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Home My WebLink About062717 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 27, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of June 8, June 13, and June 20, 2017 2. NOTICE OF INTENT A. 2017 Self Paving Program 1. Description: Notice of Self-Perform Work using City Forces for Projects Greater than $100,000 3. OPENING OF BIDS A. Fellows Streetscape: Broadway Street to Ewing Avenue – Project No. 116-041B 1. Funding: RWDA TIF (324.1050.460.42.01) B. 2017 Demolitions, Phase I – Project No. 117-065 1. Funding: RWDA TIF (324.1050.460.39.82) C. Century Center Cooling Tower Replacement – Project No. 117-035 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) D. 2017 South Bend Police Vehicle Equipment 1. Funding: Vehicle Equipment Lease (404.0401.415.37.11/12) E. Janitorial Cleaning Supplies 2017 – Spec S 1. Funding: Various 4. OPENING OF QUOTATIONS A. 2017 Infrared Asphalt Pavement Patching – Project No. 117-074 1. Funding: LRSA (251.0608.36.10) B. I&M Service Point at the Cooper Bridge – Project No. 117-076 1. Funding: MVH (202.0607.431.36.01) 5. AWARD BIDS AND APPROVE CONTRACT A. One (1) or More, 2017 or Newer 40’ Articulating Boom Lift – Spec R 1. Company: MacAllister Machinery Co. 2. Amount: $45,500 3. Funding: Subject to VPA Capital Lease (201.1101.452.37.11/12) B. Century Center Masonry Restoration – Project No. 117-037 1. Company: Ziolkowski Construction, Inc. 2. Amount: $157,078 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) C. Edison and Ironwood Road Corridor Rehabilitation – Project No. 116-070 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: Unit Prices, NTE $1,399,624.80 3. Funding: Local Road & Bridge Matching Grant (265.0608.431.36.10) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 27, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 D. Thirty-Nine (39), More or Less, 2017 or Newer, All-Wheel Drive Police Patrol Vehicles – Spec E 1. Company: Wade Ford, Inc.; Second Lowest Responsive and Responsible Bidder 2. Amount: $24,978; Total $974,142 3. Funding: Subject to Police Capital Lease Funding (404.0401.415.37.11/.12) 6. AWARD QUOTATIONS A. Specialty Pavement Markings – Project No. 117-039 1. Company: DBL Services, Inc. 2. Amount: Unit Prices, NTE $22,146.11 3. Funding: LRSA (251.0608.431.42.93) 7. REJECT BIDS AND RE-ADVERTISE A. Newman Center Site Development 1. Description: Adjustments needed to Project Scope 2. Funding: REDA TIF (429.1050.460.42.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, New Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab & Chassis – Spec U 1. Funding: Water Works Capital (622.0604.415.43.02) 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – H.J. Umbaugh & Associates 1. Description: 2017 Circuit Breaker Property Tax Revenue Analysis 2. Amount: NTE $44,000 3. Funding: COIT (404.0617.431.31.06) B. Professional Services Agreement – Brian Donoghue 1. Description: IT Consultation through December 31, 2017 2. Amount: $40,000 3. Funding: COIT (404.0672.415.31.06) C. Professional Services Agreement – The International Association of Fire Fighters 1. Description: Provide the Fire Ground Survival Train the Trainer Program to South Bend Fire Department Employees 2. Amount: $77,000 3. Funding: EMS/Other Services, Education & Training (288.0902.422.39.70) D. Professional Services Agreement – South Bend Code School LLC 1. Description: Design and User Testing of New City Website from June 27, 2017 to August 31, 2017 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 27, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 2. Amount: $10,000 3. Funding: COIT (404.0672.415.31.06) E. Professional Services Agreement – Redevelopment Commission 1. Description: Transfer of Funds for Supervisory Services for Inclusive Technology Resource Center to the Redevelopment Commission 2. Amount: $46,750 3. Funding: RWDA TIF F. Amendment to Professional Services Agreement – Lawson-Fisher Associates 1. Description: Include Dam Safety Surveillance Monitoring Report with the South Bend Dam Underwater Inspection and Bathymetric Survey, and extend Agreement to September 30, 2017 2. Amount: $3,000; New Total $19,600 3. Funding: Professional Services (101.0602.431.31.06) G. Professional Services Agreement – HWC Engineering 1. Description: Water Main Extension for Prairie Avenue Water Main Loop 2. Amount: Unit Prices NTE, $14,500 3. Funding: Water Professional Services (620.0604.658.31.02) H. Professional Services Agreement – Alliance Architects, Inc. 1. Description: Engineering and Architectural Services for Howard Park 2. Amount: $175,000 3. Funding: REDA TIF; Subject to Redevelopment Funding I. Agreement – Memorial Health System, Inc. 1. Description: Temporary Right of Entry for City to Construct New Manhole at 1708 S. High Street J. Lease Agreement – Town of New Carlisle 1. Description: Use of City of South Bend’s Ambulance for One (1) Weekend 2. Amount: $1 to City 10. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Victor & Lois Steward a) Event: III Annual Bonds Street Block Party b) Location: Bonds St. from Olive St. to Meade St. c) Date/Time: July 1, 2017; 7:30 a.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Flora Cole a) Event: The 2nd Annual Block Party b) Location: Brookfield St. from Keller St. to Marquette Blvd. c) Date/Time: July 4, 2017; 8:00 a.m. to 8:00 p.m. d) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 27, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 3. Applicant: Judd McNally a) Event: Madison St. Block Party b) Location: Madison St. from Greenlawn Ave. to Coquillard St. c) Date/Time: July 4, 2017; 8:30 a.m. to 1:00 p.m. d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: South Bend Education Foundation a) Event: Pull for South Bend Schools Day b) Location: South St. from Lafayette Blvd. to Taylor St. c) Date/Time: October 7, 2017; 6:00 a.m. to 3:00 p.m. d) Favorable Recommendations 2. Applicant: Downtown South Bend, Inc. a) Event: Art Beat b) Locations: Michigan St. from Colfax Ave. to Wayne St.; Washington St. from TCU to Martin Luther King Jr. Blvd.; Jefferson Blvd. from Leighton Garage to Martin Luther King Jr. Blvd.; Martin Luther King Jr. Blvd. from Colfax Ave. to Wayne St. c) Date/Time: August 19, 2017; 6:00 a.m. to 9:00 p.m.; Rain Date August 20, 2017 d) Favorable Recommendations 3. Applicant: Rev. Derrick G. Weaver a) Event: St. Paul Bethel on the Yard Church Picnic b) Location: Lindsey St. from Scott St. to Leland St. c) Date/Time: July 22, 2017; 8:00 a.m. to 2:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: City of South Bend Venues Parks & Arts a) Event: Kids Triathlon b) Date/Time: July 8, 2017; 5:30 a.m. to 11:00 a.m. c) Favorable Recommendations 2. Applicant: Center for Hospice Care a) Event: Bike Michiana for Hospice b) Date/Time: September 17, 2017; 7:00 a.m. to 6:00 p.m. c) Favorable Recommendations 3. Applicant: Corvilla, Inc. a) Event: Corvilla Ride for the Cause b) Date/Time: August 20, 2017; 11:00 a.m. to 2:30 p.m. c) No Response from Police or Traffic & Lighting D. Sidewalk Café Permit 1. Applicant: Linden Grill CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING June 27, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 a) Location: 119 S. Michigan St. b) Time: Sunday through Saturday; 11:00 a.m. to 8:00 p.m. c) Favorable Recommendations 2. Applicant: Cops & Doughnuts a) Location: 231 S. Michigan St. b) Time: Monday through Saturday; 5:00 a.m. to 8:00 p.m.; Sunday, 8:00 a.m. to 5:00 p.m. c) Favorable Recommendations E. Encroachments/Revocable Permits 1. Applicant: The Tower at Washington LLC a) Location: 111 North Main Street b) Description: Aloft South Bend Entrance Canopy c) Favorable Recommendations for Revised Standards per Building Department 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 226 Altgeld Street b) 1024 Quimby Street 2. All criteria has been met 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51994 Carriage Hills Drive – Water/Sewer 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.