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HomeMy WebLinkAbout052317 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of May 4, May 9, and May 16, 2017 2. OPENING OF BIDS A. Thirty-Nine (39) More or Less, 2017 or Newer, All Wheel Drive Police Patrol Vehicles – Spec E 1. Funding: Subject to Police Department Capital Lease (404.0401.415.37.11/12) B. One (1) or More, 2017 or Newer, LP Powered Lift Truck – Spec N 1. Funding: Wastewater Capital Budget (642.0630.415.43.02) C. One (1) or More, 2017 or Newer, 70’ Aerial Four Wheel Drive Tower Truck Complete – Spec O 1. Funding: Subject to Venues Parks & Arts Capital Lease (201.1101.452.37.11/12) D. One (1) or More, Pre-Owned 40’ Aerial Four Wheel Drive Tower Truck Complete – Spec P 1. Funding: Subject to Venues, Parks & Arts Capital Lease (201.1101.452.37.11/12) E. 2017 Street and Sewer Department Materials – Project No. 117-023R 1. Funding: Streets, Curb & Sidewalk, Sewer Insurance, Sewers, Sewer Concrete (202.0607.431.22.24/22.30/22.40/23.02/23.03/23.20/23.40; 202.0619.431.23.03/23.21/23.24; 640.0620.811.22.24/23.24; 641.0621.792.22.24/23.02/23.03/23.04; 641.0625.792.22.24/23.04) F. Monroe Parking Lot and Street Improvements – Project No. 117-043 1. Award 2. Funding: RWDA TIF (324.1050.460.42.01) 3. OPENING OF PROPOSALS A. Morris Performing Arts Center, Palais Royale & Century Center Event Security Services 1. Funding: Event Ticket Revenue B. Howard Park Reconstruction – Project No. 117-047 1. Funding: Park Bond 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2017 or Newer, Tub Grinder – Spec I 1. Company: Vermeer of Indiana 2. Amount: $546,090.28 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 3. Funding: Subject to Organic Resources Capital Lease (641.0631.793.37.11/.12) B. One (1) or More, 2017 or Newer, Compact Track Loader – Spec K 1. Company: Hull Lift Truck/Bobcat of Michiana 2. Amount: $57,299.29 3. Funding: Subject to Venues, Parks & Arts Capital Lease (201.1101.452.37.11/.12) C. Sale of City-Owned Property – 1721 Prairie Avenue 1. Buyer: Richard D. Fox 2. Amount: $1,137.32 3. Approve Purchase Agreement D. Curb and Sidewalk, Division A – Project No. 117-008 1. Company: Walsh & Kelly, Inc. 2. Amount: Unit Prices NTE $109,024 3. Funding: MVH (202.0619.431.31.06) E. Curb and Sidewalk, Divisions B-F – Project No. 117-008 1. Company: Ziolkowski Construction, Inc. 2. Amount: Unit Prices NTE $260,381 3. Funding: MVH (202.0619.431.31.06) 5. REJECT BIDS A. Berlin Place No. 2 Electrical – Project No. 117-048E, Berlin Place No. 2 Mechanical – Project No. 117-048M, Berlin Place No. 2 Plumbing – Project No. 117-048P 1. Reason: Bids over Budget 2. Funding: RWDA TIF (324.1050.460.42.01) 6. AWARD QUOTATION A. Leighton Plaza Improvements, Phase 2 – Project No. 117-054A 1. Company: C&S Masonry Restoration LLC 2. Amount: Division A: $37,808; Division B: $20,196 3. Funding: Special Donations (217.1086.415.39.89) and RWDA TIF (324.1050.460.42.01) 7. AWARD PROPOSAL A. Lawn Maintenance and Mentorship Program 1. Company: Greater Impact Lawn Care 2. Amount: Highest Scoring Company; $20/Lawn, NTE $20,000 3. Funding: VPA Miscellaneous Services (201.1101.452.39.89) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 8. CHANGE ORDERS A. South Bend One-Way to Two-Way Conversion, Division B – Project No. 116- 001B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 13 3. Increase Amount: $14,912.70 4. Percent of Increase: 0.08% 5. Total Percent of Change: 9.20% 6. Revised Contract Amount: $17,616,742.55 7. Funding: 2015 TIF Bond B. Wastewater Treatment Plant Secondary Improvements – Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 9 3. Increase Amount: $27,084 4. Percent of Increase: 0.23% 5. Total Percent of Change: 9.77% 6. Revised Contract Amount: $13,046,684.87 7. Funding: 2011 and 2012 Sewer Bonds, Wastewater Equipment Purchases/Treatment & Disposal (659.0630.415.42.06/661.0630.415.42.06/ 642.0630.415.43.66) C. Calvert Street Lift Station Replacement – Project No. 116-053 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $10,805.80 4. Percent of Increase: 1.18% 5. Revised Contract Amount: $927,805.80 6. Funding: Wastewater Capital (642.0630.415.43.66) 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Chippewa Avenue Emergency Repairs – Project No. 116-083F 1. Company: JCI Bridge Group, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($2,910.95) 4. Percent of Decrease: (1.58%) 5. Total Percent of Change: 3.70% 6. Final Contract Amount: $180,853.30 7. Funding: COIT (404.0602.431.31.06) B. Michiana Brick Site Demolition – Project No. 116-138 1. Company: Indiana Earth, Inc. 2. Change Order No.: 2 (Final) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 3. Decrease Amount: ($300.00) 4. Percent of Decrease: (0.74%) 5. Total Percent of Change: 1.01% 6. Final Contract Amount: $40,000 7. Funding: REDA TIF (429.1050.460.36.01) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Police Vehicle Equipment 1. Funding: Police Vehicle Equipment Lease (404.0401.415.31.11/.12) B. Century Center Cooling Tower – Project No. 117-035 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) 2. Title Sheet C. 2017 Janitorial Cleaning Supplies – Spec S 1. Funding: Various D. Fellows Streetscape: Broadway St. to Ewing Ave. – Project No. 116-041B 1. Funding: RWDA TIF (324.1050.460.42.01) E. 2017 Demolitions, Phase I – Project No. 117-065 1. Funding: RWDA TIF (324.1050.460.42.01) F. Edison and Ironwood Road Corridor Rehabilitation – Project No. 116-070 1. Title Sheet 2. Funding: Local Road & Bridge Matching Grant (265.0608.431.36.10) G. Berlin Place No. 2 Electrical, Mechanical, and Plumbing – Project No. 117-048R 1. Title Sheet 2. Funding: RWDA TIF (324.1050.460.31.02) 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Sewer and/or Water Service Agreements 1. Description: County Sewer and/or Water Connection to City Sanitary Sewer and/or Water Line 2. Locations: a) Douglas Max, 19987 Darden Road b) Century Builders, LLC, 16895 Hidden Valley c) Miller Builders, Inc., 53350 Poppy Road, Lot 1 d) Louis and Judy Krueper, 51994 Carriage Hills Drive, Lot 192, Farmington Square B. Business Associate Agreement and Data Services Agreement – SEMMA Health, Inc. 1. Description: Monitor and Mitigate City Health Claims to Proactively Manage Healthcare Spending 2. Amount: $2 per Member, Per Month, Plus 25% Success Fee CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 3. Funding: Self-Funded Benefits (711.0401.671.31.06) C. Professional Services Agreement – ResourceX 1. Description: 2017 Priority Based Budgeting 2. Amount: $20,000 3. Funding: COIT (404.0617.431.31.06) D. Revised First Amendment to Local Government Service Exchange Agreement for Public Education and Government Access Channel 99 – WNIT, City of Mishawaka, and St. Joseph County 1. Description: Change the Term of the Agreement for the City to One (1) Year 2. Amount: $43,000 3. Funding: Professional Services (101.0302.411.31.06) E. Professional Services Agreement – Crowe Horwath LLP 1. Description: Financial Analysis and Bond Counsel Assistance with Preparation of Documentation needed to Issue and Close on Bond Sale for Eddy Street Phase II 2. Amount: $50,000 plus Expenses 3. Funding: Bond Proceeds F. Software Agreement – Kirby Risk 1. Description: Software and Additional Computer Equipment for SCADA 2. Amount: $6,352.40 3. Funding: Utilities Operating (641.0630.793.22.61) G. Professional Services Agreement – Chamber of Commerce of St. Joseph County 1. Description: Identify Economic Development Leads for the City 2. Amount: $115,000 3. Funding: Economic Development Income Tax (408.0401.415.39.30) H. Amendment No. 1 to Contract – Near Northwest Neighborhood, Inc. 1. Description: Change Address of Acquisition/Rehab Activity from 725 Harrison Street to 754 Cottage Grove Avenue 2. Amount: No Change 3. Funding: CDBG (212.1001.460.39.30) I. Amendment No. 2 to Contract – AIDS Ministries/AIDS Assist of North Indiana, Inc. 1. Description: Extension of Time to 7/31/17 for Emergency Shelter/Rapid Re- Housing Contract 2. Amount: No Change 3. Funding: Emergency Solutions Grant (212.1001.460.39.30) J. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Construction Inspection Services for Monroe and Studebaker Safe Routes to School 2. Amount: NTE $182,120; 80/20 Federal Split CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 3. Funding: Special LOIT (257.0608.431.42.96) K. Master Lease Purchase Agreement – Hewlett-Packard Financial Services 1. Description: 2017 Computer Deployment/Refresh 2. Amount: $2,332.21 per Month for Forty-Eight (48) Months; Total of $109,841.75 3. Funding: IT Lease; Building Lease; Water Works Lease; Organic Resources Lease; Waste Water Lease; VPA Admin., Operations, and Golf Lease (279.0672.415.37.11/.12; 600.1306.415.37.11/.12; 620.0640.658.37.11/.12; 641.0631.793.37.11/.12; 641.0630.793.37.11/.12; 201.1100.452.37.11/.12; 201.1101.452.37.11/.12; 201.1102.452.37/.12) L. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: Construction Inspection Services for Boland Trail 2. Amount: NTE $128,500; 80/20 Federal Split 3. Funding: Special LOIT (257.0608.431.42.96) M. Renewable License – River Walk, LLC 1. Description: Allow River Walk Development to Connect to City’s Separate Storm Sewer System at Francis St., Notre Dame Ave., and St. Peter St. N. Professional Services Agreement – Abonmarche Consultants, LLC 1. Description: Create Master Plan for Sewer Expansion in Portage Prairie Area 2. Amount: NTE $12,500 (Subject to RDC Approval) 3. Funding: RWDA (429.1050.460.31.02) O. Amendment No. 1 to Professional Services Agreement – McCormick Engineering, LLC 1. Description: Additional Drainage Improvement Design for Bowen Street 2. Amount: $73,133; New Total: $119,253 3. Funding: SSDA TIF (430.1050.460.42.03) P. Memorandum of Understanding – St. Joseph County, Indiana 1. Description: Cost Share related to Portage Avenue Bridge Replacement for the Coal Line Trail Project 2. Amount: $52,000 3. RWDA TIF (324.1050.460.42.02) Q. Software Maintenance Agreement – Dell, Inc. 1. Description: Annual Agreement for Police Department Software 2. Amount: $5,688.70 3. PD General Fund (101.0801.421.36.02) R. Sewer Main Line Extension Agreement – St. Joseph County 1. Description: Transfer of County Sewer Line to City 12. LICENSES AND PERMITS A. Block Party – Residential CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 1. Applicant: Jerome Waddell a) Event: Memorial Day Cookout b) Location: California St. from College St. to Brookfield St. c) Date/Time: May 29, 2017; 9:00 a.m. to 8:00 p.m. d) Incomplete Recommendations 2. Applicant: Ambassadors of Love Ministries a) Event: Neighborhood Block Party b) Location: Nash St. from Indiana Ave. to Dubail St. c) Date/Time: May 27, 2017; 8:00 a.m. to 3:00 p.m. d) Incomplete Recommendations B. Block Party – Non-Residential 1. Applicant: KRG Eddy Street Commons a) Event: Family Fun Day b) Location: Eddy Street from Angela Blvd. to Napoleon St. c) Date/Time: June 10, 2017; 8:00 a.m. to 2:00 p.m. d) Incomplete Recommendations 2. Applicant: Downtown South Bend, Inc. a) Event: Art Beat b) Locations: (1) Michigan St. from Colfax Ave. to Western Ave. (2) Washington St. from TCU to MLK Jr. Drive (3) Jefferson Blvd. from Leighton Garage to MLK Jr. Drive (4) Wayne St. from Library Parking to Wayne St. Garage (5) MLK Jr. Drive from Washington St. to Jefferson Blvd. c) Date/Time: August 18-19, 2017; 6:00 p.m. to 11:00 p.m. d) Incomplete Recommendations 3. Applicant: Sunnyside Presbyterian Church a) Event: Church Picnic b) Location: S. Frances St. from Washington St. to Jefferson Blvd. c) Date/Time: June 18, 2017; 8:30 a.m. to 1:00 p.m. d) Incomplete Recommendations 4. Applicant: City of South Bend, Venues Parks & Arts a) Event: Best Fireworks Ever b) Locations: (1) E. Jefferson Blvd from MLK Jr. Blvd. to S. St. Louis Blvd. (2) E. Colfax Ave from MLK Jr. Blvd. to N Niles Ave (3) S. St. Louis Blvd to E. Jefferson Blvd. to S. Notre Dame Ave. c) Date/Time: June 2, 2017; 12:00 p.m. to 10:00 p.m. d) Incomplete Recommendations; No Police Assistance C. Sidewalk Café Permit CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 a) Applicant: Bruno’s Pizza b) Location: 131 S. Michigan St. c) Time: Monday-Thursday: 10:30 a.m. to 9:00 p.m.; Friday: 10:30 a.m. to 10:00 p.m.; Saturday: 11:00 a.m. to 10:00 p.m.; Sunday: 11:00 a.m. to 9:00 p.m. d) Favorable Recommendations D. Encroachments/Revocable Permits 1. Applicant: Jones Petrie Rafinski Corp. a) Location: 325 S. Lafayette Blvd. b) Description: Awnings above Windows on the East Façade at the Existing Building c) Favorable Recommendations 2. Applicant: North American Signs, Inc. a) Locations: 630 North Michigan St. and 420 North Main St. b) Description: Way-Finding/Directional Signs for Memorial Hospital in Grass Area between Curb and Sidewalk c) Comments 13. TRAFFIC CONTROL DEVICES A. New Installation – Residential Handicapped Accessible Parking Space Sign 1. Location: 2309 W. Roger Street 2. All criteria has been met 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: New Carlisle and St. Joseph Energy Center – Water Treatment Facility 1. Location: 54955 Walnut Rd., New Carlisle, IN 2. Type: Significant Industrial User B. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Rd., New Carlisle, IN 2. Type: Significant Industrial User 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 23, 2017 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.