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OFFICE OF THE CITY CLERK
KAREEMAH FOWLER,CITY CLERK
PERSONNEL &FINANCE MARCH 1, 2017 5:00 P.M.
ORGANIZATIONAL MEETING
Committee Members Present: Karen White, Regina Williams-Preston
Committee Members Absent: Gavin Ferlic, John Voorde
Other Council Present: None
Other Council Absent: Dr. David Varner, Tim Scott, Oliver Davis, Jo M. Broden,
Randy Kelly
Others Present: Kareemah Fowler, Graham Sparks, John Murphy, Jen
Hockenhull, James Mueller
Agenda: Organizational Meeting
Committee Chair Karen White called the Personnel and Finance Committee Organizational
meeting to order at 5:00 p.m. She described the purpose of an organizational meeting and
introduced the members of the committee that were present. She stated, In terms of the goals and
objectives of the Personnel and Finance Committee, our responsibilities are to oversee the
Department of Administration and Finance and to review all proposed salaries, appropriations,
and other fiscal matters. Mainly,we are looking at it from a financial perspective. Last year's
annual report briefly summarizes last year's efforts. This committee met twenty one (21)times
last year. Once the budget process begins we will have more meetings. We look forward to
beginning that process earlier to make sure we have the strategies in place so that citizens can
contact members of the Council. The impact of the circuit breaker coming up is a big discussion
to be had. We also have a negotiation this year with the Fire Department. Learning more about
TIF Districts and the expansion of the TIF in regard to State Statute is also coming up this year.
We are asking Council members to submit to the committee a list of their priorities in regard to
the budget. This helps align administrative priorities with community and Council priorities. I
would like to see how we can connect more with the citizens. There was an idea of having a
laptop or kiosk in a neighborhood organization to enable any citizen to submit their priorities.
Committeemember Regina Williams-Preston stated, I learned a lot from last year's budget
process. I think engaging in the community with priority-based budgeting is something I am very
interested in. I know there are different community organizations with different priorities but
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getting together and finding out what those are is important. In the Community Relations
Committee I chair, we are discussing some programs to get curbs and sidewalks refurbished in
communities and seeing how students can bring their ideas to that reality.
James Mueller, Chief of Staff to the Mayor, stated, We are undergoing purchasing-procurement
consolidation that's spread across all the departments right now, and trying to get that more
centralized within the Administration and Finance Department. We hope to draft an idea for that,
similar to what we did for Venues, Parks and Arts and how we moved ahead and then finalized it
in the budget. Also, this year there will be some sort of public input component for the priority-
based budgeting. We are still figuring out how that will work and where in the process it will be,
but it will happen. We are also looking into the call center and gathering data from that to better
understand the concerns citizens are having.
John Murphy, City of South Bend Controller, stated,Not much else to add. We continue to
monitor revenue. Property taxes were good for 2016, we still don't know what 2017 will be. We
got the levy that we asked for but that doesn't always translate into revenue. Budget kick-off will
be around late May.
With no other business to discuss, Committee Chair White adjourned the Personnel and Finance
Committee Organizational meeting at 5:21 p.m.
RZsecAtf`ully Submitted,,
Karen White, Committee Chair
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