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HomeMy WebLinkAboutOpening of Proposals - Lawn Maintenance and Mentorship Program - Greater Impact Lawn Care�,K- committed to servicing the South Bend area. The Greater Impact Lawn Care shop is located in The Beacon Community Center (4210 Lincolnway West). Safety Program: See Attachment B See other attached information: • Certificate of license to conduct business in state of Indiana • Proof of Insurance • List of Current Equipment • Notarized Non debarment; non -collusion affidavit _ -�- ��� _ R � � J i 3 — [ i _ rt: �a 1r — _ ' — � � i I �: _ - , �� ,, st J R X - N. aJ ■ I �'r r I' Each student who participates in ISI has the opportunity to apply for Greater Impact Lawn Care. We had 20 students apply this year and accepted 9 students to work for the summer. The students impacted by this program are below: 1. Tecory Gordon - Clay High 2. Demarco Henderson - Riley High 3. Caleb Darden - Clay High 4. Vernon Johnson - ClayHigh 5. Christian Darden - Ivy Tech 6. Cyrus Darden - Clay High 7. Jahleel Mason - Career Academy 8. Malachi O'Neal - Washington High 9. Marrio Henderson - Washington High Each of the student employees are mentored in 2 significant ways: 1. Greater Impact Soft Skills Training - The class takes place every Monday before work from 8:OOAM-9:30AM. See Attachment 1a for curriculum. 2. On-the-job mentoring - Our supervisors are highly trained to act as mentor coaches by focusing on 4 main areas: a. Attitude - Remain positive and don't complain. b. EffortlWork Ethic - Work hard and be proactive in staying on task. c. Quality - Provide quality work as a result of focus and attention to detail. d. Timeliness - show up on time to work and work in a timely manner on-the-job. We talk about these 4 areas during every shift as we desire to keep things simple for the students while also recognizing that these 4 objectives are crucial to the students becoming positive future employees in our community some day. Student Testimonial: "Greater Impact has provided me with my first job. It has taught me how to work hard and always have a great attitude. They are helping me learn how to manage my money and holding me accountable to being abetter person. The supervisors seem to really care about me and teach me to do hard things even when I don't feel like it." -Caleb Darden Attachment 1 a: GI Curriculum GREATER IMPACT TRAINING Objectives: 1. Students will learn soft skills applicable to their job and everyday life. 2. Students will be able to identify the following about soft skills: what they are, why they are important and when to be used. 3. Students will implement the skills into their specified job. 4. Students will take self assessment quiz before and after training to assess growth. 1 H ATTITUDE & HARD WORK 2 H FINANCIAL LITERACY Saving vs. Spending Financial Goals 311 TIME MANAGEMENT 4 H WORKPLACE BEHAVIORS Pt. 1 Demonstrates integrity Responsible Problem solver Self-starter 511 WORKPLACE BEHAVIORS Pt. 2 Team Player Coachable Adaptable 611 EFFECTIVE COMMUNICATION Verbal and nonverbal Interpersonal skills 7 H POSITIVE SELF-IMAGE Self-confidence Self brand 811 GRIT Mental toughness Perseverance Attachment B: Safety All employees go through 8 hours of specialized training before they begin working in the field. They are each given the safety handout below and are required to follow all the procedures. GI Safety Procedures 1. Use protective eyewear and earplugs at all times while mowing. 2. Wear GI shirts, long pants, and close toed shoes at all times while mowing. 3. Walk the lot and look for rocks, trash, branches, etc before mowing. 4. Do not put gasoline or oil in machinery unless accompanied by a supervisor. 5. Keep hands, feet and face away from blade of mower at all times. 6. Do not operate any machinery unless you have been properly trained by a supervisor. 7. Operate mowers at a speed that is moderate and comfortable. Work efficiently, but don't go as fast as the mower goes just to get done as fast as you can! 8. Be extremely careful when operating machinery on hills. Always try to go perpendicular (up and down the hill -- not side to side) when operating on STEEP hills rather than horizontally. 9. Be extra cautious when operating machinery around cars, close to houses, and people as objects can shoot out at any time and damage property or be extremely harmful to people. Stop (disengage the blade) when you are mowing close to a road/sidewalk and cars/people are approaching. 10. Make sure the blades are disengaged when you are not in proper mowing position. 11. Do not continue to operate machinery if mower is smoking or making abnormal sounds. 12. Report any and all injuries to supervisor immediately. 'Employees will be able to operate equipment, thus work more hours based on how he/she follows the safety procedures below. Equipment Information We provide weekly, routine maintenance on all of our equipment consisting of, but not limited to, checking tire pressure, checking oil, checking fuel and air filters, greasing key points, sharpening blades, etc. We also have a part-time maintenance employee who works on our equipment weekly with one or more of the student employees. We have purchased most of our equipment from Weaver Ag and Lawn and Michiana Lawn Equipment. Most of our equipment comes with a warranty. We own 2 trucks and 2 trailers. ExMark Lazer Z E-Series 62" ($9000) Serial Number: 315620591 Model Number: LZE742GKC524A2 Warranty Date: 10/17/2015 ExMark Radius E-Series 48" ($5000) Serial Number: 400120711 Model Number: RAE708GEM48300 Warranty Date: 1212116 (4 year or 500 hours) Engine Serial Number: 127945016070002100 ExMark Turbo Bagger Unit ($2500) Model Number: LZUV213 Exmark Commercial 30" Push ($1800) Serial Number: 315611148 Model Number: ECX180CKA30000 Engine number: FJ180VL64398 Warranty: 4/27/2015 Echo Trimmer ($350) Serial Number: T42512056876 Echo Trimmer ($300) Serial Number: T49814019121 Echo SRM-280T Trimmer: ($400) - Purchased 9126/16 Serial Number: T48214014347 Troy Built Push Mower ($300) Serial Number: 1 D294KC1656 Item #: 538024 Warranty: 6123/14 PAS-266 echo trimmer ($300) Serial number: T44312043829 Landscaping Trailer ($1500) - Purchased 811116 Year: 2017 VIN: 4T9U 1 GC16HT069256 Requires 2" ball ATC Enclosed Trailer ($7000) Year: 2016 VIN: 5JXC E 1825G E202202 Plate: TR640ZAK Requires 2 5116" Ball 2000 Chevrolet Truck ($3000) Model: 1500 Silverado LTZ VIN: 1 GCEK19T8YE176070 1988 GMC Truck ($500) Model: GMT-400 C1500 VIN: 1 GTDC14Z8JE520376 TRANS-3 OP ID: CH A9_'L "J?6 16-�CERTIFICATE OF LIABILITY INSURANCE DATE(MWDD/YYYY) 04/27/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CONTACTNAMEi Ben Nehls R.S. Miller & Sons, Inc. P.O. Box 229 PHONE--- ---- - FAX -(ArC No. Exl ; 574-546-3341 _ _A/( C, No); 574.546-2687 109 W. Plymouth Street E-MAIL Bremen, IN 4t3506 -ADDRESS; Ben Nehls INSURERS) AFFORDING COVERAGE NAIC 11 INSURERA Pekin Insurance Company ,24228 INSURED Transformation Industries, LLC INSURER B dba Greater Impact Lawncare - -__ ..._--...._ .. .._ _.-- .__ ..____ _ _. -1 _ - Kory Lantz INSURER C , ------------------------...__...._....... _ _ -- --— 615 GUSHING ST INSURERD: INSURERE: South Bend, IN46616 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. --._._..............._.....-.. LTR TYPE OF INSURANCE DDL INSD SUER WVD __.._ POLICY NUMBER POLICY EFF MWDD/YYYY POLICY EXP MWDDlYYY LIMITS A X i COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE U OCCUR I CL0199239 04/17/2017 04/17/2018 -DAMAGETO RENTED _ ..- - PREMISES Ea occurrence .-_._ __... __._. ---- S 100,000 MED EXP (Anyone person) S 5,000 , PERSONAL & ADV INJURY S 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMPIOPAGO S 2,000,000 X POLICY �� PRO LOG JECT OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ;Ea accident)—.. . S BODILY INJURY (Per person) S 1,000,000 A ANY AUTO i �00OP702340 04/17/2017 04/17/2018 ALL OWNED I X SCHEDULED I BODILY INJURY (Per accident) S 11,000,000 AUTOS I AUTOS X NON -OWNED j -- PROPERTY DAMAGE Par accident)_--_..-_.- -- - - .,_._.,.-.. g j 000 00 ' ' _ WIRED AUTOS AUTOS S I I ! - UMBRELLA LIAB OCCUR EACH OCCURRENCE - - ---- - S - - _ . .. EXCESS LIAB CLAIMS -MADE AGGREGATE--.. _.. S -- --- - DEO I RETENTIONS S WORKERS COMPENSATION X STATUTE ER A Ii AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNER/EXECUTIVE YINN EXCLUDED? 1 A WC0010342 04/17/2017 04/17/2018 _ E.L. EACH ACCIDENT _ S 500,000 E.L. DISEASE EA EMPLOYE .............._.._. S 500,000 ,--------- — ---. 1 OFFICER/MEMBER (Mandatory €n NH) E I II y©s, describe under DE5CRtPTION OF OPERATIONS below --------------- E.L. DISEASE - POLICY LIMIT 5 500,000 E E DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space Is required) r'l=r1TIFIr_ATF HOLDER CANCELLATION SOUTHBE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES 13E CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, City of South Bend Parks Dept. 321 E. Walter St. AUTHORIZED REPRESENTATIVE Ben Nehis South Bend, IN 46614 01988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD 'v R S DEPARTMENT OF THE TREASURY K .INTERNAL REVENUE SERVICE CINCINNATI OH 45999-0023 TRANSFORMATION INDUSTRIES LLC KORY MATTHEW LANTZ SOLE MBR 615 CUSHING ST SOUTH BEND, IN 46616 Date of this notice: 09-04-2014 Employer Identification Number: 47-1751971 Form: SS-4 Number of this notice: CP 575 A For assistance you may call us at: 1-800--829--4933 IF YOU WRITE, ATTACH THE STUB AT THE END OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER. IDENTIFICATION NUMBER Thank you for applying for an Employer Identification Number (EIN). We assigned you EIN 47-1751971. This EIN will identify you, your business accounts, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. When filing tax documents, payments, and related correspondence, it is very important that you use your EIN and complete name and address exactly as shown above. Any variation may cause a delay in processing, result in incorrect information in your account, or even cause you to be assigned more than one EIN. If the information is not correct as shown above, please make the correction using the attached tear off stub and return it to us. Based on the information received from you or your representative, you must file the following form(s) by the date(s) shown. Form 940 Form 944 01/31/2016 01/31/2016 If you have questions about the form(s) or the due date(s) shown, you can call us at the phone number or write to us at the address shown at the top of this notice. If you need help in determining your annual accounting period (tax year), see Publication 538, Accounting Periods and Methods. We assigned you a tax classification based on information obtained from you or your representative. It is not a legal determination of your tax classification, and is not binding on the IRS. If you want a legal determination of your tax classification, you may request a private letter ruling from the IRS under the guidelines in Revenue Procedure 2004-1, 2004-1 I.R.B. 1 (or superseding Revenue Procedure for the year at issue). Note: certain tax classification elections can be requested by filing Form 8832, Entity Classification Election. See Form 8832 and its instructions for additional information. If you are required to deposit for employment taxes (Forms 941, 943, 940, 944, 945, CT-1, or 1042), excise taxes (Form 720), or income taxes (Form 1120), you will receive a Welcome Package shortly, which includes instructions for making your deposits electronically through the Electronic Federal Tax Payment System (EFTPS). A Personal Identification Number (PIN) for EFTPS will also be sent to you under separate cover. Please activate the PIN once you receive it, even if you have requested the services of a tax professional or representative. For more information about EFTPS, refer to Publication 966, Electronic Choices to Pay All Your Federal Taxes. If you need to make a deposit immediately, you will need to make arrangements with your Financial Institution to complete a wire transfer. (IRS USE ONLY) 575A 09-04-2014 TRAM B 9999999999 SS-4 The IRS is committed to helping all taxpayers comply with their tax filing obligations. If you need help completing your returns or meeting your tax obligations, Authorized e-file Providers, such as Reporting Agents (payroll service providers) are available to assist you. Visit the IRS Web site at www.irs.gov for a list of companies that offer IRS a -file for business products and services. The list provides addresses, telephone numbers, and links to their Web sites. To obtain tax forms and publications, including those referenced in this notice, visit our Web site at www.irs.gov. If you do not have access to the Internet, call 1-800-829-3676 (TTY/TDD 1-800-829--4059) or visit your local IRS office. IMPORTANT REMINDERS: * Keep a copy of this notice in your permanent records. This notice is issued only one time and the IRS will not be able to generate a duplicate copy for you. You may give a copy of this document to anyone asking for proof of your EIN. * Use this EIN and your name exactly as they appear at the top of this notice on all your federal tax forms. * Refer to this EIN on your tax -related correspondence and documents. If you have questions about your EIN, you can call us at the phone number or write to us at the address shown at the top of this notice. If you write, please tear off the stub at the bottom of this notice and send it along with your letter. If you do not need to write us, do not complete and return the stub. Your name control associated with this EIN is TRAN. You will need to provide this information, along with your EIN, if you file your returns electronically. Thank you for your cooperation. Keep this part for your records. Return this part with any correspondence so we may identify your account. Please correct any errors in your name or address. CP 575 A ( Rev. 7--2007 ) CP 575 A 9999999999 Your Telephone Number Best Time to Call DATE OF THIS NOTICE: 09-04-2014 ( ) - EMPLOYER IDENTIFICATION NUMBER: 47--1751971 FORM: SS-4 NOBOD INTERNAL, REVENUE SERVICE TRANSFORMATION INDUSTRIES LLC CINCINNATI OH 45999-0023 KORY MATTHEW LANTZ SOLE MBR Jill all IIli IIli inIJill Ili Ili III IIII 1 615 CUSHING ST SOUTH BEND, IN 46616 State of Indiana Office of the Secretary of State CERTIFICATE OF ASSUMED BUSINESS NAME of TRANSFORMATION INDUSTRIES LLC 1, CONNIE LAWSON, Secretary of State, hereby certify that a Certificate of Assumed Business Name of the above Domestic Limited Liability Company has been presented to me at my office, accompanied by the fees prescribed by law and that the documentation presented conforms to law as prescribed by the provisions of the Indiana Business Flexibility Act. Following said transaction, the above named entity will transact business under the assumed business name(s) of: GREATER IMPACT LAWN CARE GREATER IMPACT CLEANING SYNSERE SCOOPS NOW, THEREFORE, with this document I certify that said transaction will become effective Monday, May 09, 2016. In Witness Whereof, I have caused to be affixed my signature and the seal of the State of Indiana, at the City of Indianapolis, May 20, 2016. 6%44;v 0%-4A""M Connie Lawson SECRETARY OF STATE 2014090400752 / 7319495 To ensure the certificate's validity, go to https:Hbsd.sos.in.gov/PubIicBusinessSearch When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH ICRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF tj40t^6- ) ( f }SS . �j tYSC V't COUNTY ) ItC019 jagwnN •wwo0 NI ' oa ydasof -S ui sapisaa eEoe 11E '5nd saj!dx3 ULU00 ono'l e?ysauwil 1 The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting not to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended fi-om time - to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended fi•om time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty- five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non Iran Form the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration, 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5- 1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding Iaws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non [ran Form 2016.doc Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the perfolmance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of peljury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this �74� day of �� , 20��%(WAc r [Avt&/ Cvlj�, Trafaneshi,' N1. 1NhiYe, Nota5' Public * SEAL Comm. Expires Aug. 31, 2023 Resides in S. Joseph Co., IN Comm. Number 672377 Printed Name and or Its Agent Subscribed and sworn to before me this day of , 2D_0 My Commission Expire T ZDZ3 2�1� Notary Public County ofResidence �fi QSQ.10i'1 Non -Collusion Non -Debarment Affidavit Non [ran Form 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1930 Date: 5/4/2017 PHONE 574/ 235-9251 FAX 574/235-9171 TDD 574/ 235-5567 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS To: All Planholders From Linda M. Martin, Clerk, Board of Public Works Subject Addendum Number: 1 Project Name: Lawn Maintenance and Mentorship Program Project Number: n/a ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: q , H , This addendum is being forwarded to you for the above referenced project, Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Authorized Si Date: 3-- ! Version 4/2/2015 �pt3III 1316COUNTY-Cl'1'1 BUILDING �, s'PHONE 57,11235-9251 227 W. JE•FFERSON BOULEVARD � FAX 574/ 235-9171 SOUTH BEND, INDIANA 46601-1830 Is 5 TDD $74/ 235 5$67 CITY Of SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS PROJECT NAME: LAWN MAINTENANCE AND MENTORSHIP PROGRAM ADDENDUM NO. 1 Date: 5/4/2017 To: All Plan Holders From: Linda M. Martin, Clerk of the Board of Public Works The following is to be added/changed to the contract documents: 1. Would we be able to use any of our current employees as a supervisor/foreman for this project? Answer: Yes 2. Is there a certain prevailing wage for kids in this program? Answer: Wage for the program participants will be decided by employer while following State and Federal guidelines. 3. How many kids would be employed for this project? Answer: Number to be decided by employer based on operational need. 4. Is the contractor the employer of these kids or is it the mentorship program? Answer: The Contractor is the employer of program participants and owner of mentorship program. 5. How are the kids who are involved in this project chosen? Answer: The Contractor is responsible for recruiting and employing the program participants. Version 4/2/2015 ♦' \�� .fir +�" . `"FA1.6 13IGCOUNTY-CITY BUILDING PHONE 5741235-9251 227 W. JEF] MON BOULEVARD FAX 574/ 235 9I7I SOUTH BEND, 11JD1ANrl 46601-1830 x a <`' TDD 574/ 235-5567 rays CITY OF SOUTH BEND PETE BI JTTICNECr, MAYOR BOARD OF PUBLIC WORKS 6, When I looked at the list I counted what I think is 106 properties. Is this correct? Answer: The list of properties within the RFP is reasonably representative of what the contractor will be responsible for. The full list of properties to be mowed may change up or down slightly as property dispositions change. The details of properties will be communicated to the Contractor by the Manager of Central Mowing and will not exceed 106 properties. 7. is the contractor mowing all properties in one week, every other week, or are we staggering the mowing as long as every property is mowed every 2 weeks? Answer: All properties must be mowed in the course of every 14 calendar days AND as needed according to seasonal growth or recent treatments applied so that turf areas do not grow in excess of six inches. 8. Do you have a specific number of days and hours a week the kids are expected to work? Answer: Hours and days worked by participants based on employer needs while following State and Federal guidelines. A FULL AND COMPLETE COPY OF EACH CORRECTED PAGE IS ATTACHED TO THIS ADDENDUM. You must acknowledge receipt of this addendum by signing the first page, returning it via facsimile to (574) 235-9171, and a copy of the first page must be included with your bid. — This addendum consists of a total of 3 pages Version 4/2/2015