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Home My WebLink About12/10/09 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION: 1.AWARD BID A.Procurement of Granular Activated Carbon 1.Company: Calgon Carbon Corporation 2.Amount: NTE $165,000.00 (Unit Price: $1.375 lbs) 3.Funding: MTBE Settlement Money (227.0640.601.23.62) 2.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – Underground Pipe & Valve, Inc. 1.Service: Miscellaneous Water Fittings – Project No. 109-066 2.Amount: Unit Prices of Bond Funded Portion of Contract (SRF Portion Previously Approved) B.Construction Contract – C&E Excavating, Inc. 1.Service: Kern Road Water Main Loop – Project No. 109-053 2.Amount: $329,164.35 3.Funding: Bond Revenue C.Construction Contract – C&E Excavating, Inc. 1.Service: Ironwood Drive Water Main Extensions – Project No. 109-052 2.Amount: $293,851.35 3.Funding: Water Works Bond (623.0640.661.46.04) D.Construction Contract – Walsh & Kelly, Inc. 1.Service: 2009 Road Repairs for Water Main Extensions – Project No. 109-057 2.Amount: $405,700.00 3.Funding: Water Works Operating/Revenue Bonds (651.0621.415.42.05) E.Construction Contract – John Boettcher Sewer & Excavating 1.Service: Ireland Road Booster Station – Project No. 109-054 2.Amount: $330,129.75 3.Funding: Water Works Bond F.Contract Extension – Underground Pipe & Valve, Inc. 1.Service: Ductile Iron Pipe Bid Extension Approved on 11/9/09 3.RECOMMENDATIONS A.Request to Acquire City-Owned Property 1.Applicant: South Bend Heritage Foundation 2.Locations: 925 Oak Street, 927 Oak Street, 1024 Oak Street, and the Vacant Lot at the Corner of Fuerbringer & Sherman Streets 3.Favorable Recommendations REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Session: November 19, 2009 BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Regular Meeting: November 23, 2009 C.Claims Review: November 30 and December 7, 2009 2.OPENING OF BIDS A.Wastewater Treatment Plant Scum & Grease Removal Modifications – Project No. 109-069 1.Funding: 2007B Sewer Bond (651.0630.415.42.06) B.Blower Nos. 1A & 1B – Project No. 109-074 1.Funding: 2007B Sewer Bond (651.0630.415.42.06) C.2010 Trucking of Belt Pressed Wastewater Bio-Solids for Land Application 1.Funding: WWTP O&M (641.0630.793.63.35) D.Abandoned Vehicles 3.AWARD BIDS AND APPROVE CONSTRUCTION CONTRACTS A.Demolition of 118 South William Street – Project No. 109-088 1.Company: Gateway Environmental Service, Inc. 2.Amount: $64,000.00 3.Funding: SBCDA TIF (420.1050.460.39.82) B.Demolition of 1202 South Lafayette (Concrete Work) – Project No. 109-086B 1.Company: Walsh & Kelly, Inc. 2.Amount: $126,765.00 3.Funding: ADEA/TIF (324.1050.460.39.82) 4.AWARD BIDS A.Vehicle Bids: Vehicle Number Company Amount Funding to Purchase New 1.0 Cubic Yard 1 MacDonald $88,256.00 Water Works Capital Loader/Backhoe with Machinery Co., Budget Options Inc. (623.0640.415.43.02) 2009 or Newer Tandem 2 Hill Truck $129,116.00 ea/ Water Works Capital Axle Dump Trucks Sales, Inc. $258,232.00 Budget Total (623.0640.415.43.02) New 1.0 Cubic Yard 1 MacDonald $87,666.00 Sewer Capital Fund Loader/Backhoe with Machinery Co., (642.0621.415.43.02) Options Inc. Pre-Owned 2008 or 8 Gates $14,070.00 ea/ Water Works Capital Newer Mid-Size Four- Chevrolet, Inc. $112,560.00 Budget Door Sedan total (622.0640.415.43.02) BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 Automobiles 2009 or Newer Four-1 Jordan Ford $30,170.00 Water Works Capital Door Hybrid Utility Budget Vehicle (622.0640.415.43.02) 2009 or Newer ¾ Ton 1 Jordan Ford $20,073.00 Water Works Capital Two-Wheel Drive Pick Budget Up Truck (622.0640.415.43.02) 2009 or Newer Full-3 Kelley $17,062.01 ea/ (2) WWTP Capital Size ¾ Ton Cargo Van Chevrolet, Inc. $51,186.03 Budget Total (642.0630.415.43.02)/ (1) Water Works Capital Budget (622.0640.415.43.02) Heavy Duty Dump 2 WA Jones, Inc. $22,568.00 ea/ Sewer Capital Fund Bodies & Hoists $45,136.00 (642.0621.415.463.02) Mounted on Tandem Total (Base Axle Chassis plus Option 2) 5.REJECT BIDS A.2009 or Newer Full Size One-Ton Cargo Van 1.Comment: Purchase Not Required by Water Works 6.AWARD QUOTATION A.Abandonment of Rum Village Wells #1 & 2 – Project No. 109-097 1.Company: National Water Services, LLC 2.Amount: $13,950.00 (Base Bid Plus Alternate 1) 3.Funding: Water Works Operating Fund (620.0640.602.31.06) 7.CHANGE ORDERS A.WNIT Façade Renovation – Project No. 109-001 1.Company: Holladay Construction Group 2.Change Order No.: 1 3.Increase Amount: $21,493.00 4.Percent of Increase: 2.50% 5.New Contract Amount: $881,853.24 6.Funding: TIF (305.1050.460.42.02) B.Water Works Integrated Voice Response System 1.Company: Selectron Technologies, Inc. 2.Change Order No.: 1 3.Increase Amount: $2,500.00 4.Percent of Increase: 3.65% BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5.New Contract Amount: $70,400.00 6.Funding: Water Works O&M (622.0640.415.43.65) 8.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Ironwood/McKinley Intersection Improvements – Project No.107-100 1.Company: Brooks Construction Company, Inc. 2.Change Order No.: 2 (Final) 3.Increase Amount: $25,423.26 4.Percent of Increase: 1.27% 5.Total Percent of Increase: 0.03% 6.New Contract Amount: $2,023,753.26 7.Funding: LRSA B.Northside Trail IUSB Segment – Project No. 108-064 1.Company: LaPorte Construction Co. 2.Change Order No. 2 (Final) 3.Decrease Amount: ($8,758.00) 4.Percent of Decrease: (4.56%) 5.Total Percent of Change: (33.22%) 6.New Contract Amount: $183,392.95 7.Funding: TIF (101.0602.431.42.03) C.Wayne Street Parking Garage Masonry Repairs – Project No. 107-103 1.Company: Casteel Construction Corporation 2.Change Order No. 2 (Final) 3.Decrease Amount: ($4,508.00) 4.Percent of Decrease: (10.17%) 5.Total Percent of Change: 216.34% 6.New Contract Amount: $40,492.00 7.Funding: TIF Bond (305.1064.645.42.02) 9.PROJECT COMPLETION AFFIDAVITS A.Engman Natatorium Renovation & Addition - Phase 3B – Project No. 108-036R 1.Company: Kaser-Spraker Construction, Inc. 2.Final Contract Amount: $437,480.00 3.Funding: TIF (422.1050.460.42.02) B.Primary Scum and Final Clarifier Nos. 6 & 7 Gate Improvements - Project No. 108-086 1.Company: Thieneman Construction, Inc. 2.Amount: $228,907.00 3.Funding: Sewer Bond (647.0630.415.42.06) BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10.RESOLUTIONS A.No. 64-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Write-Off of Unpaid Fire Department Ems Bills for 2006 1.Amount: $1,146,199.60 B.No. 65-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works to Authorize the Board President to Sign the Izaak Walton League Subdivision Plat 1.Comment: Memorializes the Terms of an Earlier Agreement for Exchange of Land 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement – Institute for Public Safety Personnel, Inc. 1.Service: Fire Department Hiring Process 2.Amount: $17,000.00 3.Funding: General Fund (101.0901.422.39.70) B.Agreement – Community Homebuyer’s Corporation 1.Service: Administrative Services for 2010 2.Amount: $52,000.00 3.Funding: CHC Funds C.Contract – Rebuilding Together, Inc. 1.Service: Administrative Services for 2010 2.Amount: $20,154.00 3.Funding: Rebuilding Together Funds D.Agreement – Indiana Housing & Community Development Authority 1.Service: Homeless Prevention and Rapid Re-Housing Program - Homeless Management Information System Database Management 2.Amount: $14,086.00 3.Funding: HPRP Federal Funds (212.1015.460.81.99) E.Agreement – INDOT 1.Service: Fiber Optic Signal Interconnect along Mishawaka Avenue Phase I – Project No. 108-065 2.Amount: $150,000.00 Local Match for $727,000.00 Project 3.Funding: LRSA & SAFETEA-LU F.Agreement – INDOT 1.Service: Fiber Optic Signal Interconnect along Western Avenue Phase II – Project No. 108-065 2.Amount: $175,000.00 Local Match for $867,500.00 Project 3.Funding: LRSA & SAFETEA-LU G.Maintenance Service Contract – Motorola 1.Service: Police Department Data/Voice System 2.Amount: $30,627.36 BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: Computer Equipment (101.0801.421.37.05) H.Technical Service Support Agreement – Physio-Control 1.Service: Maintenance Service for 50+ Lifepak Defibrillators 2.Amount: $12,642.00 3.Funding: Police Department Computer Equipment (101.0801.421.37.05) I.Construction Contract – Jackson Trucking & Excavating 1.Service: Demolition of 1202 South Lafayette Boulevard (Former International Harvester Building) – Project No.109-086A 2.Amount: $55,000.00 3.Funding: AEDA/TIF (324.1050.460.39.82) J.Agreement - Top Echelon Contracting, Inc. 1.Service: Bring Fixed Asset Register Module Current as of 12/31/2009 to be in Compliance with State Board of Accounts 2.Amount: $25,000.00 3.Funding: (101.0401.415.10.05) K.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Designate the Board of Works to Act as the Commission's Agent to Undertake the Ivy Tech Façade Renovation and Demolition Project – Project No. 110-002 L.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Designate the Board of Works to Act as the Commission's Agent to Undertake the Northwest Corner of Bendix and Eclipse Parking Lot Removal – Project No. 109-081 M.Master Agency Agreement – 2010 – Redevelopment Commission 1.Service: Designate the Board of Works to Act as the Commission's Agent for Various Projects in 2010 (Projects to be Added by Addenda) N.Professional Services Proposal – DLZ Indiana, LLC 1.Service: Opinion of Probable Construction Costs for Memorial Hospital Streetscapes Improvements (Subject to Redevelopment Commission Approval) 2.Amount: $10,000.00 3.Funding: Medical TIF O.Agreement – Ralph Szczepanski 1.Service: Backup Security for Patrick Lahey through 6/30/10 2.Amount: $25.00/Hour, Not to Exceed $4,500.00 3.Funding: Water Works Operating (620.0640.657.31.35) P.Professional Services Agreement – The Troyer Group 1.Service: Design and Engineering Service for the Final Eddy Street Commons Streetscape Design 2.Amount: $121,745.00 3.Funding: Major Moves/Eddy Street Commons Bond BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 Q.Extension Addendum to Agreement – Neighborhood Resources & Technical Services Corp. 1.Service: Neighborhood Grant Program – Permits Continuation of Funding for Current Special Projects/Technical Assistance Grants 2.Amount: $30,000.00 3.Funding: EDIT (408.1001.460.39.30) R.Insurance Services Agreement – Gibson Insurance Agency, Inc. 1.Service: Annual Insurance Advisory Services 2.Amount: $71,698.00 3.Funding: Operations (226.0403.671.31.06) S.Professional Services Agreement – The Troyer Group 1.Service: Western and Olive Street Intersection Improvements – Project No. 110-003 2.Amount: $28,400.00 Including Reimbursable Expenses 3.Funding: LRSA T.Proposal – IWM Consulting Group 1.Service: Required Construction and Installation of Gas Vents at Organic Resources Lagoon 4 to Mitigate Gas Migration 2.Amount: $57,800.00 3.Funding: Wastewater O&M (641.0630.793.31.02) U.Professional Services Agreement Extension – Phifer Environmental Services, Inc. 1.Service: Risk Management Plan and a Process Safety Management Plan for the Wastewater Treatment Plant use of Chlorine and Sulfur Dioxide – Extension of Contract Time to March 14, 2010 2.Amount: NTE $4,880.00 3.Funding: 641-0630-793-3102 V.Addendum to Agreement – Near Northwest Neighborhood, Inc. 1.Service: Act as Fiscal Agent for 821 Portage Avenue Property Acquisition/Demolition/Redevelopment 2.Amount: $50,000.00 3.Funding: COIT W.Amended and Restated Encroachment Agreement - WNIT 1.New Exhibit A Drawing Added X.Professional Services Agreement - Lawson-Fisher Associates 1.Service: Design of Last Bike/Pedestrian Trail Segment Needed to Link South Bend's Trail System with the System in Mishawaka - Project No. 110-001 2.Amount: $119,210.00 3.Funding: LRSA, $1.5 Million of Federal Funds 12.RECOMMENDATIONS A.Procession – Candlelight Walk BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Applicant: Chapin Park Neighborhood Association 2.Location: West Side of Park Avenue North from Manitou Place to Riverside Drive; West along the South Side of Riverside Drive to Forest Avenue; South along the East Side of Forest Avenue to Manitou Place; East along North Side of Manitou Place back to Park Avenue 3.Date/Time: December 20, 2009 from 6:00 p.m. to 8:00 p.m. 4.Favorable Recommendations B.License Renewal – Public Parking Facility 1.Applicant: The Cathedral of St. James 2.Location: 307-311 West Washington Street 3.See Comment: Engineering C.License New – Public Parking Facility 1.Applicant: Kite Realty 2.Location: 1233 North Eddy Street Eddy Street Commons Parking Garage 3.Favorable Recommendations D.License New – Open Air Business 1.Applicant: Franks for the Memories 2.Location: In Front of Club Fever on Michigan Street Downtown 3.Date/Times: Thursdays (when Students are in Town) from Midnight to 3:00 a.m. 4.See Comments E.License Renewal – Massage Establishment 1.Applicant: The Beehive 2.Location: 706 East Jefferson Boulevard 3.Favorable Recommendations F.Alley Vacations 1.Applicant: Downtown South Bend, Inc. a)Location: The East Portion of the East/West Alley that Runs from Michigan Street to Main Street and between Colfax Avenue and Washington Street - 101 North Michigan b)Subject to Utility Easement 2.Applicant: Maria Robles a)Location: The First East/West Alley from Brookfield Street to the North/South Alley from Ford Street to the Railroad Tracks b)See Comment: Engineering 13.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.522 South Ironwood Drive 2.2019 Kendall Street 3.3120 Northside Boulevard BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.1033 Riverside Drive 5.2902 Prast Boulevard rd 6.729 S. 33 Street a)All criteria has been met B.Denied - Handicapped Accessible Parking Space Sign 1.749 South Grant Street 2.206 South Sheridan Street 3.1207 East LaSalle Avenue 4.422 North Birdsell Street a)Driveway Available to Provide Better Access to Houses C.New Installation – Speed Limit 25 MPH 1.Location: Napoleon Street from South Bend Avenue to Notre Dame Avenue 2.Remarks: Extension of Napoleon Street Traffic Calming Elements D.New Installation – 4-Way Stop Sign 1.Location: St Louis Boulevard/Napoleon Boulevard Intersection 2.Remarks: Neighborhood Traffic Calming E.New Installation – No Parking Tow Zone 1.Location: Both Sides of Dylan Drive from Adams Road to Brick Road and Carbonmill Drive, Ameritech Drive to Dylan Drive and Parkland Drive, Dylan Drive to Ameritech Drive and Ameritech Drive, Parkland Drive to Brick Road 2.Remarks: Sign Installation Due to Large Trucks Parking in Area F.Renewal – Reserved Handicapped Parking Permit 1.Applicant: Angelica Cantrell 2.Location: In Front of County-City Building 3.Parking Pass Number: 004 4.Remarks: Renewal for 2010 G.Renewal – Reserved Handicapped Parking Permit 1.Applicant: Thomas Stewart 2.Location: In Front of County-City Building 3.Parking Pass Number: 011 4.Remarks: Renewal for 2010 – Applicant is Several Months Behind in Payment 14.QUARTERLY REPORT - DEPARTMENT OF PUBLIC WORKS A.Engineering Year End Report 15.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works B.Environmental Services BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 16.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Engineering B.Water Works C.Streets 17.REVISE INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: Honeywell International, Inc. 1.Location: 3520 Westmoor Ave. B.New Energy Corp. 1.Location: 3201 West Calvert St. 18.ACCEPTANCE OF SUBDIVISION PROJECT COMPLETION AFFIDAVIT A.Southfield Lake Subdivision, Phase 1 1.Company: LLE Real Estate, LLP 2.Sanitary Sewer, Storm Sewer, and Water Mains 19.CERTIFICATES OF INSURANCE A.JDH Contracting, Inc. – Plainfield, Indiana 20.RATIFY BONDS A.Excavation Bonds 1.Turnkey Network Solutions – Approved November 19, 2009 2.JDH Contracting, Inc. – Approved November 30, 2009 B.Release: Name Type Release Date Dan Valley Excavating, Inc. Excavation 11/30/08 Butiste, David Contractor 10/13/09 Hochstetler Construction Contractor 9/20/08 Kent Companies, Inc. Contractor 6/28/09 Calderon, Maria Contractor 7/14/07 Martin Well Drilling Excavation 4/7/07 Paul Hundt Concrete Contractor 10/6/09 R&B Excavating Contractor 5/3/04 R&B Excavating Excavation 7/6/04 Royal Flush Sewer & Drain Excavation 1/4/10 Shook, Inc. Occupancy 11/8/08 Winkel, Timothy Contractor 8/15/01 Turnkey Network Solutions Excavation 12/15/09 Ziolkowski Construction, Inc. Excavation 1/19/05 Ziolkowski Construction, Inc. Contractor 1/19/05 BOARD OF PUBLIC WORKS Public Agenda Session December 10, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 21.CLAIMS 22.PRIVILEGE OF THE FLOOR 23.ADJOURNMENT