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HomeMy WebLinkAboutOpening of Bids - Janitorial-Cleaning Supplies 2017 Spec S - Interboro PackagingCITY OF SOUTH BEND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec S — Janitorial -Cleaning Supplies 2017 FOR BIDS DUE June 27, 2017, 9:30 a.m., local time Bidder Data: �I �� (Firm): 1 ✓, off Address: 114 0,d City/State/Zip: ���n �c , A ]ems,/.Telephone Number: Agent of Bidder (if Applicable): /c F, ' g �-.m s When the prospective Contractor is unable to certify to any of the stateni eats beloiv, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF /fie vv Gr k ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. El f '€ a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any einployce or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by Y.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program, The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no Iaer than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work, In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or conunissions may consider the 5 Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. G I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this ?~-c)' day of-Pna , 20 117 Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this day of u ,, , 20 1 My Commission Expires 1/1 Notary Public County of Residence 0 MAYER 3EREMIAS Notary Pudic - State Of New York Na. O1dE6343141 QuWMW In Orange County My Commission Expires June 06, 2020 7 � 14 (To be completed only by ContractorslBidders claiming to be a "local Indiana business"pursuant to LC 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business"refers to any of thefollolving, (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rifles adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3%for a purchase expected by the purchasing agency to be at least $50,000 but less than $100,000. • 1 %for a purchase expected by the purchasing agency to beat least $100,000. Date: Pursuant to 1.C. 36-1-12-22, preference for Project South Bend, St. Joseph County, Indiana. claims a local Indiana business (Project # } located within the City of ❑ The location of the principal place of business is (Address) ❑ St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ] The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS. Dated this day of W Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title SPECIFICATIONS CITY OF SOUTH BEND BID NAME Spec S — Janitorial -Cleaning Supplies 2017 FOR BIDS DUE June 27, 2017, 9:30 a.m., local time Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price. SPEC S - Janitorial-Cleanin Supplies 2017 1. This is a bid for the City of South Bend. 2. The bid price shall be delivered prices. Items delivered to the City of South Bend must be delivered to Central Stores, 1045 West Sample Street, South Bend, IN 46619, within three working days of receipt of order. 3. All awards may be divisible and awarded by line item. 4. All prices quoted are to be effective July 1, 2017 and remain in effect through June 30, 2018. 5. Item information and manufacturer information is listed for reference only. Items may be substituted, unless otherwise indicated. All substitutions are subject to reviewing samples and testing prior to award. All quantity and size changes must be noted in the comment section for each line item affected. 6. Bid bond is not required with this bid. 7. Please call Toni Laisure, Central Stores, 574-235-9132 with questions regarding this bid. 0 BID NAME FOR BIDS DUE BID/PROPOSAL CITY OF SOUTH BEND Spec S —Janitorial-Cleaning Supplies 2017 June 27, 2017, 9:30 a.m., local time 10 l o � 3 I V U I � t I ; , 1 I E t E � EE E o � U t UUV VUUUUUUaUUUUc�UUc.�UwUU�UUUUUUUU ; ,_ "'d a `o C:� V `Cp n 0 � d "D P P oo N N Nl P 7 N ul � � N o0 M �/] V' PO O �/1 •-� O I i h y Vai fail email y N H R y N N N H N N H ro H V N Val y y N n I a o No x w m E l7 l7 N N ab C7 C7 (o � n ,� .N-i � .N-. � � .N-r d' .N-r vl V •�-• N .N-. N-. N Fz" € to 0 v O iS EE � c i 3 y o o n 49 ❑❑ 3 �� o c •� V y ti f F7 (� y q p iYi p V7 U .B YC U U �•,� O = V kn •� V M A N y v� g H o i-.� r-� ul m o t-•• r. N O M o O y z ;' i vi r �✓' N 3 rn 3 mi i 3 �. ti o °U'GGC d N [7] •�TNi Lei v 4.�¢`3w°ww y yy N N O O O -A Atd N [4 N ttl td �tl 8 ©A i 1 ..... o aC a1 U U V V U w4� U � 1 U . V . � 1 U U U A w w w u, a En 0 v40.0 va 0 W) > g R ; V; i 6 n n ul b OO a P �; O M N b Vl b 00 z 0 M z '�' pi C.) z C'j Vl O N q G+ N � u V U u CT U p� V (] •^.� l j .pw v� W w U�4 Uv0.1AnUU � z R {Yi N r v O n oO O P ,:- .1, r'J n n '2 [� o2 Ol P N N N N MN 7N -q N N N N N M M M O! I 6 J 6. m b b U LLrA W 11 b L L 0 U + AOf 40 N iR bh�pp (G pippp N N N N N O O O O W rOi +Oi V Q� N N N N �u V V fs V U U U U U Lll V d �O N �D V O o0 �8 �D O �O ✓3 Yl d W 0 0 0 0 0 �D N �O �/t Vl �'1 .l f'l V N N N N O O th J W b0 C L R 4 ti O � O a i a � 2, 49 '6 '6 v 76 In a CY P. m W cl rL o O NIn o u a n a Cc, 0 0 4,` 'O %+ a 'O O y ✓Oi H P Y X X X O o '� .g? N v° N tipp a D 0 [� .aL All'.C:i. O ra3v�aammm[— 10, cnmlltncfa AL1C�tac7C7t5�����TTT���� s C7 D O O O R n R n iG a a b aa. O V)ZA E � W O � --I O z o z z z z z 'In p N N f5y o Vt r In V' n ¢J� � �y .W. OL G !*1 M fh In M fh M M W Gn 1^� Ell E in �n V1 Vl 4l �D �D a pj_ r. e+� Inf�l M M fh fh V <Y '7 V V' V1 Vl Vl Vl Vl pvo 9 U U U Z Z ? uj Z PrrfN Z? z •o 'a v ID N e� p7 MM ' R' U U UUUUUU Gi� G l0 a U U U U U U u V d H � -� cpps ip� �cpp�upopvppup" O O O O N O Q O Qr, aaiim � UV fC a a h oo lo ex d a •� N lIJ J ;-.I�wlI2n E E E E E E E E 13 ' � �► w a w A. d 1 d adad 4 4 4 4 4444 Bidder (Firm): In r 'r-o Address: ) 1-/ `!. � � ., P I City/State/Zip: Telephone Number:Fax Number: By «Gr�- (Signature) (Printed Name) (Title) BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member James A. Mueller, Member Elizabeth A. Maradik, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk 14 CITY OF SOUTH BEND INSTRUCTIONS TO BIDDERS BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder's risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown. If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. 1 SEALED BIDS ONLY A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed envelope marked on the outside with the general classification of material bids, i.e. "Bid for Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies." B. When samples are required, such samples shall be delivered or shipped at the bidder's expense to the address specified in the Invitation to Bid. Samples must be shipped separately from bid documents and labeled clearly with the Bidder's name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable). All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C. In the event of an inconsistency between provisions of the contract documents, the inconsistency shall be resolved by giving precedence in the following order: 3. ORDER OF PRECEDENCE A. Bid Form attached Proposal B. Amendments to Specifications C. Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders 4. DELIVERY OF BIDS A. Bids must be delivered to the Office of the Board of Public Works, 13t" Floor, County -City Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235- 9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally, the sealed envelope containing the Bid must be mailed to the following address: City of South Bend Clerk of the Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 15 B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The City will not be responsible for deliveries. Any Bids received after the time specified will be returned unopened. C. Bids will be opened and read publicly at the time and place designated in the Notice to Bidders. Bidders, their authorized agents, and the public are invited to be present. D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside as to the specific item for which the bid is being submitted. Bidders may submit separate bid bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all bids submitted. E. The Board may reject any bid that does not conform to these requirements as non- responsive. ADDENDA — NO VERBAL INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, such Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of issuing an Addendum which would thereupon become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished to all prospective Bidders who have registered with the City. All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. 6. REJECTION OF PROPOSALS CONTAINING ALTERATION. ERASURES. INCOMPLETE BIDS AND ETC. A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City is authorized to correct all erroneous extension and totals for the purpose of comparing bids. 7. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit price, unless otherwise specified. VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. B. The Board may reject any bid that does not conform to these requirements as non- responsive. TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana 16 State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 10. WITHDRAWAL OF BIDS A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a bid is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. 11. ESCALATOR OR CONTINGENT CLAUSES A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be accompanied by any writing purporting to limit or qualify the City's right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 12. PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as specified in the Invitation to Bid. No fuel surcharges accepted. 13. AWARD — WAIVER OF TECHNICALITIES A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder who's Proposal complies with all the requirements prescribed, exclusive of technicalities waived. Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. 14. SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. 15. BIDDER QUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may consider any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 16. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 17, NEW MANUFACTURE A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. 18. SOURCE OF SUPPLY A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 19. PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 20. INSPECTION OF GOODS A. The City of South Bend reserves the right to inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item 17 unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. C. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. D. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code. 21, ASSIGNMENTS A. No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the City. 22. CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 23. DEDUCTION OF DAMAGES A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor's wrongdoing. 24. METHOD OF INVOICING FOR PAYMENT A. Contractor shall bill the City of South Bend 1. On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number. 2. If the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the invoice (completely filled out), or the date the goods are delivered and accepted, whichever may be later, and shall not be less than twenty (20) days. 3. if more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 25. OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 26. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount. The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict decreases to twenty percent (20%) of the estimated quantity. 27. TERM "OR EQUAL" A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the "OR EQUAL" offered meets the Specifications. 18 28. INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder. NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If you are sending your bid via Federal Express or another overnight source, please confirm that your package will arrive before the bid opening time and date. 19 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SoUTI I BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 TDD 574/ 235-5567 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORDS Date: Jude 8, 2017 To: All Planholders From Linda M. Martin, Clerk, Board of Pub -Ile Works Subject Addendum Number: I Project Name: Janitorial Cleaning Supplies 2017 — Spec S Project Number: ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: 6 /> l 1 This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-91.7I within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: 1 Authorized Signature: Date: to Version 4/2/2015 OUT1r 1 r � 1316COUNTY-CrrYBUILDING ��c's'r,l'*�,.;-1,;���;!i PNONr 574/235-9251 227 W. JF,FFEItSON BOULEVARD FAX 574/ 235-9171 SOUTH BEND, INDIANA 46601-1830 x 1865 x TDD 574/ 235-5567 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS PROJECT NAME: JANITORIAL CLEANING SUPPLIES 2017 - SPEC S ADDENDUM NO. 1 Date: June 8, 2017 To: All Plan Holders From: Linda M, Martin, Clerk of the Board of Public Works The following is to be added/changed to the contract documents: The attached Notice to Bidders replaces the original published Notice to -Bidder. No Bid Bond is required with this bid. A FULL AND COMPLETE COPY OF EACH CORRECTED PAGE IS ATTACHED TO THIS ADDENDUM. You must acknowledge receipt of this addendum by signing the first page, returning it via facsimile to (574) 235.9171, and a copy of the first page must be included with your bid. --- This addendum consists of a total of 3 pages — Version 4/2/2015 Empires -Developmen May 7, 2014 File ID:46266 Mrs. Edith Jeremias Interboro Packaging Corporation 114 Bracken Road Montgomery, NY 12549 Dear Mrs. Edith Jeremias: The New York State Department of Economic Development, Division of Minority and Women's Business Development (DMWBD) has determined that your firm, Interboro Packaging Corporation, continues to meet eligibility requirements for re -certification, pursuant to Executive Law, Article 15-A and 5NYCRR Section 140 through 145 of the Regulations. Therefore, we are pleased to inform you that your firm, has once again, been granted status as a Women Business Enterprise (WBE). Your business will continue to be listed in the State's Directory of Certified Businesses with codes listed on the following page. This Certification remains in effect for a period of generally three (3) years from the date of this letter or until such time as you are selected again, by this office for re -certification. Any changes in your company that affect ownership, managerial and/or operational control, must be reported to this Office within thirty (30) days of such changes; including changes to company name, business address, telephone numbers, principal products/services and bonding capacity. The Certification status is not intended to imply that New York State guarantees your company's capability to perform on contracts, nor does it imply that your company is guaranteed any State business. Thank you for your cooperation. On behalf of the State of New York, I wish you luck in your business endeavors, particularly those involving State agencies. Yours sincerely, Scott Munson Director of Certification 633 Third Avenue New York New York 10017 Tel 212 803 2414 Web Site; www.esd.ny.gov/MWBE/html A-renai;ttt %%. (.lay) NI%eru tn: wm,a bout; �rl+nu L'nrunresr„na April 14. 201G Interhoro Packaging Corporation Edinh Jerentias 114 Bracken Road Montgomcry NY 12549 Bear C'ertiIled Vendor: Nutic of 1\ f is%ourl OFFICE OF ADMINISTIULTION ( arllw al'i yu:0 t apl.,rrurnm 3111 W. I ligh Sireet. Rooln 030 l'o-A t )11 iu Box 809 J01'erson 00. Miswuri 65102,000 (573) 751-860I'A\:(573) 522-3078 %%after.l. lesson hrranm IIiiVaor OA/OEO CERTIFICATION #W04997 EFFECTIVE DATE: 4112/2016 EXPIRATION DATE: 5/7/2017 T'he Office of Equal Opportunity (Uk,{l} is pleased to notify you that your first has inct (fie requirements ['or certification as a bona fide Women-o,+tied Business Enterprise (WBE), This certification is valid until the expiration (late above. This expiration date does not coincide N%ith the expiration ofyour certification with the The New York State Development, Division or Minorhy and Women's Business De►'elopmettl due to our three-year requirement. In order to maintain your certification wi€h the state. your certification %%ith lht: certilj in-, agency above must remain valid during this period. Recertification forms will be sent at least 30 days prior to the expiration date of your certification. It is your responsibility to ensnare that your certification isupdated. Work conducted by your first in the delivery of cotmnodities and or services for the state will count tutiard the WIM.. participation goals if your firm perlorms a commercially useful function; is responsible fora distinct element ofthe %%orl, of a contract: and carries out its responsibilities by actually perfaormina, managing andAir supervising the «ork. It' there is any cha" le in Cite ownership or control of }our first, you must notit'y this office immediately. I=:tilure to report am of three changes to this office or violatimi of ilte rules of the Office of E(ILal Opportuniv.-C'ertilication Prop -min ma% result in the revocation ofvour emification. Your firm's name will appear in Off) M WBIH. Certified Directors that can be accessed at: http;__:Uc.U_la Q.L, (L__, Ifyou have airy questions. or ifwe can be of further service. please contact the Office of Equal Opportunity at (377) 250-2963 or 157 3 ) 75I-8130, tiincerely. ��`aher J. i'earsoat interim Director WP: da ............ ......................... ............. 1" South Central Texas Regkonal Certification A �enc T "Increasing economic prosperity by creating opportunities and d6-ninating barriers" rr�wrv,.rc7r �'rr. nr; April Edith :jr`emias Interb6�o Packaging Corp. 114 B'acken Road Montgiomery, NY 12549-2600 .: Dear E,61th Jeremlas: We are pleased to inform you that your application for certification in our Small, Minority, Woman, African American, Veteran, and Disabled Individual Business Enterprise (SIMIWIAAiVIDI) Program has been approved. Your firm met the requir ihents of SCTRCA Standards and is currently certified as a: '*ESB',SiBE WSE Certification Number: 217039500 Certification Renewal: March 31, 2019 Certification Expiration: March 31, 2019 Providin'9 the following products or services: NAICa, 26111: PLASTICS BAG AND POUCH MANUFACTURING :: NA626199: ALL OTHER PLASTICS PRODUCT MANUFACTURING On thp'Iwo year anniversary date of your certification, you are required to provide a renewal application affirming that no changes''have occured affecting your certification status. The SCTRCA will send you a Certification Renewal reminder sixty (60) days prior to your expiration date. The SCTRCA will no longer include a certificate upon certification renewals. Your expirafion date is March 31, 2019. :i Please notify this office within thirty (30) days of any changes affecting the size, ownership, control requirements, or any materigl.change in the information provided in the submission of the certification application. Thank you in advance. Sincet�ely, Charl=Ylohnson, Interim,'(=xecutive Director Cherry- Ridge Dr., Building C, Suitc #319 San .Antonio T"\ 78230 Phone: (210) 227-4RCA (4722) FirstcareTM delivers the most reliable latex glove protection for people who absolutely need to avoid bodily fluids, pathogens, or contamination. Its outstanding tensile strength and resilience means a firstcareTM latex glove keeps its integrity even during the most physically demanding tasks. Low modulus and high elasticity allows for a true fit, giving hands the widest range of motion for intricate procedures while also minimizing hand fatigue. And the extremely low 1.5 AQL means you can be confident about its consistent protec- tion, glove after glove. Whenever high clinical standards for safety are paramount, you'll be glad you have firstcareTM at hand, ready to protect. Please consult your company policy to determine the appropriate glove for a given application. TDO:TESTED Like all Spring -Fill Industries gloves, firsteareTm is the product of Test -Driven Optimizations" (TDO), our structured production and testing process to ensure our formulation of NRL provides you with maximum protection without compromise. ............ ............ (z, ' ' i5 11 D .,, : r9 U 'I V, s i is J0 gUarclTM Vinyl Multi -Purpose Gloves Jobquard"m Blue Vinyl Multi -Purpose Gloves firsteareT'" Vinyl Examination Gloves firstcareT" Stretch Vinyl Examination Gloves firstcareTm Nitrile Examination Gloves JobquardT"' Stretch Vinyl Multi -Purpose Gloves fiirstcareTm Latex Examination Gloves JobrouardTm Nitrile Multi -Purpose Gloves C � 4�� I T I) JobgoardTM XM Latex Multi -Purpose Gloves nursinghorne m Cllcal emergency veterinary dental providing comfort and peace of ... on budget, on time 02010 Spring -will IndUstries, Inc. All rights reserved. firstcareTM is a trademark of Spring -Fill Industries, Inc. JobguardO Vinyl Multi -Purpose Gloves firstcare® Stretch Vinyl Examination Glovi JobguardO Blue Vinyl Multi -Purpose Gloves firstcare® Nitrile Examination Gloves JobguardO Stretch Vinyl Multi -Purpose Gloves firstcare® Latex Examination Gloves I C+) � 1-1i, '11 �� _ s ,a — food prep Industry maintenance pet care laboratory i salon Snapshots of some potential Jobguard® Latex users* at work: • A bank teller balancing his cash drawer. • A dog groomer trimming a schnauzer's face and ears. • An electronics factory worker inspecting a microcircuit board. • A deli worker grabbing a handful of shredded lettuce for a sandwich. Whenever you need reliable strength and protection coupled with higher elasticity and sensitivity, you need Jobguard® Latex. Jobguard® Latex provides the best of both worlds; reliable protection and lower modulus for increased tactile sensitivity. Just like every Spring -Fill Industries glove, Jobguard® Latex is manufactured using Test -Driven Optimizationsnn , our structured production and testing process that ensures our formulation of NRL provides maximum protection without compromise. In addition, Jobguard® Latex its specifically designed with a lighter gauge thickness to increase the wearer's ability to work in extended situations that demand fine motor control and touch. With an ultra -formfitting design for ergonomic utility, extra elasticity for reduced hand fatigue, and the highest degree of movement to accommodate the most delicate tasks, JobguardO Latex keeps all'wo.rkers safe and productive. Please consult your company policy to determine the appropriate glove for a given application. TDO:TESTED Like all Spring Fill Industries gloves, Jobguard® gloves are the products of Test -Driven Optimizations" ;TDOi, our structured production and testing process to ensure our formulation of NRL provides you with maximum protection without compromise. 11 L}Z .. I ri., Z�� Nationwide Service "DESCRIPTIVE LITERATURE" Bid # 2017 Janitorial -Cleaning Su lies "Can Liners" 114 Bracken Road Montgomery, New York 12549-2600 (845)782-6800 Fax (845) 781-2450 E-mail: interboro@frontiernet,net Item Number Product Name Color Width (Inch) Length (Inch) Bags Per Case 79 INT-3036-Exh Black 30 36 250 80 INT-4046-X-Hvy Black 40 46 100 81 INT-3858-Exh Black 38 58 100 82 INT-5043-Exh Black 50 43 100 83 INT-3339-X-Hvy Black 33 39 250 84 INT-2433-L Clear 24 33 1,000 85 INT-4046-Exh Clear 40 46 100 86 INT-3858-Exh Clear 38 S8 100 Please Note! It is understood that we are quoting the prices per the unit you have specified in the bid. However, as the columns above "Bags per case/Packed" indicate, we would prefer to stock some items in a different pack. Please refer to the attached letter for adjusted prices r r fi i r r i r Nationwide Service June 22, 2017 City of South Bend 1316 County -City Bldg., 13th Floor 227 West Jefferson Blvd South Bend, Indiana 46601-1830 To Whom It May Concern: 114 Bracken Road Montgomery, New York 12549-2600 (845)782-6800 Fax (845) 781-2450 E-mail: 1nLerboro@frontlernet.net Bid # 2017 Janitorial -Cleaning Supplies We arc enclosing samples, which are being submitted in compliance with the above -referenced bid. Please Note! The samples are in accordance with the specified strength. However, since these are the only bags that we have in stock at the present time, the size of some bags may differ with a couple of inches. Also, the color or sea] of some bags may be different. Except for the gloves will be exactly as the sample enclosed. Upon approval of our bid we shall manufacture the bags exactly according to the specified size & color. The purpose of the samples is to test the strength of the bag and the material we are offering. These samples do serve this purpose. All shipments made consistent with the enclosed samples will be deemed in full conformance with all bid specifications. We are relying upon approval of these samples for compliance of its bid and will ship only such bags, in the specified size/color. Acceptance of our bid shall conclusively constitute approval of the enclosed samples as conformity with bid specifications. Futhermore, it is hereby understood that we are quoting the prices per the unit you have specified in the bid. However, as the table below indicates, we stock some items in a different pack. Therefore, unless you insist on your specified count, we may prefer to ship according to our standard pack. This will only expedite the delivery of your orders. Be advised, however, that we will not deviate without your definite approval. Item Number Standard Pack Adjusted Price 50 100/Box 10 Boxes/Case = 1,000 $28.90 51 100/Box 10 Boxes/Case = 1,000 $28.90 52 1001Box 10 Boxes/Case = 1,000 $28.90 53 100/Box 10 Boxes/Case = 1,000 $28.90 79 250 $19.30 Sincerel Toby Friedrn n Secretary Nationwide Service 114 Bracken Road Montgomery, New York 12549-2600 (845)457-2700 Fax (845) 457-1927 E-mail: interboro a frontiernet,net June .22, 2017 City of South Bend 1316 County -City Bldg., 13" Floor 227 West Jefferson Blvd South Bend, Indiana 46601-1830 Bid # 2017 Janitorial-Cleanin Supplies To Whom This May Concern: We are formally requesting that you forward to us the. bid tabulation for the bid referenced above, which opened on June 27, 2017. We would like to obtain from your department the following information: The contract award price for each individual item in the bid. The name of the contractor that was awarded each item. 1. hereby request these records to be made available under the provision of the Freedom of Information Act. A prompt reply would be appreciated. Very truly yours, Toby Friedman Secretary