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Home My WebLink About12/30/09 Board of Public Works AgendaBOARD OF PUBLIC WORKS REGULAR MEETING December 30, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: December 10, 2009 B.Regular Meeting: December 14, 2009 C.Claims Review: December 21, 2009 2.OPENING OF QUOTATIONS A.2010 Paper Products Procurement 1.Funding: Water Works Operations (620.0640.657.33.01) 3.AWARD BIDS AND APPROVE CONSTRUCTION CONTRACTS A.2010 Trucking of Belt Pressed Wastewater Biosolids for Land Application 1.Company: Trucks 'R Us, Inc. 2.Amount: $82.00/Truck; NTE $200,000.00 3.Funding: Wastewater O&M (641.0630.793.63.35) 4.CHANGE ORDERS A.Raw Pump No. 1 Upgrade – Project No. 109-039 1.Company: Thieneman Construction, Inc. 2.Change Order No.: 1 3.Decrease Amount: <$140,000.00> 4.Percent of Decrease: <30.7%> 5.New Contract Amount: $316,000.00 6.Funding: Wastewater Capital (642.0630.415.43.66) B.WNIT Façade Renovation - Project No. 109-001 1.Company: Holladay Construction Group 2.Change Order No.: 2 3.Increase Amount: $17,818.00 4.Percent of Increase: 2.02% 5.New Contract Amount: $899,671.24 6.Funding: TIF (305.1050.460.42.02) 5.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.George Rickey Kinetic Sculptures – Project No.109-078 1.Company: Central Rent-A-Crane 2.Change Order No.: 1 (Final) 3.Decrease Amount: <$500.00> 4.Percent of Decrease: <18.66%> 5.New Contract Amount: $2,180.00 6.Funding: CED (420.1050.460.39.64) B.Oliver Plow Basin Expansion - Phase I – Project No. 109-012 1.Company: R&R Excavating, Inc. BOARD OF PUBLIC WORKS REGULAR MEETING December 30, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Change Order No. 2 (Final) 3.Decrease Amount: <$111,650.63> 4.Percent of Decrease: <20.55%> 5.New Contract Amount: $431,498.86 6.Funding: Sewer Bond (651.0630.415.42.06) 6.PROJECT COMPLETION AFFIDAVITS A.Blackthorn Golf Club Cart Path Extensions – Project No. 109-089 1.Company: Brooks Construction Company, Inc. 2.Final Contract Amount: $20,800.00 3.Funding: (619.1065.460.62.47) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Studebaker Area A Demolition Phase IV - Prequalification Request - Project No. 109-032 1.Funding: Section 108 Loan 8.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement - University of Notre Dame 1.Service: Fire Department to Provide 911 Emergency Medical Services to Notre Dame University for 2010 2.Amount: $10,717.52 Revenue to the Fire Dept. plus Per Call Billing for Services B.Contract - University of Notre Dame 1.Service: Emergency Medical Services for 2010 Special Events 2.Amount: Hourly/Per Unit Charges Paid to South Bend Fire Department C.Agreement - Memorial Hospital of South Bend 1.Service: 2010 Children's Hospital/Medflight Ambulance Staffing 2.Amount: $21,425.21/month Revenue to City, plus Additional Per/Run Fees D.Project Assignment - Crowe Horwath LLP 1.Service: 2010 Sewage Works Rate Study 2.Amount: $15,000.00 for Phase I; Hourly for Phase II 3.Funding: Wastewater O&M (641.0630.793.31.04) E.Rezoning Request - Common Council of the City of South Bend, Indiana 1.Request: Amend Zoning for Properties Bounded By: a)Parcel A: Chapin Street, Norfolk Southern Railroad, Laurel Street and Western Avenue b)Parcel B: Pine Street, Western Avenue, Laurel Street and the First Alley North of Western Avenue 2.Purpose: To Allow the Salvation Army to Purchase for Use as a Community Center and Assembly Space for Religious Use. BOARD OF PUBLIC WORKS REGULAR MEETING December 30, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 9.RECOMMENDATIONS A.Procession – Martin Luther King Day March 1.Applicant: Martin Luther King Foundation 2.Location: From County-City Building, East on Jefferson to Century Center 3.Date/Time: January 18, 2010 from 12:30 p.m. to 1:30 p.m. 4.Favorable Recommendations B.Procession – Winter Walk 1.Applicant: St. Margaret's House 2.Location: Start at 117 N. Lafayette, North to LaSalle, East to Main, South to Western, West to Lafayette, North on Lafayette, Return to 117 N. Lafayette. 3.Date/Time: February 21, 2010, from 1:30 p.m. to 4:30 p.m. 4.Favorable Recommendations C.Alley and Street Vacation 1.Applicant: The Center for History 2.Location: a)East/West Alley between Washington St. and Jefferson from Laurel to the North/South Alley b)North/South Alley between Washington St. and Jefferson from the East/West Alley to Jefferson c)Jefferson Boulevard from Laurel to the North/South Alley (Dead End) 3.Purpose: To Allow Historic Building to be Moved to the Site 4.Favorable Recommendations 10.TRAFFIC CONTROL DEVICES A.Denied - - Handicapped Accessible Parking Space Sign st 1.709 South 31 Street 2.Remarks: Better access via driveway B.Approved - - Handicapped Accessible Parking Space Sign 1.420 South Warren Street 2.Remarks: All criteria has been met 11.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 12.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 13.RATIFY BOND A.Contractor Bond 1.Selge Construction Co., Inc. – For Release - Effective July 29, 2009 BOARD OF PUBLIC WORKS REGULAR MEETING December 30, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 14.CLAIMS 15.PRIVILEGE OF THE FLOOR 16.ADJOURNMENT