Berlin Place Site Development – Project No. 116-089 1. Company: HRP Construction Co. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($54,267.37) 4. Percent of Decrease: (11.01%) 5. Total Percent of Change: 10.58% 6. Revised Contract Amount: $438,584.63 7. Funding: RWDA TIF (324.1050.460.31.02) B. 2016 Curb and Sidewalk Construction, Phase II – Project No. 116-029A 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($9,440.70) 4. Percent of Decrease: (6.97%) 5. Total Percent of Change: 6.97% 6. Revised Contract Amount: $125,987.30 7. Funding: MVH (202.0619.431.31.06) 8. PROJECT COMPLETION AFFIDAVIT A. Century Center Service Court Improvements – Project No. 116-006 1. Company: Holladay Construction 2. Final Contract Amount: $150,284 3. Funding: Hotel/Motel Tax (7304.42010.0000.0099) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Four (4) More or Less, 2017 or Newer, Police Motorcycles with Equipment – Spec Q 1. Funding: Police Department Motor Equipment Fund (220.8101.421.43.02) B. Four (4) More or Less, 2017 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec V 1. Funding: Wastewater Capital Budget (642.0630.415.43.02); Fire Department Capital Budget (287.0902.422.43.02) 10. RESOLUTIONS A. No. 25-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Helmet and Boots for Retired Firefighter David VanDeWielle B. No. 26-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: 2011 Freightliner Trash Truck, SW584; 2009 Dodge Charger; 1998 International High Ranger, 350 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Beck’s Lake Outlet Control Valve Survey 2. Amount: Not to Exceed $6,200 3. Funding: Engineering (641.0630.793.31.02) B. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Field Survey, Design and Permitting for the Bowman Creek Bank Restoration Project within Ravina Park 2. Amount: Not to Exceed $40,000 3. Funding: RDC C. Amendment No. 1 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Additional South Bend Downtown Road, Traffic and Signal Improvements and the Preparation of the Quote Package for the Sidewalk along Main Street at the Chase Tower 2. Amount: Not to Exceed $114,000; Original Contract Amount $50,000, New Total $164,000 3. Funding: TIF Bond D. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Streetscape Improvements for St. Louis Street in Coordination with Howard Park Reconstruction CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 2. Amount: Not to Exceed $89,500 Subject to Funding 3. Funding: Venues Parks and Arts (201.1111.452.31.06) E. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Traffic Impact Study for St. Joseph Developments 2. Amount: Not to Exceed $5,000 3. Funding: SSDA (430.1050.460.31.02) F. Professional Services Agreement – Neutron Holdings, Inc. 1. Description: Bike Share Services for South Bend from July 11, 2017 to July 11, 2020 12. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Linda H. Riley a) Event: East Wayne Street Picnic b) Location: East Wayne St. North & South from Eddy St. to Sunnyside Ave. c) Date/Time: July 23, 2017/ 3:00 p.m. to 6:00 p.m.; Rain Date: September 10, 2017 d) Favorable Recommendations 2. Applicant: Jenica Corey a) Event: East Washington Street Neighborhood Block Party b) Location: East Washington St. from Sunnyside Ave. to Jacob St. c) Date/Time: July 29, 2017/ 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: Our Lady of Hungary Parish a) Event: Our Lady of Hungary Parish Festival b) Location: Chapin St. from Calvert St. to Bruce St.; Bruce St. from Catalpa St. to Chapin St. c) Date/Time: July 15, 2017/ 11:00 a.m. to 10:00 p.m. d) Favorable Recommendations 2. Applicant: KRG Eddy Street Commons a) Event: Eddy Street Commons Car Show b) Location: Eddy St. from Angela Blvd. to Napoleon St. c) Date/Time: July 15, 2017/ 6:00 a.m. to 1:00 p.m. d) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 614 N. Birdsell Street CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 2. All criteria has been met B. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 619 S. Grant Street 2. All criteria has not been met 14. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 527 S. Grant St. 2. 1038 Diamond Ave. 3. 802 Dundee St. 4. 6305 Maple Ct. 5. 1138 Blyler Pl. 6. 1730 O’Brien St. 7. 1650 N. Brookfield St. 8. 1135 Thomas St. 9. 1610 N. Iowa St. 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.