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Home My WebLink About042017 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 AGENDA REVIEW SESSION 1. OPENING OF QUOTATIONS A. Leighton Plaza Improvements – Project No. 117-054 1. Funding: Special Donations (217.1086.415.39.89) 2. LICENSES AND PERMITS A. Processions 1. Applicant: Dean Alvis a) Event: March for Science South Bend b) Date/Time: April 22, 2017; 2:00 p.m. to 4:00 p.m. REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of April 6, April 11, and April 18, 2017 2. OPENING OF BIDS A. One (1) or More, 2017 or Newer, Tub Grinder – Spec I 1. Funding: Organic Resources Capital Lease (641.0631.793.37.11/12) B. Three (3), More or Less, 2017 or Newer, Front Wheel Drive Cargo Vans – Spec J 1. Funding: Water Works Capital (622.0640.415.43.02) C. Western Avenue Corridor Improvements – Project No. 115-097 1. Funding: RWDA TIF (324.1050.460.42.03) D. Sale of City-Owned Property 1. Location: 618-616 Sherman Avenue 3. AWARD BIDS AND APPROVE CONTRACT A. One (1) or More, 2016 or Newer, 28 Cubic Yard Single Arm Side Loading Refuse Truck – Spec D 1. Company: Best Equipment Co., Inc. 2. Amount: $239,617.00 3. Funding: Solid Waste Capital Lease (611.0610.415.37.11/12) B. Three (3), More or Less, 2017 or Newer, Four-Door Hybrid Utility Vehicles – Spec F 1. Company: Jordan Ford 2. Amount: Three (3) at Unit Price $22,499; Total: $67,497 3. Funding: Building Department Capital Lease (600.1306.415.37.11/12) C. Ductile Iron Pipe, Gate Valves, and Fire Hydrants 1. Company: Ferguson Waterworks 2. Amount: Unit Prices NTE $553,784 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 3. Funding; Water Works Operations (620.0640.606.23.62/620.0640.661.46.04) D. Sale of City Property – 1721 Prairie Avenue 1. Purchaser: Richard Fox 2. Amount: $1,137.32 3. Approve Purchase Agreement 4. AWARD QUOTATIONS AND APPROVE CONTRACT A. Wastewater Treatment Plant Riverbank Stabilization 1. Company: EFM Excavating, Inc. 2. Amount: $89,650 3. Funding: Utilities, Wastewater, Contractual Services Other (641.0630.793.63.35) B. 2017 Cold Milling – Project No. 117-051 1. Company: J.L. Milling, Inc. 2. Amount: Unit Prices, NTE $62,200 3. Funding: LRSA (251.0608.431.36.10) C. 2017 Tree and Stump Removal – Project No. 117-009 1. Company: K&R Tree Service, LLC 2. Amount: Unit Prices NTE $39,619.47 3. Funding: MVH (202.0619.431.31.06) D. Norfolk Southern and Canadian National Railroad Crossings and Quiet Zone Materials – Project No. 116-010 1. Company: MGI Traffic Control Products, Inc. 2. Amount: Unit Prices, NTE $45,966.40 3. Funding: Special LOIT (257.0608.431.42.96) 5. CHANGE ORDERS A. Corby Boulevard Sidewalk Improvements, Divisions A, B, and C – Project No. 116-087 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $21,505 4. Percent of Increase: 16.04% 5. Revised Contract Amount: $155,591.18 6. Funding: MVH (202.0619.431.31.06) B. Ignition Park Infrastructure, Phase 1C – Project No. 114-063A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: Supplement to Change Order No. 2 3. Increase Amount: $7,000 4. Percent of Increase: 0.16% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 5. Total Percent of Change: 17.13% 6. Revised Contract Amount: $4,277,077.38 7. Funding: RWDA TIF (324.1050.460.31.06) 8. Description: Correction to Scrivener’s Error of Amount of Change Order No. 2 approved April 14, 2015 from $94,500 to $101,500. C. East Bank Sewer Separation, Phase 5 – Project No. 114-062B 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 8 3. Increase Amount: $34,776 4. Percent of Increase: 0.64% 5. Total Percent of Change: 6.95% 6. Revised Contract Amount: $5,433,872.60 7. Funding: TIF Bond D. Michiana Brick Site Demolition – Project No. 116-138 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $700 4. Percent of Increase: 1.77% 5. Revised Contract Amount: $40,300 6. Funding: REDA TIF (429.1050.460.36.01) 6. PROJECT COMPLETION AFFIDAVIT A. Century Center CEO Suites, Suite 17 Remodel – Project No. 116-010 1. Company: Holladay Construction 2. Final Contract Amount: $205,984 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/PROPOSALS A. One (1) or More, 2017 or Newer, LP Powered Lift Truck – Spec N 1. Funding: Wastewater Capital (642.0630.415.43.02) B. One (1) or More, 2017 or Newer, 70’ Aerial Four Wheel Drive Tower Truck Complete – Spec O 1. Funding: VPA Capital Lease (201.1101.452.37.11/12) C. RFP for Morris, Palais Royale and Century Center Event Security Services 1. Funding: Event Ticket Revenue D. One (1) or More, Pre-Owned, 40’ Aerial Four-Wheel-Drive Tower Truck Complete - Spec P 1. Funding: VPA Capital Lease (201.1101.452.37.11/12) E. Thirty-Nine (39), More or Less, 2017 or Newer, All-Wheel Drive Police Patrol Vehicles - Spec E CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Funding: Police Department Capital Lease (404.0401.415.37.11/12) F. Monroe Parking Lot and Street Improvements – Project No. 117-043 1. Title Sheet 2. Funding: RWDA TIF (324.1050.460.42.01) G. Jefferson and Twyckenham Signal Improvements – Project No. 116-027 1. Funding: LRSA (251.0608.431.36.67) 8. RESOLUTIONS A. No. 16-2017 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township 1. Description: Old National Annexation Area 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Lease Agreement – Ricoh USA, Inc. 1. Description: Lease of Three (3) Replacement Ricoh Machines in the Mayor’s Office, Wastewater Treatment Plant and Central Fire Administration Office 2. Amount: $15,702.09 for Forty-Eight (48) Months 3. Funding: General Fund, WWTP, EMS Capital (101.0101.416.37.11/12; 641.0630.793.37.11/12; 287.0902.422.37.11/12) B. Sewer and/or Water Service Agreement – Place Homes, Inc. 1. Description: County Sewer Connection to City Water and Sanitary Sewer Line 2. Location: 51630 Audubon Woods Drive, Lot 37 C. Software Renewal Agreement – Kronos, Inc. 1. Description: Annual Renewal for Kronos Software Products through April 2018 2. Amount: $268,420.14 3. Funding: IT Operating (279.0672.415.36.04) D. Proposal – EnviroSolutions, Inc. 1. Description: Monitoring Well Sample Collection, Report and Data Base for Spring and Fall of 2017 2. Amount: $15,095 3. Funding: Water Works Operating Fund (620.0640.602.31.06) E. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Tucker Drive Topographic, Boundary, and As-Built Surveys; Legal Description at Completion of Olive Street Improvements 2. Amount: NTE $6,950 3. Funding: RWDA TIF (324.1050.460.31.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 F. First Amendment to Engineering Services Agreement – South Bend Department of Redevelopment Commission 1. Description: Extend Agreement from December 31, 2019 to December 31, 2024 2. Amount: NTE $220,191.78 Per Year 3. Funding: RWDA TIF (324.1050.460.31.02) G. Parking Lot Lease – Mary Coyne Investments, LLC 1. Description: Downtown City Employee Parking Lot 2. Amount: $16,800 First Year; 3% Annual Increase for Five (5) Years 3. Funding: Various Department Budgets H. Subscription Agreement – Shotcaller Global, Inc. 1. Description: Gun OPS Software License Renewal 2. Amount: $15,000 3. Funding: Police General Fund (101.0801.421.36.02) I. Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Assessment of Need for Replacement Utility Billing System 2. Amount: $45,908 3. Funding: Utilities (641.0630.793.31.02) J. Storm Sewer License Agreement – River Walk, LLC 1. Description: No Cost License Agreement to allow Connection to City’s Storm Sewer System at St. Peter Street, Francis Street, and Notre Dame Avenue K. State QPA Purchase – Motorola Solutions 1. Description: Replacement of Outdated Fire Department Radio Equipment 2. Amount: $92,616.83 ($5,174.57 each, minus $300 each trade-in allowance) 3. Funding: Fire Department Repair/Maintenance (101.0901.422.36.06) 10. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: Morris Performing Arts Center a) Event: (1) Fridays by the Fountain (a) Date/Time: Every Friday in June, July, and August, 2017; 9:00 a.m. to 1:15: p.m. (2) Pulse Downtown Concert Series (a) Date/Time: June 9, July 14 and August 11, 2017; 5:00 p.m. to 7:00 p.m. (3) United Way Community Day of Giving (a) Date/Time: May 9, 2017; 7:00 a.m. to 7:00 p.m. b) Location: Michigan Street Drive in front of the Morris from LaSalle Street to Colfax Street CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 c) Favorable Recommendations B. Processions 1. Applicant: March of Dimes a) Event: Michiana March for Babies b) Date/Time: May 20, 2017; 8:30 a.m. to 12:00 p.m. c) Favorable Recommendations 2. Applicant: Real Services, Inc. a) Event: 2017 Alzheimer’s and Dementia Walk b) Date/Time: June 17, 2017; 9:00 a.m. to 1:00 p.m. c) Favorable Recommendations 3. Applicant: American Legion Post 357 a) Event: Stars and Stripes Forever b) Date/Time: May 27, 2017; 8:30 a.m. to 1:00 p.m. c) Favorable Recommendations 4. Applicant: Studebaker’s Driver Club a) Event: Studebaker Drivers Club International Convention Parade b) Date/Time: May 5, 2017; 4:00 p.m. to 9:00 p.m. c) Favorable Recommendations C. Sidewalk Cafes 1. Applicant: Woochi Japanese Fusion and Bar a) Location: 123 Washington Street b) Times: Monday - Thursday, 11:00 a.m. to 10:00 p.m.; Friday and Saturday, 11:00 a.m. to 11:00 p.m.; Sunday, 12:00 p.m. to 9:00 p.m. c) Favorable Recommendations D. Licenses 1. Type: Public Parking Facility a) Applicant: Beacon Health Systems/Memorial Hospital b) Locations: (1) 707 N. Michigan St., Bartlett Garage (2) 621 Memorial Drive, Centennial Garage (3) 100 Navarre Street, Navarre Garage c) Favorable Recommendations/See Comments 11. VACATIONS A. Applicant: Kevin and Shelly Baumgartner 1. Location: First East/West Alley North of Western Avenue, South of Wayne St., Crossing Over the Intersection with the North/South Alley 2. Purpose: Safety 3. See Comments from Engineering; Community Investment recommends Unfavorable CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 20, 2017 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 12. RATIFY BONDS A. Contractor Bonds 1. King Concrete, LLC, Approved Effective March 2, 2017 B. Excavation Bonds 1. K&K Earthmoving, Inc., Approved Effective February 27, 2017 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.