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Home My WebLink About06082017 Agenda Review SessionAGENDA REVIEW SESSION JUNE 8, 2017 169 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on June 8, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board Members Suzanna Fritzberg and James Mueller were absent. Also present was Attorney Michael Schmidt. The meeting was held in the 131h Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF QUOTATIONS — IRONWOOD DRIVE REPAIRS — PROJECT NO 115-099 LRSA Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RIETH-RILEY CONSTRUCTION CO., INC 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $115,660.00 LAPORTE CONSTRUCTION CO., INC. PO Box 577 LaPorte, IN 46352 Quotation was submitted by Lori Schrad Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $127,540.00 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Quotation was submitted by Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $87,070.00 SELGE CONSTRUCTION CO., INC 2833 S. 11t' Street Niles, MI 49120 Quotation was submitted by Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $123,113.35 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering for review and recommendation. AGENDA REVIEW SESSION JUNE 8, 2017 170 OPENING OF QUOTATIONS — OLIVE STREET METRONET CONDUIT PROJECT NO 117-021 (RWDA TIFF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SELGE CONSTRUCTION CO., INC 2833 S. I Ph Street Niles, MI 49120 Quotation was submitted by Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $218,896.25 C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, IN 46514 Quotation was submitted by Adam Clark Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted QUOTATION: $127,395.00 Attorney Schmidt noted C&E Excavating submitted a bid bond. Engineering staff confirmed that a bid bond was not required for this quote. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above Quotations were referred to Engineering for review and recommendation. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Office Lease Shein Office Lease for Police Funding $10,975 Second Maradik/Dorau Agreement Realty LLC Department ATF (Continuing Disarmed Taskforce Education; to be Reimbursed by ATF) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlicatinnc wPrP nrPCP1n1-pA f,,,. ".,.,.,, _1 Applicant Description Jr- Date/Time _FVXVVCL1. Location Motion Kyra Lee Residential June 11, 2017; Esther Street from Carried Maradik/Dorau Block Party — 1:00 P.M. to Madison to Cedar Kyra's 8:00 p.m. Neighborhood Block Party Keller Park Non Residential June 11, 2017; Bryan Street from Maradik/Dorau Church Block Party 1:30 p.m. to Sherman Street to 4:30 p.m. Inglewood Place Concurrence for City of South June 21, 2017; Closure of SR Maradik/Dorau Temporary Use Bend to INDOT 10:30 a.m. to 933/Main Street from of City or County 12:00 p.m. Jefferson Blvd. to Streets or Roads Washington Street for the Detouring and Detour Route I AGENDA REVIEW SESSION JUNE 8, 2017 171 of Traffic from a State Highway Permit Board members discussed the following item(s) from the agenda. - Change Orders — Wastewater Treatment Plant Secondary Treatment Improvements Mr. Jacob Klosinski, Wastewater, stated Change Order No. 10 is related to the secondary treatment project and is due to delays in the project and trying to determine the final number. Attorney Schmidt noted these Change Orders involved a lot of work on the part of the Wastewater staff and the Director of Public Works. He noted their work helped to avoid litigation expenses and saved the city a lot of money. He stated the bid was below the engineer's estimate and still is and they don't anticipate any significant changes going forward, nor any delays. Mr. Klosinski noted that the contractor, Thieneman Construction, Inc., continued working while negotiations were on -going over issues that arose. He added he was pleased with the performance of their equipment also. Mr. Klosinski stated Change Order No. 11 is due to some adjustments related to Change Order No 12, and concurrent with work in Change Order No. 12 that is adding a large concrete reinforced deck to allow better mobility out to the tanks via this deck and create a safer environment. Attorney Schmidt noted these change orders dealt with extremely complex issues, and the Wastewater team and Director of Public Works did a great job. - Professional Services Agreements — Jacob Burnett and Dan Correa Mr. Brian Donohue, Innovation and Technology, stated these agreements are for supervisory services for exploring the ideas of building a technology research center. He noted both individuals are highly educated and talented and have outstanding experience. Ms. Dorau summarized these will be technical experts who will help set up the center. - Resolution No. 21-2017 — Transfer of Personal Property to the City of Alexandria, Indiana Officer Chad Goben, Police Department, stated this resolution is for the donation of a Police Department K-9 Dodge Charger. He noted it is a spare that was going to auction and they decided to donate it to help the Alexandria Department out. Attorney Schmidt informed Officer Goben he needs the date of Alexandria's Board meeting, explaining South Bend approves a resolution transferring to Alexandria, and they have to have a resolution accepting the transfer. He stated the Board of Works will also need to approve a resolution taking the asset out of the City asset list. - Professional Services Agreement — The Industrial Revolving Fund Ms. Angelina Billo, Community and Economic Development, stated this is an annual service agreement and there are no changes to the agreement or the amount. She noted the City supplies the services to the fund. Ms. Dorau questioned what the funds are used for. Ms. Billo stated they are used for loans for industrial businesses, but they don't fund real estate. Memorandum of Understanding — Great Lakes Capital Mr. Rich Estes, Community Investment, stated this MOU is still being drafted. He explained the City set up an agreement for development near Dylan Drive and Adams Road with two (2) parts to it. He stated there is the site plan and road with sanitary sewer and water that will get dedicated to city. Mr. Estes noted that due to their schedule, Great Lakes Capital asked that he draft something to allow Mr. Estes to approve their building permit. Mr. Gilot noted he is okay up to the point of occupancy. Mr. Estes noted the agreement states the developer is liable if the sewer needs to be relocated. - Resolution No. 22-2017 Ms. Kara Boyles, Engineering, informed the Board this resolution details out the process for school zone signs, markings, and signals. She noted it has never been formalized. Ms. Boyles stated there is a potential for cost sharing between the City and the schools, and they are looking at a federal grant also. No other business came before the Board. Mr. Gilot declared the meeting adjourned at 11:21 a.m. BOARD OF PUBLIC WORKS 141A AAA Gary A. Gilot, President AGENDA REVIEW SESSION JUNE 8, 2017 172 ATTEST: i da M. Martin, Ulerk�� Elizabeth A. Maradik, Member Therese J. D6rau, ember J es A. Mueller, Member Suzanna M. Fritzberg, Member REGULAR MEETING JUNE 13, 2017 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on June 13, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board Members James Mueller and Suzanna Fritzberg were absent. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of an Open Air License and a Computer System and Software agreement. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on May 18, May 23, May 30, and June 6, 2017, were approved. OPENING OF BIDS — EDISON AND IRONWOOD ROAD CORRIDORS REHABILITATION — PROJECT NO 116-070 (LOCAL ROAD & BRIDGE MATCHING GRANT) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total: $1,466,284.16 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. 1 1 1