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HomeMy WebLinkAboutPSA - H.J.Umbaugh & Assoc. - 2017 Bond Continuing Disclosure Services1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS March 28, 2017 Todd Samuelson H.J. Umbaugh & Associates 112 IronWorks Avenue, Suite C Mishawaka, IN 46544 RE: Professional Services Agreement Dear Mr. Samuelson: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on March 28, 2017, approved the above referenced agreement for 2017 bond continuing disclosure services in the amount, not to exceed, of $15,000. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: John Murphy, Administration and Finance Jen Hockenhull, Administration and Finance GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU UMBAUGH H. J. Umbaugh & Associates Ce,tffled Public Accountants, LLP 112 I unWo,ks Avenue Suite C Mishawaka, IN 46544 Phone: 574-9355178 Fax: 574'935.5928 www.umbaugh.com Mr. John H. Murphy, Controller City of South Bend 227 West Jefferson Boulevard South Bend, IN 46601 Re: Continuing Disclosure Services Dear John: February 3, 2017 Thank you for requesting that H.J. Umbaugh & Associates, Certified Public Accountants, LLP (the "Firm") provide to the City of South Bend (the "Client') those services more fully set forth in Exhibit A hereto (the "Services"). This letter will also serve to (a) confirm the Bonds, listed on Exhibit A -I, is an accurate and complete list of bonds subject to the continuing disclosure requirements and (b) determine whether any events occurred that would be considered material. Please review and then execute a copy of Exhibit A-1. Fees and Costs Fees charged for work performed are generally based on hourly rates, as set forth in Exhibit B, for the time expended, a fixed amount or other arrangement as mutually agreed upon as more appropriate for a particular matter. Hourly rates for work performed by our professionals vary by individual and reflect the complexity of the engagement. Disclosure of Conflicts of Interest with Various Forms of Compensation The Municipal Securities Rulemaking Board (MSRB) requires us, as your municipal advisor, to provide written disclosure to you about the actual or potential conflicts of interest presented by various forms of compensation. Exhibit C sets forth the potential conflicts of interest associated with various forms of compensation. By signing this letter of engagement, the signee acknowledges that he/she has received Exhibit C and that he/site has been given the opportunity to raise questions and discuss the matters contained within the exhibit with the municipal advisor. Billing Procedures Normally, you will receive a monthly statement showing fees and costs incurred in the prior month. Occasionally, we may bill on a less frequent basis if the time involved in the prior month was minimal or if arrangements are made for the payment of fees from bond proceeds. The account balance is due and payable on receipt of the statement. Once our representation has been concluded or terminated, a final billing will be sent to you. If requested to provide an estimate of our fees for a given matter, we will endeavor in good faith to provide our best estimate, but unless there is a mutual agreement to a fixed fee, the actual fees incurred on any project may be less than or exceed the estimate. Any questions or errors in any fee statement should be brought to our attention in writing within sixty (60) days of the billing date. Mr. John H. Murphy, Controller City of South Bend Re: Continuing Disclosure Services February 3, 2017 Page 2 Termination Both the Client and the Firm have the right to terminate the engagement at any time after reasonable advance written notice ("Notice"). On termination, all fees and charges incurred prior to termination shall be paid promptly. The Firm will continue to provide the Services unless either party provides Notice that the Firm will no longer provide the Services to the Client. Unless otherwise stated in the Notice, termination will be effective upon receipt of the Notice by the party not initiating the termination. Accountants' Opinion In performing our engagement, we will be relying on the accuracy and reliability of information provided by Client personnel. The services provided may include financial advisory services, consulting services, and accounting report services such as compilation, preparation, and agreed upon procedures reports. Please see Exhibit A scope of services. We will not audit, review, or examine the information and for preparation of accounting reports and services we do not compile the information. Please also note that our engagement cannot be relied on to disclose errors, fraud, or other illegal acts that may exist. However, we will inform you of any material errors and any evidence or information that comes to our attention during the performance of our procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate significant deficiencies or material weaknesses in your internal control as part of this engagement. The procedures we perform in our engagement will be heavily influenced by the representations that we receive from Client personnel. Accordingly, false representations could cause material errors to go undetected. The Client, therefore, agrees to indemnify and hold us harmless for any liability and all reasonable costs (including legal fees) that we may incur in connection with claims based upon our failure to detect material errors resulting from false representations made to us by any Client personnel and our failure to provide an acceptable level of service due to those false representations. The responsibility for auditing the records of the Client rests with the Indiana State Board of Accounts and the work performed by the Firm shall not include an audit or review of the records or the expression of an opinion on financial data. Client Responsibilities It is understood that the Finn will serve in an advisory capacity with the Client. The Client is responsible for management decisions and functions, and for designating an individual with suitable skill, knowledge or experience to oversee the services we provide. The Client is responsible for evaluating adequacy and results of the services performed and accepting responsibility for such services. The Client is responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Additional Services Exhibit A sets forth the scope of the Services to be provided by the Firm. From time to time, additional services may be requested by the Client beyond the scope of Exhibit A. The Firm may provide these additional services and be paid at the Firm's customary fees and costs for such services. In the alternative, the Firm and the Client may complete a revised and supplemented Exhibit A to set forth the additional services (including revised fees and costs, as needed) to be provided. In either event, the terms and conditions of this letter shall remain in effect. Mr. John H. Murphy, Controller City of South Bend Re: Continuing Disclosure Services February 3, 2017 Page 3 E-Verifv Proeram The Firm participates in the E-Verify program. For the purpose of this paragraph, the E-Verify program means the electronic verification of the work authorization program of the Illegal Immigration Reform and Immigration Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, s.401(a), as amended, operated by the United States Department of Homeland Security or a successor work authorization program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). The Firm does not employ any "unauthorized aliens" as that term is defined in 8 U.S.C. 1324a(h)(3). Investments The Firm certifies that pursuant to Indiana Code 5-22-16.5 et seq. the Firm is not now engaged in investment activities in Iran. The Firm understands that providing a false certification could result in the fines, penalties, and civil action listed in I.C. 5-22-16.5-14. Municipal Advisor Registration The Firm is a Municipal Advisor registered with the Securities and Exchange Commission and the Municipal Securities Rulemaking Board. As such, the Firm is providing certain specific municipal advisory services to the Client. The Firm is neither a placement agent to the Client nor a broker/dealer. The offer and sale of any Bonds shall be made by the Client, in the sole discretion of the Client, and under its control and supervision. The Client agrees that the Firm does not undertake to sell or attempt to sell the Bonds, and will take no part in the sale thereof. Other Financial Industry Activities and Affiliations Umbaugh Cash Advisory Services, LLC ("UCAS") is a wholly -owned subsidiary of the Firm. UCAS is registered as an investment adviser with the Securities and Exchange Commission under the federal Investment Advisers Act. UCAS provides non -discretionary investment advice with the purpose of helping clients create and maintain a disciplined approach to investing their funds prudently and effectively. UCAS may provide advisory services to the clients of the Firm. UCAS has no other activities or arrangements that are material to its advisory business or its clients with a related person who is a broker -dealer, an investment company, other investment adviser or financial planner, bank, law firm or other financial entity. If the foregoing accurately represents the basis upon which we may provide Services to the Client, we ask that you execute this letter, in the space provided below setting forth your agreement. Execution of this letter can be performed in counterparts each of which will be deemed an original and all of which together will constitute the same document. Mr. John H. Murphy, Controller City of South Bend Re: Continuing Disclosure Services February 3, 2017 Page 4 If you have any questions, please let us know. Very truly yours, H.J. Umbaugh & Associates Certified P counta ts, P By: Todd A. Samuelson The undersigned hereby acknowledges and agrees to the foregoing letter of engagement. Date: City of South Bend M APPROVED %drd of Puwic Works Al A. -.► _�%, ON - EXHIBIT A Scope of Services This Scope of Services relates to the Client's reporting requirements to comply with the Securities and Exchange Commission Rule 15c2-12 ("Rule") as set forth in the Continuing Disclosure Undertaking Agreement(s) ("CDU") executed for the bonds listed in Exhibit A-1 ("Bonds"). Article I. PREPARATION AND FILING OF ANNUAL REPORTING The Firm will provide a list of the executed CDUs that it requires to complete its Services. The Client agrees to provide the Firm with a copy of each CDU that has been executed for the Bonds, including any master and supplemental CDUs. A. The Firm will: • Identify the Client's reporting obligations as contained in each CDU and Final Official Statement (FOS) for each of the Bonds; • Prepare any necessary operating data for the reporting period (CDAF); • Obtain annual unaudited financial report from Gateway; • Send the CDAF to the Client for approval and execution of any necessary notices; • Provide to the Municipal Securities Rulemaking Board ("MSRB") through its Electronic Municipal Market Access System ("EMMA"), the annual information required under the respective CDU; • Provide the unaudited financial report and CDAF to other interested parties as required by the CDU or requested by the Client; and • If not filed at the time of the CDAF, file and provide to other interested parties the audited financial statements or examination reports of the Client as prepared and examined by the State Board of Accounts beginning with the most recent 12 month period ended December 31, together with the opinion of such accountants and all notes thereto. (It is the Client's responsibility to provide the Finn with a copy of the Audit or Examination Report immediately upon receipt thereof to ensure that the filing occurs within the time requirements of the CDU). Article II. ASSISTANCE FILING MATERIAL EVENTS ON EMMA Upon notification of one of the events listed below (collectively, Material Events), the Firm will assist the Client with filing any Material Events. Most Material Events are required by the Rule to be filed within ten business days of the occurrence. To assist with the compliance and to remind the Client of Material Events, the Firm will send the Client a brief semi-annual survey. However, Clients should notify the Firm as soon as possible should they believe a material event has or may have occurred to enable the Firm to file a timely notice on EMMA. It is the Client's sole responsibility to notify the Firm of the potential occurrence of a Material Event. The following events must be filed if the Client determines the event is material: a. non-payment related defaults b. modifications to rights of bondholders C. bond calls d. release, substitution or sale of property securing repayment of the bonds e. the consummation of a merger, consolidation, or acquisition, or certain asset sales, involving the obligated person, or entry into or termination of a definitive agreement relating to the foregoing f. appointment of a successor or additional trustee or the change of name of a trustee The following events must be filed regardless of materiality: a. principal and interest payment delinquencies b. unscheduled draws on debt service reserves reflecting financial difficulties C. unscheduled draws on credit enhancements reflecting financial difficulties d. substitution of credit or liquidity providers, or their failure to perform e. defeasances f. rating changes g. adverse tax opinions or other material events affecting the tax-exempt status of the bonds; the issuance by the IRS of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material events, notices or determinations with respect to the tax status of the securities h. tender offers i. bankruptcy, insolvency, receivership or similar event of the obligated person Article III. FIVE-YEAR COMPLIANCE CHECK A. At the time any debt obligations subject to the Rule is issued, the Client must disclose in its official statement any instances in the past five years it failed to comply, in all material respects, with any previous undertakings for bonds which were subject to the Rule. The Firm will: • Review reporting requirements for any bonds that were outstanding during the five-year period; • Examine the filings made on EMMA in conjunction with each applicable bond issue; • Research whether any bonds with an assigned rating changed during the period prior to the review, including rating changes for insured bonds; and • Determine whether all required notices related to events and filings were made to comply with the CDUs. B. Remedying Deficiencies for Outstanding Bonds If a deficiency is found and the Bonds remain outstanding at the time of the Firm's compliance check, the Firm will prepare any necessary reporting or notices to meet the CDU obligations. The Client will review and approve the prepared reporting or notices. Once approved by the Client, the Firm will file the documentation on the EMMA system. The Firm will provide the Client with documentation that the EMMA filing has occurred. C. Updating Compliance. At the time that Firm conducts services annually under Article I, the Firm will update the compliance check completed under Article III A and B. EXHIBIT A-1 Please review the list below to ensure that it is an accurate and complete list of bonds currently subject to continuing disclosure. BONDS SUBJECT TO CONTINUING DISCLOSURE South Bend Redevelopment Authority $31,450,000 Lease Rental Revenue Refunding Bonds of 2015 (Eddy Street Commons Project) $25,000,000 Lease Rental Revenue Bonds of 2015 $3,990,000 Lease Rental Revenue Refunding Bonds, Series 2013 (Century Center Project) $7,580,000 Taxable Lease Rental Revenue Refunding Bonds, Series 2011A (College Football Hall of Fame Project) $2,980,000 Lease Rental Revenue Refunding Bonds, Series 2011E (Century Center Project) $7,210,000 Lease Rental Revenue Refunding Bonds of 2009 (Morris Performing Arts Center Project) South Bend Redevelopment District $3,440,000 Special Taxing District Refunding Bonds of 2014 $4,980,000 Taxable Revenue Bonds, Series 2010 (Recovery Zone Economic Development Bonds) City of South Bend $5,605,000 Economic Development Income Tax Bonds of 2015 $25,000,000 Sewage Works Revenue Bonds of 2012 $8,300,000 Waterworks Revenue Bonds of 2012 $21,500,000 Sewage Works Revenue Bonds of 2011 $9,345,000 Sewage Works Revenue Bonds of 2010 $3,910,000 County Economic Development Income Tax Refunding Revenue Bonds, Series 2006A $3,530,000 Taxable County Economic Development Income Tax Refunding Revenue Bonds, Series 2006B $4,710,000 Waterworks Revenue Bonds of 2006 $5,485,000 Taxable Economic Development Revenue Bonds, Series 2005A (Erskine Village Project) City of South Bend Building Corporation $5,580,000 First Mortgage Revenue Bonds, Series 2013 $13,595,000 First Mortgage Revenue Refunding Bonds, Series 2012 $6,075,000 County Option Income Tax Lease Rental Revenue Refunding Bonds of 2010 Indiana Bond Bank $29,140,000 Special Program Refunding Bonds, Series 2011A (South Bend TIF Districts) MATERIAL EVENTS Please indicate whether or not there has been any occurrence of the material events listed below. Yes No 1. Non-payment related defaults 2. Modifications to rights of Bondholders 3. Bond calls 4. Release, substitution or sale of property securing repayment of the Bonds 5. The consummation of a merger, consolidation, or acquisition, or certain asset sales, involving the obligated person, or entry into or termination of a definitive agreement relating to the foregoing 6. Appointment of a successor or additional trustee or the change of name of trustee 7. Principal and interest payment delinquencies 8. Unscheduled draws on debt service reserves reflecting financial difficulties 9. Unscheduled draws on credit enhancements reflecting financial difficulties 10. Substitution of credit or liquidity providers, or their failure to perform 11. Defeasances 12. Rating changes* 13. Adverse tax opinions or other material events affecting the tax-exempt status of the Bonds, the issuance by the IRS of proposed or final determinations of taxability, notices of Proposed Issue (IRS Form 5701-TEB) or other material events, notices or determinations with respect to the tax status of the securities 14. Tender offers 15. Bankruptcy, insolvency, receivership or similar event of the obligated person *Have you been contacted by a bond rating agency, such as Moody's Investors Service or S&P Global during the past six months or have you been advised of any changes in the rating on your bonds? EXHIBIT A-1 (Cont'd) Yes No If there was ayes checked in 1-15 above, are you aware of whether a notice was filed? If yes, then which notices were filed: Additionally, have you received a State Board of Accounts Audit report during the past six months that has not already been filed with EMMA? If so, please provide this report so that it may be filed with EMMA. Is an audit currently underway? Please list below any other events that have occurred which would be material and therefore have a significant effect on the security of the bonds. On behalf of the City of South Bend, I certify (a) the list of bonds reflected above is an accurate and complete list of the Client's bonds which are subject to continuing disclosure requirements; and (b) the material event information listed above is correct and complete. City of South Bend Dated: By: EXHIBIT B Fees The Firm's fees for services set forth in Exhibit A shall be billed at the Firm's standard billing rates based upon the actual time and expenses incurred under Article 1, II and III C. The Firm's total fees on an annual basis shall not exceed Fifteen Thousand Dollars ($15,000) without further authorization by the Client. Standard Hourly Rates by Job Classification 1/1/2017 Partners / Principals $275.00 to $475.00 Managers $190.00 to $325.00 Consultants $130.00 to $250.00 Municipal Bond Disclosure Specialists $120.00 to $195.00 Support Personnel $105.00 to $150.00 Billing rates are subject to change periodically due to changing requirements and economic conditions. Actual fees will be based upon experience of the staff assigned and the complexity of the engagement. The above fees shall include all expenses incurred by the Firm with the exception of expenses incurred for travel, if any, outside the State of Indiana. No such expenses will be incurred without the prior authorization of the Client. The fees do not include the charges of other entities such as rating agencies, bond and official statement printers, couriers, newspapers, bond insurance companies, bond counsel and local counsel, and electronic bidding services, including Parity®. Coordination of the printing and distribution of Official Statements or any other Offering Document are to be reimbursed by the Client based upon the time and expense for such services. EXHIBIT C Disclosure of Conflicts of Interest with Various Forms of Compensation The forms of compensation for municipal advisors vary according to the nature of the engagement and requirements of the client, among other factors. Various forms of compensation present actual or potential conflicts of interest because they may create an incentive for an advisor to recommend one course of action over another if it is more beneficial to the advisor to do so. This exhibit discusses various forms of compensation and the timing of payments to the advisors. Fixed fee. Under a fixed fee form of compensation, the municipal advisor is paid a fixed amount established at the outset of the transaction. The amount is usually based upon an analysis by the client and the advisor of, among other things, the expected duration and complexity of the transaction and the agreed -upon scope of work that the advisor will perform. This form of compensation presents a potential conflict of interest because, if the transaction requires more work than originally contemplated, the advisor may suffer a loss. Thus, the advisor may recommend less time-consuming alternatives, or fail to do a thorough analysis of alternatives. There may be additional conflicts of interest if the municipal advisor's fee is contingent upon the successful completion of a financing, as described below. Hourly fee. Under an hourly fee form of compensation, the municipal advisor is paid an amount equal to the number of hours worked by the advisor times an agreed -upon hourly billing rate. This form of compensation presents a potential conflict of interest if the client and the advisor do not agree on a reasonable maximum amount at the outset of the engagement, because the advisor does not have a financial incentive to recommend alternatives that would result in fewer hours worked. In some cases, an hourly fee may be applied against a retainer (e.g., a retainer payable monthly), in which case it is payable whether or not a financing closes. Alternatively, it may be contingent upon the successful completion of a financing, in which case there may be additional conflicts of interest, as described below. Fee contingent upon the completion of a financing or other transaction. Under a contingent fee form of compensation, payment of an advisor's fee is dependent upon the successful completion of a financing or other transaction. This form of compensation presents a conflict because the advisor may have an incentive to recommend unnecessary financings or financings that are disadvantageous to the client. For example, when facts or circumstances arise that could cause the financing or other transaction to be delayed or fail to close, an advisor may have an incentive to discourage a full consideration of such facts and circumstances, or to discourage consideration of alternatives that may result in the cancellation of the financing or other transaction. Fee paid under a retainer agreement. Under a retainer agreement, fees are paid to a municipal advisor periodically (e.g., monthly) and are not contingent upon the completion of a financing or other transaction. Fees paid under a retainer agreement may be calculated on a fixed fee basis (e.g., a fixed fee per month regardless of the number of hours worked) or an hourly basis (e.g., a minimum monthly payment, with additional amounts payable if a certain number of hours worked is exceeded). A retainer agreement does not present the conflicts associated with a contingent fee arrangement (described above). Fee based upon principal or notional amount and term of transaction. Under this form of compensation, the municipal advisor's fee is based upon a percentage of the principal amount of an issue of securities (e.g., bonds) or, in the case of a derivative, the present value of or notional amount and term of the derivative. This form of compensation presents a conflict of interest because the advisor may have an incentive to advise the client to increase the size of the securities issue or modify the derivative for the purpose of increasing the advisor's compensation. Exhibit D Compilation Accounting Services Compilation of Historical Financial Statements Our Responsibilities: The objective of our engagement is to apply accounting and financial reporting expertise to assist you in the presentation of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements in order for them to be in accordance with accounting principles generally accepted in the United States of America or the cash basis of accounting based on information provided by you. We will conduct our compilation engagement in accordance with the Statements on Standards for Accounting and Review Services (SSARS) promulgated by the Accounting and Review Services Committee of the AICPA and comply with the AICPA's Code of Professional Conduct, including the ethical principles of integrity, objectivity, professional competence, and due care when performing the performing the compilation engagement. We are not required to, and will not, verify the accuracy or completeness of the information you will provide to us for the engagement or otherwise gather evidence for the purpose of expressing an opinion or a conclusion. Accordingly, we will not express an opinion or a conclusion nor provide any assurance on the financial statements. Our engagement cannot be relied upon to identify or disclose any financial statement misstatements, including those caused by fraud or error, or to identify or disclose any wrongdoing within the entity or noncompliance with laws and regulations. We in our sole professional judgement, reserve the right to refuse any procedure or take any action that could be construed as assuming management responsibilities. Your Responsibilities: The engagement to be performed is conducted on the basis that you acknowledge and understand that our role is to assist you in the presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America or with the cash basis of accounting. You have the following overall responsibilities that are fundamental to our undertaking the engagement in accordance with SSARS: 1. The selection of the cash basis of accounting or accounting principles generally accepted in the United States of America as the financial reporting framework to be applied in the preparation of the financial statements. 2. The preparation and fair presentation of financial statements in accordance with the cash basis of accounting or accounting principles generally accepted in the United States of America. 3. The election to omit substantially all disclosures normally included in the financial statements in accordance with the cash basis of accounting or accounting principles generally accepted in the United States of America. Exhibit D Compilation Accounting Services 4. The design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the financial statements. 5. The prevention and detection of fraud. 6. To ensure that the Client complies with the laws and regulations applicable to its activities. 7. The accuracy and completeness of the records, documents, explanations, and other information, including significant judgments, you provide to us for the engagement. 8. To provide us with - access to all information of which you are aware is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, and other matters. additional information that we may request from you for the purpose of the compilation engagement. - unrestricted access to persons within the Client of whom we determine it necessary to make inquiries. You are also responsible for all management decisions and responsibilities and for designating an individual with suitable skills, knowledge, and experience to oversee our compilation of your financial statements. You are also responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. Our Report: As part of our engagement, we will issue a report that will state that we did not audit or review the financial statements and that, accordingly, we do not express an opinion, a conclusion, nor provide any assurance on them. If, for any reason, we are unable to complete the compilation of your financial statements, we will not issue a report on such statements as a result of this engagement. You agree to include our accountant's compilation report in any document containing financial statements that indicates that we have performed a compilation engagement on such financial statements and, prior to the inclusion of the report, to ask our permission to do so. John Murphy From: Michelle Cissna <cssna@umbaugh.com> on behalf of Todd Samuelson <samuelson@ umbaugh.com> Sent: Wednesday, March 08, 2017 11:47 AM To: John Murphy Cc: Todd Samuelson Subject: City of South Bend - Annual Continuing Disclosure Services Attachments: South Bend City HJUAgreeP CD 020317.pdf John, As we discussed yesterday, attached is a revised engagement letter regarding annual continuing disclosure services that includes a not to exceed amount for fees. Please let me know if there are any additional questions or concerns. Thank you, Todd UMGAUGH I l�.,�jii�Acblauntfn unNnq vIBES ;° FASTEST- MEST (GROWING ■FIRMS (FIRMS Todd Samuelson, CPA Partner H.J. Umbaugh & Associates Certified Public Accountants, LLP 112 Ironworks Avenue, Suite C Mishawaka, IN 46544 574-935-5178 samuelson@umbaugh.com www.umbaugh.com CONFIDENTIALITY NOTICE: This message and any attachments are confidential. If you are not the intended recipient, be aware that any disclosure, copying, distribution, or use of this message or any attachment is prohibited. If you have received this message in error, please notify us immediately by returning it to the sender and delete this copy from your system. Thank you. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/13/17 Name JohnMurphy �i�l� Department Adm/Finance BPW Date 3/28/16 Phone Extension 7678 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® George King Check the Appropriate Item Type — Required for All Submissions ® Agreement ® Contract ® Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Required Information Company or Vendor Name Umbaugh New Vendor MBENVBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract J Yes � No LJ If Yes, Approved by Purchasing ] MBE ❑ WBE 2017 Bond Continuing Disclosure Services None Administration 101-0401-415-31-06 $ 15,000.00 NTE Continuing disclosure services for January 1, 2017 through December 31, 2017 Purpose/Description ❑ Required Contractor's Certification Amount of ❑ Increase n Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ❑ ❑ For Dispersal After Jennifer Hockenhull Form Attached(Non- ient, E-Verifv. 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