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HomeMy WebLinkAboutAuthorizing the expenditure of $8,540 by the Department of Human Resources and Economic Development/Division of Community Development for the purchase of an Urban Statistical Information PackageRESOLUTION NO. 564 -77 Passed by the Common Council of the City of South Bend, Indiana JULY 11 19 77 . Attest: City Clerk i i Z Attest: � � President of Common Council. Presented by me to the Mayor of the City of South Bend, Indiana JULY 12 19 77 City Clerk Approved and signed by me Mayor RESOLUTION NO. T¢yL7 A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND AUTHORIZING THE EXPENDITURE OF $8,540.00 BY THE DEPARTMENT OF HUMAN RESOURCES AND ECONOMIC DEVELOPMENT /DIVISION OF COMMUNITY DEVELOPMENT FOR THE PURCHASE OF AN URBAN STATISTICAL INFORMATION PACKAGE. STATEMENT OF PURPOSE AND INTENT: One of the tasks of the Department of Human Resources and Economic Development /Division of Community Development is the preparation and implementation of a comprehensive community development and improvement program. It is necessary to have available a variety of current and valid statistical data for housing, population, social, and economic conditions and trends to facilitate the preparation of effective and efficient housing /neighborhood, social service, public works, and park projects; and, to secure funding, through a grantsmanship process, for the implementation of these various projects. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of South Bend, Indiana, as follows: SECTION I. The Department of Human Resources and Economic Development /Division of Community Development is authorized to make an expenditure of $8,540.00 for the purchase of an urban statistical information package for the City of South Bend, entitled "Profiles of Change" from the R. L. Polk & Co. pr,ESENTED ? - //- 3 P..Ci /,pnQVED M&ln er o th Common Council ® I signed only to provide an oppertunity for public discussion and Council action on the issue. FILED IN CLERK'S OFFICE .' U L 6 1977 Irene Gammon CITY CLERK, SOUTH BEND, IND. y,. William C. Gilkey Director, Human Resources and Economic Development CITY of SOUTH BEND PETER J. NEMETH, Mayor COUNTY -CITY BUILDING SOUTH BEND, INDIANA 46601 Mr. Roger 0. Parent President South Bend Common Council City of South Bend 400 County -City Building South Bend, IN 46601 Dear Mr. Parent: July 6, 1977 219/284 -9409 The Division of Community Development is submitting, as required by Ordinance No. 6015 -76, a resolution authorizing the expenditure of $8,540.00 for contractual services. The funds will be used to purchase the 1976 -1977 Polk Profiles of Change for the City of South Bend. The Profiles of Change is an urban statistical package which includes population, housing, social and economic data on the current conditions and trends in the city and its census tracts. The "Polk Data" has been a valuable planning tool and document not only for the Community Development Program, but also for general planning and city management functions. We have utilized Polk Data to develop specific plans and programs. More importantly, we have found that the "Polk Data" can be used in the preparation of a variety of grant applications, i.e., the Rebate Grant, the Homesteading Grant, the Public Works Grant, etc. Your favorable consideration is requested in this matter. If you have any questions or require additional information concerning the enclosed contract, please call Mr. Jon Hunt of the Community Development staff (284- 9335). Sincerely, Carl Ellison Director CE :jmr Enclosure cc: Jon R. Hunt PROFILES OF CHANGE AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into by and between the City of South Bend, Indiana (hereinafter "Purchaser "), and R. L. Polk & Co., a Delaware corporation (hereinafter "Contractor "), W I T N E S S E T H: WHEREAS, the Contractor has a source of statistical data obtained from two of its City Directory Canvasses for a geographic area consisting of the City of South Bend, Indiana completed on February 28, 1976 and April 2, 1977, and the capability of compiling said statistical data by census tract using an address coding guide (hereinafter "Guide "); and WHEREAS, the foregoing has enabled the Contractor to develop and produce an urban statistical information package entitled PROFILES OF CHANGE (hereinafter "Profiles Package ") consisting of statistical tables, small -area profiles and rank order reports, map series and management digest more fully described in Exhibit "A" attached hereto and made a part hereof; and WHEREAS, the Purchaser wishes to acquire the Profiles Package subject to all of the terms and conditions hereinafter set forth, NOW, THEREFORE, the Purchaser and the Contractor mutually agree as follows: 1. Materials to be Provided. The Contractor shall provide the Purchaser with the Profiles Package pertaining to the geographic area described above and including approximately 42,700 housing units. 2. Purchase Price. The Purchaser shall pay the Contractor the sum of $8,540 plus any applicable state and local taxes, for the basic Profiles Package upon receipt of the Package and a proper invoice therefor. In addition, Purchaser shall pay the Contractor the amounts stated in any addenda which are made a part of this contract. 3. Contractor Services in Connection with Preparation of the Coding Guide In order to compile, by census tract, the specific information to be contained in the Profiles Package, the Contractor shall perform the following services: Update the Address Coding Guide (ACG) used in connection with the 1970 census by adding address ranges needed to geo -code addresses included in Contractor's most recent City Directory canvass records but not found in the ACG. In the event that Contractor needs additional information to identify streets and address ranges by census tract in order to complete the Guide, such information shall be supplied by Purchaser on request. 4. Time of Performance by Contractor. The Profiles Package shall be fur- nished to Purchaser within 90 days from the latest of any of the following: (a) date of receipt by Contractor of this agreement fully executed by Purchaser; (b) date the current -year computer tape to be used in compiling the Profiles Package becomes available; or (c) date Contractor accepts in writing as satisfactory for use, any coding guide material to be furnished by Purchaser. If delay in the performance of this Agreement is occasioned by circumstances above and beyond the control of Contractor, including but not limited to labor disputes, wars, national disasters or other calamity the time for performance under this Agreement shall be extended for a period equal to the duration of the delay. 5. Warranty. The Contractor warrants to the Purchaser that the information provided in the Profiles Package is as accurate, correct, current and complete as may be achieved using the source data, processing methods and procedures for preparing Coding Guides normally employed by the Contractor. This warranty is in lieu of all other warranties and in no event shall the Contractor be liable for special or consequential damages. 6. Additional Terms and Conditions. This Agreement is subject to and incor- porates herein by reference any provisions required by law or regulation to be attached hereto and entitled "Additional Terms and Conditions ". 7. Entirety of Agreement. This Agreement embodies the entire Agreement between the parties hereto and may be waived, amended or supplemented only in writing executed jointly by the Purchaser and Contractor. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in triplicate the day and year first above written. WITNESS: WITLESS: R. L. POLK & CO., a Delaware corporation (Contractor) By: R. S. Hanel Vice President and Manager Urban Statistical Division Date: June 22, 1977 By: Date: I EXHIBIT "A" TO AGREEMENT BETWEEN THE PURCHASER AND CONTRACTOR DATED , 197 Description of Items Included in Profiles Package to be Furnished by Contractor to the Purchaser: I. Statistical Tables - Contractor will furnish the Purchaser with ten (10) reduced -size (82 x 11 -inch) copies (9 bound and one unbound) consisting of the following tables: 1. Summary of Key Indicators 2. Summary of Major Factors Influencing Housing Decisions 3. Population Change and Household Mobility 4. Household Characteristics and Movement 5. Occupation of Head of Household 6. Index of Household Income 7. Household Counts - A 8. Household Counts - B 9. Housing Status of Households in Four Lower - Income Categories According to Occupation of Head of House: (A) Retired (B) Jobless (C) Unskilled Jobs (D) Service Workers (E) Total of Four Categories 10. Occupational Distribution of Persons 18 and Over - Excluding Wives 11. Housing Supply - Utilization and Change 12. Occupancy of New Residential Structures 13. Vacant Housing Units - Components of Change 14. Vacant Housing Units - Size of Structures 15. Current -year Vacancies - Over /Under Minimum Levels 16. Relocation Capability 17. Commercial Structures and Units 18. Commercial Firms - Report A 19. Commercial Firms - Report B 20. Reference Tables Consisting of the Following: (A) Summary of Household Counts - Complete vs. Incomplete Records (B) Percentage Distribution within Areas - Based on Counts for Households with Complete Records (C) Percentage Distribution within city - Based on Counts for Households with Complete Records II. Small -area Profiles and Rank Order Reports - Contractor will furnish the Purchaser with ten (10) reduced-size (82 x 11 -inch) copies (9 bound and one unbound) of reports showing for each tract its counts and ranking among all tracts in the City according to 55 items within the following categories: 1. Current counts 2. Gross change 3. Net change 4. Key indicators - rates 5. Key indicators - change 6. Secondary indicators Also included is a summary report showing rankings for all factors, and for all tracts. III. Computer - printed Maps - Contractor will furnish the Purchaser with ten (10) reduced -size (8 -2 x 11 -inch) copies (9 bound and one unbound) of the following: 1. 260 maps displaying tract statistics and percentages selected from the Statistical Tables. 2. 63 maps showing small -area rankings by selected subjects from the Rank Order Reports. IV. Management Digest - Contractor will furnish the Purchaser with twenty (20) reduced -size (82 x 11 -inch) copies (19 bound and one unbound) of reports consisting of the following three sections: 1. City -wide overview, consisting of 12 key indicators of status and change, and a comparison of selected counts with those of the 1970 census. 2. A selection of 31 key maps which provide a perspective on neighborhood characteristics. 3. A summary of key indicators (also in the Statistical Tables, Table V6000) which provides highlights of both status and change, city -wide, and by small -area. 4. A one -page summary for each small -area showing current characteristics and significant change. V. Additional Material to be Provided. In addition to those materials set forth hereinabove, Contractor shall furnish to Purchaser those items set forth in the Addendum(s) attached hereto and made a part hereof.