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Home My WebLink About03282017 Board of Public Works MeetingAGENDA REVIEW SESSION MARCH 23, 2017 76 1 changed the Board's form, and would request the Board allow an employee to sign for INDOT's change order. - Revision — Handicapped Parking Mr. Kevin Fink, Engineering, stated the City is adding a van accessible handicap parking space in front of the County -City Building so they need to relocate two reserved handicapped spaces on Jefferson Blvd. - Addendum No. 2 to Master Agreement Ms. Kara Boyles, City Engineer, stated this addendum with the St. Joseph County Regional Water and Sewer District is to update the master agreement adding Carriage Hills as a sewer customer to the City. - Discussion — Water and Wastewater Chemicals Bid Attorney Schmidt informed the Board that after the bid opening for water chemicals at the last meeting of the Board, an absolute tie was discovered on one chemical. He stated there was no local preference, and neither company bid on any other chemicals. Attorney Schmidt stated Indiana law is pretty unclear on how to handle these types of situations. He stated some states have gone to coin tosses, and that is a potential resolution. Another option, he suggested is to contact the vendors and ask them to split the bid as evenly as possible. Mr. Schmidt stated the Notice to Bidders includes language that the Board reserves the right to make decisions in the best interest of the City. Mr. Eric Horvath, Director of Public Works, stated if it's a big dollar value, he would recommend the Board reject and rebid the one chemical, but if it's not a huge dollar amount, he would suggest the Board flip a coin. The Board questioned the amount of the bid. Mr. George King, Purchasing, stated the value is slightly over $40,000. Ms. Maradik stated if we reject it, it's now low enough that it's a quote; can it be quoted? Attorney Schmidt stated there are some legal processes to follow. The Board recommended both bidders be contacted and consulted with to see if a coin toss would be preferred or if the bid should be divided or re -bid. No other business came before the Board. Upon a motion by Ms. Dorau, seconded by Ms. Maradik and carried, the meeting adjourned at 11:33 a.m. 1_. BOARD OF PUBLIC WO S Gary A.1 1 ot, President Elizabeth A. Maradik, Member Therese J. Dorau, MemNer Jan A. Mueller, Member " U 4 A - 4 /"t cq,� J Suzanna M. ritzberg,Mem_bVr1T__ ATTEST: G` 4dai M M. Martin, Jerk REGULAR MEETING MARCH 28, 2017 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on March 28, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, and Therese Dorau present. Board Members Suzanna Fritzberg and James Mueller were absent. Also present was Attorney Elliot Anderson. ADDITION TO THE AGENDA Mr. Gilot announced the addition to the agenda of an agreement for ELEMOS software. REGULAR MEETING MARCH 28, 2017 77 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on March 9, 14 and 21, 2017, were approved. OPENING OF BIDS — 2017 STREET AND SEWER DEPARTMENT MATERIALS — PROJECT NO. 117-023 (STREETS, CURB & SIDEWALK, SEWER INSURANCE, SEWERS, SEWER CONCRETE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: KLINK TRUCKING CO., INC. PO Box 428 Ashley, IN 46705 Bid was signed by: Anthony Winters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: C-1— Unit Price-$9.95; Total $49,750.00 C-2 — Unit Price-$12.50; Total $12,500.00 C-3 — Unit Price-$13.50; Total $54,000.00 C-4 — Unit Price-$13.75; Total $13,750.00 C-5 — Unit Price-$20.50; Total $2,050.00 C-6 — Unit Price- $16.50; Total $13,200.00 Part C Total: $145,250.00 KUERT CONCRETE, INC. 3402 Lincolnway West South Bend, IN 46628 Bid was signed by: Tim Miller Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. BID: B-1 — Unit Price-$112.00; Total $201,600.00 B-2 — Unit Price-$118.00; Total $70,800.00 B-3 — Unit Price-$208.00; Total $31,200.00 B-4 — Unit Price-$75.50; Total $22,650.00 B-9 — Unit Price-$2.40; Total $600.00 B-10 — Unit Price-$4.80; Total $3,600.00 B-11— Unit Price-$9.60; Total $4,800.00 Part B Total: $335,250.00 OZINGA READY MIX 715 W Ireland Road South Bend, IN 46614 Bid was signed by: Scott Underwood Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. 1 [I REGULAR MEETING MARCH 28, 2017 78 1 1 1 BID: B-1 — Unit Price-$98.00; Total $176,400 . B-2 — Unit Price-$105.50; Total $63,300 B-3 — Unit Price-$190.00; Total $28,500 B-4 — Unit Price-$65.00; Total $19,500 B-9 — Unit Price-$2.50; Total $625 B-10 — Unit Price-$5.00; Total $3,750 B-11— Unit Price-$10.00; Total $5,000 Part B Total: $297,075 BERNATH LLC DBA SEALMASTER 1010 E Sumner Avenue Indianapolis, IN 46227 Bid was signed by: Jacob Bernath Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. BID: E-1 — Unit Price-$21.90; Total $48,180.00 E-2 — Unit Price-$21.90; Total $24,090.00 E-3 —Unit Price-$23.50; Total $1,175.00 E-4 — Unit Price-$25.35; Total $1,267.50 E-5 — Unit Price-$.395; Total $5,925.00 Part E Total: $80,637.50 BIT -MAT PRODUCTS OF INDIANA INC. PO Box 428 Ashley, IN 46705 Bid was signed by: John Baumgartner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: A-10 — Unit Price-$2.00; Total $60,000.00 A-11 — Unit Price-$1.90; Total $57,000.00 A-13 — Unit Price-$2.76; Total $6,900.00 Part A Total: 123,900.00 FERGUSON WATER WORKS 1077 Oliver Plow Court South Bend, IN 46601 Bid was signed by: Devin Nuner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: D-1 — Unit Price-$209.50; Total $62,850.00 D-2 — Unit Price-$183.75; Total $55,125.00 Part D Total: $117,975 F-1— Unit Price-$50.05; Total $25,025.00 F-2 — Unit Price-$75.50; Total $7,550.00 F-3 — Unit Price-$90.65; Total $4,532.50 Part F Total: $37,107.50 REGULAR MEETING MARCH 28, 2017 79 AMERICAN HIGHWAY PRODUCTS 11723 Strasburg Bolivar Road Bolivar, OH 44612 Bid was signed by: Jason Downing Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. BID: D-3 — Unit Price-$86.00; Total $3,440.00 D-4 — Unit Price-$90.00; Total $3,600.00 D-5 — Unit Price-$94.00; Total $1,880.00 D-6 — Unit Price-$99.00; Total $990.00 D-10 — Unit Price-$101.00; Total $2,020.00 D-11 —Unit Price-$105.00; Total $3,150.00 D-12 —Unit Price-$109.00; Total $3,270.00 D-19 — Unit Price-$94.00; Total $1,880.00 D-21 — Unit Price-$107.00; Total $535.00 D-24 — Unit Price-$86.00; Total $2,580.00 D-25 — Unit Price-$90.00; Total $2,700.00 D-31 — Unit Price-$86.00; Total $2,580.00 D-32 — Unit Price-$90.00; Total $1,800.00 D-33 — Unit Price-$94.00; Total $3,760.00 D-39 — Unit Price-$90.00; Total $900.00 D-40 — Unit Price-$94.00; Total $940.00 D-45 — Unit Price-$86.00; Total $1,720.00 D-46 — Unit Price-$90.00; Total $2,250.00 D-47 — Unit Price-$94.00; Total $1,880.00 D-48 — Unit Price-$99.00; Total $1,980.00 Part D Total: $43,855.00 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: A-1 — Unit Price-$60.00; Total $450,000 A-3 — Unit Price-$70.00; Total $245,000 A-4 — Unit Price-$61.00; Total $61,000 A-6 — Unit Price-$45.00; Total $45,000 A-7 — Unit Price-$55.00; Total $192,500 A-8 — Unit Price-$60.00; Total $180,000 A-9 — Unit Price-$45.00; Total $45,000 A-10 —Unit Price-$105.00; Total $52,500 Part A Total: $1,271,000 G-1 — Unit Price-$115.00; Total $66,240 Part G Total: $66,240 Attorney Anderson noted that only one (1) of the bidders acknowledged the addendum and American Highway Products did not include a bid bond. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. REGULAR MEETING MARCH 28, 2017 80 1 1 llr 1-i1V11VV 1111V11 L"1 VV C11\Ll %Jl' "IkikJ _. UALli Vl' A1J1"'11VLV1VliL V L111VLLk3 This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: RALPH BARTOL 62852 US 31 S. South Bend, IN 46614 BID: No. Red Tag No. Vehicle Make and Model Year VIN # Bid 1 31867 Black Pontiac Grand Prix 2000 1G2WR5212YF230008 2 32265 Green Chevrolet Monte Carlo 2001 2G1WW12E419347175 $315.00 3 1 32883 Black Chrysler PT Cruiser 2001 3C8FY4BB81T536352 4 32091 Red Buick Park Avenue 1995 1G4CW52K8SH649424 5 32821 Gold Nissan Altima 1996 1N4AB411)4TC769312 6 32966 Silver Audi A6 2002 WAULT64B02N142693 $465.00 7 33425 Blue Chevrolet Cobalt 2007 IGIAL58F077279767 $315.00 8 33423 Light Brown Buick Century 2001 2G4WY55J111303453 $315.00 9 33307 Rod Dodge Avenger 1997 4B3AU52N9VE179681 10 32436 Gray Dodge Durango 2002 1B4HR38N42F178615 11 32242 Black Nissan Pathfinder 2002 JN8DRJAY12W712165 12 30437 Red Ford 750- off site viewing Ask Inspector 1969 F75FUEI 1457 13 32053 White Chevrolet Trailblazer 2003 1GNET16P736209350 $465.00 14 31647 Pewter Pontiac Montana 2003 1GMDX03E62D105007 THOMAS JOHNSON 7556 E State Road 2 New Carlisle, IN 46552 BID: No. Red Tag No. Vehicle Make and Model Year VIN # Bid 1 31867 Black Pontiac Grand Prix 2000 1G2WR5212YF230008 2 32265 Green Chevrolet Monte Carlo 2001 2G1 WW12E419347175 3 1 32883 Black Chrysler PT Cruiser 2001 3C8FY4BB81T536352 4 32091 Red Buick Park Avenue 1995 1G4CW52K8SH649424 5 32821 Gold Nissan Altima 1996 1N4AB41D4TC769312 6 32966 Silver Audi A6 2002 WAULT64B02N142693 7 33425 Blue Chevrolet Cobalt 2007 IGIAL58F077279767 8 33423 Light Brown Buick Century 2001 2G4WY55J111303453 9 33307 Rod Dodge Avenger 1997 4B3AU52N9VE179681 10 32436 Gray Dodge Durango 2002 1134HR38N42F178615 11 32242 Black Nissan Pathfinder 2002 JN8DRJAY12W712165 12 30437 Red Ford 750- off site viewing Ask Inspector 1969 F75FUE11457 $391.50 13 32053 White Chevrolet Trailblazer 2003 1GNET16P736209350 14 31647 Pewter Pontiac Montana 12003 1 GMDX03E62D 105007 PAUL'S AUTO YARD 3300 S Main St. South Bend, IN 46614 BID: No. Red Vehicle Make and Model Year VIN # Bid Tag No. REGULAR MEETING MARCH 28, 2017 81 1 31867 Black Pontiac Grand Prix . _ 2000 1 G2WR5212YF230008 250 2 32265 Green Chevrolet Monte Carlo 2001 2G1WW12E419347175 250 3 32883 Black Chrysler PT Cruiser 2001 3C8FY4BB81T536352 250 4 32091 Red Buick Park Avenue 1995 1G4CW52K8SH649424 250 5 32821 Gold Nissan Altima 1996 1N4AB41D4TC769312 250 6 32966 Silver Audi A6 2002 WAULT641302N142693 250 7 33425 Blue Chevrolet Cobalt 2007 IGIAL58FO77279767 250 8 33423 Light Brown Buick Century 2001 2G4WY55J111303453 250 9 33307 Red Dodge Avenger 1997 4B3AU52N9VE179681 250 10 32436 Gray Dodge Durango 2002 1134HR38N42F178615 300 11 32242 Black Nissan Pathfinder 2002 JN8DRJAY12W712165 300 12 30437 Red Ford 750- off site viewing Ask Inspector 1969 F75FUE11457 300 13 32053 White Chevrolet Trailblazer 2003 1GNET16P736209350 300 14 31647 Pewter Pontiac Montana 2002 1GMDX03E62D105007 300 JOE CLEMONS 7556 East State Road 2 New Carlisle, IN 46552 BID: No. Red Tag No. Vehicle Make and Model Year VIN # Bid 1 31867 Black Pontiac Grand Prix 2000 1G2WR5212YF230008 2 32265 Green Chevrolet Monte Carlo 2001 2G1WW12E419347175 3 132883 Black Chrysler PT Cruiser 2001 3C8FY4BB81T536352 307.00 4 32091 Red Buick Park Avenue 1995 1G4CW52K8SH649424 5 32821 Gold Nissan Altima 1996 1N4AB41D4TC769312 6 32966 Silver Audi A6 2002 WAULT641302N142693 7 33425 Blue Chevrolet Cobalt 2007 IGIAL58FO77279767 511.20 8 33423 Light Brown Buick Century 2001 2G4WY55J111303453 126.00 9 33307 Rod Dodge Avenger 1997 4B3AU52N9VE179681 10 32436 Gray Dodge Durango 2002 1134HR38N42F178615 11 32242 Black Nissan Pathfinder 2002 JN8DRJAY12W712165 12 30437 Red Ford 750- off site viewing Ask Inspector 1969 F75FUEI 1457 13 32053 White Chevrolet Trailblazer 2003 1GNET16P736209350 14 31647 1 Pewter Pontiac Montana 2003 1GMDX03E62D105007 TERRY'S AUTO SALVAGE 1926 N Tamarack Road Walkerton, IN 46574 BID: No. Red Tag No. Vehicle Make and Model Year VIN # Bid 1 31867 Black Pontiac Grand Prix 2000 1G2WR5212YF230008 148.00 2 32265 Green Chevrolet Monte Carlo 2001 2G1WW12E419347175 252.00 3 1 32883 Black Chrysler PT Cruiser 2001 3C8FY4BB81T536352 185.00 4 32091 Red Buick Park Avenue 1995 1G4CW52K8SH649424 151.00 5 32821 Gold Nissan Altima 1996 1N4AB41D4TC769312 150.00 6 32966 Silver Audi A6 2002 WAULT64B02N142693 162.00 7 33425 Blue Chevrolet Cobalt 2007 IGIAL58FO77279767 222.00 8 33423 Light Brown Buick Century 2001 2G4WY55J111303453 166.00 9 33307 Red Dodge Avenger 1997 4B3AU52N9VE179681 162.00 10 32436 Gray Dodge Durango 2002 1B4HR38N42F178615 193.00 11 32242 Black Nissan Pathfinder 2002 JN8DRJAY12W712165 172.00 12 30437 Red Ford 750- off site viewing 1969 F75FUEl 1457 0 I I REGULAR MEETING MARCH 28, 2017 82 1 1 Ask Inspector 13 32053 White Chevrolet Trailblazer 12003 1GNET16P736209350 297.00 14 31647 Pewter Pontiac Montana 12002 1 1GMDX03E62D105007 147.00 STEVE HUBLER 20057 5B Road Plymouth, IN 46563 BID: No. Red Tag No. Vehicle Make and Model Year VIN # Bid 1 31867 Black Pontiac Grand Prix 2000 1G2WR5212YF230008 2 32265 Green Chevrolet Monte Carlo 2001 2G1WW12E419347175 3 32883 Black Chrysler PT Cruiser 2001 3C8FY4BB81T536352 4 32091 Red Buick Park Avenue 1995 1G4CW52K8SH649424 5 32821 Gold Nissan Altima 1996 1N4AB41D4TC769312 6 32966 Silver Audi A6 2002 WAULT641302N142693 7 33425 Blue Chevrolet Cobalt 2007 1GIAL58F077279767 200.00 8 33423 Light Brown Buick Century 2001 2G4WY55J111303453 9 33307 Rod Dodge Avenger 1997 4B3AU52N9VE179681 10 32436 Gray Dodge Durango 2002 1B4HR38N42F178615 11 32242 Black Nissan Pathfinder 2002 JN8DRJAY12W712165 12 30437 Red Ford 750- off site viewing Ask Inspector 1969 F75FUE11457 13 32053 White Chevrolet Trailblazer 2003 1GNET16P736209350 300.00 14 31647 Pewter Pontiac Montana 2003 1GMDX03E62D105007 HALTON WEST 746 Kaley Street South Bend, IN 46619 BID: No. Red Tag No. Vehicle Make and Model Year VIN # Bid 1 31867 Black Pontiac Grand Prix 2000 1G2WR5212YF230008 2 32265 Green Chevrolet Monte Carlo 2001 2G1WW12E419347175 200.00 3 32883 Black Chrysler PT Cruiser 2001 3C8FY4BB81T536352 4 132091 Red Buick Park Avenue 1995 1G4CW52K8SH649424 5 132821 Gold Nissan Altima 1996 1N4AB41D4TC769312 6 32966 Silver Audi A6 2002 WAULT64B02N142693 7 33425 Blue Chevrolet Cobalt 2007 1 GIAL58F077279767 305.00 8 33423 Light Brown Buick Century 2001 2G4WY55J111303453 9 33307 Rod Dodge Avenger 1997 4B3AU52N9VE179681 10 32436 Gray Dodge Durango 2002 1B4HR38N42F178615 11 132242 Black Nissan Pathfinder 2 002 JN8DRJAY12W712165 12 30437 Red Ford 750- off site viewing Ask Inspector 1969 F75FUEl 1457 13 32053 White Chevrolet Trailblazer 2003 1GNET16P736209350 14 31647 Pewter Pontiac Montana 2003 1 GMDX03E62D 105007 LARS WALLACE JR. 53327 Rosewood Road New Carlisle, IN 46552 BID: No. Red Vehicle Make and Model Year VIN # Bid Tag No. 1 31867 Black Pontiac Grand Prix 2 000 1G2WR5212YF230008 2 32265 Green Chevrolet Monte 2001 2G1 WW12E419 4471 5 Carlo F25.00 REGULAR MEETING MARCH 28, 2017 83 3 32883 Black Chrysler PT Cruiser . 2001 __„ 3C8FY4BB81T536352 4 32091 Red Buick Park Avenue 1995 1G4CW52K8SH649424 5 32821 Gold Nissan Altima 1996 1N4AB41D4TC769312 6 32966 Silver Audi A6 2002 WAULT64B02N142693 7 33425 Blue Chevrolet Cobalt 2007 1GIAL58FO77279767 8 33423 Light Brown Buick Century 2001 2G4WY55J111303453 9 33307 Rod Dodge Avenger 1997 4B3AU52N9VE179681 10 32436 Gray Dodge Durango 2002 1134HR38N4217178615 11 32242 Black Nissan Pathfinder 2002 JN8DRJAY12W712165 12 30437 Red Ford 750- off site viewing Ask Inspector 1969 F75FUE 11457 13 32053 White Chevrolet Trailblazer 2003 1GNET16P736209350 14 31647 Pewter Pontiac Montana 2003 1GMDX03E62D105007 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Code Enforcement for review and recommendation. After review, Ms. Cathy Eli, Code Enforcement, recommended the awards of the vehicles to the highest responsive and responsible bidders as noted in bold above. BOARD ATTORNEY JOINS MEETING Board of Works Attorney Michael Schmidt joined the meeting at 9:45 a.m., relieving Attorney Anderson. OPENING OF BIDS — SALE OF CITY PROPERTY — 315 CAMDEN This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Martin, Clerk of the Board, stated there were no bids received. OPENING AND AWARD OF BIDS — JMS FACADE WORK — PROJECT NO. 116-048R (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the I n- County News, which were found to be sufficient. The following bids were opened and publicly read: HGR GROUP, INC. 1932 Churchill Drive South Bend, IN 46617 Bid was signed by: Harold Reinke Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid: $198,751.00 Alternate No. 1: ($6,000.00) Alternate No. 2: $22,850.00 Alternate No. 3: $5,100 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. After review, Mr. Corbitt Kerr, Community Investment, informed the Board he would not be awarding the bid today. AWARD BID — NEWMAN CENTER WINDOW AND DOOR REPAIR — PROJECT NO. 117- 001 (REDA TIF) Mr. Rich Estes, Community Investment, advised the Board that on March 14, 2017, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Estes recommended that the Board award the contract to the lowest responsive and responsible bidder 1 REGULAR MEETING MARCH 28, 2017 84 J.W. Werntz & Son, Inc., 1002 Kerr Street, South Bend, IN 46601, in the amount of $140,600 for Alternates 1 and 3. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid. be awarded as outlined above. Ms. Dorau seconded the motion, which carried. DISCUSSION — WATER AND WASTEWATER CHEMICALS BID Mr. George King, Purchasing, stated subsequent to the Agenda Review Session of the Board and the discussion of how to handle a tie on one chemical, he reviewed the specifications along with Mr. Brad VanOosterum, Water Works, and discovered that a minimum of 20% of the chemical in question, Sodium Permanganate, is required to be manufactured in the United States. Only one (1) bidder met that requirement, so the other bidder will be deemed non -responsive. APPROVE CHANGE ORDER NO. 8 — SOUTH BEND ONE-WAY TO TWO-WAY DIVISION A —PROJECT NO. 116-001 (SSDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 8 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $36,810 for a new contract sum, including this Change Order, in the amount of $3,506,782.80. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 12 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION, DIVISION B — PROJECT NO 116-001 (2015 TIF BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 12 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $63,449.10 for a new contract sum, including this Change Order, in the amount of $17,601,829.85. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 8 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS - PROJECT NO 114-053 (2011 SEWER BOND, 2012 SEWER BOND WASTEWATER EQUIPMENT PURCHASES/TREATMENT AND DISPOSAL) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 8 on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield, IN 46074, indicating the contract amount be increased by $228,905 and an additional thirty- seven (37) days for a new contract sum, including this Change Order, in the amount of $13,019,600.87 and a new completion date of December 19, 2017. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. TABLE CHANGE ORDER NO. 4 — HARRISON PRIMARY SAFE ROUTES TO SCHOOL — PROJECT NO. 114-067 (LRSA) Mr. Gilot advised that Mr. Kevin Fink, Engineering, has submitted Change Order No. 4 on behalf of INDOT, indicating the contract amount be increased by $18,187.88 for a modified contract sum, including this Change Order, in the amount of $1,069,933.05. Ms. Martin notified the Board that Mr. Fink asked to table this item. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the Change Order was tabled. TABLE CHANGE ORDER NO 5 — COQUILLARD PRIMARY SAFE ROUTES TO SCHOOL —PROJECT NO. 114-066 (LRSA) Mr. Gilot advised that Mr. Kevin Fink, Engineering, has submitted Change Order No. 5 on behalf of INDOT, indicating the contract amount be increased by $8,067.63 for a modified contract sum, including this Change Order, in the amount of $611,479.88. Ms. Martin notified the Board that Mr. Fink asked to table this item. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the Change Order was tabled. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 12TH FLOOR REMODEL — PROJECT NO 116-125 (OTHER PROFESSIONAL SERVICES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Brown & Brown General Contractors. Inc., 124 S Elkhart St, Wakarusa, IN 46573 indicating the contract amount be increased by $1,175 for a new contract sum, including this Change Order, of $41,768. Additionally submitted was the Project Completion Affidavit REGULAR MEETING MARCH 28, 2017 85 indicating this new final cost of $41,768. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — POTAWATOMI ZOO PARKING LOT STRIPING - PROJECT NO 115-129B (VPA ZOO FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of DBL Services, Inc., 1811 Clover Road, Mishawaka, IN 46545, for the above referenced project, indicating a final cost of $4,598.75. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — OLIVE ROAD LIGHTING OVER THE INDIANA TOLL ROAD - PROJECT NO 115-124 (COID Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Michiana Contracting, Inc., PO Box 929, Plymouth, IN 46563, for the above referenced project, indicating a final cost of $32,211.00. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2016 TRAFFIC CALMING SOLAR SPEED INDICATORS - PROJECT NO 116-035 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, for the above referenced project, indicating a final cost of $27,312. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE, 2017 OR NEWER TUB GRINDER — SPEC I (2017 ORGANIC RESOURCES CAPITAL LEASE PRINCIPAL & INTEREST) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE SALE OF CITY OWNED PROPERTY — 616-618 SHERMAN AVENUE In a memorandum to the Board, Ms. Debrah Jennings, Community and Economic Development, stated her department has received an Application to Purchase Vacant City -Owned Property at the above address. She noted in her memorandum that she has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Ms. Jennings stated she is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WESTERN AVENUE CORRIDOR IMPROVEMENTS FROM BENDIX DR. TO OLIVE ST. — PROJECT NO 115-097 (RWDA TIF) In a memorandum to the Board, Corbitt Kerr, Community Investment, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE QJ MORE OR LESS 2017 OR NEWER FRONT WHEEL DRIVE CARGO VANS — SPEC J 2017 WATER WORKS CAPITAL BUDGET In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. REGULAR MEETING MARCH 28, 2017 86 RESOLUTION NO. 11-2017 ,-:A. RESOLUTION OF THE SOUTH Ur PUHLIC; WORKS UN DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2017 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 17, 2017, Firefighter Steven Troy Kerckhove retired from the South Bend, Indiana, Fire Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 28th day of MARCH, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING MARCH 28, 2017 87 ADOPT RESOLUTION NO. 12-2017 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE WRITE-OFF OF UNCOLLECTABLE ACCOUNTS Mr. Gilot noted the write-off of uncollectable accounts is less than 1% of Water Works' total revenue. Attorney Schmidt added the process is consistent with the State Board of Accounts procedures. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 12-2017 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE WRITE-OFF OF UNCOLLECTABLE ACCOUNTS WHEREAS, the City of South Bend, through the Bureaus of Water Works, Solid Waste, and Sewers billed various municipal services to customers; and WHEREAS, the unsuccessfully collected accounts receivable is written off after all attempt efforts are put forth to collect and recover the charges, complying with the Indiana State Board of Accounts for Bad Debts and Uncollectible Accounts; WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off various billed bad debt accounts. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that a direct write-off of $526,158 for 2015 and $547,007 for 2016 for a total of $1,073,165 be approved. ADOPTED this 28th Day of March, 2017. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Proposal public-finance.com 2017 Vehicle and $2,916,500 Maradik/Dorau Equipment Lease (Solid Waste, Financing at 2.073% Building Interest Rate Department, Water Works, Code Enforcement, and Waste Water Lease Financing) Professional H.J. Umbaugh & 2017 Bond Continuing NTE $15,000 Maradik/Dorau Services Associates Disclosure Services for (Administra- Agreement January 1, 2017 through tion & December 31, 2017 Finance) Contract Rebuilding Homeowner Rehabilitation $150,000 Maradik/Dorau Together, St. Program; Housing Repair (CDBG) Joseph County Inc. Costs for No Less than Thirteen (13) Low and REGULAR MEETING MARCH 28, 2017 88 1 u 1 Moderate Income Homeowners Contract South Bend Police Neighborhood Action $90,000 Maradik/Dorau Department Reclamation Patrols (CDBG) Program Professional DLZ Indiana, LLC Design and Right -or -Way $87,040 Maradik/Dorau Services Services for the (Utilities, Agreement Farmington 14A Lift Wastewater Station Engineering) Professional CWA Consulting Technical Re -Evaluation of NTE $27,000 Maradik/Dorau Services Services Local Limits for the (Contractual Agreement Division of Utilities' Service Industrial Users Other) Professional Black and Veatch Peer Review Long Term $74,965 Maradik/Dorau Services Corporation Control Plan. Relook (Wastewater) Agreement Data/Models, Findings Amendment Arcadis U.S., Inc. Lead and Copper Rule and $12,200 Maradik/Dorau No. 1 to Capital Improvement Plan (Water Professional Assistance Works Services O&M) Agreement Maintenance Perkin Elmer IPC Lab Equipment $13,737 Maradik/Dorau Agreement Maintenance Agreement (Water Works & Wastewater O&M) Proposal Keramida Statistical Analysis of $4,650 Maradik/Dorau Groundwater Sampling (Organic Events Resources Other Contractual) Professional Weaver consultants Seal and Abandon Nine (9) Maradik/Dorau Services Group, LLC Groundwater Monitoring Agreement Wells at former Studebaker Museum Addendum St. Joseph County Provide Sanitary Sewer N/A Maradik/Dorau No. 2 to Regional Water and Service Carriage Hills Master Sewer District Subdivision Agreement Purchase a) Bruce D. Acquisition of Properties Maradik/Dorau Agreements Majeski, for Fire Station No. 9 a) $80,000 & Uniform b) Bruce D. Construction: Acquisition Majeski, a)914 21st Street b) $80,000 Offers c) David & Kimberly Milligan, b)2104 Mishawaka Ave.; c) $85,000 d) Paul & Mari Chamberlin, c)2108 Mishawaka Ave.; d) $85,000 e) Jorge Marin, d)2112 Mishawaka Ave.; e) $53,500 e) 918 21 St St. (EMS Capital) Software AMCS Group, Inc. ELEMOS Software Route $43,360 for Dorau/Maradik and License Planner Module for Solid License and Subject to a and Services Waste Trucks Services; cover Memo Agreements $29,331 for with a Software; breakdown of Three (3) the costs Years (Solid Waste Capital Lease REGULAR MEETING MARCH 28, 2017 89 Principal & Interest) Professional Brian Donoghue Information Technologies $35/hr., NTE Maradik/Dorau Services Consultation $22,750 Agreement (COIT) Professional Creative Financial Permanent Placement of $7,500 Maradik/Dorau Services Staffing Director of Financial (General Agreement Services for Fire Fund) Department Fee APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlications were nresented for gnnrnvgI Applicant Description Date/Time Location Motion Carried Notre Dame Procession: April 2, 2017; 8:00 a.m. On Route as Maradik/Dorau Cycling Club Notre Dame to 3:00 p.m. Submitted Cycling Classic Girls on the Procession: May 13, 2017; 7:00 a.m. On Route as Maradik/Dorau Run Michiana Girls on the to 10:15 a.m. Submitted Run 5k Chicory Cafe Sidewalk Monday - Sunday, 10:00 105 E Jefferson Maradik/Dorau Cafe a.m. to 10:00 p.m. Blvd., Suite 103 Subject to 5' Pedestrian Sidewalk Clearance South Bend Sidewalk Monday — Thursday, 216 S. Maradik/Dorau Brew Werks Cafe 11:00 a.m. to 10:00 p.m.; Michigan St. Subject to 5' Friday — Saturday, 11:00 Pedestrian a.m. to 12:00 a.m.; Sidewalk Sunday, 11:00 a.m. to Clearance and 8:00 P.M. 36" Wide Gate for Fire Dept. Medic Access Vegetable Sidewalk Wednesday — Thursday, 129 N Michigan Maradik/Dorau Buddies, Inc. Cafd 4:00 p.m. to 12:00 a.m.; St. Subject to 5' Friday — Saturday, 4:00 Pedestrian p.m. to 2:00 a.m. Sidewalk Clearance Cafd Navarre Sidewalk Monday — Thursday, 101 N. Maradik/Dorau Cafe 11:00 a.m. to 11:00 p.m.; Michigan St., Subject to 5' Friday, 11:00 a.m. to Suite 101 Pedestrian 12:00 a.m.; Saturday, Sidewalk 4:00 p.m. to 12:00 a.m.; Clearance Sunday, 4:00 p.m. to 10:00 P.M. Madi's Market Open Air April to October, 2017; Southwest Maradik/Dorau Business: Hot 11:00 a.m. to 9:00 p.m. Corner of Dog and Ice Jefferson Blvd. Cream Cart and Michigan St. Stacy Wood Open Air January to December, 101 S. Main St.; Maradik/Dorau Business: Hot 2017 Northeast Dog Cart Corner of Colfax Ave. at Jon Hunt Plaza during Friday's by the Fountains and MPAC Shows Henry Davis Jr. Honorary N/A West Maradik/Dorau Sign: Gail Washington Subject to 1 1 1 REGULAR MEETING MARCH 28, 2017 90 I L 1 Brodie, Past Street from Payment of President of Kaley St. to Signs prior to LaSalle Park Falcon St. fabrication Neighborhood Association APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1328 Linden Avenue REMARKS: All criteria has been bet NEW INSTALLATION: Two (2) Handicapped Accessible Parking Space Signs LOCATION: AM General at 105 Niles Avenue REMARKS: All criteria has been met REVISION: Relocate Reserved Handicapped Parking Permit Nos. Three (3) and Four (4) 34' East to Allow for a Van -Accessible Handicap Space LOCATION: County -City Building on the North Side of Jefferson Blvd. East of Lafayette. REMARKS: All criteria has been met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor Bond be ratified pursuant to Resolution 100-2000 as follows - Business Bond Type Yp Approved/ Released Effective Date King Concrete, LLC - Contractor Approved March 2, 2017 ivis. Maradix made a motion that the bonds approval as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend Non -Check Disbursements $25,780.07 03/24/2017 City of South Bend $5,268,674.48 03/24/2017 City of South Bend $900 03/24/2017 City of South Bend $2,014,018.30 03/28/2017 City of South Bend; U.S. Bank National Association; 2015 EDIT/Parks Bond $140,581.24 03/23/2017 U.S. Bank National Association; Requisition No. 62; Smart Streets $7,663.95 03/24/2017 St. Joseph County Housing Consortium $184,846.75 03/16/2017 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Erin Blasko, South Bend Tribune, stated he was present on behalf of his parents who live at 922 S. 21s' Street adjacent to the proposed site of the new Fire Station No. 9. Mr. Blasko informed the Board they are concerned about the impact of the new station on their property value and he encourages the City to include the immediate neighbors and the general public on the design going forward. Mr. Gilot noted there are obvious safety benefits, but the Fire Department wants to be a good neighbor and has worked with the neighborhood diligently on the selection of the new site. He stated the Board would pass on the message to include the immediate neighbors on the design and the buffering plan. Attorney Schmidt noted there is not a REGULAR MEETING MARCH 28, 2017 91 site plan yet and the intent is to finish the Station No. 4 first. Mr. Blasko stated the neighbors consulted with real estate agents on the effect on their property values, and some of them are considering placing their homes up for sale. He suggested maybe the Fire Department could work with them to convince them to stay in their current homes. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:26 a.m. BOARD OF P14BLIC WORKS Gary A. Gilot, President uj-t- Elizabeth A. Maradik, Member Therese J. Dorau, AembV Jame A. Mueller, Member /I. . ,,LIIIIl'/A Suzann-litzberg, Member ATTEST: L nda M. Martin, Clerk I