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HomeMy WebLinkAbout05232017 Board of Public Works MeetingAGENDA REVIEW SESSION MAY 18, 2017 153 BOARD OF PUBLIC WORKS AJ� Gary A. Gilo , President t�&1 Elizabeth A. Maradik, Member Therese J. Dor, tuber James A. Mueller, Member Suzanna M. Fritzberg, Member ATTEST: r ( 1 da M. Martin, Clerk REGULAR MEETING MAY 23, 2017 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on May 23, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, James Mueller, Suzanna Fritzberg, and Therese Dorau present. Also present was Board Attorney Michael Schmidt. CHANGE TO AGENDA Mr. Gilot stated the Board would move Item 2F. to 2A. to allow staff to review and award the bids for the Monroe Parking Lot and Street Improvements today. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on May 4, May 9, and May 16, 2017, were approved. OPENING AND AWARD OF BIDS — MONROE PARKING LOT AND STREET IMPROVEMENTS — PROJECT NO. 117-043 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $228,898.08 RITSCHARD BROS., INC. 1204 W Sample Street South Bend, IN 46619 Bid was signed by: Rachelle Dolniak REGULAR MEETING MAY 23, 2017 154 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $262,094.50 RIETH-RILEY CONSTRUCTION CO., INC 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $245,276.78 SELGE CONSTRUCTION CO., INC 2833 S I Ith Street Niles, MI 49120 Bid was signed by: Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $270,122.93 Upon a motion made by Ms. Maradik, seconded by Mr. Fritzberg and carried, the above bids were referred to Community Investment for review and recommendation. After reviewing those bids, Mr. Corbitt Kerr, Community Investment, recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN, in the amount of $228,898.08. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved subject to Redevelopment funding approval. Ms. Fritzberg seconded the motion, which carried. OPENING OF BIDS — THIRTY-NINE (39) MORE OR LESS 2017 OR NEWER ALL WHEEL DRIVE POLICE PATROL VEHICLES — SPEC E (POLICE DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BLOOMINGTON FORD, INC 2200 S Walnut Bloomington, IN 47401 Bid was signed by: Sam Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond was submitted. MUD i I r�. J REGULAR MEETING MAY 23, 2017 155 I 1 Description Year/Make/Model Unit Price AWD Ford Police Sedan 2017 Ford Police Interceptor AWD Sedan (P2M) $24,597.00 each Alternate No. Description Cost Total A Patrol Car $1,789.00 ea. $1,789.00 ea. B Slick Top $1,509.00 ea. $1,509.00 ea. C Detective Car $1,509.00 ea. $1,509.00 ea. D Bi-Fuel No quote No quote E Two Tone Paint Two Tone is white accent vinyl "wrap" over base paint color, factory installed $799.00 ea. $79.00 ea "'hstimated number of days for delivery from award date: 60-80 days from factory. Upfit will be as determined by the package/items needing installation. Order deadline is 07/07/17. CITY FORD 3040 E Business Hwy 30 Columbia City, IN 40725 Bid was signed by: Roy Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond Submitted Description Year/Make/Model Unit Price Police AWD Interceptor 12017 Ford Interceptor $25,681.00 Alternate No. Description Cost Total A Patrol Car $25,681.00 B Slick Top $25,714.00 C Detective Car $25,371.00 D Bi-Fuel _ E .4T Two Tone Paint $26,417.00 Estimated number or days for delivery from award date: WADE FORD 3860 South Cobb Drive Smyrna, GA 30080 Bid was signed by: Roger Moore Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. n Description Year/Make/Model Unit Price Spec E 2017/Ford/P2M Pursuit Sedan AWD $24,978.00 each x39 974-142.00 Alternate Description Cost Total No. A Patrol Car by STAG $1,800.00 $70,2 00.00 B Slick Top by STAG $1,500.00 $58,500.00 REGULAR MEETING MAY 23, 2017 156 C Detective Car by STAG $1,500.00 $58,500.00 D Bi-Fuel by STAG $7,950.00 $310,050.00 E Two Tone Paint factory applied vinyl $780.00 $30,420.00 - r,sumatea numner or aays for delivery from award date: 60-90 days for Sedan, additional 60-90 for all equipment and bi-fuel system installation JORDAN FORD 609 E Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. IC Description Year/Make/Model Unit Price All -Wheel Drive Sedan 2017 Ford Police Interceptor $25,364.00 each Alternate Description Cost Total No. A Patrol Car $1,845.00 $1,845.00 each each B Slick Top $1,792.00 $1,792.00 each each C Detective Car $1,475.00 $1,475.00 each each D Bi-Fuel $8,050.00 $8,050.00 each each E Two Tone Paint $750.00 each $750.00 each r umatea numoer or aays for delivery trom award date: 85 days, not including any alternates Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2017 OR NEWER LP POWERED LIFT TRUCK — SPEC N (WASTEWATER CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HULL LIFT TRUCK 28747 Old US 33 West Elkhart, IN 46516 Bid was signed by: Brent Dennison Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. .E Description Year/Make/Model Unit Price New Toyota Forklift 2017 Toyota 8FCU 32 $29,459 Liuimuu numucr ui uays for aenvery from award date: 95-115 days 1 1 1 REGULAR MEETING MAY 23, 2017 157 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2017 OR NEWER 70' AERIAL FOUR WHEEL DRIVE TOWER TRUCK COMPLETE — SPEC O (VENUES PARKS & ARTS CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ALTEC INDUSTRIES, INC. 1550 Aerial Avenue Creedmoor, NC 27522 Bid was signed by: Melissa Bolton Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. LEM Description Year/Make/Model Unit Price Forestry 2017 Altec LR7-60E70,2018 Frt M2-106 4x4 1 $206,147 Year Make/Model — Trade IN Unit Price 1998 1998 International High Ranger 4x4 Truck S/A, $6,000 VIN# 1 HTSEAAN3 WH532060 LJL1111C31.\.0 11u11111G1 vi uay, iw uvilvery from awara gate: L4U-L/U Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE PRE -OWNED 40' AERIAL FOUR WHEEL DRIVE TOWER TRUCK COMPLETE — SPEC P (VENUES PARKS & ARTS CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. Ms. Martin, Clerk of the Board, stated there were no bids received. OPENING OF BIDS — 2017 STREET AND SEWER DEPARTMENT MATERIALS — PROJECT NO. 117-023R (STREETS CURB & SI SEWERS, SEWER CONCRETE) DEWALK SEWER INSURANCE This was the date set for receiving and opening of sealed bids for the above referenced materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: FERGUSON WATERWORKS 1077 Oliver Plow Court South Bend, IN 46601 Bid was signed by: Devin Nuner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Part A Total: $117,975.00 REGULAR MEETING MAY 23, 2017 158 Part B Total: N/B AMERICAN HIGHWAY PRODUCTS 11723 Strasburg Bolivar Rd. Bolivar, OH 44612 Bid was signed by: Jason Downing Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. One -Hundred percent (100%) Bid Bond was submitted. BID: Part A Total: N/B Part B Total: $43,855.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to the Sewer Department for review and recommendation. OPENING OF PROPOSALS — MORRIS PERFORMING ARTS CENTER PALAIS ROYALE AND CENTURY CENTER EVENT SECURITY SERVICES (EVENT TICKET REVENUE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced service. Attorney Schmidt stated the proposals will be reviewed and scored, based on a matrix system, by a team made up of City representatives. He read the names of the following vendors submitting proposals into the record: VSS SECURITY SERVICES 300 N. Michigan Street No. 110 South Bend, IN 46601 ESG SECURITY & EVENT SERVICES 1060 North Capitol Avenue, Suite E210 Indianapolis, IN 46204 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above proposals were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF PROPOSALS — HOWARD PARK RECONSTRUCTION — PROJECT NO. 117- 047 (PARK BOND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Attorney Schmidt stated the proposals will be reviewed and scored, based on a matrix system, by a team made up of City representatives. He read the names of the following vendors submitting proposals into the record: JONES PETRIE RAFINSKI 325 S. Lafayette Blvd. South Bend, IN 46601 EPOCH ARCHITECTURE + PLANNING 300 W. Jefferson Blvd. South Bend, IN 46601 KIL ARCHITECTURE/PLANNING 1126 Lincolnway East South Bend, IN 46601 RUNDELL ERNSTBERGER ASSOCIATES 618 E. Market Street Indianapolis, IN 46202 ALLIANCE ARCHITECTS 929 Lincolnway East, Suite 200 REGULAR MEETING MAY 23, 2017 159 South Bend, IN 46601 CREATIVE DESIGN SOLUTIONS 224 W. Jefferson Blvd., Suite 100 South Bend, IN 46637 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above proposals were referred to Venues, Parks, and Arts for review and recommendation. AWARD BID — ONE (1) OR MORE 2017 OR NEWER TUB GRINDER SPEC I (ORGANIC RESOURCES CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on April 25, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Vermeer of Indiana, 13402 Britton Park Road, Fishers, IN 46038, in the unit amount of $546,090.28. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2017 OR NEWER COMPACT TRACK LOADER SPEC K (VENUES PARKS & ARTS CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on May 9, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hull Lift Truck/Bobcat of Michiana, 28747 Old US 33 West., Elkhart, IN 46514, in the unit amount of $57,299.29. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID AND APPROVE PURCHASE AGREEMENT — SALE OF CITY -OWNED PROPERTY - 1721 PRAIRIE AVENUE Ms. Debrah Jennings, Community Investment, advised the Board that on March 14, 2017, bids were received and opened for the above referenced property. After reviewing those bids, Ms. Jennings recommended that the Board award the contract to the sole responsive and responsible bidder, Richard Fox, 12813 Westwood Lane, Wayland, MI 49348, in the amount of $1,030.00 plus recording and advertising fees for a total of $1,137.32. Also presented at this time for approval was the Purchase Agreement. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above and the Purchase Agreement be approved. Ms. Fritzberg seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — CURB AND SIDEWALK DIVISION A — PROJECT NO. 117-008 Mr. Kevin Fink, Engineering, advised the Board that on May 9, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Fink recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, in the amount of unit prices not to exceed $109,024. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — CURB AND SIDEWALK DIVISIONS B-F — PROJECT NO. 117-008 Mr. Kevin Fink, Engineering, advised the Board that on May 9, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Fink recommended that the Board award the contract to the lowest responsive and responsible bidder Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, in the amount of unit prices not to exceed $260,381. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Fritzberg seconded the motion, which carried. REGULAR MEETING MAY 23, 2017 160 — BERLIN PLACE NO. 2 NO. 2 MECHANICAL, PROJECT NO. 11 AND BERLING PLACE NO. 2 PLUMBING PROJECT NO 117-048P (RWDA TIF) In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission to reject all bids for the above referenced projects due to being over budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, with Mr. Mueller recusing himself, the above request to reject bids was approved. AWARD QUOTATION — LEIGHTON PLAZA IMPROVEMENTS PHASE 2 — PROJECT NO. 117-054A (RWDA TIF/SPECIAL DONATIONS) Ms. Alexandria Schultz, Engineering, advised the Board that on May 18, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Schultz recommended that the Board award the contract to the lowest responsive and responsible bidder, C&S Masonry Restoration LLC, 3725 N. Foundation Ct., Ste. A-B, South Bend, Indiana 46628, in the amount of $37,808 for Division A and $20,196 for Division B. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD PROPOSAL — LAWN MAINTENANCE AND MENTORSHIP PROGRAM (VPA MISCELLANEOUS SERVICES) Mr. Patrick Sherman, Venues Parks & Arts, advised the Board that on May 9, 2017, proposals were received and opened for the above referenced project. After reviewing those proposals, Mr. Sherman recommended that the Board award the contract to the highest scoring company, Greater Impact Lawn Care, 615 Cushing Street, South Bend, IN 46616, in the amount of $20 per lawn, not to exceed $20,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. APPROVE CHANGE ORDER NO. 13 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION, DIVISION B — PROJECT NO 116-001B (2015 TIF BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 13 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $14,912.70 for a new contract sum, including this Change Order, in the amount of $17,616,742.55. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 9 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO 114-053 (2011 AND 2012 SEWER BONDS, WASTEWATER EQUIPMENT PURCHASES/TREATMENT & DISPOSAL) Mr. Gilot advised that Mr. Jacob Klosinski, Wastewater, has submitted Change Order No. 9 on behalf of Thieneman Construction, Inc., 17241 Foundation Parkway, Suite 100, Westfield, IN 46074, indicating the contract amount be increased by $27,084.00 for a new contract sum, including this Change Order, in the amount of $13,046,684.87. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — CALVERT STREET LIFT STATION REPLACEMENT —PROJECT NO. 116-053 (WASTEWATER CAPITAL ACCOUNT) Mr. Gilot advised that Mr. Jacob Klosinski, Wastewater, has submitted Change Order No. 1 on behalf of 14RP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46628, indicating the contract amount be increased by $10,805.80 for a new contract sum, including this Change Order, in the amount of $927,805.80. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — CHIPPEWA AVENUE EMERGENCY REPAIRS —PROJECT NO 116 083F (COIT) Mr. Gilot advised that Mr. Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of JCI Bridge Group, Inc., PO Box 368, LaPorte, IN 46350 indicating the contract amount be decreased by $2,910.95 for a new contract sum, including this Change Order, of $180,853.30. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $180,853.30. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. 1 REGULAR MEETING MAY 23, 2017 161 APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MICHIANA BRICK SITE DEMOLITION —PROJECT NO 116-138 (REDA TIF) Mr. Gilot advised that Mr. Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, IN 46561 indicating the contract amount be decreased by $300.00 for a new contract sum, including this Change Order, of $40,000. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $40,000. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were<approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS POLICE VEHICLE EQUIPMENT (VEHICLE EQUIPMENT LEASE) In a memorandum to the Board, Captain Chris Voros, Police Department, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CENTURY CENTER COOLING TOWER — PROJECT NO. 117-035 (HOTEL/MOTEL TAXI In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2017 JANITORIAL CLEANING SUPPLIES — SPEC S (VARIOUS) In a memorandum to the Board, Ms. Toni Laisure, Central Services, requested permission to advertise for the receipt of bids for the above referenced supplies. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FELLOWS STREETSCAPE: BROADWAY ST. TO EWING AVE — PROJECT NO 116 041B (RWDA TIF) In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2017 DEMOLITIONS, PHASE I — PROJECT NO 117-065 (RWDA TIF) In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — EDISON AND IRONWOOD ROAD CORRIDOR REHABILITATION — PROJECT NO. 116-070 (LOCAL ROAD & BRIDGE MATCHING GRANT In a memorandum to the Board, Mr. Kevin Fink, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — BERLIN PLACE NO. 2 ELECTRICAL MECHANICAL AND PLUMBING — PROJECT NO. 117-048R (RWDA TIF) In a memorandum to the Board, Corbitt Kerr, Community Investment, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, with Mr. Mueller recusing himself from the vote, the above request to advertise was approved, and the Title Sheet was approved and signed. REGULAR MEETING MAY 23, 2017 162 APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Sewer and/or -Douglas Max, 19987 County Sewer N/A Maradik/Fritzberg Water Service Darden Road and/or Water Agreements - Century Builders, LLC, Connection to 16895 Hidden Valley City Sanitary - Miller Builders, Inc., Sewer and/or 53350 Poppy Road, Lot 1 Water Line - Louis and Judy Krueper, 51994 Carriage Hills Drive, Lot 192, Farmington Square Business SEMMA Health, Inc. Monitor and $2 per Maradik/Fritzberg Associate Mitigate City Member, Per Agreement Health Claims Month, Plus and Data to Proactively 25% Success Services Manage Fee Agreement Healthcare (Self -Funded Spending Benefits) Professional ResourceX 2017 Priority $20,000 Maradik/Fritzberg Services Based (COIT) Agreement Budgeting Revised First WNIT, City of Mishawaka Change the $43,000 Maradik/Fritzberg Amendment and St. Joseph County Term of the (Professional to Local Agreement for Services) Government Public Service Education and Exchange Government Agreement Access Channel 99 for the City to One (1) Year Professional Crowe Horwath LLP Financial $50,000 plus Maradik/Fritzberg Services Analysis and Expenses Agreement Bond Counsel (Bonds Assistance Proceeds) with Preparation of Documentation needed to Issue and Close on Bond Sale for Eddy Street Phase II Software Kirby Risk Software and $6,352.40 Maradik/Fritzberg Agreement Additional (IT Computer Operating) Equipment for SCADA Professional Chamber of Commerce of Identify $115,000 Maradik/Fritzberg Services St. Joseph County Economic (Economic Mr. Mueller Agreement Development Development recused himself Leads for the Income Tax) from the vote. City Amendment Near Northwest Change No Change Maradik/Fritzberg No. 1 to Neighborhood, Inc. Address of (CDBG) Contract Acquisition/Re hap Activity ri, REGULAR MEETING MAY 23, 2017 163 1 1 from 725 Harrison Street to 754 Cottage Grove Avenue Amendment AIDS Ministries/AIDS Extension of No Change Maradik/Fritzberg No. 2 to Assist of North Indiana, Time to (ESG) Contract Inc. 7/31/17 for Emergency Shelter/Rapid Re -Housing Contract Professional DLZ Indiana, LLC Construction NTE Maradik/Fritzberg Services Inspection $182,120.00; Agreement Services for 80/20 Monroe and Federal Split Studebaker (Special Safe Routes to LOIT) School Master Lease Hewlett-Packard Financial 2017 $2,332.21 Maradik/Fritzberg Purchase Services Computer per Month Agreement Deployment/R for Forty- efresh Eight (48) Months; Total of $109,841.75 (IT Lease, Building Lease, Water Works Lease) Professional Christopher B. Burke Construction NTE Maradik/Fritzberg Services Engineering, LLC Inspection $128,500; Agreement Services for 80/20 Boland Trail Federal Split (Special LOIT) Renewable River Walk, LLC Allow River N/A Maradik/Fritzberg License Walk Development to Connect to City's Separate Storm Sewer System at Francis St., Notre Dame Ave., and St. Peter St. Professional Abonmarche Consultants, Create Master NTE $12,500 Maradik/Fritzberg Services LLC Plan for Sewer (RWDA) Agreement Expansion in Portage Prairie Area Amendment McCormick Engineering, Additional $73,133; Maradik/Fritzberg No. 1 to LLC Drainage New Total: Professional Improvement $119,253 Services Design for (SSDA TIF) Agreement Bowen Street Memorandum St. Joseph County, Indiana Cost Share $52,000 Maradik/Fritzberg of related to (RWDA TIF) Understanding Portage Avenue Bridge REGULAR MEETING MAY 23, 2017 164 Replacement for the Coal Line Trail Proj ect Software Dell, Inc. Annual $5,688.70 Maradik/Fritzberg Maintenance Agreement for (PD General Agreement Police Fund) Department Software Sewer Main St. Joseph County Transfer of Sewer Maradik/Fritzberg Line County Sewer Development Agreement Main Line at Charges Walnut Road & U.S. 20 to City for St. Joseph Energy Center Connection APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followinc permit and license annlicntionc wPrP „rP-,P„tPr1 fir ck"-nrnx7a1• - - Applicant Description Date/Time r--- - --rr- Location Motion Carried Jerome Residential May 29, 2017; California St. from Maradik/Fritzberg Waddell Block Party — 9:00 a.m. to College St. to Brookfield Subject to ending Memorial 9:00 P.M. St. at 8:00 p.m. Day Cookout Ambassadors Residential May 27, 2017; Nash St. from Indiana Maradik/Fritzberg of Love Block Party - 8:00 a.m. to Ave. to Dubail St. Subject to Ministries Neighborhood 3:00 p.m. Closure of entire Block Party Block and Barricading as shown on Map to include Ends of Alleys KRG Eddy Non- June 10, 2017; Eddy Street from Angela Maradik/Fritzberg Street Residential 8:00 a.m. to Blvd. to Napoleon St. Commons Block Party - 2:00 p.m. Family Fun Day Downtown Non- August 18-19, Michigan St. from Colfax TABLED South Bend, Residential 2017; 6:00 Ave. to Western Ave.; Maradik/Fritzberg Inc. Block Party - p.m. to 11:00 Washington St. from Art Beat p.m. TCU to MLK Jr. Drive; Jefferson Blvd. from Leighton Garage to MLK Jr. Drive; Wayne St. from Library Parking to Wayne St. Garage; MLK Jr. Drive from Washington St. to Jefferson Blvd. Sunnyside Non- June 18, 2017; S. Frances St. from Maradik/Fritzberg Presbyterian Residential 8:30 a.m. to Washington St. to Church Block Party - 1:00 p.m. Jefferson Blvd. Church Picnic City of South Non- June 2, 2017; E. Jefferson Blvd. from Maradik/Fritzberg Bend, Venues Residential 12:00 p.m. to MLK Jr. Blvd. to S. St. Parks & Arts Block Party - 10:00 p.m. Louis Blvd.; E. Colfax Best Ave. from MLK Jr. Blvd. Fireworks to N. Niles Ave.; S. St. Ever Louis Blvd. to E. Fj 1 REGULAR MEETING MAY 23, 2017 165 1 Jefferson Blvd. to S. Notre Dame Ave. Bruno's Pizza Sidewalk Monday — 131 S Michigan St. Maradik/Fritzberg Cafe Thursday: 10:30 a.m. to 9:00 p.m.; Friday: 10:30 a.m. to 10:00 p.m.; Saturday: 11:00 a.m. to 10:00 p.m.; Sunday: 11:00 a.m. to 9:00 D.M. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — 325 S. LAFAYETTE — JONES PETRIE RAFINSKI CORPORATION Mr. Gilot stated an application for a Revocable Permit has been received from Jones, Petrie, Rafinski Corporation for the purpose of allowing the installation of an awning at their offices at 325 S. Lafayette Blvd. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Revocable Permit was approved. TABLE REQUEST FOR REVOCABLE PERMIT FOR ENCROACHMENT 630 N. MICHIGAN ST. AND 420 N. MAIN ST. — NORTH AMERICAN SIGNS INC. Mr. Gilot stated the application has been received for the purpose of allowing the installation of way-finding/directional signs for Memorial Hospital in the grass area between the curb and sidewalk. Upon a motion made by Mr. Gilot, seconded by Ms. Maradik . and carried, the application was tabled due to concerns regarding pedestrian visibility safety. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control device was approved: NEW INSTALLATION: Residential Handicapped Accessible Parking Space Sign LOCATION: 2309 W. Roger Street REMARKS: All criteria has been met APPROVE WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Ms. Lauren Trapp, Division of Environmental Services, submitted the following Significant Industrial User Permit(s) and recommended approval: New Carlisle and St. Joseph Energy Center — Water Treatment Facility, 54955 Walnut Rd., New Carlisle, IN St. Joseph Energy Center, 54745 Walnut Rd., New Carlisle, IN There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the permits were approved. APPROVE CLAIMS Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy Name City of South Bend City of South Bend U.S. Bancorp Assoc. & U.S. Bank National Assoc.; Amount of Claim $5,360,662.16 $1,617,949.18 $45,813.50 Date O5/19/2017 05/23/2017 05/19/2017 REGULAR MEETING MAY 23, 2017 166 Name Amount of Claim Date Midwest Meters, Inc.; Requisition NO. 5 St. Joseph County Housing Consortium $49,458.87 05/16/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:31 a.m. BOARD OF PUBLIC WORKS k— ?arvy. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, mber James A. Mueller, Member Suzanna Fritzberg, Member Xa T: . Martin, Clerk