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Home My WebLink About05092017 Board of Public Works MeetingAGENDA REVIEW SESSION MAY 4, 2017 132 for two (2) years and the specifications required a three (3) year warranty, and their drive system does not meet the specs. Mr. Gilot noted that would make them a non -responsive bidder. Change Order — Coquillard Primary Safe Routes to School Attorney Schmidt questioned this Change Order, noting it was over the 20% threshold. Ms. Kara Boyles, City Engineer, stated this is the one that was previously on the agenda and taken off to confirm MACOG was going to participate. She added that has been confirmed. The Board noted Mr. Kevin Fink, Engineering, gave a detailed explanation at a previous Board meeting. - Resolution No. 20-2017 — Outlining the Average Daily flow Rates for Sewer Capacity Certifications Ms. Boyles explained this resolution covers when calculations for overages are not outlined in Indiana Code. She noted it includes commercial and industrial heavy users. Ms. Boyles stated the applicant has the opportunity to provide a capacity certification of their true flow. Attorney Schmidt stated we just recently received approval from the IURC so we're going to have to make more decisions on the correct sewer development charge computations. Mr. Gilot questioned if they are all metered. Mr. Horvath stated they are and there are provisions to allow them six (6) months to show they have not increased over the maximum allowance, if they go over their allowed amount. Ms. Boyles noted they have users connecting to the City system that may already know they are going to exceed the maximum. Service Agreement — Public Safety Medical Attorney Schmidt questioned why the Fire Department doesn't use the City's Activate Clinic for their Firefighter physicals, rather than contracting with another agency. Mr. Horvath noted the NFPA has guidelines for Fire Departments that Activate can't meet. BOARD RECESSED Upon a motion by Mr. Gilot, seconded by Ms. Dorau and carried, the Board recessed at 11:14 a.m. to reconvene at 11:30 a.m. to allow the award of the three (3) Berlin Place bids. BOARD RECONVENES The Board reconvened at 11:30 a.m. Mr. Gilot stated the decision was made to not award today. No other business came before the Board. Therefore, upon a motion by Mr. Mueller, seconded by Mr. Dorau and carried, the meeting adjourned at 11:31 a.m. BOARD OF PUBLIC WORKS Gary A. clot, President Elizabeth A. Maradik, Member Therese J./!Dorau, Member Jam . Mueller, Member uzanna A fifzbere, Member ATTEST: IC�� , I -, Linda M. Martin, Clerk REGULAR MEETING MAY 9, 2017 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on May 9, 2017, by Board President Gary A. Gilot, with Board Members James Mueller, Suzanna Fritzberg, and Therese Dorau present. Board Member Elizabeth Maradik was absent. Also present was Board Attorney Michael Schmidt. REGULAR MEETING MAY 9, 2017 133 L' APPROVE MINUTES OF PREVIOUS MEETING . Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the Minutes of the Agenda Review Session, Regular Meeting, Special Meeting, and Claims Review Meeting of the Board held on April 20, April 25, April 28, and May 2, 2017, were approved. OPENING OF BIDS — ONE (1) OR MORE, 2017 OR NEWER. COMPACT TRACK LOADER — SPEC K (VPA CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HULL LIFT TRUCK, INC.BOBCAT OF MICHIANA 28747 Old US 33 West Elkhart, IN 46516 Bid was signed by: Michael Griffy Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. e Description Year/Make/Model Unit Price Compact Track Loader I 2017Bobcat/T650 $48,807.73 Year Make/Model —Trade In Unit Price 1990 Bobcat Skid Loader, VIN#508611330 $4,000 Alternate # Description Cost Total 1 Standard Bucket with Bolt on Blade $1,399.58 2 48" pallet forks $816.25 3 Grapple bucket $4,551.25 4 Snow Blower with extended chute $9,199.25 5 Post hole auger $2,117.25 6 Tiller $5,596.00 7 Trailer — The following are minimum specifications for a trailer to haul the above Skid Steer Loader. Kauffman tilt brakes, metal deck, plate fenders, 48" ramps, adjustable tow eye, all lights and safety equipment to meet DOT standards $10,868.00 *Estimated Number of Days for Delivery from Award: 45 days Alternate Proposal Description I Year/Make/Model Unit Price Compact Track Loader I 2017/Bobcat/T595 1 $45,880.04 Year Make/Model — Trade In Unit Price 1990 Bobcat Skid Loader, VIN#508611330 1 $4,000 Alternate # Description Cost Total 1 Standard Bucket with Bolt on Blade $1,399.58 2 48" pallet forks $816.25 3 Grapple bucket $4,551.25 4 Snow Blower with extended chute $9,199.25 5 Post hole auger $2,117.25 6 Tiller $5,596.00 7 Trailer — The following are minimum specifications for a trailer to haul the above $10,868.00 REGULAR MEETING MAY 9, 2017 134 Skid Steer Loader. Kauffman tilt brakes, metal deck, plate fenders, 48" ramps, adjustable tow eye, all lights and safety equipment to meet DOT standards *Estimated Number of Days for Delivery from Award: 45 Days MCCANN INDUSTRIES, INC. 543 S Rohlwing Rd. Addison, IL 60101 Bid was signed by: Steven Roggeman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Description Year/Make/Model Unit Price One(1) New Compact Track Loader 2017/Case/TR310 $44,000.00 Year Make/Model — Trade In Unit Price 1990 Bobcat Skid Loader, VIN# 508611330 ($4,200.00) Alternate # Description Cost Total 1 Standard Bucket with Bolt on Blade $800.00 $40,600.00 2 48" pallet forks $850.00 $41,450.00 3 Grapple bucket $3,700.00 $45,150.00 4 Snow Blower with extended chute $6,200.00 $51,350.00 5 Post hole auger $1,990.00 $53,340.00 6 Tiller $4,400.00 $57,440.00 7 Trailer — The following are minimum specifications for a trailer to haul the above Skid Steer Loader. Kauffman tilt brakes, metal deck, plate fenders, 48" ramps, adjustable tow eye, all lights and safety equipment to meet DOT standards $12,500.00 $70,240.00 *Estimated Number of Days for Delivery from Award: 90 days Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above bids were referred to Venues, Parks, and Arts and Equipment Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2017 OR NEWER, 3�4 TON EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCK — SPEC L (VPA CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET 636 W McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. 1 1 1 REGULAR MEETING MAY 9, 2017 135 1 Indiana Local Business Preference Form submitted n Description Year/Make/Model Unit Price 1 2018 Chevrolet 2500 DBL Cab 1 $30,935 Alternate # Description Cost Total 1 Front mounted western 8' pro -plus power angling $5,192 $5,192 left and right. Plow to come equipped with safety approved lights and markers, and snow deflector 2 Front mounted Western MVP Plus. Plow to $5,769 $5,769 come equipped with safety approved lights, markers, and snow deflector and shoes 3 CNG — Bi-fuel conversion with tanks mounted $10,750 $10,750 under bed 4 Roof mounted strobe light with controller, $1,970 $1,970 Federal Signal 53" Legend LPX or equal *Estimated number of days for delivery from award date: 90 days/ 180 w/CNG JORDAN FORD 609 E Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Form submitted Description I Year/Make/Model E Unit Price % Ton Extended Cab 12017 Ford F250 Supercab 4x4 Pick Up 1 $29,509.00 Each Alternate # Description Cost Total 1 Front mounted western 8' pro -plus power $5,584.00 $5,584.00 angling left and right. Plow to come equipped each each with safety approved lights and markers, and snow deflector 2 Front mounted Western MVP Plus. Plow to $6,089.00 $6,089.00 come equipped with safety approved lights, each each markers, and snow deflector and shoes 3 CNG — Bi-fuel conversion with tanks mounted $9,840.00 $9,840.00 under bed each each 4 Roof mounted strobe light with controller, $2,431.00 $2,431.00 Federal Signal 53" Legend LPX or equal each each *Estimated number of days for delivery from award date: 85-100 — Does not include any alternates Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above bids were referred to Venues, Parks, and Arts and Equipment Services for review and recommendation. OPENING OF BIDS — SEVEN (7), MORE OR LESS 2017 OR NEWER 3/4 TON FOUR- WHEEL DRIVE PICK-UP TRUCKS — SPEC M (VPA CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING MAY 9, 2017 136 JORDAN FORD 609 E Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Form submitted BID: Description Year/Make/Model Unit Price 3/a Ton Regular Cab 2017 Ford F250 4x4 XL $26,139.00 each Alternate # Description Cost Total 1 Front mounted western 8' pro -plus power $5,584.00 $5,584.00 angling left and right. Plow to come equipped each each with safety approved lights and markers, and snow deflector 2 Front mounted Western MVP Plus. Plow to $6,089.00 $6,089.00 come equipped with safety approved lights, each each markers, and snow deflector and shoes 3 CNG — Bi-fuel conversion with tanks mounted $9,825.00 $9,825.00 under bed each each 4 Roof mounted strobe light with controller, $2,431.00 $2,431.00 Federal Signal 53" Legend LPX or equal each 1 each *Estimated number of days for delivery from award date: 85-100 (does not include any alternates) GATES CHEVROLET 636 W McKinley Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Form submitted RTn- Descri tion Year/Make/Model Unit Price 7 12018 Chevrolet Silverado 2500 1$31,541 Alternate # Description Cost Total I Front mounted western 8' pro -plus power $5,192 $36,344 angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector 2 Front mounted Western MVP Plus. Plow to $5,769 $40,383 come equipped with safety approved lights, markers, and snow deflector and shoes 3 CNG — Bi-fuel conversion with tanks mounted $10,750 $75,250 under bed 4 Roof mounted strobe light with controller, $1,970 $13,700 Federal Signal 53" Legend LPX or equal *Estimated number of days for delivery from award date: 90 days/ 180 w/CNU 1 REGULAR MEETING MAY 9, 2017 137 Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above bids were referred to Venues, Parks, and Arts and Equipment Services for review and recommendation. OPENING OF BIDS - 2017 CURB AND SIDEWALK CONSTRUCTION — PROJECT NO. 117-008 (MVH) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: PREMIUM CONCRETE SERVICES 712 Richmond Street Elkhart, IN 46516 Bid was signed by: Becky Yeaky Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A Total: $119,690.00 Division B Total: $116,264.00 Division C Total: $49,220.00 Division D Total: $172,955.00 Division E Total: $56,985.00 Division F Total: $58,328.00 Project Total — Divisions A-F: $573,442.00 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A Total: $109,024.00 Division B Total: $116,131.00 Division C Total: $55,081.00 Division D Total: $178,813.00 Division E Total: $62,979.00 Division F Total: $72,387.75 Project Total — Divisions A-F: $594,415.75 RIETH-RILEY CONSTRUCTION CO., INC. 25200 SR 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A Total: $195,650.00 Division B Total: $142,500.20 REGULAR MEETING MAY 9, 2017 138 Division C Total: $51,287.00 Division D Total: $205,149.25 Division E Total: $65,279.50 Division F Total: $67,248.13 Project Total — Divisions A-F: $727,114.08 SELGE CONSTRUCTION CO., INC. 2833 S 1 lth St Niles, MI 49120 Bid was signed by: Robert Kuhns Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A Total: $170,082.95 Division B Total: $94,310.05 Division C Total: $42,022.20 Division D Total: $143,468.75 Division E Total: $53,371.90 Division F Total: $56,825.00 Project Total — Divisions A-F: $560,080.85 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A Total: $124,189 Division B Total: $67,305 Division C Total: $28,734 Division D Total: $104,138 Division E Total: $27,753 Division F Total: $32,457 Project Total — Divisions A-F: $384,676 Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF PROPOSALS — LAWN MAINTENANCE AND MENTORSHIP PROGRAM (CENTRAL MOWING) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Attorney Schmidt read the names of the following vendors into the record, stating the proposals will be reviewed and scored based on a matrix system by a team made up of Venues, Parks, and Arts representatives: CARETAKER LANDSCAPING & LAWN PO Box 324 Michigan City, IN 46360 Proposal submitted by: Kathy & Jeff Pritchard GREATER IMPACT LAWN CARE 615 Cushing St. South Bend, IN 46616 1] 1 REGULAR MEETING MAY 9, 2017 139 Proposal submitted by: Kory Lantz Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above proposals were referred to the Venues, Parks, and Arts review committee for review, tabulation, and recommendation. OPENING OF QUOTATIONS — LEIGHTON PLAZA IMPROVEMENTS, PHASE 2 — PROJECT NO. 117-054A (SPECIAL DONATIONS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, informed the Board that an Addendum was issued changing the opening date to May 18, 2017. OPENING OF QUOTATIONS — RESTROOM UPGRADES AT SOLID WASTE (BUILDING MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Adam Bradley Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted QUOTATION: $19,592.00 ASHTON CONSTRUCTION LLC 55790 Apple Road Osceola, IN 46561 Quotation was submitted by Patrick Ashton Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted QUOTATION: $24,006.50 GIBSON-LEWIS, LLC 1001 West 10' Street Mishawaka, IN 46544 Quotation was submitted by Justin Micola von Furstenrecht Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted QUOTATION: $23,159.00 Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above bids were referred to Solid Waste for review and recommendation. AWARD BID — ONE (1) OR MORE, 2017 OR NEWER ONE TON FOUR-WHEEL DRIVE PICK-UP TRUCK — SPEC G (SOLID WASTE CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on April 11, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E Jefferson Blvd., Mishawaka, IN 46545, in the amount of $44,132.00 each which includes the base bid plus Alternates 2 and 3. Therefore, Ms. Fritzberg made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. REGULAR MEETING MAY 9, 2017 140 AWARD BID — THREE (3)MORE OR LESS 2017 OR NEWER, FRONT WHEEL DRIVE CARGO VANS — SPEC J (WATER WORKS CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 25, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E Jefferson Blvd., Mishawaka, IN 46545, in the unit price amount of $22,749 for a total of $68,247.00 for three. Therefore, Ms. Fritzberg made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — TEN (10) MORE OR LESS, COMMERCIAL RIDING MOWERS — SPEC H (VPA CAPITAL PURCHASE AND CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on April 11, 2017, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Rigg's Outdoor Power, 825 Meijer Dr., Mishawaka, IN 46544, in the unit price amount of $10,200 for a total of $142,800. Therefore, Ms. Fritzberg made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — WESTERN AVENUE CORRIDOR IMPROVEMENTS FROM BENDIX DRIVE TO OLIVE STREET — PROJECT NO. 115-097 (RWDA TIF) Mr. Corbitt Kerr, Community Investment, advised the Board that on April 25, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kerr recommended that the Board award the contract to the lowest responsive and responsible bidder Selge Construction Co., Inc., 2833 S. IIth Street, Niles, MI, 49120, in the amount of $2,713,239.25 for the Base Bid and Alternate B. Therefore, Ms. Fritzberg made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. TABLE AWARD BID AND APPROVE CONTRACT — BERLIN PLACE NO. 2 ELECTRICAL —PROJECT NO. 117-048E (RWDA TIF) Mr. Corbitt Kerr, Community Investment, advised the Board that on May 4, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kerr recommended that the Board award the bid at today's meeting. Mr. Kerr informed the Board that after further review he is requesting to table the award of the contract at this time. Therefore, Ms. Fritzberg made a motion that the bid award be tabled. Mr. Mueller seconded the motion, which carried. TABLE AWARD BID AND APPROVE CONTRACT — BERLIN PLACE NO. 2 MECHANICAL —PROJECT NO. 117-048M (RWDA TIF) Mr. Corbitt Kerr, Community Investment, advised the Board that on May 4, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kerr recommended that the Board award the bid at today's meeting. Mr. Kerr informed the Board that after further review he is requesting to table the award of the contract at this time. Therefore, Ms. Fritzberg made a motion that the bid award be tabled. Mr. Mueller seconded the motion, which carried. TABLE REJECT BIDS — BERLIN PLACE NO. 2 PLUMBING — PROJECT NO. 117-048P (RWDA TIF) Mr. Corbitt Kerr, Community Investment, advised the Board that on May 4, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kerr recommended that the Board reject all bids at today's meeting. Mr. Kerr informed the Board that after further review, he is requesting the Board table the rejection of all bids. Therefore, Ms. Fritzberg made a motion that the bid's rejection be tabled. Mr. Mueller seconded the motion, which carried. APPROVE CHANGE ORDER NO. 4 — HARRISON PRIMARY SAFE ROUTES TO SCHOOL —PROJECT NO. 114-067 (LRSA) Mr. Gilot advised that Mr. Kevin Fink, Engineering, has submitted Change Order No. 4 on behalf of INDOT indicating the contract amount be increased by $18,187.88 for a new contract REGULAR MEETING MAY 9, 2017 141 sum, including this Change Order, in the amount of $1,069,933.05. Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 5 — COQUILLARD PRIMARY SAFE ROUTES TO SCHOOL —PROJECT NO. 114-066 (LRSA) Mr. Gilot advised that Mr. Kevin Fink, Engineering, has submitted Change Order No. 5 on behalf of INDOT indicating the contract amount be increased by $8,067.63 for a new contract sum, including this Change Order, in the amount of $611,479.88. Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — NEWMAN CENTER SITE DEVELOPMENT — PROJECT NO. 117-060 (REDA TIF) In a memorandum to the Board, Mr. Rich Estes, Community Investment, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CENTURY CENTER MASONRY RESTORATION — PROJECT NO. 117-037 (HOTEL/MOTEL TAX) In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REOU$S__T TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MORRIS PERFORMING ARTS CENTER PHANTOM OF THE OPERA CHANDELIER SUPPORT INSTALLATION — PROJECT NO. 117-034 (BROADWAY THEATRE LEAGUE TICKET REVENUE REIMBURSEMENT) In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS— ONE (1) OR MORE, 2017 OR NEWER, 40' ARTICULATING BOOM LIFT — SPEC R (VPA CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above request was approved. ADOPT RESOLUTION NO. 18-2017 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and REGULAR MEETING MAY 9, 2017 142 WHEREAS, on May 9, 2017, Firefighter Gene Amor retired from the South Bend, Indiana, Fire Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 9th day of MAY, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 19-2017 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.19-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on May 9, 2017, Firefighter Tom Kowalski retired from the South Bend, Indiana, Fire Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and REGULAR MEETING MAY 9, 2017 143 WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 4. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 9th day of MAY, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 20-2017 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA, BOARD OF PUBLIC WORKS, OUTLINING THE AVERAGE DAILY FLOW RATES FOR SEWER CAPACITY CERTIFICATIONS Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2017 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS, OUTLINING THE AVERAGE DAILY FLOW RATES FOR SEWER CAPACITY CERTIFICATIONS WHEREAS, on October 25, 2016, the South Bend Common Council ("Council") adopted Ordinance No. 10461-16, which established a system development charge based on Equivalent Residential Units ("ERU") and on January 23, 2017 reaffirmed the Ordinance through Ordinance No. 10496-17; and WHEREAS, the system development charge is equal to $1,145 per ERU; and WHEREAS, the wastewater average daily flow rate ("Average Flow") is used to calculate the ERU; and WHEREAS, the Average Flow is a calculation based on estimations located in Indiana Administrative Code 327 IAC 3-6-11 ("Administrative Code"); and WHEREAS, the customer seeking to connect to the City of South Bend ("City") municipal sewer works must provide an Average Flow to the City; and. REGULAR MEETING MAY 9, 2017 144 WHEREAS, the Administrative Code does not contemplate each and every possible commercial or industrial Average Flow; and WHEREAS, the following zoning classifications and flow rates, based on the average flow rates listed in the treatise Wastewater Engineering: Treatment, Disposal, and Reuse by Metcalf & Eddy, Inc. 1991, will be used to determine Average Flow: Commercial (Office/Retail): 1150 gal/acre/day Light Industrial: 1250 gal/acre/day Heavy Industrial: 2250 gal/acre/day WHEREAS, for zoning classifications not specifically defined as "Light Industrial", the "Heavy Industrial" designation shall be used; and WHEREAS, in order to deviate from the abovementioned flow rates, the City shall require certification from an Indiana licensed engineer or architect as to the expected flow rate. NOW, THEREFORE, BE IT RESOLVED, that the above mentioned average daily flow rates shall be utilized when calculating sewer system development charges. ADOPTED the 91h day of May, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Suzanna Fritzberg s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO 20-2017 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS, OUTLINING THE AVERAGE DAILY FLOW RATES FOR SEWER CAPACITY CERTIFICATIONS Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2017 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS, OUTLINING THE AVERAGE DAILY FLOW RATES FOR SEWER CAPACITY CERTIFICATIONS WHEREAS, on October 25, 2016, the South Bend Common Council ("Council") adopted Ordinance No. 10461-16, which established a system development charge based on Equivalent Residential Units ("ERU") and on January 23, 2017 reaffirmed the Ordinance through Ordinance No. 10496-17; and WHEREAS, the system development charge is equal to $1,145 per ERU; and WHEREAS, the wastewater average daily flow rate ("Average Flow") is used to calculate the ERU; and WHEREAS, the Average Flow is a calculation based on estimations located in Indiana Administrative Code 327 IAC 3-6-11 ("Administrative Code"); and WHEREAS, the customer seeking to connect to the City of South Bend ("City") municipal sewer works must provide an Average Flow to the City; and. WHEREAS, the Administrative Code does not contemplate each and every possible commercial or industrial Average Flow; and REGULAR MEETING MAY 9, 2017 145 WHEREAS, the following zoning classifications and flow rates, based on the average flow rates listed in the treatise Wastewater Engineering: Treatment, Disposal, and Reuse by Metcalf & Eddy, Inc. 1991, will be used to determine Average Flow: Commercial (Office/Retail): 1150 gal/acre/day Light Industrial: 1250 gal/acre/day Heavy Industrial: 2250 gal/acre/day WHEREAS, for zoning classifications not specifically defined as "Light Industrial", the "Heavy Industrial" designation shall be used; and WHEREAS, in. order to deviate from the abovementioned flow rates, the City shall require certification from an Indiana licensed engineer or architect as to the expected flow rate. NOW, THEREFORE, BE IT RESOLVED, that the above mentioned average daily flow rates shall be utilized when calculating sewer system development charges. ADOPTED the 9th day of May, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller s/ Suzanna M. Fritzberg ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Amendment to ESRI, Inc. Data Interoperability $3,000 per Year Fritzberg/Mueller License Extension for Years Two Agreement (2) and Three (3) of Existing Three (3) Year Contract (IT Operating ) Professional H.J. Review of Continuing Standard Hourly Fritzberg/Mueller Services Umbaugh & Disclosures on Bonds Billing Rates by Agreement Associates During Prior Years Job Classification (COIT, Professional Services) Service Public 2017 Firefighters' Billed Per Fritzberg/Mueller Agreement Safety Annual Physicals Test/Per Medical Employee (Fire Personnel Services) Professional Abonmarche Traffic Impact Study for NTE $10,000 Fritzberg/Mueller Services Consultants, Eddy Street (REDA TIF) Agreement Inc. Development Professional John Jay Provide Training, Local $25,000, NTE Fritzberg/Mueller Services College of Capacity Development, $50,000 for Two Agreement Criminal Process Enhancement (2) Years Justice and Strategic Advising (Innovation and and Support Technology REGULAR MEETING MAY 9, 2017 146 Professional Services in Professional Support of the South Services) Bend Group Violence Intervention Service Hach On -Site Service, $13,614 Fritzberg/Mueller Agreement Calibration and (Wastewater Replacement Parts for O&M) Hach Process Control Analyzers Fleet Partner Clean Fuels Central Services to Test N/A Fritzberg/Mueller Agreement Ohio Drive Electric Vehicle through the U.S. Department of Energy's Demonstration Project "Midwest DRIVES Initiative" for Ten (10) Days and provide Feedback Professional Abonmarche Field Survey, NTE $19,800 Fritzberg/Mueller Services Consultants, Geotechnical (Engineering Agreement Inc. Investigation, Design Professional and Construction Services) Documents for Ameritech Drive South of Cleveland Road Amendment to Hewlett- Changes in Price to Monthly Fritzberg/Mueller Master Lease Packard Schedule 14. Decrease of Financial ($24.31); Total Services Decrease: Company ($1,137.50) (IT Lease) Lease Renewal Charles S Renew Tower Antenna $5,856.17 Fritzberg/Mueller Hayes, Inc. Space Rental used for Annually Back -Up (Police Communications in an Department Emergency General Fund) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried The Well at Block Party — May 30, 2017; 251h St. from Fritzberg/Mueller River Park Non -Residential 5:00 p.m. to Mishawaka Ave. to Grace — Comic Con at 8:00 p.m. Vine Street the Well La Casa de Block Party — May 31, 2017; Western Ave. from Fritzberg/Mueller Amistad Non -Residential 11:00 a.m. to Camden to Bendix - Best 8:00 p.m. Drive Wednesday Ever St. Joseph Block Party — May 31, 2017; St. Louis Blvd. from Fritzberg/Mueller Grade School Non -Residential 8:00 a.m. to Colfax to LaSalle - St. Joseph 2:30 p.m. Grade School Field Day YMCA of Procession - 3 for September 24, On route as Fritzberg/Mueller Michiana, Inc. 3 Triathlon 2017; 6:30 a.m. submitted to 12:00 p.m. South Bend Procession - May 29, 2017; On route as Fritzberg/Mueller Westside South Bend 5:30 a.m. to submitted Memorial Day Westside 12:00 p.m. Parade Memorial Day Parade 11 1 1 REGULAR MEETING MAY 9, 2017 147 1 South Bend Procession - The May 30, 2017; On route as Fritzberg/Mueller City Church Belly Burst 5:30'p.m. to submitted 8:00 p.m. Frank's Place Sidewalk Cafe Sunday to 327 W Marion St. Fritzberg/Mueller Saturday, Subject to not 11:00 a.m. to blocking 11:00 P.M. sidewalk with fence or exit/entrance door of establishment The View Sidewalk Cafe Monday 515 E Jefferson Fritzberg/Mueller Tavern through Blvd. Subject to 5' Saturday, clear pedestrian 11:00 a.m. to sidewalk 10:00 p.m.; Sunday, 1:00 P.M. to 10:00 p.m. Chicory Cafe Temporary Temporarily move Fritzberg/Mueller Sidewalk Cafe existing Sidewalk Cafe to Michigan Street during Construction on Jefferson Blvd. Washington Occupancy September North Side of W. Fritzberg/Mueller Square Permit 2017 on Main Washington St. Development, St. and between the LLC December Southeastern Corner 2017 on of the Existing PNC Washington St. Bank Lot to the Corner of W. Washington St. and Main St.; West Side of Main St. between the Southwestern Corner of the Building on Main and Washington to the North Side of the Building Property Line along Main St. DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the following traffic control devices were denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 525 S 26t' Street 939 S 27t' Street REMARKS: All criteria has not been met; better access available APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Fritzberg, seconded by Mr. Mueller and carried, the following traffic control devices were approved: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: Two (2), 15-Minute Loading Zone Signs East Side of Duey St., South of Napoleon All criteria has been met Stop Signs Columbia Street at Calvert Street REGULAR MEETING MAY 9, 2017 148 REMARKS: All criteria has been met RATIFY REDUCED SENIOR TRASH RATES Ms. Emily Leyes, Water Works, requested per Municipal Code 16-6, and after verification of eligibility by Water Works staff, the Board ratify the following reduced trash rates for senior customers at: 1. 1705 S 35th St. 2. 1825 Brookmede Dr. 3. 605 S. Albert Ave 4. 5210 Redbud Ln. 5. 1914 E. Ewing Ave. 6. 1137 N. Adams St. 7. 6704 Hillenbrand Dr. Upon a motion by Ms. Fritzberg, seconded by Mr. Mueller and carried, the above senior rates were ratified. APPROVE CLAIMS Ms. Fritzberg stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,406,241.59 05/05/2017 City of South Bend $3,023,138.95 05/09/2017 City of South Bend $2,674,262.71 04/30/2017 City of South Bend Non -Check Disbursement Listing $34,724.86 05/04/2017 Centier Bank/Thieneman Construction; Retainage on WWTP Secondary Treatment Improvements $216,131.64 05/05/2017 U.S. Bancorp & U.S. Bank National; Trash Containers $39,880 05/03/2017 U.S. Bank National Assoc.; 2015 EDIT/Parks Bond; Requisition No. 40 $73,900.57 05/03/2017 U.S. Bancorp & U.S. Bank National Assoc.; Front Load Container $8,675 05/03/2017 U.S. Bancorp & U.S. Bank National Assoc.; Trash Container Lids $5,700 05/03/2017 U.S. Bank National Association; Smart Streets Bond/ Requisition No. 66 $311,742.02 05/04/2017 Therefore, Mr. Mueller made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Mueller, seconded by Ms. Dorau and carried, the meeting adjourned at 10:20 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President ��q' Elizabeth A. Maradik, Member Therese J. Do em er I--- Jame A. Mueller, Member L Fj REGULAR MEETING MAY 9, 2017 149 ATTEST: Linda M. Martin, Clerk F 1141 Cf. Suzanna r' zberg, em