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HomeMy WebLinkAboutOpening of Bids - Spec G - One or More 2017 or Newer One Ton Four Wheel Drive Pickup Truck - Jordan FordCITY OF SOUTH BEND INDIANA'.>," SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec G — One (1) or more 2017 or Newer One Ton Four Wheel Drive Pickup Truck FOR BIDS DUE Aril 11, 2017 at 9:30 a.m. Bidder Date: APRIL 22, 2017 (Firm): JORDAN ;FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545Telephone Number: ( S74 ) 259-1981 Agent of Bidder (if Applicable): N A When the prospective Contractor is unable to certify to any of the statements below, it skull attack an arplanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ) SS: ST.JOSEPH COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I . Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. Ver. 2 — 4/16/12 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by Ver. 2 — 4/16/12 the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. Ver. 2 — 4/16/12 I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 11 TH day of APRTL , 20 17 JORDAN FORD Contractor/Bidder (Firm) f Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER CQMMF.RCTAT, FT.FFT SATYR MANAGER Printed Name and Title Subscribed and sworn to before me this 11TH day of APRTL , 20 17 My Commission Expires 1 h County of Residence Notary Public .bStah WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana My Commission Expires 01/09/2021 Ver. 2 — 4/16/12 (To be completed only by CoittractorsBidders claintirrg to be a "local Indiana business "pursuant to LC. 36-I-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A 'local Indiana business " refers to any of the following: (])A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive econoinic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5%o for a purchase expected by the purchasing agency lobe less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • 1 %for a port{ease expected by the purchasing ages Klo be at least $100,000. Date: APRIL 11 2017 Pursuant to I.C. 36-1-12-22, JORDAN FORD claims a local Indiana business preference for Project BID FOR SPEC r ONE TON TRUCK (Project # ) located within the City of South Bend, St. Joseph County, Indiana. ® The location of the principal place of business is 609 E. JEFFERSON BLVD, MISHAWAKA, IN 46545 (Address) ® St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: © The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ® The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS. Dated this 11TH day of APRIL , 20 17 Contractor/Bidder (C it ) Siye®t�uu a, re S o�W A Or or Its Agent COMMERCTAL FLEET SALES MANAGER Printed Name and Title Ver. 2 — 4/16/12 BID/PROPOSAL CITY OF SOUTH BEND Spec G - One (1) or More 2017 or Newer One Ton Four Wheel Drive Pick BID NAME Up Truck FOR BIDS DUE April 11, 2017 at 9:30 a.m. Description Year/Make/Model Unit Price 4X4 REGULAR CAB 2017 FORD F350 SRW PZ $ 28,279.00 EA H Alternate# Description Cost Total l Front mounted western 8' pro -plus $ 5 , 484.00 $ 5 , 484.00 EACH power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted Western MVP Plus. $ 5, 989.00 $ 5 , 989.00 EACH Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 CNG - Bi-fuel conversion with tanks $ 9, 864.00 $ 9 , 864.00 EACH mounted under bed. Estimated number of days for delivery from award date. TRUCK ONLY: 8 - 10 WEEKS. ADD 1 WEEK FOR PLOW. ADD F - 6 WEEKS FOR CNG. Bidder (Firm): JORDAN FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 X317 Fax Number: 574/254-2777 By i G (Signature) DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER (Printed Name) Ver. 2 - 4/16/12 BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member James A. Mueller, Member Elizabeth A. Maradik, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk Ver. 2 — 4/16/12 CNGP530 VEHICLE ORDER CONFIRMATION 03/23/17 09:15:56 =-> Dealer: F48207 2017 F-SERIES SD Page: 1 of 2 order No: 1111 Priority: 80 order Type: 2 Price Level: 755 Ord PEP: 610A Cult/Flt Name: PO Number: RETAIL DLR INV RETAIL DLR INV F3B F350 4X4SDR/CSR $36505 $34497.00 JOB #2 BUILD 142" WHEELBASE 18B PLAT RUNNING BD 320 295.00 Z1 OXFORD WHITE 11300# GVWR PKG A VNYL 40/20/40 425 50 STATE EMISS NC NC S MEDIUM EARTH GR 473 SNOW PLOW PKG 85 79.00 610A PREF EQUIP PKG 512 SPARE TIRE/WHL2 NC NC .XL TRIM 52B BRAKE CONTROLLR 270 249.00 .TRAILER TOW PKG TELE TT MIR-PWR 572 .AIR CONDITIONER NC NC .AM/FM STER/CLK TOTAL BASE AND OPTIONS 40505 38355.76 996 .6.2L EFT V8 ENG NC NC TOTAL 40505 38355.76 44P 6-SPD AUTOMATIC NC NC *THIS IS NOT AN INVOICE* TDX LT275/70BSWATIS 165 152.00 X37 3.73 REG AXLE NC NC _ ,90L _. PWR_EOUIP- GROUP 91 r. nn qq? RETAIL D�R INV 59H HI MNT STOP LMP NC NC JACK 64F STEEL WHLS-18" 455 419.00 67D XTR HVY DTY ALT NC NC 85S TOUGH BED 495 456.00 FUEL CHARGE 72.76 DEST AND DELIV 1295 1295.00 TOTAL BASE AND OPTIONS 40505 38355.76 TOTAL 40505 38355.76 *THIS IS NOT AN INVOICE* QUOTATION FOR Jordan Automotive Group Phone. 574-254-2991 Quote # MAC04090 Debra Starkweather 609 E Jefferson Fax 574-254-2777 Date: 3/27/2017 P.O. Box 370 Delivery: Salesman: Mishawaka, IN 46545 Denny McIntyre E-Mail: dstarkweather@jordanauto.com Description My Unit Price Ext. Price Plows For City Of South Bend Bid Spec G 4-11-17 1 $5,484.00 $5,484.00 Western 8'6" Pro Pius Plow With Following Specifications Ultra- Mount Hitch Design Blade Width: 8 Foot 6 Inches Balde Height: 31" Blade Gauge: 12 Trip Springs: 4 Shock Absorbers: 2 Verticle Ribs: 8 Angling Rams: 1 112" X 12" Plowing Width Full Angle: 7'4" Approx Weight Complete: 8214 Disc Shoes: Cast Iron Cutting Edge: 112" X 6" Low Profile Dual Beam Halogen Headlamps With Combination Parkltum Blade Guides Rubber Snow Deflector Hand Held Controller Delivery Back To Dealer Ship Inlcuded Plows For City Of South Bend Bid Spec G 4-11-17 1 $5,989.00 $5,989.00 Western Model Mvp 8.6' Pro Plow Folding V With Following Specifications Multi Directional V Blade Ultra- Mount Hitch Design Blade Width: 8 Foot 6 Inches Balde Height: 29" Blade Gauge: 14 Trip Springs: 4 Verticle Ribs: 8 Angling Rams: 1 1/2" X 11" Plowing Width Full Angle: 7" 5" Approx Weight Complete: 880# Cutting Edge: 318" X 6" Low Profile Dual Beam Halogen Headlamps With Combination Park/turn Blade Guides Rubber Snow Deflector Hand Held Controller Deliver Back To Dealer Inlcuded f / 5 5 Ultra Line Cargo Area Of Pick Up Bed 1 $4�6.00 $46.00 Columbia City Office Indianapolis Office Now Haven Office Page 1171 S Wliiams ,tteet 2102 Clay $trees P . 0, Dox 558 1 Columbia City. IN 44725 Its hanapelis, IN 46205 Neyr Haven. IN 4677d Phano:858- -7661 Prone:317-377.0407 Phone:26D.74B-4100 rax:2W-244-7GG2 Fax:317,37e,0427 Fax 2^0448.41 1 f of 2 b� ACternative Tue[S-vstems Fresno, CA * Elkhart, IN Will Gutilla 559-289-8522 will@alaitfueis.com ON AMD11,104 DATE QUOTE 3/23/2017 170323WG2 NAME ADDRESS Deb Starkweather Jordan Automotive Group Mishawaka, IN P.O. NO. FORD DROP SHIP TERMS REP END USER FOB 88MNZ4 Due on Com letion WG South Bend Elkhart, IN ITEM DESCRIPTION QTY PRICE EA. EPA Cert€fled Bi-Fuel CNG System F350-W10.4-UB-BF 10.4 GGE 2017 Ford F-350 6.2L SRW Pickup 4x4 8' Bed 1 $9.400,00 CNG Tanks Mounted Underbody At -Axle; OEM Midship Gasoline Per Unit Tank Must Be Ordered All CNG related items in South Bend bid sent by 0 Starkweather on 03-23-17 are included, EXCEPT: • Tanks to be installed are Type 1, not Type 4, which is industry standard for this vehicle type. • Tanks will amount to 10.5 GGE, not the required 20 GGE. Because this is a bi-fuel unit with a gasoline tank underbody, the most underbody CNG capacity is 10.5 GGE. More GGE can be achieved with tanks not mounted underbody, such as in -bed tanks. • No methane detector is provided. It is not recommended on this vehicle type. Note: Quote is contingent on 2017 EPA certification. Note: Quote is good 60 days and is FOB Elkhart, IN. Note: CNG tanks will have approximately 1000psi upon completion. Note: After receipt of purchase order, vehicle will be put into production schedule. Note: After parts and vehicle arrive please allow 25 working days for delivery of first vehicle, and approximately 5 days for each additional vehicle. `lk Note: Vehicle trust be ordered with Ford's Gaseous Fuel Prep Engine option. BUYER AUTHORIZATION : Buyer's signature below is acceptance to purchase the product identified above. Signature............................................................. Date:.................................. R O o ( � � GL r�C.b'`� Y JE'S � j q q lug iflrS 01�n r C 11�C- 270 40-kt_� a qy6/-1 CITY OF SOUTH BEND BID FOR SPEC G - ONE OR MORE 2017 OR NEWER, ONE TON FOUR WHEEL DRIVE PICKUP TRUCK BID DUE DATE: APRIL 11, 2017 NOTES & EXCEPTION PAGE GVWR IS 11,300 POUNDS DUAL BATTERIES ARE NOT AVAILABLE WITH GAS ENGINES IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL RESOURCE CENTER /SOUTH BEND G VI iL lit, ��"+ •�IRti� Ju F tip THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POWER OF ATTORNEY THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, (hereinafter individually and collectively the "Company") does hereby constitute and appoint, Jeffrey C. Carey, Mary T. Flanigan, Christy M. Braila, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, Ili, Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahitia M. Fry and/or Megan L. Burns -Hasty Of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful attorneys) -in - fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizances, undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the extent of any limitation staled below: Any such obligations in the United States, not to exceed Fifty Million and No/100 ($50,000,000) in any single instance That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said Company, and said Resolutions remain in full force and effect: RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and empowered to appoint Attorneys -in -fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety, any and all bonds, recognizances, contracts of indemnity, waivers of citation and all other writings obligatory in the nature thereof, with power to attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons. RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed by the President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Company to the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile. (Adopted October 7, 1981 — The Hanover Insurance Company, Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted September 7, 2001 — Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 15th day of November, 2016. r ", tau. CO�r f �� ,it i81ts � al8pii , THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENSASURANCE POMPANYOFAMERICA Robtrt'rhomas. Vice Prosidcnl THE HANOVER INSURANoE COMPANY MA 8A HU BAYI cc C4MPA HY CIT EN ICE ! of AMERICA THE COMMONWEALTH OF MASSACHUSETTS } COUNTY OF WORCESTER ) ss, J. n On this 15tt1 day of November 2016 before me came the above named Vice Presidents The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, to me pe sonally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations. OIANE J. MARINO pp olrwwrllwosPub"ia.v+ !lo[rraN�fan � Diune J. a to, Notary Public My Cammission Expin — March 4.2022 I, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of CERTIFIED COPY / _ �� rc. Theadoro Q. Martinez, Vicc Presldcnll