HomeMy WebLinkAboutFor an additional appropriation in Account MVH-13 RESOLUTION
Nu. 199-68
Passed by the Common Council of the City of South Bend, Indiana,
November 25, 19 60
✓ Q �
Attest: L City Clerk
Attest: President of Common Council.
Presented by me to the Mayor of the City of South Bend, Indiana
November 26, 1968
City Clerk
Approved and signed by me 19-C
Mayor
I
RESOLUTION NO. 199-68
A RESOLUTION FOR AN ADDITIONAL APPROPRIATION
IN ACCOUNT MVH-13 , "EXTRA AND OVERTIME" , OF
THE MOTOR VEHICLE HIGHWAY DEPARTMENT, IN THE
AMOUNT OF NINE THOUSAND DOLLARS ( $9 , 000 .00)
AND THE TRANSFER OF THE SAME FROM ACCOUNT
MVH-12 , SALARIES AND WAGES" , ALL IN THE SAME
CATEGORY AND WITHIN THE MOTOR VEHICLE HIGH-
WAY FUND.
WHEREAS, Certain extraordinary conditions have developed
since the adoption of the existing annual budget, so that it is
now necessary to appropriate more money than was appropriated in
the annual budget for the various functions of city government
to meet such extraordinary contingencies; and
WHEREAS, Additional funds are needed to compensate all
extra personnel and overtime pay for the Motor Vehicle Highway
Department to assure its ability to function and the sum of
$9 , 000 .00 is needed forthwith; and
WHEREAS, A surplus exists in another account where it is
not presently needed; and more specifically as follows, to-wit:
$9 , 000 .00 in Account MVH-12
designated as "Salaries and
Wages
NOW, THEREFORE BE IT RESOLVED BY THE COMMON COUNCIL OF THE
CITY OF SOUTH BEND, INDIANA That the sum of $9, 000. 00 be trans-
ferred from Account MVH-12 designated as "Salaries and Wages" ,
to Account MVH-13 designated as "Extra and Overtime" , both of
said Accounts being in the same category and being within the
Motor Vehicle Highway Fund.
t
Ist&2nd REPOWS i11-2568 JMq er of th L50 on Council
00i'45,iITTEE OF THE YMM FILED JN CLERK'S Rf &
PWSLIO 11-25-68
3rd READING [410%! 20 1968
NOT APPROVED
KATHRYN L. BLOUGH
CITY CLERK, SOUTH BEND, IND,
r
22 November 1968
MEMO TO: COMMON COUNCIL
SUBJECT: MVH RESOLUTION
FROM THE
OFFICE OF THE CONTROLLER
Around August the 3rd, while reviewing departmental budgets and
expenditures , it was discovered that a monthly report, issued by
the Controller' s Office, was misinterpreted by several of the
department heads . Payroll checks for the second half of a month
are dated the first of the following month. The report mentioned
above which shows unencumbered balances at the end of a month,
therefore, does not reflect the payroll for the last half of that
month. Mr. Gartner, Street Commissioner, not realizing this , felt
that he had a sufficient balance in his "Extra and Overtime" account
to provide for his summer program, as well as snow emergencies this
winter. By the time the misunderstanding was brought to light, the
balance in MVH-13 had been reduced to a level too low for operation.
In an attempt to correct this problem he held his MVH-12 account
(Wages of Regular Help) to a bare minimum in order to build up a
surplus . At the present time, the balance in MVH-12 is $72 , 352 . It
is estimated that $19 , 000 for each of the three remaining pays , at
a total of $54, 000 would be adequate. This would leave a surplus
of $18, 352 . Approval of the request to transfer $9 , 000 would still
leave $9 , 000 in MVH-12 .
The amount requested for transfer, $9 , 000, would provide for four
overtime pay periods at $2 , 000 each, plus a $1 , 000 cushion. This is
the best estimate that we can give for overtime since emergencies
cannot be forcast.
' James A. Bickel
JAB/et