HomeMy WebLinkAboutProcession - South Bend City Church'�i
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 411112017
TO: Ed Gleckler, Traffic & Lighting
�Vrico Rodriguez, Fire Department
att Longfellow, Engineering
Kara Wood, Park Department
tljjy ene Eyster, Police Department
ill Sciccitano, Downtown South Bend
Aarcia Qualls, Streets
Legal Department
FROM. Linda M. Martin, Clerk`
SUBJECT: PROCESSION RECOMMENDATION
SPONSOR: South Bend City Church
DATE OF EVENT: Mav 30. 2017
DATE DUE: ADril 18.2017
FAX OR E-MAIL TO: 235-9171 1 Imartin(cDsouthbendin.gov
RECOMMENDATIONS AND COMMENTS:
By Date
APPLICATION FOR USE OF
1"11111,IC ItlC;llT-Ole-WAV FOR PROCESSIONS ,Y raM�,
The 130;11'd of Public Works must have FOUR (4) weeks prior notice of the event."
llnlsol: JCi�J� �...�cCiT ok"I-A 8l1I)ITI ted 13 W W��`/,AA \/AZ.e-1 -
1 _
Address. �(j �O x
- — ---
State.': Zip: I'hone;
Sprnlsor Illay use the ollblic right -or -way described as (describe route and nttacb map)
11, EASE NOTE. nilz souTH BEND POLICE 1)1.1'A1t`I'i►/fl�'.N7' ltlf Sly 1tV[ ,'�'1'1lf 1�1 1i1' t'C)
l CIIANGIP , 'l Otllt R01JTIs' FOR 8Al FIN P U R VONI� 8
1"vel)t nxlne-[�ne-�_�
The Board of Public Works must have FOUR (4) weeks peior notice before event occurs
❑ All Certificates of insurance, jue-paid costs, reaps, Find any other applicable information requested
or required by the Board of Public Works linve 1)MII provided with this application
The event shall be held on 1 'try 3 , ?U 1 7 and no other date
Registration tine col- Elie event starts il.ln, p.nl.
❑✓ Starting, time of the procession is G''•36 a,m, p.m
Estimated completion time is ; W a,nl. —111.
This event involves the; use of the following; rondways
This event involves City streets
❑ This event involves County roads
❑ 'Phis event involves 8tute highways
❑ 'Phis event involves use of a pork (Must obtain permission from Park Board)
I an( erstand fhat I must orrllnt;e 11 meeting With all affected governmental ligelicies to
organize the above evelEt (Call Marcin Quallu, Customer Service Manager, 235-5939
to organize meeting;)
{]` This event involves [lit! use of the sidewalk
ParlieillilllIIN IIIIISt Ntlly t111 the .600- snik.luld obey 1111 trslffic laws.
❑� 7'llis event is rfc egional/national event (Please circle the appropriate (:wall type)
[✓ This event will he coordinated with the properly owner/business where staging will take place
See qd4a c 11 m e /t 'r
Updated 4/06/16
PERM IT/A GR ETA EAT
FOR A PROCESSION
I. Sponsor shall reimburse the Board lot' the Actual cost to the City for the event, if'decolccl
necessary.
2. Sl,gllsor shall provide to tile: Botn•d a C ertificatr, of Insurance showing aliability policy in
Full 1i61•cc and effect will) limits of $3110,000.I)0 per oc:cuE"rcnce and $5,000,000.00
, 'I g
Pgre-gate and ills C'ily of•Soufh Bend lived its till additional mulled insured fur this cvcnt.
3, Sponsor Shift provide to tile. Board till additional IiMINGS, pet-11AS arld (IUetllllcaltatioll
required Ior lllc twill,
4. Sponsor agrees to abide: by all terms and conditions of' the; Board's policy governing
Watlks, tuns, parades or otllcl• similar event adopted by the Board on March 3, 1985.
5. In order to ensure public Safety during the event, (lie Board agrees to fin•tlish traffic
pl;lliniM,I, materials, equipment and personnel as c,lccuic(1 nccessin•y by the Police
Department Traffic Bureau, tie: NIMUu of TI'[1111C allul Lighting, and, where applicable,
the Board of Park Commissiollcl:5.
6. Sponsor acknowledges. that the Police Department reserves the right to climige this route
for Safety purposes.
7. In consideration for approval by the Board 'ilnd the use of (lie sidewalks for the pllrl)OSCS
Set out above, (lie llnders'tgnccl agrccs and alndcrlakes to hold the Civil City of Soctlh
Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or
expenses, ineluding nttorlicy tees, which the Civil City of South Bend may suffer or
illellr, as a result of any claitlls or actions which may be made by any pel•Son, including, a
participant in said activity, itt•isillg; out of the approval of the request to use t1w sidewalks
indicated in the City of South Bend. The undersigned certifies thttl he/she is au(hot'ilcd to
bind the above mentioned spoilsol, to the terms hcrcot'.
K. Not?flealiorr qfrrpprovrrUdeuiul uf MIS request hill he i'mut" l by relrrrvt o% tins furor, upon
signed lruffie r'!x(rliim i/V Me Bourdof'Public TI/o ks
I ulldel'stand the above retleS and regulations and that this application may be denied based clll
any false or incomplete information.
Sponsor Signature
Printed Natue
Title.}n� rtr�u•n-i-
%� 13 )l1RD ()1�� PUBLIC 1� WORKS AxP&;VAL
4
I'resi(IC1-1 Wier Member
MRETURN FORMTO,
euahcr�' Mct ter )ntc
G
Ilumd url'ublic !Yorks
1316 a omily-City BoIlding
227 wost .Icllciso) llmlll'Vafd
5uw11 Bend, 1N 4660I
111lonc: (574) 235-9251 Fwc (57,1) 215-9171 w lI.-ivinil; putrlicwks(rQsuulhhcltdil7,gnv
m
m
VV I LC I I i
m
m
Saldiunn,
VALA6 qp W-
r,\ o poi o IV, cl os� Oct y -p,�
eya-e ,* So�A�� w
,F",o r, O
I'rrrinsry I'� liry NulitimIt I'cElicl lslnsl:tr
t/0059
NEW J
('1ji1'il'it:ItC'l lt. LIABILITY ("()1 Et�;�1,1: 1)L('i,Altr1`f'I(7�I
I , 2U 17
tt3� I1.Eic: It1�ii H 1 r ?017 -
�tnsrl! Irrrtsrt'll: CHURCH
Iw,a�aerrp rs En,rtEir:d IrIx1Y Gar rl,utin fii, rrllk
w i`flk ItIr-11 ;Y shf—rl In uar IVl •av ,,, r ...... .. ..._..._..
Cclvcr:1;4 Li nEi f 5
r:ONJVILV( lAl. (a:NT':R:11.
^ 000,000
Frt'y:1fR•. l.iaui€ (011wr'Il1�El1 'rllElr,i'I.`.���fSn1I11R'11'tI 0picr:Ellow') +
(.Rrnnldctol (1pR'r:Etillus 1� ri��:►ic l,inrit a,0t10, 000
�:r ;f)kl hilvcrriisiTI14 - Injury Limit �1, 000, 000
RkrrR nic pl , 000,000
I.imil
To Pr�•Inises lzu"11M1'I'Rk You I.iirkil Any Otte Prmlisk-N �A00,000
T:�I,R►1wR' l.imif 1rt1 ()nR I?irsull 000,000
I;E'.li itkus (:tuII,, n I.irilr I mlii 1 :+rit Counreliug i�.rrR�r vJ , 000, 0op
.,:xnth{)ffr:iw Lialr I lrtil I:aela Waonglul ;trt YI,000,Ob0
(. rkr7lIncTCi;I 1:inllili ly 1�rVIIIi111TI N
PrCP9Iajof
t 1�.,:.l:.;Iln" r.:l,; Ct:r•.I•- r ilq 111i
;.t-t.e-,;-`rat r]f r�rllun
1UNITY 01' FAITH OFAERAL
TY 1 :(1 t 11,.�Iot4 ( OVERAU
'E'0R, AND OFFICERS
=CITY - RFI 1G1005
INJIIOI;
rc :'zfvtt 1001 SUILDNG 4001
- tEs OR�i1THl-k IIDl15h OF
; ADJUSTED 1 [1 NECT MIN.
xt-- dA; NELIGInUS
i,1t1s� LIA1311.1(Y
E �, E)JUSTCD I() MEET Milt.
=.�,. loN 4002 BUILDING fG01
(�JOR 0ThF.'V�Hou1 ,hn OF
I'1 1111 S 1 t rl aL a'
r� 1 ill If tjl, tc�:l
it01
+S.tkO
51I.uo
584.56 CI Al CHAROF: 5715.00
{1i650 1,000(A) 4fj.91f1 IIICI $IC9.00 1t;Gt:
4;`s ],040(A) i,il(,(I IilCl .
G15 :. 00
41G54 [ F ANY (A) 4€I.9U5 IWA PRFMIUN r.;PARC:F
TO 13L DITHM II9c[k
UPON AUDIT
SOUTH BEND A
c 1_1-Y C[dURC1_1
.1
Event- VA (A Best Week Ever event!)
Sponsor: South Bend City Church (non-profit) along with our partners at Hope Ministries and
Center for the Homeless. There will be no overtly religious element, nor South Bend City
Church branding to this event.
Purpose. The primary purposes of the Belly Burst are to engage the city of South Bend in
enjoying life together and to raise funds and awareness for homelessness and the local service
providers (Center for the Homeless & Hope Ministries). This will be a not -for -profit event with
all proceeds going to those service providers.
Description: The Belly Burst is a run For people who hate running. It will be short (about half a
mile, less than 1 kilometer), from the Studebaker complex to Hope Ministries. Instead of
normal water and protein stops most races have, the Belly Burst will feature donut & dessert
stops as well as REAL rest areas with hammocks, comfortable chairs, or parachute games. In
short, it will be the best run you've ever been on. We plan to have U93 present & providing
music for the event as well as other activities aimed at achieving our two purposes. The Belly
Burst. Minimum movement. Maximum impact,
Participants: We expect over 1000 people to participate in the run.
Street use: We would like to use the streets and sidewalks of Lafayette St between Sample
and Monroe St., as well as (potentially) Scott Street (?) between the Street Department building
and Lafayette. Our initial staging will be in the Studebaker complex parking lots. if the main
lot South of Building 113 is Finished (flat and safe), we can just enter Lafayette from there. If it Is
still in development, we will need to use the lots closer to Building #112 for staging and will
then use Scott Street to access Lafayette.
If you have any questions, don't hesitate to call. I look forward to leisurely eating donuts with
you during the Best Week Ever,
Peace,
Ryan Yazel
Pastor for City Engagement
South Bend City Church